Filtering On Combo Boxes

Filtering Out Items In Combo Boxes
Need some help here....

I am designing a database to keep track of workers for a haunted house. I have a Roster table, a table of all the nights we are open, a table of Spots in the house, and a table to record who works what nights and what spot they are in. This table has a Room combo box and a Spot combo box. The Room combo has a Row Source of SELECT DISTINCT SpotsAll.Room FROM SpotsAll ORDER BY SpotsAll.Room; The Spot combo is then populated with VB code all the Spots that are in that room. That works fine. This is what I'm trying to accomplish: When a Spot is assigned to a Worker for that night, I want that spot to no longer be available in that list FOR THAT PARTICULAR NIGHT. So, lets say Joe Somebody works in Spot 1 (out of 4 lets say) of the Library Room, when we assign another person to the Library room, I don't want Spot 1 in the Spot list.

Can this be done with a query or VB code? If I'm not making sense, please let me know. I can also upload the Database I am creating so that you can play around with it and see what I mean.

(I have attached a word doc. that shows the table relationships.)


Thanks a lot ahead of time!!
ScrmingWhisprs

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Filtering Combo Boxes Within A Form
I have a form that we are creating to issue project numbers. We have about 80 different clients. I have set up a combo box for the client name, where we can choose the client from the drop down menu. We want the form to filter according to the client name that you choose. For example, if you pick Lawrence as the client name, the next combo box is the project name and I want it to only show the project names that have been assigned to Lawrence in the past. Can someone please help me on how to do this and if it is even possible at all? Thank you so much for your help!! I have been wrestling with this for about a week and a half now.

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Combo Boxes Filtering Or Populting Same Records
Anyone help
I have 2 combo boxes cd group and cd name when I select CD group the records only associated yo that cd name display with that group.

Anyway, also the name of songs form works too,. So then now when I go from record to record the records display right with the songs and not with the cd group and name when I select Mormon Tabernacle Chior and name God Bless Ammerica it disaplys for all the records any help.

Why is it the relationships.

Thanks,

Nike Van der stad
mikevds@optonline.net

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Help Needed Filtering A Form Using Combo Boxes
Please help. My inability to achieve this is very frustrating.

I have a tabular form based on a query, which returns a large number of records. I need users to be able to filter the records to display data relating to what they have entered in a number of combo boxes.

For example I have fields showing Product ID, Manufacturer ID, Purchase Order number and due date. Each of these fields has a corresponding unbound combo box where users can select values that appear in the table. I need to be able to filter the form based on what is in these combo boxes. I.e. Filler for a product ID to show all purchase orders numbers and due dates relating to that product ID or filter for a manufacturer ID and due date to show all Product IDs and purchase orders relating to that a manufacturer and date.

Ideally this would be achieved by pressing a command button.

The query, table and combo boxes are all built and work fine but I am unable to get the filter to work, I am using Access 97 and am not very familiar with visual basic. Any help would be appreciated.

Thanks.

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Filtering With 2 Combo Boxes And Then Populating Text/memo Fields
I have two questions.
I have a form with 2 combo boxes. The first pulls from a simple list. Once you make a choice, the second combo box is then filtered by the first. This works correct, except that once a choice is made in the first, the filter is locked. If you change the first combo box's value a second time it does not effect the second box. The query that I am using for the second combo box has two columns that pull the first 50 characters of a pair of memo fields. Quote: SELECT MSSS.SS_ID, Left([Application_Name],50) AS Expr1, Left([Description],50) AS Expr2, MSSS.Site_Code
FROM MSSS
WHERE (((MSSS.Site_Code)=[Forms]![Edit or Delete Requests]![Combo6])); These fields are then used to populate 2 text fields using an event procedure. Quote: Private Sub Combo10_AfterUpdate()
' Display Partial Application Name and Description based on choice
Me!txtApplication_Name = Me!Combo10.Column(1)
Me!txtDescription = Me!Combo10.Column(2)
End Sub This is working fine, but it starts the next problem.

I need to change the form to include the entire memo field into a text box. I was using the columns of the second combo box to fill them in. Since the combo box is limited to only 50 characters, i could only grab part of it. I am guessing there is a much better way to accomplish what I need, but I am too inexperienced with forms and vb to come up with it. Below are the fields I need from table MSSS
Business_Name
Application_Name
Description
Acronym
Level_1_Support
Level_2_Support
Escalation_process
Troubleshooting
Priority
Links
Modified
Disabled

Thanks in advance to any help!

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Please Help. Question About Filtering On Reports With Combo Boxes, Many Linked Tables
Hello,

I hope someone can help me.

I am working on a Marketing Database to centralise information about our customers so that field sales can search customers that would fit a similar sales situation, by vertical market, by product sold, by competitive products etc.

I have created many tables and linked them together:
The main table is Customer Accounts (tblAccounts) and contains information such as:
AcntID (AutoNumber)
AcntName (text, Primary Key)
NAMID (number), relates to Account Manager table (tblNAMs)
SalesRegionID (number), relates to Sales region table (tblRegion)
PartnerID (number) relates to Partner table (tblPartners)
AcntCustomerSince (number)

tblNAMs contains:
NAMID (AutoNumber)
NAMName (Text, Primary Key)

tblPartners contains:
PartnerID (AutoNumber)
PartnerName (text, Primary Key)

tblRegion contains:
RegionID (AutoNumber)
RegionName (text, Primary Key)

Those last 3 table relate to the tblAcnt by intermediate relationships

I have also the following tables:

tblVendor contains:
VendorID (AutoNumber)
VendorName (Text)

tblProducts contains:
ProductID (autoNumber)
ProductName (text)
VendorID (Number)

tblToolsBfr contains:
ToolsBfrID (AutoNumber)
AcntID (Number, Primary Key)
VendorID (Number, Primary Key)
ProductID (Number, Primary Key)

tblToolsSold contains:
ToolsSoldID (AutoNumber)
AcntID (Number, Primary Key)
VendorID (Number, Primary Key)

tblToolsAftr contains:
ToolsAftrID (AutoNumber)
AcntID (Number, Primary Key)
VendorID (Number, Primary Key)

tblVendors and tblProducts are linked to tblToolsSold, tblToolsBfr, tblToolsAftr. Those last 3 tables are linked to the tblAcnt via the AcntID link

I have created a report that can show all this information on one page, per account.

I have also created a filter using combo boxes to allow me to drill down to Sales Region and/or Account Manager and/or Partner.

I am struggling with the rest of the filter as I would like to also filter what can be found in the tblToolsBfr, tblToolsSold and tblToolsAftr but because Vendors and Products are located in two different tables, I do not know what I should put in Row Source or as an event procedure or query.

Please can you help me, perhaps there is an example I could use?

I really hope someone can help as I am completely stuck on this for the past 3 days.

Valibal

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Filtering - By Option Boxes Multiple
I am trying to design a form which will provide my users multiple reporting options using the same query.

my query contains the following fields:

Daycode
WeekNumber
PeriodNumber
Line
Machine
Eventcode
TotalTime
Occur
Avg

i want the user to choose in this order :

a time period to run the report.....either Daycode, WeekNumber,PeriodNumber

then select:

a Line,

then select either Totaltime, Occur or Avg (this will require to be sorted Desecnding..

then finally to decide wheter to have all the data remaining, or sorted by machine.

DB is here--------> Click here

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Clearing Text Boxes/combo Boxes?
Another quick request:

What would the code be for a button which clears the contents of a text box or a combo box on a form?

Many thanks,

Paul.

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Combo Boxes / Text Boxes
Hi guys, I have a related databes with about 20 tables.

My main table stores the data linking with most of the other tables. This main table stores football match records with player line ups. Initially I had a problem linking the 11 player fields in the main table to the player table, Icould only do it with 1, so someone at work suggested to link it using the lookup function. This worked brilliantly. However, now I am designing a GUI with forms but the forms have combo boxes where the lookup function was used and when i change these to text boxes, the players names are replaced with their ID numbers.

Is there any way of creating the form without the unsightly combo boxes, as they won't be needed, the GUI will be read-only. I look forward to your help!!

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Combo Boxes And Text Boxes
I have a table that has client names and addresses. I have designed a form to be able to invoice these clients and everything is fine however what I'd like to do is have the address of the client appear automatically.

I have set the client names in a combo box and would like their address to appear in either a text box or sunken label automatically from the table. Is this possible and how do I do it.

Please keep in mind that I've done basic programming so please be kind to this newbie :D

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List Boxes And Combo Boxes
Hi everyone,
I have been making progress with customizing a
MS Access program, but one major problem is that
I have been trying to make a List Box or Combo Box
that I can use to enter data in the TABLE, but I
find that I get a pull-down list that has the list of
values from only the parameter that is primary key.
More specifically, the program is set up as follows:
I have two tables in this program: One that is called
"invoices" and one that is called "items". In both of
these tables, there is one common parameter, which
is "Item Number". Item number is the primary key,
and I used the "relationships" function to tie this
parameter to itself between the two tables.
I was successful in setting up a list-box for the
"Item Number", but when I try to set up a list-box
for another parameter that is supposed to display
a person's initials, the pull-down list displays the list
of item numbers instead of the list of people's initials.
In fact, I don't know if there is an extra step I need to
take so that the database stores a list of people's initials.
Instead, I just fill in the initials in the field for each
record for which the "Item Number" is the primary key.
How can I get the list-box to pull down a selection of
different people's initials, or in other words how can I get
all the people's initials to be stored so that the list of
initials can be looked up. Just so you know, I have tried
different choices of entries in the "Lookup" tab in the
Design mode of Tables, including Display Control,
Row Source Type, Row Source, and Bound Column,
but the outcome is that the only parameter that I
get get in the pull-down list is the primary key, which
is Item Number.
I appreciate any help you can offer in explaining how
to correct this.
On a separate note, one of the parameters is "Date", and
on the reports, I'm trying to figure out how to filter a
specific date range so that I can limit each report to a
specific month. Please advise me on this procedure as well.
Thanks.

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Filtering On Combo Text
Aaaargh! It's a couple of years since I got my hands dirty in Access and I seem to have forgotten more than I thought! :(
I have a simple database which includes tables STOPS (stopID, stop name, routeID, Cost band), JOURNEY(CustID, routeID, stopID), and ROUTES (routeID, Route name, Bus co).
I have a main form with the customer number on linking to a sub-form on which the user will select the route from a combo box and then the stop from a combo box. All works fine but I want to filter the stop combo box to show only stops on the route already chosen.
I've done similar before but I have tried all sorts and failed to get anything to work. Any help appreciated.

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Filtering Employee Name From Combo Box.
Hi all,

My database is like 1 Training course with many of the employee. My Training course are using the reference no. as the ID of my training.

Now I have a form that have a reference no. as my first combo box and all the employee name are in my second combo box to let the user select and add employee to the training.

So now what i need to do is how to filter out the employee that had already been added to the specify training? For example now user want to select a training 'A' from combo box with only 10 employees (out of 50) are involve in the training.

And now when user select a employee and click save then the employee name will be disappear from the combo box when the second time user want to select another name. So do someone know how to do the filtering of the existing employee in the training?

Thanks alot@@!!

Regard,
alex

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Complex Combo Box Filtering
Ok, so I invoke your help once again.

Here's the situation: I have a list of Crew Leaders. Each crew leader has the option of being the leader of up to three different types of crews, which is determined by checkboxes. In a separate form, I would like to do the following:

The first combo box contains a list of the three types of crews. Once an option is selected, I would like only the Crew Leaders' names corresponding to that selection to show up in a second combo box. However, they are not ONLY part of this selection, necessarily. They may also be a part of a different selection, as they may be the leaders of one, two, or all three types of crews. The third combo box I think I can figure out (the first box filters different services that the crew can provide, but it is irrespective of the name of the Crew Leader, so the services are crew TYPE specific, not CREW specific).

I've done it where the first box filters the second box, but only when the selection in the first determines an exclusive set in the second. What I'm trying to do is have the first box create a non-exclusive set in the second box.

Ex: Crew Type: A
Crew Leader (Selection pool): Joe, Bob, Jim, Jerry, Phil, Mark

Crew Type: B
Crew Leader (Selection pool): John, Bob, Jim, Mike, Barry, Dan, Mark

Crew Type: C
Crew Leader (Selection pool): Rob, Jack, Jim, Joe, John, Mark

Anyone have any ideas? So far you guys have been amazing helps.

Thanks in advance!
-Jason

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Need Help On Filtering Records Using Combo Or List Box
Hi, I need help on my search command. I am hoping to be able to use a combo box or a list box coming from a table as my criteria to use to filter records from a form and present it a subform/subreport upon clicking the command button. Ideally I should have a form wherein I will have a either a combo box or list box for my criteria, a subform/subreport, and a command button. When I select a particular item on the combo box or list box and I click the command button, the subform/subreport would show me records matching only the particular criteria I selected.

I tried using several approach but it's not working, I don't know what I'm doing wrong. Please help me, I am just learning how to do this all by myself.

First Approach:
I tried using a list box to list all the countries I have available from the country table and a command button so when I select a country from the list box and click on the command button I will be able to show on a datasheet view only records matching the country criteria.
This is the code I used:
__________________________________________________ _______________
Private Sub Preview_Click()

DoCmd.OpenForm "qrysumcountry subform", , "Country", "Country = [List4]"

End Sub
__________________________________________________ _______________
But everytime I click on the command button Preview, I am always asked to enter parmeter value then when I type the country that's when it shows the record in forms format matching the criteria country but when I dont type anything and click ok, it just shows a blank form and indicates it's filtered but no record is showing. But I click cancel, it shows a Run-time error '2501'. why does it still have to make me type the parameter if I have selected it on the list box already?

Second Approach:
On the form: I used a combo box, a subform/subreport and a command button. On the combo box I have to show different countries available on my country table. on the subform/subreport I have used my a form created from a query. I want to select from the combo box a particular country and used it as my criteria to filter the records I have on my subform when I click on the search command button. I tried following the sample given by gromit but it doesn't want to work on my database.

This is the code I followed:
__________________________________________________ _______________
Private Sub btnClear_Click()
Dim intIndex As Integer
Me.cmbCountry = 0

End Sub

Private Sub btnsearch_Click()
Me.frmqrybyCountry1.Form.RecordSource = "SELECT * FROM qrybycountry" & BuildFilter

Me.frmqrybyCountry1.Requery

End Sub

Private Function BuildFilter() As Variant
Dim varWhere As Variant

varWhere = Null ' Main filter


'Check if there is a filter to return...
If IsNull(varWhere) Then
varWhere = ""
Else
varWhere = "WHERE " & varWhere

' strip off last "AND" in the filter
If Right(varWhere, 5) = " AND " Then
varWhere = Left(varWhere, Len(varWhere) - 5)
End If
End If

BuildFilter = varWhere

End Function
__________________________________________________ _______________
After selecting on the combo box and click on the command button it just shows all record. It doesn't seem like it is reading what I selected from the combo box as my criteria to filter the records. What could be I be doing wrong? Honestly, I dont understand what is happening to the code here especially the BuildFilter function.

Please help me, I would really want to figure this problem out. Thank you so much.

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Combo Box Subform Filtering Problem
Hi all

I have been using some code from this site to filter my forms and subforms via a selection of combo boxes. However, when I try to filter by either date or callid, I get runtime error 2001 and the debugger drops in at the first forms!filter line. This seems to work perfectly well for the other 3 combos that I use. Is it to do with the type of fields I am trying to filter with or am I missing something integral to the code? Each combo is named Filter1, Filter2, etc and the name of the field to filter by is placed in the tag line for the corresponding combo box.

Private Sub Command13_Click()

Dim strSQL As String, intCounter As Integer
' Build SQL String.
For intCounter = 1 To 5
If Me("Filter" & intCounter) <> "" Then
strSQL = strSQL & "[" & Me("Filter" & intCounter).Tag & "] " _
& " = " & Chr(34) & Me("Filter" & intCounter) & Chr(34) & _
" And "
End If
Next

If strSQL <> "" Then
' Strip Last " And ".
strSQL = Left(strSQL, (Len(strSQL) - 5))
' Set the Filter property.
forms!frmoutershell.frminnershell.Form.frminnerinn ershell.Form.Filter = strSQL
forms!frmoutershell.frminnershell.Form.frminnerinn ershell.Form.FilterOn = True
End If
forms!frmoutershell.frminnershell.Form.lblfilter.C aption = strSQL
End Sub

Any help would be appreciated as I am getting quite frustrated with it only working on certain parts of the form.

Regards

Jason

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Filtering On A Combo Box Based Off A Autopopulate Field
Hi, i've searched the forums but couldn't find an issue/resolution that fit my problem. I tried to put as much info as needed but please let me know if more info is needed.

I've set up one of my forms that require a signature with a combo box "CurrentUserName" to capture an electronic signature from a jpeg stored on the local server.

The CurrentUserNamecombo box has a one-to-many relationship between another table named "Electronic Signature" that holds the user's network ID and the Path on the server where the signature file is stored. The primary key in the second table is also named "CurrentUserName". This works perfectly, i select a username from the drop down list on the form and the picture atumomatically populates an unbound image field with the image.

The issue is, i only want the current user to be able to select their own username from the combo box on the form and hide the other usernames so i need the CurrentuserName combo box to be filtered on the form.

So what i've done is create another field named "CaptureUser" that will automatically capture the current user's network user ID using the =CurrentUser () as the defualt value of that field once the form is opened. What i need to do now is connect the two fields so for instance, if current username "jblow" is in the CaptureUser field, the CurrentUserName combo box will check the CaptureUser field and filter the choices so his name will only appear in the CurrentUserName combo box.

Hope that made sense, any help is greatly appreciated!

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Design Problem - Filtering Combo Box Items Based On Related Table Field
Hi im stuck on filtering a combo box (i am using an sql query to populate a combo box with a filtered selection, this is in Access but im after some design sanity checking). I have users who can be assigned a category. Jobs can be assigned a category and also have a list of people working on that job (in the JobDetails table). I have the following tables:

Categories Table:
CategoryID (PK)
Description


Users Table:
UserID (PK)
Username
CategoryID (FK on Categories.CategoryID)


Jobs Table:
JobID (PK)
CategoryID (FK on Categories.CategoryID)


JobDetails Table:
JobID (FK on Jobs.JobID)
UserID (FK on Users.UserID)

Then in the job details when listing users for a job (many users can be for one job) i would like to only show the users which have the same category as the jobs category. Is this possible? i tried the SQL below for the lookup column field JobDetails.UserID but it doesnt work:

SELECT Users.ID, Users.Username, Users.CategoryID
FROM Users, Jobs
WHERE (((Users.CategoryID)=[Jobs].[CategoryID]));

All the tables are linked with relationships but my SQL isnt so hot!
Any ideas as to how i would do this and get it working?

Even if it can be done, is this even recommended? I can see funny conditions happening if the job details category changes or the users category changes then even if they are existing in the job details list they will not be shown? Even so, i would be interested in the above to know how it is done (if possible).

Thanks in advance,

Chris

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Combo Boxes
Hi
I have a combo box and its row source is a query that selects distinct values from a column in a table

However i would also like the user to be able to select nothing/null value from the combo box. How do i do this.

Thanks

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Combo Boxes
What is a combo box and how do I make one?

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Combo Boxes
I have created a query to simply bring up various parameters asking questions which then give back the results that are correct! i am wondering if it is possible so that when the parameter boxes display on the screen, for you to be able to select the answer from a combo box list (within the parameter box) instead of typing them in???

Cheers

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Combo Boxes
hi
I have a cascading combo box on a form where by you can first select a supplier of a part and then a part from that supplier. (Attached is a pic of my structure). Next I want to be able to create a record of a "complaint report" for that part in the combo box... (see structure). Any ideas?
Many thanks,
Rob

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Combo Boxes
I have read the cascading combo box solution and would like to know if this would help me with my specific solution.

I have a subform that is used to populate a table which is later used to cost each row by linking to a costing table (see later).

3 off the columns in this form have been set up as combo boxes e.g.

(1)Supplier/(2)Product type/(3)Product 2 is dependant on 1 and 3 is dependant on 1 & 2

These combo boxes currently refer to my costing table to ensure that the user can only enter a combination that is in this table so that when I compare the data entered in my subform table these combinations will be present in the costing table.

I get the 2nd combo box to show only the product types available for the selected supplier by afterupdate me![Product type]requery on the 1st combo box

The 3rd combo box is dependant on both 1 & 2 so I have applied afterupdate me![product]requery which has filters in the query as follows
Forms![subform]![Supplier]
Forms![subform]![Product type]

This seems to work ok when entering data initially into the form which places it directly into my table

The problem I have is when someone later goes into a record and changes combo box 1 and the data in combo 2 & 3 may now not be an option so how can I force them to go and re-visit these filed before exiting the form?

The second problem is if they go to the next record in the form and select the 3rd combo box to edit the field the qry does not show the correct option and shows the ones for the previous row?

Any suggestions please..

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Help With Combo Boxes
I have a Order form that i would like to use combo boxes when adding details records to the order. For example, my list of products is very long, each product belongs to a Series(category) I would like to create two combo boxes when placing an order. First one to select series, then another one to select product. I would like the product combo box to show only those products related to the series. Seems like a simple task but i am having so much trouble. I tried looking at the Northwind db because it has categories and products but in their order form their combo box just list products and there is no example like the one i want to do. Can anyone help?

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Help W/ Combo Boxes
Hi,

I have attached a small version of my database/form. I am trying to display only those records in a subform based on the values selected from two combo boxes. So when the user selects a client from the 1st combo box, the 2nd combo box is populated with the tests that pertain to the client selected. When the user selects a test from the 2nd combo box, I want the records to update with only those records that have the test for that client. So if there is no record for that test, then no records should be displayed (even though they may have records for another test - not sure if that made sense...).

My whole purpose is to allow the user to select a test only once and only have to select the level list based on however many levels are available for that test (I want it to be simple for the user).

Example: Open up my form, select Alabama from the clients list.
The subform has all of the tests for the client and the levels. Select Physics from the tests list. I now want the subform to display only the records were Test=Physics.
Once I get that working, I will make ClientID and Test in the subform not visible (only the Level drop down list will be displayed). So when a user selects a level from the list, the table needs to get updated with all of the information (clientID, testID, levelID).

Have any suggestions? Any help will be much appreciated.

Thanks,
dbnewbie

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Combo Boxes
I'm sure this question must have been asked before but I can't find it here, so my apologies.

I have a form for collecting addresses, it has two combo boxes, the first contains a list of states, and then the second contains a list of postcodes found within that state based up a query with the criteria

[forms]![FRM_Delpoint]![StateID]

the problem is the second combo box always shows the list relevant to the first record.

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Combo Boxes
Hi all,

I have a combo box who's Row Source Type is set to Table/Query and who's Row Source pulls 2 columns of data from an existing table (UserID;UserName).

I would like to set the first row on the combo to "*;Select All" and follow this by "UserID;UserName" for all users in the table.

I've tried using combobox.additem Item: = "*;Select All",Index: = 0 but it requires the combo box to have the Row Source Type set to Value List though I'm not sure how to pull in the table data if the type is set to Value List.

Any Idea's how I can get around this problem?

Thanks,

Dave

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