Filtering Employee Name From Combo Box.

Filtering On Combo Text
Aaaargh! It's a couple of years since I got my hands dirty in Access and I seem to have forgotten more than I thought! :(
I have a simple database which includes tables STOPS (stopID, stop name, routeID, Cost band), JOURNEY(CustID, routeID, stopID), and ROUTES (routeID, Route name, Bus co).
I have a main form with the customer number on linking to a sub-form on which the user will select the route from a combo box and then the stop from a combo box. All works fine but I want to filter the stop combo box to show only stops on the route already chosen.
I've done similar before but I have tried all sorts and failed to get anything to work. Any help appreciated.

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Filtering On Combo Boxes
I have a question about filtering on combo boxes. I was able to set up a form with 2 sub-forms, but it's more than what I need.

What I want it to do, is when the user makes the selection on the first combo box, I want it to filter on that selection and then drop that into the 2nd combo box. When the user makes the selection on teh 2nd combo box, then it should filter the results to a sub-form.

Any help? I have the relationships, and can get it to work when I have 1 form, and 2 sub-forms, but I really want just 1 form, with 1 subform.

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Complex Combo Box Filtering
Ok, so I invoke your help once again.

Here's the situation: I have a list of Crew Leaders. Each crew leader has the option of being the leader of up to three different types of crews, which is determined by checkboxes. In a separate form, I would like to do the following:

The first combo box contains a list of the three types of crews. Once an option is selected, I would like only the Crew Leaders' names corresponding to that selection to show up in a second combo box. However, they are not ONLY part of this selection, necessarily. They may also be a part of a different selection, as they may be the leaders of one, two, or all three types of crews. The third combo box I think I can figure out (the first box filters different services that the crew can provide, but it is irrespective of the name of the Crew Leader, so the services are crew TYPE specific, not CREW specific).

I've done it where the first box filters the second box, but only when the selection in the first determines an exclusive set in the second. What I'm trying to do is have the first box create a non-exclusive set in the second box.

Ex: Crew Type: A
Crew Leader (Selection pool): Joe, Bob, Jim, Jerry, Phil, Mark

Crew Type: B
Crew Leader (Selection pool): John, Bob, Jim, Mike, Barry, Dan, Mark

Crew Type: C
Crew Leader (Selection pool): Rob, Jack, Jim, Joe, John, Mark

Anyone have any ideas? So far you guys have been amazing helps.

Thanks in advance!
-Jason

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Need Help On Filtering Records Using Combo Or List Box
Hi, I need help on my search command. I am hoping to be able to use a combo box or a list box coming from a table as my criteria to use to filter records from a form and present it a subform/subreport upon clicking the command button. Ideally I should have a form wherein I will have a either a combo box or list box for my criteria, a subform/subreport, and a command button. When I select a particular item on the combo box or list box and I click the command button, the subform/subreport would show me records matching only the particular criteria I selected.

I tried using several approach but it's not working, I don't know what I'm doing wrong. Please help me, I am just learning how to do this all by myself.

First Approach:
I tried using a list box to list all the countries I have available from the country table and a command button so when I select a country from the list box and click on the command button I will be able to show on a datasheet view only records matching the country criteria.
This is the code I used:
__________________________________________________ _______________
Private Sub Preview_Click()

DoCmd.OpenForm "qrysumcountry subform", , "Country", "Country = [List4]"

End Sub
__________________________________________________ _______________
But everytime I click on the command button Preview, I am always asked to enter parmeter value then when I type the country that's when it shows the record in forms format matching the criteria country but when I dont type anything and click ok, it just shows a blank form and indicates it's filtered but no record is showing. But I click cancel, it shows a Run-time error '2501'. why does it still have to make me type the parameter if I have selected it on the list box already?

Second Approach:
On the form: I used a combo box, a subform/subreport and a command button. On the combo box I have to show different countries available on my country table. on the subform/subreport I have used my a form created from a query. I want to select from the combo box a particular country and used it as my criteria to filter the records I have on my subform when I click on the search command button. I tried following the sample given by gromit but it doesn't want to work on my database.

This is the code I followed:
__________________________________________________ _______________
Private Sub btnClear_Click()
Dim intIndex As Integer
Me.cmbCountry = 0

End Sub

Private Sub btnsearch_Click()
Me.frmqrybyCountry1.Form.RecordSource = "SELECT * FROM qrybycountry" & BuildFilter

Me.frmqrybyCountry1.Requery

End Sub

Private Function BuildFilter() As Variant
Dim varWhere As Variant

varWhere = Null ' Main filter


'Check if there is a filter to return...
If IsNull(varWhere) Then
varWhere = ""
Else
varWhere = "WHERE " & varWhere

' strip off last "AND" in the filter
If Right(varWhere, 5) = " AND " Then
varWhere = Left(varWhere, Len(varWhere) - 5)
End If
End If

BuildFilter = varWhere

End Function
__________________________________________________ _______________
After selecting on the combo box and click on the command button it just shows all record. It doesn't seem like it is reading what I selected from the combo box as my criteria to filter the records. What could be I be doing wrong? Honestly, I dont understand what is happening to the code here especially the BuildFilter function.

Please help me, I would really want to figure this problem out. Thank you so much.

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Filtering Out Items In Combo Boxes
Need some help here....

I am designing a database to keep track of workers for a haunted house. I have a Roster table, a table of all the nights we are open, a table of Spots in the house, and a table to record who works what nights and what spot they are in. This table has a Room combo box and a Spot combo box. The Room combo has a Row Source of SELECT DISTINCT SpotsAll.Room FROM SpotsAll ORDER BY SpotsAll.Room; The Spot combo is then populated with VB code all the Spots that are in that room. That works fine. This is what I'm trying to accomplish: When a Spot is assigned to a Worker for that night, I want that spot to no longer be available in that list FOR THAT PARTICULAR NIGHT. So, lets say Joe Somebody works in Spot 1 (out of 4 lets say) of the Library Room, when we assign another person to the Library room, I don't want Spot 1 in the Spot list.

Can this be done with a query or VB code? If I'm not making sense, please let me know. I can also upload the Database I am creating so that you can play around with it and see what I mean.

(I have attached a word doc. that shows the table relationships.)


Thanks a lot ahead of time!!
ScrmingWhisprs

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Combo Box Subform Filtering Problem
Hi all

I have been using some code from this site to filter my forms and subforms via a selection of combo boxes. However, when I try to filter by either date or callid, I get runtime error 2001 and the debugger drops in at the first forms!filter line. This seems to work perfectly well for the other 3 combos that I use. Is it to do with the type of fields I am trying to filter with or am I missing something integral to the code? Each combo is named Filter1, Filter2, etc and the name of the field to filter by is placed in the tag line for the corresponding combo box.

Private Sub Command13_Click()

Dim strSQL As String, intCounter As Integer
' Build SQL String.
For intCounter = 1 To 5
If Me("Filter" & intCounter) <> "" Then
strSQL = strSQL & "[" & Me("Filter" & intCounter).Tag & "] " _
& " = " & Chr(34) & Me("Filter" & intCounter) & Chr(34) & _
" And "
End If
Next

If strSQL <> "" Then
' Strip Last " And ".
strSQL = Left(strSQL, (Len(strSQL) - 5))
' Set the Filter property.
forms!frmoutershell.frminnershell.Form.frminnerinn ershell.Form.Filter = strSQL
forms!frmoutershell.frminnershell.Form.frminnerinn ershell.Form.FilterOn = True
End If
forms!frmoutershell.frminnershell.Form.lblfilter.C aption = strSQL
End Sub

Any help would be appreciated as I am getting quite frustrated with it only working on certain parts of the form.

Regards

Jason

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Filtering Combo Boxes Within A Form
I have a form that we are creating to issue project numbers. We have about 80 different clients. I have set up a combo box for the client name, where we can choose the client from the drop down menu. We want the form to filter according to the client name that you choose. For example, if you pick Lawrence as the client name, the next combo box is the project name and I want it to only show the project names that have been assigned to Lawrence in the past. Can someone please help me on how to do this and if it is even possible at all? Thank you so much for your help!! I have been wrestling with this for about a week and a half now.

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Combo Boxes Filtering Or Populting Same Records
Anyone help
I have 2 combo boxes cd group and cd name when I select CD group the records only associated yo that cd name display with that group.

Anyway, also the name of songs form works too,. So then now when I go from record to record the records display right with the songs and not with the cd group and name when I select Mormon Tabernacle Chior and name God Bless Ammerica it disaplys for all the records any help.

Why is it the relationships.

Thanks,

Nike Van der stad
mikevds@optonline.net

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Help Needed Filtering A Form Using Combo Boxes
Please help. My inability to achieve this is very frustrating.

I have a tabular form based on a query, which returns a large number of records. I need users to be able to filter the records to display data relating to what they have entered in a number of combo boxes.

For example I have fields showing Product ID, Manufacturer ID, Purchase Order number and due date. Each of these fields has a corresponding unbound combo box where users can select values that appear in the table. I need to be able to filter the form based on what is in these combo boxes. I.e. Filler for a product ID to show all purchase orders numbers and due dates relating to that product ID or filter for a manufacturer ID and due date to show all Product IDs and purchase orders relating to that a manufacturer and date.

Ideally this would be achieved by pressing a command button.

The query, table and combo boxes are all built and work fine but I am unable to get the filter to work, I am using Access 97 and am not very familiar with visual basic. Any help would be appreciated.

Thanks.

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Filtering On A Combo Box Based Off A Autopopulate Field
Hi, i've searched the forums but couldn't find an issue/resolution that fit my problem. I tried to put as much info as needed but please let me know if more info is needed.

I've set up one of my forms that require a signature with a combo box "CurrentUserName" to capture an electronic signature from a jpeg stored on the local server.

The CurrentUserNamecombo box has a one-to-many relationship between another table named "Electronic Signature" that holds the user's network ID and the Path on the server where the signature file is stored. The primary key in the second table is also named "CurrentUserName". This works perfectly, i select a username from the drop down list on the form and the picture atumomatically populates an unbound image field with the image.

The issue is, i only want the current user to be able to select their own username from the combo box on the form and hide the other usernames so i need the CurrentuserName combo box to be filtered on the form.

So what i've done is create another field named "CaptureUser" that will automatically capture the current user's network user ID using the =CurrentUser () as the defualt value of that field once the form is opened. What i need to do now is connect the two fields so for instance, if current username "jblow" is in the CaptureUser field, the CurrentUserName combo box will check the CaptureUser field and filter the choices so his name will only appear in the CurrentUserName combo box.

Hope that made sense, any help is greatly appreciated!

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Filtering With 2 Combo Boxes And Then Populating Text/memo Fields
I have two questions.
I have a form with 2 combo boxes. The first pulls from a simple list. Once you make a choice, the second combo box is then filtered by the first. This works correct, except that once a choice is made in the first, the filter is locked. If you change the first combo box's value a second time it does not effect the second box. The query that I am using for the second combo box has two columns that pull the first 50 characters of a pair of memo fields. Quote: SELECT MSSS.SS_ID, Left([Application_Name],50) AS Expr1, Left([Description],50) AS Expr2, MSSS.Site_Code
FROM MSSS
WHERE (((MSSS.Site_Code)=[Forms]![Edit or Delete Requests]![Combo6])); These fields are then used to populate 2 text fields using an event procedure. Quote: Private Sub Combo10_AfterUpdate()
' Display Partial Application Name and Description based on choice
Me!txtApplication_Name = Me!Combo10.Column(1)
Me!txtDescription = Me!Combo10.Column(2)
End Sub This is working fine, but it starts the next problem.

I need to change the form to include the entire memo field into a text box. I was using the columns of the second combo box to fill them in. Since the combo box is limited to only 50 characters, i could only grab part of it. I am guessing there is a much better way to accomplish what I need, but I am too inexperienced with forms and vb to come up with it. Below are the fields I need from table MSSS
Business_Name
Application_Name
Description
Acronym
Level_1_Support
Level_2_Support
Escalation_process
Troubleshooting
Priority
Links
Modified
Disabled

Thanks in advance to any help!

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Please Help. Question About Filtering On Reports With Combo Boxes, Many Linked Tables
Hello,

I hope someone can help me.

I am working on a Marketing Database to centralise information about our customers so that field sales can search customers that would fit a similar sales situation, by vertical market, by product sold, by competitive products etc.

I have created many tables and linked them together:
The main table is Customer Accounts (tblAccounts) and contains information such as:
AcntID (AutoNumber)
AcntName (text, Primary Key)
NAMID (number), relates to Account Manager table (tblNAMs)
SalesRegionID (number), relates to Sales region table (tblRegion)
PartnerID (number) relates to Partner table (tblPartners)
AcntCustomerSince (number)

tblNAMs contains:
NAMID (AutoNumber)
NAMName (Text, Primary Key)

tblPartners contains:
PartnerID (AutoNumber)
PartnerName (text, Primary Key)

tblRegion contains:
RegionID (AutoNumber)
RegionName (text, Primary Key)

Those last 3 table relate to the tblAcnt by intermediate relationships

I have also the following tables:

tblVendor contains:
VendorID (AutoNumber)
VendorName (Text)

tblProducts contains:
ProductID (autoNumber)
ProductName (text)
VendorID (Number)

tblToolsBfr contains:
ToolsBfrID (AutoNumber)
AcntID (Number, Primary Key)
VendorID (Number, Primary Key)
ProductID (Number, Primary Key)

tblToolsSold contains:
ToolsSoldID (AutoNumber)
AcntID (Number, Primary Key)
VendorID (Number, Primary Key)

tblToolsAftr contains:
ToolsAftrID (AutoNumber)
AcntID (Number, Primary Key)
VendorID (Number, Primary Key)

tblVendors and tblProducts are linked to tblToolsSold, tblToolsBfr, tblToolsAftr. Those last 3 tables are linked to the tblAcnt via the AcntID link

I have created a report that can show all this information on one page, per account.

I have also created a filter using combo boxes to allow me to drill down to Sales Region and/or Account Manager and/or Partner.

I am struggling with the rest of the filter as I would like to also filter what can be found in the tblToolsBfr, tblToolsSold and tblToolsAftr but because Vendors and Products are located in two different tables, I do not know what I should put in Row Source or as an event procedure or query.

Please can you help me, perhaps there is an example I could use?

I really hope someone can help as I am completely stuck on this for the past 3 days.

Valibal

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Design Problem - Filtering Combo Box Items Based On Related Table Field
Hi im stuck on filtering a combo box (i am using an sql query to populate a combo box with a filtered selection, this is in Access but im after some design sanity checking). I have users who can be assigned a category. Jobs can be assigned a category and also have a list of people working on that job (in the JobDetails table). I have the following tables:

Categories Table:
CategoryID (PK)
Description


Users Table:
UserID (PK)
Username
CategoryID (FK on Categories.CategoryID)


Jobs Table:
JobID (PK)
CategoryID (FK on Categories.CategoryID)


JobDetails Table:
JobID (FK on Jobs.JobID)
UserID (FK on Users.UserID)

Then in the job details when listing users for a job (many users can be for one job) i would like to only show the users which have the same category as the jobs category. Is this possible? i tried the SQL below for the lookup column field JobDetails.UserID but it doesnt work:

SELECT Users.ID, Users.Username, Users.CategoryID
FROM Users, Jobs
WHERE (((Users.CategoryID)=[Jobs].[CategoryID]));

All the tables are linked with relationships but my SQL isnt so hot!
Any ideas as to how i would do this and get it working?

Even if it can be done, is this even recommended? I can see funny conditions happening if the job details category changes or the users category changes then even if they are existing in the job details list they will not be shown? Even so, i would be interested in the above to know how it is done (if possible).

Thanks in advance,

Chris

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Access Employee DB
Is anybody out there kind enough to post a good head start sample db for managing employees with photo included in form and in report.

Would appreciate any help and thanks,
cagay

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Employee Job Administrator
Hi There
I've Been Asked For A Software That Manages Employee Where The Software Has To Assign Shifts For Employees Without Time Conflicts Or Duplicate Job For The Same Employee in One Shift

Hope I Described My Problem Clearly

Any Ideas Or Anyone Has Done This Previoulsy


Thank In Advance

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Employee Record
Hi all, I am looking for an employee record template for data including sickness, vacation, skills, CVs etc. I would have thought there would be loads available but alas, I can find none

Can anybody point me in the right direction please.

Thanks in advance
Rob

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Employee Compensation
Trying to setup a database to track employee compensation and need some advise on the setup. I was told in a previous post to normalize my tables which I think I've done. I would just like some other input on this to know if I've done it right.

I created a table called Employees with the following fields: autonumber id field, firstname, lastname, department, position, hiredate.

Next I am creating a new table for each year which will contain the following tables: autonumber id, base, bonus, addbonus, overtimecomm, car, 401kcon.

The autonumber ID fields in each table have been set as the primary keys and I've setup a relationship between Employees and each of the compensation tables.

Does this sound like it will work? Or do I need to go back and rethink some of the process?

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Employee Quit?
I have a form which has a drop down box which links to a table with Employee names. One employee quit and I want to delete her name from the table. But... if I do that, I will delete her entirely from all previous records. Is there a way to keep all previous records, but take her out of the drop down choices?

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Employee Payroll
I'm trying to use a query to calculate the payroll for all the employees but it won't work. The two tables I have are 'Employees' and 'Employee Payroll'. In the 'Employee Payroll' table there are three fields- Employee ID, Days worked and Earnings. I need to calculate the sum of the earnings field but it just displays a blank list of records when I try it.
Can anyone help?
Thanks

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Employee Database
I'm trying to create a database in Access to track various employee data for the company I work for. We have about 44 employees. There are about 7 different groups of data our poor secretary now has to keep up with. These include: a list of the employees, with name, address, phone, etc. A handmade form with salary information like current wage, raises and when they were given, etc. A bonus section, how much and when. A list with attendance information including tracking missed days and tardies. A list of temporary employees and when their incremental reviews are due. There are other lists we use and others we are thinking of starting having to do with training, etc. It’s too much to keep up with manually now.
One of my questions is: can there be one table with the basic employee information that other tables can access without having to enter the same names again into other tables? (Why enter all those names more than once)? My other question has to do with linking tables together, I just can’t seem to grasp the concept even after reading two Access training books on the subject. I made a simpler database for another project and gave up on linking tables and the database seems to work just fine.
Any help is appreciated and sorry for the long post.

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Add Employee Form
I have an Employees table. I have a form to Add Employee and a form to Remove Employee. Remove Employee works great. It's a drop down box, they select the employee and click on remove. With Add Employee, I have a textbox where they enter the name and a button to add that employee to the database. I setup a VBA script to take the value in the textbox labled "empname" and insert it into the Employees table when the button is clicked through the onClick event.

Is there an easy way to do this? I need the UI to be simple. I know you can bound the textbox to the employee name, but then when they open up the form it will show all the records and they have to click the new record button to add someone. I know this question was asked very recently, but it wasn't answered very well.

I have the db attached. It's in Access 2003 format. The macro in there is the VBA script that I wrote, so don't worry, it's not harmful. I'm very good with SQL, and I would've chosen to use ASP for the user interface, but the people that need this don't want to run any servers (IIS). They just need a file they can double click on and work from there.

Thanks

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Multiple Users And Employee ID's
I am nearly ready to release my ACCESS 2000 database to 150 employees in our office (client/server network). However I have two problems, I have looked through countless posts and cant find exacly what Im looking for.

ACCESS automatically defaults to each individuals network ID when it is opened, so I have set that as UserName for each user, I have created a UserDetails table with this netowrk ID as a primary key, linking that as a foreign key to various OrderDetails tables. My question is how on earth can I get ACCESS to automatically enter this UserName onto each order a particular user makes? to be able to run queries for specific users etc? I dont want the user to be able to manually type in this because it can compromise the integrity of our data.

secondly, what is the best way to set up the FE, BE situation on our network? I tried the wizard and it gets a bit technical

Cheers for the help and congrats to a very helpful site,
Russ :)

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Advanced Employee Schedule
Hello Everyone
I need to make an employee schedule in access. I am not sure if it is possible, but here are my constraints:

20 employees

5-6 different truck locations (sm1, sm2, sm3, sm4, sm5, sm6) These locations are scattered within our service area.

2 employees must meet at the same truck, (each truck has 2 employees working on it)

some employees can only meet at certain locations (ex. paul can meet at either sm2 or sm3)

all employees are PT so they can only work on certain days or a certain amount of days per week. (ex. paul can work up to 4 days a week and jim can work only sat and fri)

I would like to make a program in access that will take all these factors into consideration. EX. if i try to schedule paul on sm4 the program will not let me do it or it will give a warning or if i try to schedule paul for 5 days it will give me a warning.
It would also be great to have a counter that will show how many days each employee has left to be scheduled for, EX: if i scheduled paul for 2 days it will show that he can actually work 2 days more if i need him to.

I know this might be a lot, but i also know there are so many talented people here so i am sure it is feasible. Please let me know if you know how to do this or if you could guide me through it.

or if you know about a different program that can solve this please let me know
Thanks in advance

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Tracking Employee Training
I am tracking training for employees. I have a database that keeps track of the dates a particular training was taken. Employee training is ongoing from year to year. I have an Employee Training with a subform showing only the specific employee's training. I need a help with a few things. I need to keep track of training by the year. If I enter 2006 dates it will show in one line, if 2007 dates, another, all the way across the list of training classes for an employee. I also only want to limit a person enter more than one date for a particular class for a calendar year...Are these things possible. I have attached the database. Please help, make changes and suggestions. Thank you so much in advance.:eek:

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Employee Scheduling Database
Dear Access Expert.

I would like to create a Scheduling database for employees. The database would include:

- list all of the employees
-tabs to look at schedule for this week, 1 week from now, 2weeks from now, 3 weeks from now, long term (1-2 months), etc
-small comment section within each day for the guys to enter some comments...e.g. dentist at 10, holidays, etc

There has to be something like this already out there that I can modify and work with. Is there anything like this already in the NorthWind Database that comes with Access? What about some free examples Access developers made?

What about Outlook? Can I modify Outlook and use VBA somehow to accomplish this? Outlook is basically on an account basis so I don't know if I could tailor it to my 30+ employee database.

Thank you very much for your input.

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Employee Vacation Tracking
My computer crashed and I lost my employee vacation tracking database.

Does anyone have an Excel spreadsheet or other tracking method they could share please? I really don't have time to build a new database.

Thank you for your help.

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Employee Tracking Database
Would like to hear from anyone that has designed a database that can be used to track employee compensation on a year to year basis. I am current designing a database to do just that but I'm having a hard time deciding on how to setup the tables. What they use this for is yearly reviews so I need it to be able to pull data from prior years and the current year. I've designed one but don't think its going to work for me. Just interested to see if and how someone has done the same thing.

Thanks,
Chester

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How To Generate Employee Code
I have to generate unique code for each person in an Employee table. This code will not be the primary key for this table. Primary key is an auto number. This Unique code is for refering to each person in all the correspondence/document/everywhere and every person will know his code and refer in all the correspondance.

I want to make a column in this table for this code. There can be two criteria for this code generation--

1. The code will be First alphabet of first name followed by sr no for that letter in 4 digits. Say Mr. Andrew is 99th person with alphbet A then his code will be A0099. Or Miss Jany is first person with letter J, her code will be J0001.

OR

2. The code will be a five digit 7 digit number--of which the first 4 digits are year of joining in organisation and remaining 3 digits are joining serial number of this person in that year.Say Mr. Andrew is 12th person who joined in 1996 then his code will be 1996012. Or Miss Jany is 118th person who joined in 2000, her code will be 2000118. For this I will add two columns namely Joining Year and SrNo in this Table.

I want the Access, by some means to generate this code based on the above critaria in one table.Can you people help me with the ideas about achieving this task. Presently we are manually assigning these codes.

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