How Do I Restrict Number Of Records In Form?

Oct 29, 2006

My "customer" form is based on sigle table. I have to restrict no of customers only 5 customers. can anybody help me ?
This is required for distributing a database.



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Tables :: Procedure To Restrict / Stop Auto Number Increment For Certain Number Of Record Count

Mar 16, 2014

I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.

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General :: Restrict Records To Update Until Save Button Is Pressed On Form

Jul 16, 2012

How to restrict the updation of a record while entering until a save button is pressed on the form ???????? is it possible without the vba ?

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Restrict Number Of Table Entries?

May 13, 2005

Hey all,

I'm having a horrible time trying to get this to work. Basically, I have a database which has multiple tables. All of my tables are being generated with a CREATE TABLE statement. What I would like to do is add a validation rule or something else upon creation so that only X number of entries can be entered into the table.

Initially, I just added a rule that said id<5 or whatever manually to the table in order to restrict the number of entries, but I can't figure out how to do this automatically in my SQL statement or Visual basic. I want to be able to have this check added upon table creation. Surely what I'm doing must be possible.

Am I going about it the wrong way? Any Help would be appreciated. Thanks!

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Restrict Records

Nov 15, 2005

I have a database that I want to install on a client's pc as a demo only. I want to restrict the number of records he can enter to 3. Is this possible in access? I will appreciate any help. Thx!

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Tables :: How To Restrict A Table To 10 Records

Oct 14, 2013

I want to build a demo db and make it so the user cant add more than 10 records. Perhaps a popup when trying to save the 11th...

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Restrict User Access To Specific Records

Oct 12, 2005

I have a staff database in my office which holds, amongst other things a list of staff holiday taken. Presently the staff have no access to view holidays because they will also be able to view other employees details. What I need to do is enable members of staff to see their own holiday, but no others and Im really not sure how to go about it.

I have a workgroup in place; so each user has their own login/password.

Any ideas would be gratefully received.


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Forms :: Restrict Column Records Based On Criteria

Jun 16, 2014

This seem to be simple for single criteria but i am not able to do it multiple. I want to restrict user to customer list they r able to see in form combo box drop down list.

users are in employee TBL
employee group criteria is in tbl_Groups which contains value Admin,Read Only, manager etc
employee r grouped through tbl_AssignUsersToGroups.
customer r grouped in customerType TBL. i.e class1, class2 etc
created EmployeesClassTypeRestriction TBL to store restrictions for employees

Restrictions criteria:

1-employee can view only specific class which includes all customers in that class
2- employee can view only specif customers in a class only.
3-employee can view only specif customers in a ANY class.
4- No criteria No restrictions and can view all customers in all classes( For Admin )

Tried to used Tempvar criteria in customer combo box qry but it works for above point 1 only.

Attached accdb sample also.

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Forms :: Limited Number Of Records In Continuous Form / But Now Can't Add Records

Mar 22, 2013

One shows my form with the Transporters Subform with 3 entries, and 1 entry.The three line items that say "Transporter" are in one subform. I used this code

Private Sub Form_Current()
If Me.RecordsetClone.RecordCount >= 3 Then
Me.AllowAdditions = False
End If
End Sub

to limit the number of records I can add to 3 or less.My issue is that I lost the blank text box that allows you to add another record. So, if I only have one Transporter listed, there's no box to let me add a second or third.I have the following properties for the Transporters Subform set to "Yes":

Data Entry
Allow Additions
Allow Deletions
Allow Edits
Allow Filters

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Login Form Which Restrict The Access

Feb 20, 2005


i am having a login form.
where i have only two users..may be 3
suppose it is admin and guest
then i have a main form where i have 5 tabs,...where each tab contains 7 or more command buttons which will open some forms
what i need is when the admin is login he should be able to edit add delete
but if it is a guest then all the forms should be read only
i know abt the allowaddition and etc..but i don't know where to use it..
is it in the login form or in the main form or in each and every form


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Forms :: Restrict The User To Fill A Field On A Form?

Jul 5, 2013

I have two fields on a form. One of the fields has to be entered first in order for the other field to be filled. How can I restrict the user to enter a value in filed #2 before filling the filed #1?

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Forms :: Restrict A Form So That Only One User Can Open It Any One Time

Oct 10, 2014

On a split database, is there a way to restrict a form so that only one user can have it open at any one time?

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Access 2010 / Restrict User To Navigation Form?

Apr 22, 2012

I have a database in Access 2010 where I've created a navigation form, and I want a regular user opening the database to enter a password and only have access to that form, and not the actual tables or the navigation pane. They should only be able to view, add, edit, and delete data through the forms I've prepared, and I don't want them to be able to get to the tables themselves unless they have an admin password. I tried looking up how to do something like this, and I tried splitting the database, but it seemed like I was still able to go right to the tables and edit them from the navigation pane even in the front-end, and if I removed the navigation pane links to the tables from the front-end, the forms I made wouldn't be able to display anything from them anymore, and that's not what I want either.

So, I want one password to give access only to my navigation form and nothing else, and then a second password to grant access to everything else.

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Counting The Number Of Records On A Form

Dec 7, 2006

How would i count the total number of records on a form

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Displaying Number Of Records On A Form

Nov 16, 2004

Dear All:

I am curious to see if threre is a way to display the number of records on a form in a text box. I know access has this number on the bottom of the form, but it's a vision issue for me.

Any ideas on how to get this done?

I am most appreciative of all the help.



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Default Number Of Records In Continuous Form

Nov 29, 2005

Hello, i have a question,

I have Main form, and Subform (which is continuous form). Now when i open main form (or even subform itself) i see continuous form, and two empty rows.Whenever i fill first row and press on second, third row appears, and so on.

Can i set somewhere to show me only 1 empty row on this continuous form, and when i fill it, second row appears, and so on. E.g. is there any options for customizing how many empty rows are displayed and the begining of continuous form?

And how "saving of records" work here, because if i fill one row, it won't save will save it only when i press on other row (when third row creates)

Thanks for your help

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Forms :: Limit Number Of Records That Can Be Accessed In A Form

Mar 14, 2014

I have a database that has transactions since year 2009. I want the users to only be able to view and edit transactions that were entered in the last 6 days. I was initially able to do this by putting a filter in the Property Sheet section of the form and choosing Yes for Filter on Load.

However, a user was able to discover that by clicking on Clear All Filters, the filter I set was also cleared, thus making them see all the transactions beginning year 2009.

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Forms :: Text Box On Form To Show Total Number Of Records

Jan 28, 2014

I have a form containing 4 text Boxes txt1, txt2, txt3 and txt4

I want

txt1 show records from table empDetail having age between 18 to 25
txt2 show records from table empDetail having age between 26 to 35
txt3 show records from table empDetail having age between 36 to 45
txt4 show records from table empDetail having age between 46 to 55

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Forms :: Way To Highlight Duplicates Across A Number Of Records On A Continuous Form

Jan 1, 2015

Is there any way to highlight duplicates across a number of records on a continuous form (conditional formatting I presume)? My continuous form is filtered on load to show only the records relating to the specified date (specified before opening the form), and there is one field that I would like to highlight if there is a duplicate value in the same field on another record on the form. Is this possible?

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Modules & VBA :: Updating Or Adding Records To Form - Find MAX Of Number Portion

Jun 28, 2013

I want whenever I'm updating or adding records to my form, the ID automatically take the value of the previous ID and increment it by 1.

The field type is text (mixed with number) - PM0000000.

I've done some research, what I understand is that I need to:

-do a lookup and
-find the MAX of the number portion.

Name of form - Payment
Name of table - Payment
Name of field - payment_id

I tried these, but to no avail...

Private Sub payment_id_Click()
payment_id = DLookup(("[payment_id]", "Payment", "[payment_id]=Forms![Payment]![payment_id]-1")payment_id + 1)
End Sub

[Code] .....

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Forms :: Auto Generate File Number Based On Number Of Records In Year

Jan 21, 2014

I have a form [IUDATA]

I have a add record button.

I have a date field [DATEIN]

I have a text field [DRPNO]

If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.

I'd like the format of [DPRNO] to be "dpr YY-XXX"

YY is the year of the [DATEIN] field and
XXX is number of records in that year.

So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.

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Report Prints The Same Number Of Times As The Number Of Records

Jul 10, 2006

I've created a report and report has the same number of pages as the number of records that it's displaying.

If there are two records, the report has 4 pages...the first 2 are the actual report and then the other 2 are a copy. If there are 3 records, the report would have 3 copies (...6 pages).

Any idea how to change this so that I have only one copy of the report?

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Appending Records With A Desired Auto Number In A Table With Auto Number

Oct 26, 2005

Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.

I am sure Iím not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.


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Restrict Access

Feb 27, 2008

Is there any way for me to have a button on my frontpage visible to only people i name
if user = john smith or user = fred bloggs then show the button if not do not display it.?
Being a novice step by step idiot proof help would be appreciated

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Using A Checkbox To Restrict A Field

Jun 26, 2005

hi all

i have created a form to enter details into a 'job' table.

here is the part of the form my question deals with.

FIELD- Terminal DATATYPE - Lookup wizard (the values 1-5 stored in a separate terminal table)

basically the system involves entering minicab jobs into the database.
the job may or may not be at the airport.


if the airport checkbox is ticked (Yes), then the terminal value can be set (1-5) from the form.
if the airport checkbox is unticked (No), then the terminal value cannot be changed from the form.

if this can be done, how can it be done? anyone..??

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Restrict Access To Forms

Aug 23, 2006

I have impletemented a user system for my database with different access levels relating to entering and editing data.

I would like to make certain forms only accessible to a specific group of users. Is this possible and how?



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