Adding Sequential Numbering To A Query

Oct 5, 2005


Just trying to figure out how I can run a select query on some data I have and how to also include an additional field which has a value counting the number of rows.... eg in the first row there would be the usual results and the new field would have a value of 10001, second row would be 10002, third would be 10003.

I've done some searches for sequential numbering but couldnt find anything so far.

Thanks, j

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Tables :: Adding 1000 Semi Blank Records With Sequential Numbering

May 21, 2013

I've received a database that is a digitized population register from the 19th century. All adults have been entered into the database, but all children are missing.

Every person has a unique number that corresponds with the original source (this variable is called 'no', this is not the autonumber primary key thing). Instead of searching in the original source which numbers are still missing, I would like to add the missing numbers (with no additional information, because I still need to type that in).

For example, the table now looks like this:

no - name_last - name_first - occupation etc

1 Smith Henry baker
2 Smith Mary
5 Williams John butcher
6 and so on

So 3 and 4 are missing.

How can I add these missing numbers automatically?

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Sequential Numbering Of Query

Nov 19, 2005

I need to generate line numbers for an access query. This query is run via VB code. After it runs, a Dlookup is performed to search for the line number of a particular order detail id. When it finds it, it puts the line number along with other unique order detail information into a text file to be used by a computerized saw that cuts the parts out. Here's a sample query:

DetailID SortID Frmlgnth Stilelgnth OrderID SeqNo

The query is supposed to be sorted with SortID Descending, Frmlgth Ascending, Stilelgth Ascending - in that order. The sort is working fine. However, the Sequential numbering is not. The OrderdetailID has NO bearing on the sort order. Here is my SQL code:

SELECT OrderDetails.OrderDetailID, ProductTypes.ProductTypeSortOrder, OrderDetails.FrameStileLengthActual, OrderDetails.FrameRailLengthActual, OrderDetails.OrderID, (SELECT count(*) FROM OrderDetails As x WHERE x.orderdetailid <= OrderDetails.orderdetailid AND x.orderid = orderdetails.orderid) AS SeqNo
FROM OrderDetails INNER JOIN ProductTypes ON OrderDetails.ProductType = ProductTypes.ProductType
GROUP BY OrderDetails.OrderDetailID, ProductTypes.ProductTypeSortOrder, OrderDetails.FrameStileLengthActual, OrderDetails.FrameRailLengthActual, OrderDetails.OrderID
HAVING (((OrderDetails.OrderID)=[forms]![orders]![orderid]))
ORDER BY ProductTypes.ProductTypeSortOrder, OrderDetails.FrameStileLengthActual DESC , OrderDetails.FrameRailLengthActual DESC;

Does anyone have any suggestions? I'm not too good with SQL, but I can figure it out (I think!). I've searched all the formus, but all the reference I can find regarding this don't work for me in my application...

I greatly appreciate any help you can give!

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Queries :: Sequential Numbering Within A Query

Feb 6, 2014

I've taken on the task of transitioning excel reports (and their format) to a database. One report summarizes all the parts of a piece of furniture, and the order of the machines each part goes to.It looks similar to this:

Part# Part Name Machines/Operations
M7264Top Panel 112114116120121325216
M7265Under Top Panel 112114116120121
M7266Base Assembly 411325216311310312316

The table this comes from has both operations and setups, so I used a query to filter only the operations.The query (qryOperations) result looks like this:

M7264 112 2
M7264 114 4
M7264 116 6
M7264 120 7
M7264 121 8
M7264 325 9
M7264 216 10
M7265 112 2
M7265 114 4
M7265 116 6
M7265 120 8
M7265 121 9

i need to add sequential numbering (1,2,3,4...) to each line of the qryOperations and use the sequential numbering as the column header.How do I add sequential numbers to the query, that restart after each change in part number? I can do this in a report easy enough, but not a query.This is the SQL of the query I need to have the sequential numbers in...

SELECT tblparts.[PART NUMBER], tblOperationCodes.MachineCode, tblOperationsList.Order
FROM tblparts INNER JOIN (tblOperationsList INNER JOIN tblOperationCodes ON tblOperationsList.OperationCode = tblOperationCodes.OperationCode) ON tblparts.[PART NUMBER] = tblOperationsList.[PART#]
WHERE (((tblOperationCodes.Function)="O"))
ORDER BY tblparts.[PART NUMBER], tblOperationsList.Order;

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Queries :: Sequential Numbering In Query Field

Jun 5, 2013

I have a query that groups the data by customer. How can I create a "Transaction Number" field where I assign a sequential number to each invoice, starting at 1 with the oldest invoice and increasing the sequential number by 1 with each invoice. I need to create this field in a query without code.

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Sequential Numbering

Apr 3, 2007

Shall be grateful for clarifications for these two :

1. I have two fields - TheYear (set to take the current year) and another for sequential numbering. In fact I created this to replace the autonumber field. As suggested by a member I created a Generate button with the criteria as under

Private Sub Generate_Click()
If IsNull(Me![NumFld]) Then
Me![NumFld] = Format(Nz(DMax("[NumFld]", "[DiaryTable]", "[TheYear]='" & Year(Date) & "'"), 0) + 1, "00000")
End If
Me![NumFld] = Format([NumFld], "00000")

End Sub

It works fine. and when the year is changed, the numbering starts from 1 again. My question is how do I make it to auto generate the number so that the user doesnt have to click the Generate button everytime to get the number. Suggestions please.

2. Is it possible to change this sequential numbering midway i.e. to start from a different number and increment by one?

Grateful for help

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Sequential Numbering With A Difference!

Oct 12, 2005

I have an existing table with a field labelled Job Number (17 Job Numbers). Each month I import a new table and match each record via another field (serial number). For each new record, one or many, I want to attach a sequential Job Number. In this example the new job numbers need to start at 18 then 19 etc. How is this possible? I am fairly new to Access so please be gentle!. Cheers

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Sequential Numbering Within Groups

Aug 8, 2005

Hi all,

Simple question (I hope)...

Need to devise a way of updating a field with an ascending sequential number within a group of records of similar type.


Say I have records which consists of numerous IDs and various job descriptions within the each ID

13000 Head of Maths 1
13000 School Secretary 1
13000 Head of Maths 2
13000 Head of Maths 3
13000 School Secretary 2
14000 Head of Maths 1

So in this case each 'Head of Maths' and 'School Secretary' sequentially increments until there is a new ID.

Any help appreciated.


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Modules & VBA :: Update Column With Sequential Numbering

Jan 8, 2014

I have column called "order" in table called "mov" and this column has this layout


And I want to update this column to be corrected numbering from 1 to the last cell number - lets say it 17540 - this update has no criteria conditions, just this field.

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Tables :: Modified Sequential Numbering In A Field

Feb 10, 2015

How I can create a sequential number in a field that looks like this:


(Example: 15-100-00 -- the next sequential number would be 15-101-00)

I don't want to hard code the year, and the last 2 numbers must be entered manually.

It gets even more exciting --> this number has to be able to be duplicated in a table. Those last 2 numbers is a revision number. We might have a 15-100-00, 15-100-01, 15-100-02, etc.

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Modules & VBA :: Sequential Numbering Dcount Dmax Composite Primary Key

Sep 23, 2014

I have a question concerning the automatically sequential numbering of a primary key as part of a composite primary key.

ID=numeric field (also in tbl_pt and in tbl_tumor)
Tumornr=numeric field (also in tbl_tumor)
Treatmentnr=numeric field

[ID] and [tumornr] are fixed and i would like to automatically number [treatmentnr] per [ID] AND [tumornr] in a way that the output will look like this:

1001 1 1
1001 1 2
1001 1 3
1001 2 1
1001 2 2
1001 3 1, etcetera.

However, when i use the SQL-formula below my output looks like this. It seems as if the function is not properly taking the composite primary key of [ID] AND [tumornr] into account or not finding the true max value:

1001 1 1
1001 1 2
1001 1 3
1001 2 2
1001 2 3
1001 3 3, etcetera.

If (DCount("[treatmentnr]", "Tbl_treatment", "[ID] = " & Me.ID & "" & "AND [tumornr] = " & Me.tumornr & "")) = 0 Then Me.treatmentnr = fRowNum(False)
Else Me.treatmentnr = (DMax("[treatmentnr]", "Tbl_treatment", "[ID] = " & Me.ID & "" & "AND [tumornr] = " & Me.tumornr & "")) + 1

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Forms :: Text Box Bound To A Field - Change Sequential Numbering

Jul 31, 2013

One of my forms has a text box which is bound to a field called teenumber. This form is set up that "on current" has code

If Me.teenumber = 0 Or IsNull(Me.teenumber) Then
Me.teenumber = Nz(DMax("teenumber", "tblteeofftimesshotgun"), 0) + 1

This enables the text box teenumber to be auto filled with sequential numbers growing by 1 for each record. This database is for a golf tournament and this form enables user to set up tee times for shotgun start for the players.

When the user gets to tee number 18 or whatever the last hole on the course is the teenumber field needs to be reset to 1. With the above code I a unable to do this.

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Forms :: Sequential Numbering Based On Information In Combo Field

Sep 4, 2014

Creating a form against a table with the following fields

Full description

Easy enough to create the Project combo box, problem comes with trying to systematically assign the next EC number.

When I select a Project from a combo box I want an EC assigned with format ECXXXX-### where XXXX is the project number from the combo box and ### is a sequential number. ECs should start at -001 for all projects.

Do I need to add an EC suffix field to hold just the ###? Then what?

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Forms :: Adding Sequential Alphanumeric Record To A Table?

May 18, 2015

I have an Access table with records that have a two letter, two number alphanumeric identifier (AA01, AA02 etc)

I am trying to create a form whereby, when the user types in the first two letters, the next sequential number from the table is generated.

The letters can be totally random and selected by the user, but the numbers do need to be sequential.

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Modules & VBA :: Adding Additional Sequential Number To Avoid Duplicate Value

Jun 10, 2013

I am not sure if it is possible to implement this but I would like your input. We get request from client via a web based form which contains a unique ID number called RDEFNumber. When we process the request internally, we use this number to identify the request throughout the process. The request from client contains processing of multiple files which are transmitted to us in different times of the day or days.

Every time we receive a file, an email is sent to the IT team with all the information about the file. We use an internal database to send the email to the IT team and use the RDEFNumber as the identifier in the subject line. What I am trying to do is to add an additional number at the end of the RDEFNumber automatically to differentiate the subject line.

For example, we take "1791" as a RDEFNumber. For the first time we enter 1791 to the database RDEFNumber field, it should check the table "tblRDEF" (record source) for duplicate value. If no Duplicate exists, it should keep the number as same. When we get the next file for processing with the same 1791 number and enter this number in the RDEFNumber field, it should automatically change it to "1791-1" since "1791" already exists in the database. When we get the next file, the number should change to "1791-2" and then "1791-3" and on.

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Queries :: Adding Sequential Numbers To Generate A Unique Reference Number

Oct 5, 2013

Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.

two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship

I also have a query (Named: FullLog) that picks up the following data from the tables:

Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count

The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:

Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]

This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.

Effectively what I want to be able to get is something of that resembles the following

DateReceived - ReferenceNo

051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001

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Sequential Number Created By A Query URGENT

Jan 5, 2006

I am trying to create a sequential number field in a query. I cant use an auto number for the fact that i am combining multiple tables. Any help with this would be greatly appreciated.

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Queries :: Query To Add Sequential Number To Table

Dec 16, 2013

We have a large database table [PRODUCT] with the following fields PROPNUM and P_Date and GAS. We need to normalize the GAS field to the first month of production based on P_Date and sequential months following to average the data. We believe the easiest way is to create a sequential number for each Key PROPNUM that represents the first month of GAS the second month of GAS etc.

We have followed several of the posts on how to sequentially number records, but are struggling to get them to work.The latest effort was to use the make a table query creating an expression with the following.

DCount("*","PRODUCT","[PROPNUM]=" & [PROPNUM] & " AND[P_DATE]<=#" & Format([P_DATE],"mm/dd/yyyy") & "#")

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Numbering In A Query

May 5, 2006

I want to distribute certain materials (found in a query) to several warehouse locations in a sequential order.

So the first found material needs to be put in warehouse location 001,
the second found material needs to be put in warehouse location 002,

How can I number the lines in a query?

I donít want to run a create-table-query with an auto number field because the warehouse locations are limited and every time the query runs the numbering has to start at 001.

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Numbering In An Query

Aug 30, 2004

I would like to create an expression that would number each item in sequential order in a query .
I cannot use autonumber on the table because I am pulling it from SQL and do not have clearance to change the actual tables.
I have been searching through this forum for the last 2 hours and have not come across anything similar to this, so I hope I'm not covering a topic that has already been covered.

Any help will be greatly appreciated.


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Numbering Records In Query

Aug 11, 2005

Hello, I have a question. I don't really know much about access, but I am really comforatable with SQL (DB2 and MySQL Programmer). Anyways, I was wondering if there is any way to do the following in SQL.

I have a Students Table that holds the names of students, an applications table that holds different applications, and an offers table that holds offers for the different applications.

The relationships for the tables are :
One Student Has Many Applications, One Application has Many Offers

IE: One Application can have up to three offers attached to it. I have the following query running to get all of the offers for all students in a specified term:

SELECT DISTINCT Offers.tblStudentProgCodeFK, Names.StudentID, Names.FName, Names.LName, (Offers.Code), tblPrograms.ProgName, Names.[Country Of Birth], Offers.[OCAS Number]
FROM qryApplications_Offers AS Offers, [Names], tblPrograms, (SELECT DISTINCT StartingDate, EndingDate FROM StartDates WHERE Term LIKE "*"+[Forms]![frmSelector]![Term]+"*") AS B
WHERE (Names.StudentID = Offers.StudentID AND (tblPrograms.ProgCode = Offers.Code OR Offers.Code=0) )
(Offers.StartDate BETWEEN B.StartingDate AND B.EndingDate);

What I was wondering is if there is any way to add a field in the output that would number the selections. Right now it returns a table like:

tblFK StdID Code
34440 20394 0112
34440 20394 0123
34440 20394 0234
34234 25847 0100
47364 34857 0111
47364 34857 0311

I would like to do something like this:

tblFK StdID Code Choice
34440 20394 0112 0
34440 20394 0123 1
34440 20394 0234 2
34234 25847 0100 0
47364 34857 0111 0
47364 34857 0311 1

Where the choice column would count the choice for that student. Is this even possible? There is no choice number in the Applications or Offers table so I would need to do this in the query....

Any help would be appreciated

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Numbering Lines In A Query

Mar 13, 2007

How do I number the lines in a query? I have a 'Top 50' query, and I want to number the lines 1 through 50.

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Queries :: How To Add Sequential Dates With Reference Number With Append Query

Apr 7, 2015

I want to populate a table with field:date and field ref nr.(7 fixed ProductID's)

But only weekday and to 3 years from now. (every weekday)


field:ID | date |
1 | 7/4/2015 | 1001
2 | 8/4/2015 | 1002
3 | 9/4/2015 | 1003
4 | 10/4/2015 | 1004
5 | 13/4/2015 | 1005
6 | 14/4/2015 | 1006
7 | 15/4/2015 | 1007
8 | 16/4/2015 | 1001
9 | 17/4/2015 | 1002
10 | 18/4/2015 | 1003
.... (ID field is autonumber field and not important..)

How to do this with a append query or code?

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Auto Numbering A Select Query -

Sep 20, 2005

Can this be done ??

I have a query on a timer that basically looks at a linked table every minute and tells me whose in the database. I want to number the rows in a column so I can reference this to a form that has 7 spaces. The number of 'users' could vary from 0 - 23, although this will soon be limited to 7 (hence the 7 spaces) to aid performance and speed. I am then going to reference the number to the unbound space on the form, iif(isnull()) 'ing the blank cells so it isnt an error.

I thought of an append query, but the sequence will always start at the next number, not from 1 each time - or as far as im aware it will - so I cant reference the cell then.

Can any one help please.

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Sequentially Numbering The Records In A Query

Jan 27, 2006

I need to add a column to a sorted query which effectively numbers from 1 to N. It is intended as a ranking field for later statistical analysis.

I can do this manually by saving the query as a table, then introducing a new autonumber field.

However, I need to do this automatically, as this is just one query out of many in a large and complex setup. Is it possible to add an autonumber field to a query?

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Queries :: Numbering Records By Group In A Query

Jun 2, 2013

I have a database with numerous nutrient lab values per food item and zero to 20 tests per food item; some 600 food items

I want to select the last 5 tests per food item which should be no problem using the "TOP " type statement.

After I have the "TOP 5" record I would like to create another field to number each record automatically with in the query so I can run a cross tab query to display these records 1 thru 5.

Is that possible?

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