Printing Report From Form

Jul 28, 2006

I had made my own database for my own business.

I am trying to print a report from a form. Once i enter an order detail i finish off by printing a letter. At the moment we are doing this via a query by entering the order id.

I want to automate this so for the form record i am in i want a button to print a report for that record only.

I know this can be done as i rember doing this in college but i cant get my head round it at the moment.

Please help

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Printing A Report From A Form

Aug 30, 2006


I'm pretty new to all of this. I've set up a simple database. I have a form in it for inputting information and then there is a command button on the bottom which prints out a report I've created with the information on it. This is all working great except it prints evey record and I only want the current record printed out.

I've tried the help and it goes into detail about OpenReport and PrintOut in macros. I have no idea what a macro is or what to do with it.

Can anybody please help me and give me step by step instructions as to how to print out only the current record in the report from the command button.

Your help is greatly appreciated:)

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Printing A Form To A Report

Nov 1, 2006

I have a form (entry screen to enter data) I then created a report in the layout I need for my order form. I want to creat a button that a user can press and it will print the current record to the report (order form layout)

Here is my current code for the print button on the form page:
Private Sub btnPrtOrderFrm_Click()
On Error GoTo Err_btnPrtOrderFrm_Click

Dim stDocName As String

stDocName = "rptOrders2"
DoCmd.OpenReport stDocName, acNormal

Exit Sub

MsgBox Err.Description
Resume Exit_btnPrtOrderFrm_Click

End Sub

The only problem is when I tell it to print if I am on record number 2 on the form, it prints both record 1 and record 2. I only want the current record i am in to print. Any ideas much appreciated


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Printing Report From Form

Jan 3, 2010

I am able to print a report of all records from a command button on a form with

DoCmd.OpenReport "General Input Info", acViewPreview

I can also print just the current form to the report with

DoCmd.OpenReport "General Input Info", acViewPreview [ID] = & [ID].

What I would like to do is print a report showing the current form and all the forms after that form. In other words, none of the records previous to the current form listed but do show the current record and all others after that as determined by the auto number ID field. I am able to filter by form in the ID field with >45 showing me all records with an ID of 46 and above but I want to be able simply print the report from the command button that is on the form.

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Printing Report Without Refreshing The Form

Jul 27, 2006

Okay, here is the situation that is slowly driving me crazy.Form: Clients ACTIVESubform: Clients ACTIVE - closureReport: Clients ACTIVE - closure (created by a save as by the subform)My database was created to keep track of clients in a centre. The clients files are eventually closed by a checkbox. Then a number of reasons are inputted in as for why the file is now closed by means of a combo box (lost contact, graduated, etc). After the files are closed, the users want to print a simple one-page report that they can put in their manual (paper) file. I created a subform that allows the users to preview what will be on the resulting report. I also created a button that they can click to print the report.NOW for the problem,The report will not show the new information (closed checkbox = yes, reason for closure, notes about closure, etc). I can't refresh because then the client no longer shows up in the form as it only includes ACTIVE aka open files aka Closed=No.Here is my coding for the button that I have:Private Sub Closure_Click()On Error GoTo Err_Printable_Click Dim stDocName As String stDocName = "Clients ACTIVE - closure" stLinkCriteria = "[StudentNumber]=" & "'" & Me![StudentNumber] & "'" DoCmd.OpenReport stDocName, acNormal, , stLinkCriteria Exit_Printable_Click: Exit SubErr_Printable_Click: MsgBox Err.Description Resume Exit_Printable_ClickEnd SubHELP ANYONE??? :) My only idea is to do this is something like where is matches the student numbers, refreshes the form, and prints the report. BUT no matter where I put the refresh or requery command, it doesn't work. It ends up printing a blank report as it can not find the student number in the ACTIVE form as the client is now closed.

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Forms :: Why Is Form Printing Instead Of Report

Jan 7, 2015

My Main Form is a Popup Window with print button for other subforms. So I have it set so when the Report opens it hides the Main Form, and I use the

DoCmd.SelectObject acReport, Reports(0).Name, True

do get focus to Report, and I run a loop just to make sure it does actually have focus and the Main Form does not have focus.On my PC It works great it prints the report every single time, but when my colleagues are using it... it prints the Main Form instead of the report. I don't get why it would work on my PC, but not work on someone elses?

Public Sub FocusOnReport()
Dim intState As Integer
Dim intCurrentType As Integer
Dim strCurrentName As String


How can I make sure it prints the report and not the MainMenu

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Printing Report From Form Including Subform

Aug 31, 2006

Hi there,

I am trying to save my form that i have created as a report by right clicking on the form and choosing save as report. However, my form includes a subform but the subform does not show up in the report. Any ideas as to why this and how it can be shown????

Thanks in advance


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Printing A Single Records Report From A Continuous Form

Mar 7, 2006

I've been trying to get my head round this one , but i'm just to thick to get it.

I have a continuous form that lists all items at a certain location.
The user selects a record by clicking on the record selector and then clicks on a command button with this code:

stDocName = "DivingInspectionCert"
stLinkCriteria = ("EquipmentID = " & Me!EquipmentID)
DoCmd.OpenForm stDocName, , , stLinkCriteria

The user then enters inspection details in to the "DivingInspectionCert" form which i want to store in a table (DivingCert) which will relate to the item. On completion of this form the user then clicks on a command button with this code:

DoCmd.RunCommand acCmdSaveRecord

If Me.RecordsetClone.RecordCount = 0 Then
MsgBox "There are no items to Print", vbInformation, "EquiTrac"
DoCmd.OpenReport "DivingInspectionRpt", , , ("EquipmentID = " & Me!EquipmentID)

When i click on this button, the report doesn't print and i get a message "No current record".
The inspection details are not stored in the table.
I did have the forms RecordSource based on the table "DivingCert" but that didn't work and i have just tried a query but it is still not working.

Would be much appreciated if you can help me.
Thank you

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Reports :: Printing Report Based On Filtered Results Of Form

Jun 26, 2013

I am trying to print a report based on the filtered results of a form where the data record source is generated from a query. What I have is five unbound comboboxes on a form that filter the results of the query on a subform which works fine in whichever combination I set, I then want the report to print out the results of the filter and the filter combination that I used - basically exactly as it appears on the form (I have used the same query / subform in the report with text boxes to show the filters used on the form). My VBA skills are quite limited (but improving!) and I have trawled the web trying different code examples but can't seem to get it nailed. Current filter code follows;

Option Compare Database
Option Explicit
Private Sub PrntConfigReport_Click()


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Reports :: Printing Report To PDF File Via Button On Search Form?

Aug 7, 2014

I'm building an application to record engineer input in Events (jobs) for an engineering company.

My main tables are Products, Builds and Events, together with fifty or so reference and ancillary tables which aren't really relevant to this particular head-scratcher.

A Build is derived from a Product and an Event is applied to a Build. An Event includes a sale, a service, a warranty repair and so on. Over time, multiple Events will be logged against a Build.

I have a searchable Events form (Search_Events), containing a subform (Search_Events_sub) whose contents dynamically change to reflect data entered in a variety of unbound fields in the main Events search form. Needless to say, the glue that holds things together is the Event_ID field.

On my Search_Events form, I'd like to place two buttons (Rpt_Event_client and Rpt_Event_internal) which will allow the user to print either a client or an internal copy of the event in question. The reason I want to use separate buttons rather than one button for both copies is that it's quite likely that different engineers will work on different parts of an Event's build, test and sign off process, and will want to print off and annotate the internal report, whereas only the final report will be sent to the client. Also, there will be some slight differences between the visible fields on each report (time and materials logged etc).

So far, I've managed to get the Rpt_Event_internal button to open the relevant Event report in preview mode, using the following on the button's 'on click' event:

DoCmd.OpenReport "Rpt_Event_internal", acViewPreview, "", "[Event_ID]=[Forms]![Search_Events]![Sub].[Form]![s_Event_ID]", acWindowNormal, ""

(In the subform, Event_ID is referenced as s_Event_ID because I'm using an nZ function in most of the search fields so that the results filter dynamically)

So far, so good: this works fine. However, from a usability perspective, and based on the fact that this will be the most-used feature, I'd really like to be able to have the button do the following:

- print the relevant report, based on Event_ID as above to a PDF file

- synthesise the filename of the report along the lines of "Event_" & [Event_ID] & "_Client_Copy_" & [Date()] & ".pdf"

- and to then have the standard 'save as' Windows location browser/file explorer dialogue box appear so the user can choose where to save the file. I don't want the filepath to be hardwired, rather I need the users to be able to decide where to save the file.

I'm using Access 2013.

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General :: Transfer Data On Textboxes From A Form To Report For Printing

Feb 6, 2013

I've written an application in VB.Net and now I need to transfer the data on textboxes on a form to a report for printing. Only the data on the form is what I want to preview and print.

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Printing A Report Query Using A "print" Button On Form

Mar 7, 2008

Hello everyone,

How can i have a form with a "Print" button on it for print a report instead of going to file, print?

I will appreciate if a sample of such database can also be attached.

Stay well.

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Duplicate Report Printing

Jul 11, 2006

Hi I am new to the forum. :)

I am creating an access database that holds customer information for a friend of mine. I am struggleing to think of ways to make Access do several tasks.

I have created several forms that display when reletive buttons are clicked and some run automatically using queries, one of which runs a query that displays any upcoming service inervals that are within thirty days of the current date, and allows the user to print a report that is designed to be a service notice for the relevant Customer/s which contains the customers address, phone numbers and service due date with a small pre-made text insert that advises the Customer about the upcoming service recommedation. The Form also provides the ability to print address labels for the same customers, making it quick and easy to send them out by post. The problem that I am having is that I would like the customers information that has already been printed to be removed or greyed out in someway so that the query does'nt print out duplicates but also have the ability to allow user control to reprint any result that may for any reason need reprinting.

Thanks for any help

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Colour Printing From Report

Jan 17, 2007

Hi all, i'm having a rather annoying problem. When I view my report I have 2 sets of conditional formatting that run, one that changes the back colours of certain fileds when the criteria is meet, and the second, the text colour of certain fields, both of which work fine when previewing the report. However, when I print the report, any of the back colour in the preview does not print out but text colour does. If I print from another office programme i.e. Word, block colour is printed fine its just seems to not work in my access.

Please note that if the same report is printed from another computer, it prints fine.

Please does anyone have any idea on why this is happening and how to sort it. Thanks in advance for any ideas and help.

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Printing One Forms Report

Nov 6, 2006

Hi, Ive read all I can on forums and web and am still unable to print the current forms report using a command buttons on click. This is the code i have been playing with:

Dim strDocName As String
Dim strWhere As String
strDocName = "Home_Oxygen_Report"
1. 'strWhere = "[general_info.HospitalNumber]= Me!Home_Oxygen_Form!general_info.HospitalNumber"
2. strWhere = "[general_info.HospitalNumber]= "" & Me![general_info.HospitalNumber] & """
3. 'strWhere "[general_info.HospitalNumber]='" & Me![general_info.HospitalNumber] & "'"
DoCmd.OpenReport strDocName, acViewPreview, , strWhere
Number 3 gives the closest result but it prompts me to enter the primary key when i hit the command button but i need it to do this automatically. The primary key is a text box not number. Note that the primary key is HospitalNumeber of Table general_info (form and reports record source is query of many tables).

any help would be muchly appreciated!!


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NOT Printing Image In Report

Dec 3, 2004

MS Access 2003

I inserted an image (jpg) in a report, it appears in PrintPreview, but not when I print it on my printer.
Please help me. I do not if the problem is with my printer or I'm doing something wrong when inserting the image.

update: It seems to work when printing from Print icon, but does not work when printing from File/Print menu. Is this a known bug?

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Help On Printing Report From Server

May 14, 2005

Need how to help on printing reports in Access

Problem: I have a databse that is on a network at the office. My users are out in the field using mobile data computers linked to the network using verizon air cards (56.6 kbps modem). Whenever they want to print a report, since the front ends of the DB are on their computers and the back end is on the server, the mobile computer has to send the actual report from the computer over the air card to the server for printing. Each page takes 5-7 minutes before it prints at the office.

Question: Since the data resides in a table on the back end on the server, Is there a way to have the reports reside on the server as well and have the Mobile computers simply send a command to print the report from there so it's not having to send all that information over the incredbly slow air card? Or am I just going about this the wrong way altogether?

I'm not totally up to speed yet on all this computer lingo so please use little words (LOL).

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Reports :: Sub-report Not Printing

Jan 13, 2015

I have a report with one sub-report. It previews correctly and prints correctly from my ACCDB. However, when I create an ACCDE, the sub-report previews correctly and then does not print. I have tried the following and none work: In the main report, deleted the links and changed the subreports record source.

Changed layout for print to no
Changed filter on empty matches to no

Moved everything from detail to page header.When I put code in the subreport to set a flag when loaded and queried that flag in the main report, the subreport never admitted to being loaded when run from the ACCDE (again works fine from the ACCDB).

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Reports :: Printing Into Pdf From A Report

Mar 1, 2013

I'd like to print out a report so that each record should be printed into an individual pdf file. When printing manually, record by record, I use an app called cuteprinter for converting reports into pdf. But that one needs saving path for each individual pdf file. What could I do if I'd like to make a series of record printing? Would there be a way of automatic generating path and file name for each record's print?

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Printing Report To PDF In Access

Oct 22, 2015

I have an Access Database installed on a server that is accessed remotely by numerous users. I have a button to print out a specific report. The problem is that in order for a user to print the report their print driver must be loaded on the server. Due to the number of users, and the numerous types of printers available, this is impractical. The current code on the button is currently:

Private Sub Command PrintReport Click()
Dim strWhere As String
strWhere ="[Property Number] = " & Me.[Property Number]
DoCmd.OpenReport "RESERVE REQUIREMENT REPORT", acViewNormal, ,strWhere
End Sub

I would like to know if there is some code that would send the report to PDF, so that any remote user could then print the report from PDF.

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Printing Only One (current) Record In A Report

Jul 19, 2007

Hi Everyone,

I'm probably going about this the wrong way all together, but what I'm trying to do is print a single record from a form in a report.
Basically after the client fills in the form they can print their "results report" using the click box (command button) in the bottom corner of the form. When the client clicks on the button it prints all the records ("result reports") of all the good of course.
Here's the code for the button:

Private Sub PrintSingleChamber_Click()
On Error GoTo Err_PrintSingleChamber_Click

Dim stDocName As String

stDocName = "SingleChamberPrintOut"
DoCmd.OpenReport stDocName, acNormal

Exit Sub

MsgBox Err.Description
Resume Exit_PrintSingleChamber_Click

End Sub

Can someone point me in the right direction? :confused:
Thanks again,


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Printing Report Re-runs All Queries

Jan 31, 2008

I have a report with several subreports which run agains a very large table. If I decide to print the report after examining it, all of the underlying queries must run again. Is there any way around this to avoid this delay, other than exporting as rtf or snp?



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Printing Date Range On Report

Jan 23, 2006

I have a report that I want to pint the beginning date and ending date range that the report was based off of.
I have a query that prompts for begining date and ending date

I want the print to look like this.

Current Report Date : 01/01/06 to 01/30/06

Any Ideas

Dean C
Giles Chemical

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Help With Printing A Report Based Off A Query.

Jun 13, 2006

Hi all..

I have a drop down list on a form that prints a report based off of the selection in the cbo box...

(I have already changed the query and relationship for the lookup and maintable)

Here is the code that works fine,(this is on a command button)

Private Sub cmdViewStreet_Click()
stDocName = "rptStreetName"
On Error Resume Next
DoCmd.OpenReport "rptStreetName", acViewPreview, acEdit
Me.cboStreetName = Null
End Sub

What I am doing now.. is this: the look up table that had the street names but did not have an autonumber or primary key. I added in a autonumber and primary key. I can get the cboStreetName to list the street names and not the autonumber.. and I can get the main table to store the autonumber not the street name (this is what I want).. but now I can't get it to view what is in the cboStreetName... When I hit the view button it does nothing... Any suggestions?? If you need more info please let me know...

I tried something like this to:

Private Sub cmdViewStreet_Click()
On Error GoTo Err_cmdViewStreet_Click
Dim stDocName As String
stDocName = "rptStreetName"
DoCmd.OpenReport "rptStreetName", acPreview, , "[StreetName]=" & Me.cboStreetName.Column(0)
Me.cboStreetname = Null
Exit Sub

MsgBox Err.Description
Resume Exit_cmdViewTitle_Click

End Sub


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So Close To Printing My Subform To A Report But

Oct 4, 2006

I have a subform that displays results based on selections from cascading boxes on the form. I am trying to print them to a report. I think my procedure is correct for the print button and Im afraid my problem is that the form is not based on a seperate query. Is that they only way to be able to print? It is based on procedures defined in the cascading boxes. How can correct it so it will print the results to a report? Thanx.

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Printing Sequence Of Access Report

Sep 6, 2004


I have 2 single-page Access reports. The first report has the following fields:
FirstName, LastName, StreetName, HomeNumber. The second report has the following fields:
MerchantA, MerchantB, MerchantC.

The data for the first report are taken from tblBuyers, the data for the second report are taken from tblMerchandise.

I need to print 2 copies of the first report and 4 copies of the second report for the first Buyer, then 2 copies of the first report and 4 copies of the second report for the second Buyer and so on. Can I help on this problem ?

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