MS ACCESS :: Question-Database Tracking

Tracking Database Help
I consider myself an intermediate ACCESS user and can get around it with little trouble with the help of the internet and the help file.

I am trying to design a database that is fairly simple in design, it is for tracking the status of documents at our work center. Basically we have personnel reports that are passed around the different people and different dates.

I have a main form that has the info on the person along with dates that it is due.

Then a sub form that has the date sent and where it went to.

My problem lies in that I want to keep track of the whole history of the document but when i print out a report or export the data to excel to put up in powerpoint I need to have just the most recent date sent only item.

I have 2 tables one with user info and another with the routing info with its own primary key along with a identifier key to link the primary and sub form.

Of course it is easy to create a report with the data to show all the different routing steps but not just the one with the most recent date.

Thanks in advance for the help.

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Issue Tracking Database
Hi team.

I've had a bit of a search around the forums and haven't found this anywhere.

Does anyone have a sample issue tracking database for an IT department?

I don't have too much Access experience so am looking for a little bit of a headstart on this. It seems relatively basic though.

The fields I think I will be needing are the following:

Log No
Status
Priority
Type
Project
Raised by Person
Raised by Department
Description of Issue

Status
1 Active
2 On-Going
3 Hold
4 Finished
5 Cancelled

Priority
1 High
2 Medium
3 Low

Type
1 Bug
2 Enhancement
3 Other

Project
1 Lotus Notes
2 File Maker
3 Tumbleweed
4 Windows
5 Microsoft Word
6 Microsoft Excel
7 Microsoft Outlook
8 Adobe Acrobat

Raised by Department
1 Research & Development
2 Customer Service
3 Finance
4 Data Solutions
5 Communication Services
6 Production
7 Stores
8 Operations
9 Other

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Employee Tracking Database
Would like to hear from anyone that has designed a database that can be used to track employee compensation on a year to year basis. I am current designing a database to do just that but I'm having a hard time deciding on how to setup the tables. What they use this for is yearly reviews so I need it to be able to pull data from prior years and the current year. I've designed one but don't think its going to work for me. Just interested to see if and how someone has done the same thing.

Thanks,
Chester

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Simple Tracking Database
Hello,

I am trying to figure out how to setup my tables. The tracking system i am trying to create will have these information:
the Tables will contain these information

- Package number
- Received date
- Sent date
- How long have we had the package
- Status (Sent or Pending)

I will also need to figure out who received and sent the package
- Employee name

Please advise if I setup the tables correctly.

I will also need to query these info:
- all packages received 3 days ago
- how many packages an employee received and sent
- How many sent or pending

Thank you for your help.

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Specific Item Tracking Database
Hello Everyone,

I've been looking at all the fine db samples and advice provided in this forum and they are giving me a huge boost in my new job as a DB Admin. :D

Since this forum has a very active group and you guys know and done it all, ;) I thought I would ask if anyone out there has done or could give me an idea on how to buid the following db:

I need to create a db that will keep track of a specific item from the moment it comes in 'til it goes back out. This could be weeks in the process.

What happens is that this is a program where people donate old worned out wheel chairs and they get totally overhauled. As the chairs come in they need to be tracked from start to finish to see where they came from (Somewhere in the USA), what process it took to overhaul it (ItemID and Current location [Storage, Repair BIN, Repair Table, Completed Tabe, Outbound Table, En Route to Destination, etc] and status [For parts, fixable, paint room, repair room, completed]) and where they were donated to, a city in some foreign country (Africa, Asia, Mexico, South America, Etc.).

If someone has something I can use would be great, but if not any idea on how to do it best, would be greatly appreciated.

Thanks!

René

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Newbie Needs Help With Tracking Inventory In Orders Database
I am developing a database for a friend and have all the relationships,
tables, forms, queries and reports working well. I used the orders template to
build this and just made a few changes. I have an orders form with an orders details
subform that works beautifully. There is also customers table, employee table,
products and inventory table. The inventory table has product ID, units in stock and reorder level
as the only fields. I need an easy way to have the orders detail form decrease inventory as
items are ordered and also some sort of way to enter restock. Can anyone offer advice that a
beginner can understand in regard to this?

I wrote an update query that he can run that will subtract the qty ordered from the units on stock
for orders with order date >= whatever date he enters, but if he enters a date he's previously updated it will update those records again. I think this is not a good way to go but the only way I could accomplish. I have him using the same order entry form with customer name Restock to add items to inventory by putting an if then else statement in the before mentioned update query. This just adds to inventory if customer name="Restock" else the qty ordered is inventory units in stock -qty ordered.

I'm sure someone can suggest a better way. A friend mentioned dsum function but can't explain how to apply it in this instance. Thanks so much!!!!

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Looking For Free/shareware PDA And Cell Phone Tracking Database
Hi,

I have a list of 500 PDA users, spread over 7 offices.
I want to keep an eye on what happens with the devices and their SIM-cards. As they are often swapped between offices and SIM-cards get lost.
I am pretty sure that I don't have to re-invent the wheel.
Do you have any idea of a free/shareware tracking tool for PDA's and cell phones ?

Thanks in advance !

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Project Tracking??
Don't know if this is the correct forum, but....

Does anyone know of a relatively inexpensive (maybe even free???) Project / request tracking system written in either Access or VB? I ;ooked and looked on the forums here, but couldn't find a thing. If anyone will just point me in a hopefully good direction, I would be grateful.

Thank you!

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Compliance Tracking
Hello. Does anyone know of a good sample database that can assist me with understandig the logic behind building a compliance tracking system? I have a need to keep track of customers who are required to submit certain documents at certain times. I would like the program to maintain an archive of which documents have been submitted late (or not at all) in order to analyze trends.

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Trade Tracking
I am very new to using access, so please just bare with me while I try to explain my situation as quickly and clearly as possible.

This database I have been working on for about a month now is to keep track of all of these game figures I have. When new sets come out I trade off some of my extras to get ones that I need to complete sets.

If you would be so kind as to download my database (http://www.box.net/public/pjonkjmicy) and take a peek this would be much easier to understand.

On the main interface that opens there is a "TradeTrack" button to the right. When that opens you see 2 boxes, the one on the left should list all of the figures I have listed as trades in the database. Then I would like to move them over to the right box to be traded to the trader listed in the dropdown above.

If anyone knows of a database example or anything that does something like this, Im sure I could make it work. I have done allot of searching and came up empty handed.

Thank you for looking!

ps
Sorry, about the box.net link. The attachment loader on the forum said my file was too big. I hope this isnt a problem.

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Training Tracking
Does anyone have a sample training tracking system / database they'd be willing to share?

Or, barring that, can someone point me in the direction of where I might find one?

Thanks in advance! Looking forward to it!

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Tracking Training
Does anyone have a sample training tracking system / database they'd be willing to share?

Or, barring that, can someone point me in the direction of where I might find one?

Bee replied once, suggesting I look in the Samples Databases section of this forum, but I could not find anything even remotely related there.

All replies are gretly appreciated!!

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Tracking Training
I have a DB I'm using to track training for assigned people. Right now the training gets put in the DB at the end of the day by going through each persons record and adding the training that they did for the day. As you can see when training 30+ people a day, putting this in the system can take awhile. I'm trying to find a way to do a mass input to cut down time and could use some help with this.

My tbls are as such,

1st Table:EMPLOYEEtbl
EmployeeID
EmployeeName
(Other information)

2nd Table:CLASStbl
className
classID

3rd Table:CompleteClasstbl
EmployeeID
classID
DateTaken

What I like to do at the end of the is select the ClassID/DateTaken items once and then type in a just the 30+ list of employeeID's click a button and append it to the my 3rd table. Of course writing it out like this makes me think it should be easy but for some reason I'm lost. Does anybody have any suggestions?

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Equipment Tracking Db
I need help finding an existing or making a db. This db does not have much to it, so I am getting frustrated finding/making one.

My company has equipment that is stored in one of three places, customers, trucks of employees, and other(like warehouse, or out for repair). The db should be able to give me a report of where everything is on a given day, and a report of what was in a given customers property during the job(this is not for a single day, but for the duration of the job).

If someone knows of an existing db like this, I would appreciate a link. If you want to help, it is appreciated. At this point I would not mind paying someone to do this for me, as long as it wont cost too much.

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Tracking Synchronization
Is there any way in access 2003 or 07 to track when a database was last synchronized with any one of it's replicas?

It would be useful to know and be able to store this in a table.

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Bug Tracking Solution
Hi,I'm looking for a bug/issue tracking solution done entirely in MS Access. Does such a thing exist?My requirements are that it must need only Access, and be accessible in a shared environment solely by opening a .mdb file from a shared folder. It must support various issue lifecycle related things, and the stuff those tracking systems do in general.It may or may not be commercial software.If anyone knows of such an available solution, please let me know.(And yes, I've searched on Google, and haven't found anything worthwile, so that's why I'm asking here now.)thx

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Need Better Tracking With My Tables
I have a DB thats working fine, but (there always is a but) I now need to do something a little bit different. I need to be able to track my originators and who they have brought into the company. So I will have an originator and many down-line originators, and these people that come in down-line will have people coming in down-line from them and so forth and so on. I have a table that has all originator info and originatorID, but will I need another table or can I just add to the exisisting one. Here is the table structure:

‎Originators:
-------------
OriginatorID -autoNumber
FirstName - Text
LastName- Text
OrigSSN- Text
Address- Text
City- Text
State- Text
PostalCode- Text
HomePhone- Text
WorkPhone- Text
CellPhone- Text
FaxPhone- Text
EmailName- Text
BirthDate- Date/time
Level- Text

If more info is needed please let me Know.. Thanks in advance.

Scott

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Tracking Updates
I have read all of the audit trail stuff and searched on my subject but I think my solution could be simpler,

All I want to do is copy the values of the current record on my form into a history table with all the same fields.

Example Form:
[ID], [Machine], [Task], [Task Due], [Task Complete]
I want to put a button on the form that reads complete task and when the user pushes the button it copies all of the details for that specific record they are looking at into my History Table that contains all of the same fields.

This will give me basic history on when each task was completed for a machine and I can access for reporting

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Bug Tracking Solution
Hi,

I'm looking for a bug/issue tracking solution done entirely in MS Access. Does such a thing exist?

My requirements are that it must need only Access, and be accessible in a shared environment solely by opening a .mdb file from a shared folder. It must support various issue lifecycle related things, and the stuff those tracking systems do in general.

It may or may not be commercial software.

If anyone knows of such an available solution, please let me know.

(And yes, I've searched on Google, and haven't found anything worthwile, so that's why I'm asking here now.)

thx

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Help With Time Tracking System
I have a time tracking system where users can clock in and clock out. I want to have an error message when they clock in and then accidently clock in again. Therefore, they can only clock out after they have clocked in. The data goes into the table called "Timeclock Table". The fields in that table are SSN, Clock-In, Clock-Out, and TimeStamp. The clock in and clock out are check boxes. can you guys help me?????? Im just a beginner.

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Anyone Try Tracking Org Charts In Access???
I'm trying to set up a database to track a huge group of corporations. There is the parent company, then a bunch of subsidiaries below it. Some subsidiaries have another layer of multiple subsidiaries below it, some have none. Any thoughts as to how to do it???

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Tracking Employee Training
I am tracking training for employees. I have a database that keeps track of the dates a particular training was taken. Employee training is ongoing from year to year. I have an Employee Training with a subform showing only the specific employee's training. I need a help with a few things. I need to keep track of training by the year. If I enter 2006 dates it will show in one line, if 2007 dates, another, all the way across the list of training classes for an employee. I also only want to limit a person enter more than one date for a particular class for a calendar year...Are these things possible. I have attached the database. Please help, make changes and suggestions. Thank you so much in advance.:eek:

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Paper File Tracking DB
Hi there,

I’m new here so don’t shoot me if I’m asking something that is inappropriate. I’m looking to make a DB for paper file tracking simular as you would expect in a law firm.

I don’t want to reinvent the wheel so I’m asking if someone has built something like this before. I’m also looking at barcode ID which I have no experience with at all.

Is there someone out there that can put me on the right path?

Cheers,

Renoir

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Employee Vacation Tracking
My computer crashed and I lost my employee vacation tracking database.

Does anyone have an Excel spreadsheet or other tracking method they could share please? I really don't have time to build a new database.

Thank you for your help.

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Pherical Tracking On Workstations
Im trying to design a tracking DB for phericals and ports located at workstations throughout the office. Theres over 200 workstations.

Ok this is what I have so far. Please tell me if im on the right track and any suggestions.

Ive never been good at doing the relationships. They are so frustrating at times.

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Question-Database Tracking

I would like a field on my main switchboard that displays the last time the database was modified. Simple question, and I can not find an answer anywhere. Thanks!

I would like a field on my main switchboard that displays the last time the database was modified.

Simple question, and I can not find an answer anywhere.

Thanks!