General :: Assigning Primary Key Value To Record

Mar 31, 2013

I have an access form which includes my primary key field "ID". Normally when I use this form to enter a new record this field displays "(New)" until I enter data in any other field, then the ID field updates to reflect the new value. This worked fine when the table I was adding the record to was a table linked from another access database.

I recently moved my data to SQL Server 2008, without making any other changes to the application, and this behavior has changed. Now when I enter data into a new record the ID field changes to "NULL". And I am not able to reference this value in my program (Me.ID) like I used to be able to. When I save the record the ID field gets assigned and everything works as normal.

So I am able to make my application work again by forcing the record to save before trying to reference Me.ID, but why the behavior changed when my table moved from Access to SQL Server.

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General :: Select Record Based On Primary Key

Mar 12, 2013

I have an existing database with multiple tables. Two tables have the same primary key Cab#.

1. When user clicks on the form on the menu form, I want to request the Cab# value from the user.
2. Then I want to get the record from the first table CabData based on the entered Cab#.
3. Then I want to create a new record for the second table Rides with five fields from CabData table inserted into the Rides record.
4. Then I want to display the new Rides record to the user for updating.
5. Then I want to save the new record to the RIDES table.

What is the ACCESS termonolgy to do each step? Are there any special details I should watch for?

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General :: Record Is Deleted / Index Or Primary Key Cannot Contain A Null Value

Sep 23, 2014

I've designed a DB in access which has a BackEnd and 2 FrontEnds (one person insert all the records and the others just keep inserting infos till the process is finished.The DB has 12 tables and we used it for about 6 months without having any trouble but recently (2 weeks ago) i've add 3 new tables and then related them to one table that already exist.

The DB was running smoothly for a week after the changes but last monday (09/15) the "Record is deleted" appeared. I've compacted and repaired an the following errors descriptions appeared:

ErrorCode: -1017
ErrorDescription: Record is deleted.
ErrorTable: tblFatura

ErrorCode: -1053
ErrorDescription: Index or primary key cannot contain a Null value.
ErrorTable: tblFatura

ErrorCode: -1630
ErrorDescription: You cannot add or change a record because a related record is required in table 'TblExpense'.
ErrorTable: tblFatura

I've restored the file via IT using the Backup2 days before the error occurred but after 30 minutes the same error appeared! I dont know if it is related to the new tables that i have add or no?

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General :: Assigning Records From One Table To Another?

Dec 2, 2013

Database has a form to add a new item. This info is stored in the Item TBL. There is also a table that lists available UPC codes called UPC TBL. When a user enters a new item a dialog box will give them the choice to add a UPC code for that item. Clicking no - nothing changes and user return to the original form (no brainer) But if they click yes what I need to happen is:

1. The next available UPC code in the UPC TBL is entered into the Item TBL field for UPC.

2. The UPC TBL is updated to remove the assigned UPC, leaving it ready for the next assignment.

3. - and for another day - I need to create a message when the UPC table is empty because all UPC's have been assigned.

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Assigning Grouped Attributes To A Record

Sep 30, 2011

I'm creating a database of companies. Every company has at least one field of services they provide. There are three main groups which contain all the services (Let's say I have three tables).

What I need is to have a form/table (query?) where I can assign to a company any number of services from any group. Is it possible to do it in a form where I could simply add a service by choosing a group first and then a proper service, and then add more in the same way?

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General :: Assigning Alphanumeric Request ID Based On Form Dropdown Selection

Apr 7, 2015

I'm working on a database to organize and streamline the process that the manufacturing facilities in my organization use to request removal of defective product and raw materials. Currently all of the facilities send me their requests on individual excel spreadsheets via email, which are difficult to keep track of and report on since nothing is consolidated. What I've done is create a form in access that mirrors the current spreadsheet being used, so all the facilities have to do is enter the info into the access form rather than excel. The use of access is more for my benefit than theirs though, as it will keep track of the requests as well as make reporting on the request data much simpler.

When the facilities fill out the request form and select their facility number from a drop down list, I'm wanting them to be provided with a "Request ID" so that they may keep track of the progress of the request. The request ID should be a sequential alphanumeric value that includes the facility's three digit facility code, the last two digits of the year, and the number of the request. An example would be PL1-150001. The kicker here is that I want each facility to have it's own set of sequential numbers. So for example let's say I receive four requests in one week, three from facility 1 and one from facility 2. They should be assigned request ID's such as PL1-150001, PL1-150002, PL1-150003, and PL2-150001.

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General :: Primary Key Value Not Currently Available?

May 11, 2014

I am under pressure from the client to import data for individuals into the database despite not having their preassigned unique identity number available for every individual. This ID number is the primary key for the table in which individuals' records are stored.

solution that will allow me to import the individuals with a temporarily assigned ID number but that allows that field to be updated with the correct ID number once it becomes available?

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General :: Possible To Have Manual Primary Keys?

Jul 11, 2013

why Access requires primary keys to be automatically generated so that there are no redundancies.We have a specific agreement with another organization that involves different billing system in which they send us purchase orders, each with a unique invoice number, that includes orders for one or more events.In my events table I have included a field to manually enter the PO number for this organization when it's needed.

I would like to have another table for the PO's with a one-to-many relationship with the events table (since each PO may cover multiple events). Is it possible to use this manually entered PO number field as a primary key to establish the relationship?

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Adding A Record With New Primary Key

Dec 19, 2011

I am creating a form to add records to my database. I have created a primary key that is not autonumber. When adding a new record, I want the form to put a primary key default value of the next number in sequence. How do I do this?

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General :: Define Primary Key To Show In Default Value

Feb 10, 2013

I would like to define primary key to show in default value "n/=Right(Year(Date());2)"

n - next real number
=Right(Year(Date());2) - equal two last digits from year

The big problem is when we have next year e.g. 2014 real number should count anew.

E.G 6/13, 7/13, 8/13, 9/13, 1/14

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Getting Only The Last Date Per Record In A Primary Table

Jul 27, 2007

I need to build the following query:

I have 2 tables:

tblBusiness
tblInspection

tblShops have an ID, an adress, bussines name, owner name, etc
every Shop can be inspected many times. A inspection can be futile if the store is closed. If the store is open, the inspection is made, and as result with can have “with irregularities” “without irregularities”. Two or more inspections can be made the same day (if the n – 1 time the store was close).

So, here is the basic select:

SELECT tblBusiness.idBusiness, tblBusiness.BussinessName, tblInspection.InspectionDate, tblnspeccion.InspeccionTime, tblInspection.Open, tblInspection.Irregularity
FROM tblBusiness INNER JOIN tblInspection ON tblBusiness.idBusiness = tblInspection.idBusiness;

What I need is to get the LAST inspection where the bussines was open and with irregularies. One inspection per Business, but of all business. Ah, and if there ir a newer inspection but the business was close, it doesn´t count.

I tried “Group by MAX” with InspectionDate, but it just didn´t work. For example, it showed me two inspection of the same business, not “the last” of that bussiness (it was easy to filter the Open field and the Irregularity field).

I suspect that what I need to solve this is to use two or more SQL stament, two in one., something like that. But I´m in a hurry and I just can seem to get it right.

I hope you can help me with this. Thanks for reading anyway.

P.S.: the fact that there can be more than one inspection per day can be a bitch =(

but there is a "InspectionTime" that can save that". Mmm the problem is that one inspection can be made 1 july around 20:00, but the seccond on 2 july 01:00. But we store the two inspections in 1 july... so... that mens problem.

But that issue is not so important as the previous problem up there (well, in order to solve the seccond I need to solve the firts...)

PS2: I don´t know about the title...

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General :: How To Give Primary Key Increment And Decrement Automatically

Aug 8, 2015

I am new in ms access , I want make one database about office register. That is Have done . I gave primary key for auto increment serial number . That is working fine. Now problem is some times I want delete client name in between table .That is maybe first row or 5th row or anywhere . at the time the row deleted which is i was selected but the primary key is not update . for example I want delete 8th row . after deleting I not seen 8 in primary key place i have seen only ....,5,6,7,9,10...... etc. So how to give auto increment and decrement in the primary key......

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General :: Multiple Forms And Making One Form Primary

Jul 15, 2013

I have got 3 forms, and at the time of running, I want to make one primarily one form to be showing up and the other 2 to be hidden or closed, and the primary form will have 2 buttons, and clickning respective buttons should be able to open another 2 respective forms.

At the moment am using, DoCmd.OpenForm "Form1", which works fine, but am confused in brining the form 1 only to be shown at the first most time.

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General :: How To Combine 2 Tables With Same Primary Key To Make One Table

Oct 18, 2012

How to I combine 2 tables with the same primary key to make one table? I have seen several thigns but none have worked. I seen inner and outer joins. All 4 of my tables have the same primary key. I just want to combine all the tables to make one table. I have a form with subforms but if I can combine all the tables and work off one rather then 4 I will be happier. Every week to 2 weeks I upload new data from excel. How would I after I add the new data combine all tables to one super table?

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General :: Auto-populating Rows Based On Primary Key

Jul 24, 2012

I have an infopath form, which people in my company can fill out to order parts. The form is linked to an Access database. The primary keys for the database are the Order Number and the Line Number (where the specific part info is in the system). The form also takes info about who entered the order, when they entered it, etc.

My problem is that while the form will be used for only one order, it may be used to order multiple parts. So the infopath form has a repeating section with a table where they can enter multiple line numbers and part names, etc.If I use the form to enter just one part, everything works great. But when I use the repeating section to add multiple parts, the information specific to the repeating section is added to the database but the rest of the information (who entered, when the entered, etc) isn't.

My intial idea was that since the first part is entered correctly and the subsequent parts are missing some information which is already in another line in the database. Maybe if there was a way to pull the information from another line into the lines with missing info within access would solve my problem. So basically automatically populating the rows with matching Order Numbers with the information that is missing.

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Have Table Primary Key Equal The Record Number.

Feb 3, 2008

Hi
How can I make the primary key (participant #) in my table equal the record number on the Form? In other words, when I open the form, I need two things to always happen:
1. the primary key must equal the record number (which is displayed on the form)&
2. when I click "Add New Record" button, I want a new customer # automatically generated and in the correct order.

Is this possible? I've been struggling...

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Modules & VBA :: Find A Record Based On Primary Key

Sep 6, 2014

I got this function which is supposed to find a record based on the primary key, and then give three fields a value if they should be empty.

Public Function DoesXrefExist(faPersonID As Long, faRoleCode As String, faDorpID As Long, faDorpCode As String)
If (DLookup("PersonID", "PEOPLE", "PersonID =" & faPersonID) > 0) Then
End Function

Thats as far as i have got...for the next part.I get the feeling that i need to use the recordset object that exists somewhere.How do i access that recordset object? I have not been using any DAO or ADO, just straight VBA. I know i can create recordsets and stuff using DAO/ADO, but there must be a recordset that has been created already by the Dlookup command...

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Changing Misspelled Record In Primary Key Of Table

Sep 27, 2011

I want to change misspelled records, but the misspells are in the primary key of my table. By changing the values of primary key fields, can I break table relationships? I'm not changing field names, just field values of a primary key field.

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Unique Identifier - Append Primary Key Record

Dec 9, 2014

I have a database in Excel that contains farmers who can be identified by a Unique identifier: MZ-01-0001. The registration details for these farmers are not always up to date. Now when I try to append the data for the farmer with MZ-01-0001; with the primary key set on the Unique identifier, Access does not want to do it since there is already a record in the system. When I remove the primary key it doubles the record, which is also not what I want. So I am wondering what I need to do to append the record while keeping the primary key intact.

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Adding New Record To All Tables For 1 Table Primary Key Entry

Oct 20, 2006

Hi, I have 7 tables in my database and 1 form corresponding to all the fields in these tables (linked by a query by recordsource). My problem is that the form will only show a record if ALL 7 tables have manually had the primary key entered (not good when i have information that needs to be added at different times). How can I make it such that if I create a new record on the form that all primary key fields will be updated, and this record will be present every time i open my the form??

Cheers

Tania :o

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Forms :: Update Event - Record Based Primary Key

Dec 16, 2013

I want my primary key to be

First 3 letters of surname + first 3 letters of forename + DD + YY (Date of birth)

I can use the after update event to update the primary key field but it won't get saved for some reason so have I missed something?

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Forms :: Recall A Record By Its Primary Key With Command Button

Jun 28, 2013

I want to recall a record by it's primary key in a form with a command button

I mean write a primary key in a textbox and press the button then it shows the record.

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Queries :: Finding Max Record Based On Primary Key In Query

Jul 25, 2015

How to find the max value of a field in a query... How does a query display the max record based on the primary key... want to isolate the last record created, the one with the max primary key.

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Forms :: Find Record By Multi Field Primary Key

Jul 31, 2014

I have a form that has a FIND button. I want the user to enter the 3 fields that make up the primary key, then find the associated record. How can I do this in Access - not VBA?

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Tables :: Unique Record Entry - Index Or Primary Key Cannot Contain A Null Value

Dec 6, 2012

I am building a database to capture monthly statistics on a number of items. I want to ensure that users don't enter statistics for the same item for the same reporting period. I found the following instruction, but can't make it work:

It suggests that I create multiple primary keys in the table

When I do it, it comes back with an error: Index or primary key cannot contain a null value.

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Modules & VBA :: SQL String Does Not Retrieve Primary Key Newly Added Record

Jul 2, 2014

I have an Access 2010-form which inserts a record in a MS SQL 2008-database by using an ADODB-connection. I need to retrieve the primary key of the newly added record.

With code at the bottom I create a SQL-string which is stored in variable strSQL. If I execute the SQL-string directly in a MS SQL 2008 Query Window, the record is inserted and the MS SQL 2008-result pane shows a column "ID" with the primary key of the newly added record.

If I execute same SQL-string in MS Access 2010 the record is inserted. However, the code fails on Debug.Print rs![ID] with error "Item cannot be found in the collection corresponding to the requested name or ordinal". Same error appears if I use Debug.Print rs.Fields(0). I've enable the reference "Microsoft ActiveX Data Objects 2.8 Library". It looks as the recordset rs is closed as soon the command "Set rs = cn.Execute(strSQL)" finished.

Why I can't retrieve the Primary Key with VBA-code below?

Code:
Private Sub cmdSave_Click()
dim cn As ADODB.Connection
dim rs As ADODB.Recordset
set cn=New ADODB.Connection

[Code] .....

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