Questionnaire Database Design

Hi
I have designed a small questionnaire and i want to use Ms Access for data entry and storage.
Here is the brief description.
------------------
A.Heading
------------------
1.Person id
2.date of birth
3.age
4.sex
5.school
-----------------------
B.Sports Information about individual
------------------------------
1.do you play any spot ------yes/no
2.what spot do you play -----1.football 2.tennis 3.other
3.is your father still alive-----yes /no
4.what spot does he play------1.football 2.tennis 3.other
5.at what age did you start school
6.what is your political affiliation 1.liberal 2.centre . other

-----------------------------------------------
C.For official use only
---------------------------------------------
1.Date of interview-------
2.How enthusiastic was the respondent----1.very 2.Average 3. Below average

How can i go about designing a relational database for the above questionnaire.
I need advice on the relational schema
thanks



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Questionnaire Database Design - Questions Table - Version: 2003 (11.0)

Hello,

I am trying to normalize my database by following some of the forum threads on the topics. However, Im getting a little confused

I have created the following Questions Table (My answers will go in a seperate table)

tblQuestions
QuestionID - PK
QuestionnaireTypeID - FK from tblQuestionnaireType
QtypeID - FK from tblQtype - listing Y = Yes/No, N = Numeric, T = Text
Qorder - The order the questions should appear, for that particular Quesitonnaire Type
Question - The actual text of the question

Some of my questions are in "Option Groups" - with for example 3 different options (radio buttons), or they will have a combo box with a number of different answers... How should I represent these in this structure?

Do I need to create a new table listing what the options are? (which seems messy - and doesnt seem to achieve the objectives of normalization), should I create a new column in my tblQuestions to group related questions together? (subgroups of questions...in which case I would need an additional subgroup "order" field? How would I deal with the mutually exclusive nature of these questions?) Does this make any sense??

Thanks for any help
David

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To start: Running Office 20003. I have created a survey with Frontpages wizard. Basically It has a topic and the end user rates that topic on a scale of one to five like so:

1. Work Environment
a. I enjoy my work place. 12345
b. I think my office has a good reputation. 12345

1-5 are radial buttons. It takes the users input and stores it in an access database as im sure you all are aware. Looks kinda like this:

1a 1b 2a etc.
3 5 1

What i would like to do is this: When the users are done submitting i would like to go back and take results. I.e. we had this many users select option 3 for question 1a and we had _ number of users select option 2 for 1a, etc.
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Thanks,

Viko

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Sample Survey / Questionnaire Database - Version: 2000 (9.0)

To use, open frmSurvey and click the ! command button to start the survey. Allows you to set up different surveys using the same db with different questions and types of questions for each survey. Hope it's useful to you.



Noah

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Hello--

I class myself among "intermediate" Access users--I'm fairly comfortable with the program as a whole, but claim no particular Developer expertise.

I am trying to set up a database to handle a kind of Quality Assurance Medical Records Survey. In principle, it seems like a general Questionnaire/Survey type of application: I want to be able to store the results of questions like:

1. Is documentation legible? (yes/no/NA)
2. Are records present for every billable contact? (yes/no)
3. Did clinician sign every entry? (yes/no)

Etc.

A bit of trial and error, combined with a little research tells me that rather than setting all this up in one table, I would do better to set up a couple of tables. --That this will make it easier to perform crosstab queries of my results. That is, rather than setting up a table like this:

TABLE: SURVEYRESULTS

Fields Include:
SURVEYID
CHARTSURVEYED
DATEOFSURVEY
CLINICIAN [in charge of chart]
Question1
Question2
etc.

It would be better to have:

TABLE: SURVEYS

Fields Include:
SURVEYID
CHARTSURVEYED
CLINICAN
DATEOFSURVEY
etc.

and

TABLE: SURVEY RESULTS

Fields Include:
SURVEYID
Question1
Question2
etc.

(Make sense so far?)

Setting up the tables makes sense to me, and seems to work well. I'm running into trouble setting up a form for data entry!

It seems logical to me to have a form for SURVEY, with a Subform for SURVEYRESULTS. I would like to be able to have all the "Questions" appear on the form, and then have the user just run through the form quickly clicking on Yes, No, or NA for each item.

I'm stumped on how to create this.

Does this question make sense?

Can anyone out there give me a hand?

Thank you!

MYOUNG

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Any tips on steps to correct this as I do not appear to be looking at this ?

I just keep starring at the wall.

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Hi,

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However I am sure I have read somewhere this is not the best in terms of reporting and I should have a table of answers for each question? Is this correct I have approx 50 questions?

I have the following tables:

1) Staff Details
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Hi

Wondering if anyone can suggest how I might be able to deal with a questionnaire. I thought about doing a straightforward database with all the questions listed as fields in the one table but I think there are too many questions/fields (about 200, definitely not 254 but still raises an error message of "Too Many Fields Defined). The questionnaire will be an on-going process, with users re-submitting their answers every quarter. I do want to be able to analyze the data and create reports, etc. so am hesitant about using Excel. For instance, I did a basic report involving Excel and then adding many columns to calculate various averages - the report was made in Word and I mail-merged in the data from the spreadsheet. Long-winded for just one report and I'm hoping to avoid this.

Any suggestions are welcome.

Thanks and regards.

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___________________

I want the questionnaire to run as follows:

1) People select their name in a form (Form1)

2) A series of questions (from the tblQuestion table) are presented to the user (Form2)

3) A table is populated which records the following info
* Response_ID (Autonumber)
* User_ID -> based on their selection in form 1
* Question_ID (number) -> taken from the tblQuestion table
* Response_Value) (Text = A or B) -> as submitted by user
___________________

I presume I need to set up the following tables:
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* User_ID (number)
* User_Name (Text)

Table 2 - tblQuestion - the table that contains the actual questions
* Question_ID (Number)
* Question_Description (Text)

Table 3 - tblResponse - the table that gets populated
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* Question_ID (number)
* Response_Value (text)
___________________

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(PLEASE COPY AND PASTE THE LINK INTO YOUR BROWSER OR IT WILL NOT WORK DUE TO REMOTE LOADING)

Access 2000

Access 2002-2003

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What is the best way to set up these tables and the forms to enter information into the tables?

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2. Is it possible to not have to cycle through each question individually and list all the questions on the same form all at once?
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At the moment I have a table like this structure..



FIELD NAME --------- DATATYPE--------------DESCRIPTION



RespondantID ------ Autonumber

Male or Female ----- Text (Lookup list) ------ Question 1

Age group ----------- Text (Lookup list) ------ Question 2



Dyslexia --------------- Yes/No (Combo box)-- Question 3

Deaf ------------------- Yes/No (Combo box)-- Question 3

Wheelchair user ------ Yes/No (Combo box)-- Question 3

Learning Difficulity --- Yes/No (Combo box)-- Question 3

Other ------------------- Memo ------------------ Quesiton 3



Internet Experience -- Text (Lookup list) ----- Question 4

How often used ------- Text (Lookup list) ----- Question 5

Facilities Nearby ------- Text (Lookup list) ----- Question 6





At the moment its not a relational database, there is only one table like the one above that has a corresponding form to allow to user to start populating it with info, i have read in a few other examples for questionnaires that multiple tables are a better option, but im really not certain about the structure needed for this type of database. Once its completed i will also need to be able to produce graphs (pie charts specifically) to show quite specific info, say for instance what percentage of users ticked that they are dyslexic and ALSO a wheelchair user.



One problem ive noticed with just having a table like this is that its fairly easy for me to create a pie chart from values taken from the lookup tables, but ive no idea how to go about creating one from just ticked check boxes.



Can anyone help out? Or ideally attach a small example database with just a couple of questions showing the correct structure to use for this particular type of thing, which i could then flesh out? Im a newbie thats really stuck. : /



Many thanks for any help offered.





Edited by: fade on Sun Dec 18 9:30:33 EST 2005.



Edited by: fade on Sun Dec 18 9:31:52 EST 2005.

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Hi everyone, hope you are well

I am creating a questionnaire DB for employees to grade their immediate managers. I have the following table structure:

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last_name
level_id

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Merry christmas and yuletide greeting to everyone as well!!

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To all you access Gurus

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Hi,
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Here is what I am trying to accomplish:

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-Am I going down the right track with the 2 tables?
-Do I need a third table to Store the Historical Data?
-I am not quite sure how to layout the form so that all the extinguishers are listed.

I know these questions may seem vague, but any help would by highly appreciated.
thank you.

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Survey Database Design...

I am trying to set up a database that manages responses to a variety of survey questionaires, and I want to know if I am on the right track before I proceed. Sorry if this gets a bit verbose:

Here's the general 'business rules':

1) There are many different historic survey types. Some have also not yet been defined.

2) A specific question may appear on more than one survey type.

3) Each survey type can have a different number of questions.

4) The 'valid' answers to a survey question fall into two general groupings:
- multiple choice (variable number of choices)
- freeform text (and "other__________ " could be a multiple choice response)

5) There will be a lot of repetition in the multiple-choice choices. For example, there will be lots of "TRUE/FALSE" or "YES/NO" questions, lots of 'Rate the following on a scale of 1 to 5' type questions, etc.

6) Some of the multiple choice valid-answer-sets may be more unique, such as '200,400,600,1000,other'.

7) We (sometimes) want to capture such information as 'don't know', or 'answer illegible' or 'not answered' or 'don't care', but these can just be more 'pre-set' choices in the db that do not appear on the paper forms

After some whiteboarding, I arrived at the attached db structure....

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