Room Scheduling

Room Scheduler
I want to build a room scheduler. Before I get too far in to my first attempts, does anyone know if there any examples out there I can use to give me ideas?

If not I wonder can anyone advise me as to a difficulty I currently can see with what my attempts so far. I have built a very basic database with fields for each room and time slots through each day. This works ok. The problem I see is finding a way of setting a room booked for say "every Thursday between 14.00 and 15:00". I have considered using a query to do it but cannot see how to formulate it.

Thanks in advance for any help you may offer.

Peter

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Room Booking
Hi All,

I am in the process of creating a Room Bookings database using the limited graphical tools of Access 2003.
I intend to break up the day from 0700 to 1900 into 48 X 15 minute chunks (the minimum bookable time) and have these graphically represented on the form as boxes whose colour change depending on whether it is booked and who by.
It would be normal to have up to 8 colours available for this as any one room would be unlikely to be booked by more than 8 people in one day.
I would envisage that each day would be covered by a separate subform.

Has anyone else tried a graphical representation of a booking form?

It would be interesting to hear others views or experiences...

Dave E

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Help On Room Filter
Hi

I currently am in the the middle of creating a database to hold details of computer hardware in stock.

I have created a query which simply lists all the items in the main table, then a form pulls the infomation from the query and displays all the items.

On the main page I have some buttons labled Room1,Room2,Room3...etc

What I am wanting to do is to press a button and it show the form but only the items from that room.

I could do this by creating many querys and then forms and having each button link to its correct form however this isn't ideal.

Does anyone know how to get the form to display only items from the query that are set by each button

Thanks
Chris

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Room Booking System
Is there still a hotel/room booking system sample database available on the forum?

I remember seeing one a while back in the samples forum but can't find the thread now.

If it's not here anymore does anyone know of any samples I can look at?

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Need Help With Checking Room Availability Query
Im looking for help for checking for room availability by date and accomodation type.

I will be selecting the query from the following tables and fields.

[1]Reservation Table


Reservation ID (PK)
Hotel Number (FK)
Room Number (FK)
Customer ID (FK)
Employee ID (FK)
Arrival Date
Departure Date
Number of Guests
Methood of Payment



[2] Room Type Table
Room Type ID (PK)
Room Type Name
Price
Bed and Breakfast
Evening Meal
Business Facilities
No of rooms per Hotel

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Hotel Room Availability Query
Hi Everyone,
hope someone out there can figure this one out.


I am developing an access database and forms based on a hotel booking system.
There is a tblRoomState table, which holds the roomID, the date and the state of the room, (so for a 3 night stay, this table holds three entries).
I have a query which returns any roomID's from the tblRoomState table which have a state value of 1 at a specified date.
I want to run another query which returns roomID's from the tblRoom table which are not part of the recordset of the first query.


Since there is no records held in the database for rooms which are not booked, the only way to access "availability" is to use a recordset of rooms which are booked and test against that.

Thanks,
John

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[Help] Date, Room Name And Duration In A Crosstab Query?
I am trying to build a specific query that is based on a Room Bookings table that records room names, dates in and dates out of rooms.For the crosstab query, I am trying to have DateIn as the rows and RoomName as the columns. If a booking falls on a particular date for a particular room, I want the duration of the stay in days (i.e. DateOut minus DateIn) displayed at this intersection. Is this in any way possible? I am really struggling. Example:-----------RoomNameDateIn-----Room A-------Room B1/1/20X3-----4------------3Where anyone has booked four days for room a and 3 days for room b.Thanks for your help in advance, it is really appreciated!

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Accommodation Database - Availability With Shared Room Capacity
Hi,
I have been reading throguh various articles and learning a lot from you guys, so thank you very much. This place is a fantastic source of information, by far the best of anything i have found online.

I have a question which i would be grateful if someone could advise upon.

Access 2003. I have 4 tables:

list_accommodation (holding host family address details who offer accommodation to students)
id (autonum)
name (text)
address (text)
etc.....

list_rooms (table of rooms offered by host families)
room_id (autonum)
host_id (number) - joined to list_accommodation.id
room_name (text)
capacity (number)

students (student contact details who want accommodation!)
id (autonumber)
name (text)
dateofbirth (date)
address (text_
etc.....


bookings_accommodation (to hold the accomm bookings)
booking_id (autonum)
room_id (num) - joined to list_rooms.room_id
student_id (num) - joined to students.id
start_date (date)
end_date (date)

This structure therefore enables me to query if rooms are booked between dates:

SELECT bookings_accommodation.room_id, bookings_accommodation.start_date, bookings_accommodation.end_date
FROM list_rooms INNER JOIN bookings_accommodation ON list_rooms.room_id = bookings_accommodation.room_id
WHERE (((bookings_accommodation.start_date) Between DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date]) And DateAdd("d",-1,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date]))) OR ((([end_date]-1) Between DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date]) And DateAdd("d","0",[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date]))) OR (((bookings_accommodation.start_date)<DateAdd("d",0,[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_start_date])) AND (([end_date]-1)>DateAdd("d","-1",[Forms]![workflow]![workflow_sub_add_accom_booking]![cbo_end_date])));


and therefore, using the 'booked' query i can therefore find out rooms are available.

SELECT list_rooms.room_id, list_rooms.room_name, list_rooms.capacity, list_rooms.description, list_rooms.host_id
FROM list_rooms LEFT JOIN qry_rooms_reserved ON list_rooms.room_id = qry_rooms_reserved.room_id
WHERE (((qry_rooms_reserved.room_id) Is Null));

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so, now i have found out that there is a necessity to enable students to share a room (the bookings for a room may not happen at the same time). This means that i have to determine the capacity of a room and therefore if
the capacity is not full, then show as available.

I was wondering what the best approach to this may be?
I have added 'capacity' to list_rooms, but i am unsure as to how to go from there....

Any thoughts and advice woudl be really appreciated.

Many thanks

Phil.

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Scheduling Database
Hi all, I'm just starting on a new project to create a scheduling database for a small company (about 20 people). What i aim to do is to edit calander entries (Month view) and view calander entries hopefully using a control that looks as much like Outlook as possible again this would hopefully show what these 20 people are doing over the month.

My question is: Can you use outlook to do this, or would you have to use a control and does anyone know what/how to use this control.

Any help will be greatly appreciated!

Matt

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WorkForce Scheduling......
HI All....

I have a question which I believe I may already know the answer to but Here it goes. I am trying to create a db that can track and employee shift schedules. I have 28 employees and we work 24X7 so we have 3 shifts, days, evenings and night. I cant seem to get my head around how I would create it. I have tried like 10 different ways but I keep running into Form limits. They want to be able to schedule for the whole year out by month. I have attached a sample of what they want it to look like. If anyone knows of anything out there or could assist me in at least a correct starting point, I would be forever in debt to you.

Thank you for taking the time to read this post and I look forward to hearing from you.

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Scheduling Software Needed
I am looking for some scheduling software to meet the following requirements:

The ideal requirements for a new scheduling tool would be:
•More robust than LaunchPad, but less complicated that Maestro
•ability to initiate specific Access macros (not using an autoexec macro) REQUIRED
•must provide detailed audit logs to show success or failure of each job REQUIRED
•ability to monitor shares for files or file changes
•Networked version for shared access?
•Must be controlled from within the team

Does anybody have any suggestions?

Thank you.

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Calendar: Scheduling Meetings DB
;)
Hello Guys:

I need help creating a small Access Database to be able to make Schedules for Conference table Meetings. I am hoping to find an example, or if someone could please direct me to the right place where it’s been done before in Access 2000!?

I was asked to use this Calendar: (“Calendar Control 9.0”) because all my co-workers have this Active X Control, which has Dates but not Time in and Out. I need to add Time or think of some other general Control, to add to this Database along with the Date Calendar.

What my co-workers would like to do is to go inside the Database > choose their Name > pick a Date in a Calendar > pick a Time to RESERVE the meeting > place/ location, etc.

The only thing right now I have is a Table for the Users, and I also need to figure out how to place it in the DB for other people to select their name and precede with other options.

I need to make the DB recurring (like Outlook), notifying (e-mailing) of weekly Staff Meetings, for EX: every Wednesday for next months. So that next time, when somebody goes into the Database, they can see what Time slots are taken or Available on the Calendar. We tried this with Outlook, but it didn’t work due to the Conference table not being customized and not listed in the Company address List. Don’t mean to make it confusing - basically Outlook seems to be out of the question for my Group, therefore I was asked to look into Access :) .

I don’t even know where to start. Can someone please help me modify this or I would be glad if you provide an Example for me to visualize where to start? In this Calendar, people want to be able to choose Hours. In addition, I need help with aesthetics for the Database tables, queries, forms/ Switchboard.

Please let me know if you have any questions.
Thanks a bunch in advance,
Beginner:confused:

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Employee Scheduling Database
Dear Access Expert.

I would like to create a Scheduling database for employees. The database would include:

- list all of the employees
-tabs to look at schedule for this week, 1 week from now, 2weeks from now, 3 weeks from now, long term (1-2 months), etc
-small comment section within each day for the guys to enter some comments...e.g. dentist at 10, holidays, etc

There has to be something like this already out there that I can modify and work with. Is there anything like this already in the NorthWind Database that comes with Access? What about some free examples Access developers made?

What about Outlook? Can I modify Outlook and use VBA somehow to accomplish this? Outlook is basically on an account basis so I don't know if I could tailor it to my 30+ employee database.

Thank you very much for your input.

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Calander Control W/ Scheduling HELP!
I have never used the calander control in access I am Very new to Access code as well. But I am Learning.

This is what I am trying to do

I have a Customers tbl and a Salesmen tbl

I would like to have a calander that I can use to set appointments for multiple salesmen in a form. I have looked at the calanders posted here and now of them do anything like what I am trying to do. Is this possiable to do?

Thanks in Advance for helping a newbie
:confused:

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Solution For User Scheduling
Hello All
I am in need of a lot of help. The situation is as follows I have a table with users that have certain classes that they have to take and in another table I have the dates that these classes are offered. My problem is I want to find a way to map all the students to their required class by scheudling them into the required classes taking into account date conflicts and classes required before taking a certain other classes. I guess my question is if there is any possible to do this in access without me phyically having to schedule each users required classes to the correct time making sure there are no date conflicts. Any help would be highly appreciated because we are talking about 3000 users that need to have schedules and that is extremly time consuming if I have to sit here and do the schedule for each user. Thank you in advance for your time

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Scheduling Access To Open And Run A Routine
Hi,

I was wondering is it possible to schedule in windows somewhere to open up my syncfrontend.mdb and then run a routine that i have written inside of that mdb.

The routine is a huge database syncronisation task that needs running every hour, it's all there ready to be run but just need a way to get to it and run it automatically on the hour every hour.

Any ideas or help would be greatly appreciated!

Thanks in advance

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Calendar Odject For Scheduling Holidays
Hi All,

Does anyone know of a good free calendar object that I can dynamically add text too, for a holiday planning database I'm making.

Thank You

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Creating Appointment Scheduling Form
HI all, Im fairly new at Access, nut ive been given the task of creating an appointment scheduling form, so that we can schedule a client for an appointment via this form.

The idea i had in mind was to use a calendar to query the appointments table so that we can view all appointments for any particular day.

any suggestions?

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Scheduling Form With Calendar And DESPERATE
Here is my problem. I am hoping that someone here can be my hero on this one.

I am trying to figure out what would be the best possible way to track my hospital's staffing. I need a form that I can click on the Active X calendar and have it populate the staffing table. I have built the code and it works great.

The problem is that the way the code works now, I have to have a field in my table for every single date scheduled. For example, right now, I have the staffing table like this:

Name
Date Scheduled
Date Scheduled1
Date Scheduled2
Date Scheduled3

Of course, after a month, an employee will have worked more than four shifts. I really don't want to add a field for every shift they could have worked because then, after a month, I'll have thirty date fields, and after a year, I'll have 365. So, do you have any ideas about how I can do this without having 365 date fields?? Thank you! If you can help me figure this out, you are my hero.

KellyJo

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