Sequentially Number Records

Hi, i have a query which contains two fields: PtId and visitdate. I'd like to create a field that sequentially numbers the visits.

If you're really smart, the second part of my problem involves computing the time from the last (or max) visit to the visit before it. I was thinking if I had the visits numbered it would make this task easier, but if there is another way, that would be even better!
Thanks so much for your help!

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Sequentially Number Records - Version: 2000 (9.0)

A query produced a list of items depending upon parameters selected. Creating another query from that query, how can I create an additional field that would sequentially number or letter the records?

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Sequentially Numbering The Records In A Query

I need to add a column to a sorted query which effectively numbers from 1 to N. It is intended as a ranking field for later statistical analysis.

I can do this manually by saving the query as a table, then introducing a new autonumber field.

However, I need to do this automatically, as this is just one query out of many in a large and complex setup. Is it possible to add an autonumber field to a query?

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Sequentially Retrieval Of Records - Version: 2000 (9.0)

I have a MS-Access Database with one table, around 50 column and 1000 of rows. When I retrieve data(rows) one by one from this table, I am not able to access it sequentially, only one record(row) is not retrieve in sequence.

I have one database MVAL. First I go to its first record by MoveFirst then try to read records one by one sequentially by MoveNext based on some conditions.

When I access the records after 1st two records(rows), third time 6th no. record(row) is retrieved instead of 3rd record. I write this data into a file and then read this file in some other program. As my program is expecting data in sequence which is actually not.

This deficiency can be removed if I make completely new database but I can not do it every time or I have to add some new column and make some logic for its sequence.

Is there any way so that I can retrieve it in sequence. My data is stored based on field name "Signal Number" which is unique (Indexed- No Duplicate).

CMvalDB l_Mval; //Database


if(l_OPCAnalog.m_OPC_Group_No==l_Mval.m_OPCGroupNo) //l_OPCAnalog; Database



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Sequentially Numbering A Group Of Records Starting With A Contro - Version: 2003 (11.0)

Here's my problem: I have to get a control number from a table, then use it to sequentially number a group of records in a table.

Details: I need to batch print a group of checks (could be one, could be a dozen). The data for the checks is in a temporary table (that is exactly the same as the permanent check table except the check number is blank). I assume I'll retrieve the control number using a simple one field popup form (that way the user can verify the number is correct). I'm fine up to this point. How do I take the number from the form and use it to sequentially number the records in the table? (At this point the popup with the control number is open and the table is closed.)

Is it safe to assume, after this process I can use the DMax function on my temporary check table to find my new last check number and write it to the control table?

FYI, after the records in the temporary table are numbered, they're printed, then appended to the permanent table, then deleted from the temporary table.

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Report Prints The Same Number Of Times As The Number Of Records

I've created a report and report has the same number of pages as the number of records that it's displaying.

If there are two records, the report has 4 pages...the first 2 are the actual report and then the other 2 are a copy. If there are 3 records, the report would have 3 copies (...6 pages).

Any idea how to change this so that I have only one copy of the report?

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DLookup In Query To Find Next Record Sequentially, Help!

This involves in a DLookup() Function in Queries and I really need help on.
My main purpose here is to find the next record that matches the criteria.

I have 2 Column Headings in table [tblFruitType] and they are: [chrFruits] and [Quantity]

Example View: ** I'm Using (-) as a delimitor in the forum like a separator or space so it will be much clearer to see what I'm doing.
chrFruits - Quantity
Apple - Ap3
Apple - Ap5
Apple - Ap7

I have another table called [tblSales] with 2 Column Headings and they are: [chrSalesDate] and [chrFruitSold]
Example View:
chrSalesDate - chrFruitSold
1/25/2006 - Apple

However, I want to run a QUERY that looks like this:

chrSalesDate - chrFruitSold - Quantity 1 - Quantity 2 - Quantity 3
1/25/2006- Apple - Ap3 - Ap5 - Ap7

So Far, Here is my QUERY DESIGN:

Field: chrSalesDate
Table: tblSales
Sort: Ascending

Field: chrFruitSold
Table: tblSales

Field: Quanity 1: DLookUp(“[Quantity]”,”[tblFruitType]”,”[tblFruitType].[chrFruits] =’”&[tblSales].[chrFruitSold]&”’”)

Field: Quantity 2: DLookUp(“[Quantity]”,”[tblFruitType]”,”[tblFruitType].[chrFruits] =’”&[tblSales].[chrFruitSold]&”’”)

Field: Quantity 3: DLookUp(“[Quantity]”,”[tblFruitType]”,”[tblFruitType].[chrFruits] =’”&[tblSales].[chrFruitSold]&”’”)

WELL, I can’t get the Quantities to display in sequence where it would find the next record that matches Apple. I did some research and saw a formula that will find the next record which it looks like the one below but I don’t know how to use that.

Expr1: DLookUp("[Field1]","Table1","[ID]=" & [ID]+1)

That +1 looks like it would search for the next record. And if I put a +2 then it would search for the second next record, and +3 with the third next record and so on…

But I don’t know how to use it in my Quantity field. Can anyone help? Please!!!

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Appending Records With A Desired Auto Number In A Table With Auto Number

Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.

I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.


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Maximum Number Of Records

hi all,

This is general question only. How many number of records that Access can handle as a maximum records?
Or it only depend on size limit (4GB)???

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Limit On Number Of Records?

Is there a limit on the number of records you can have in an access database? I've got one with 8500 records and it's been a PITA! I have a webpage on our intranet so users can go and enter their information to it, and they get a nasty error whenever they try to enter information. I'm trying to figure out why and i was just wondering... i know it's not the webpage because when i connect it to my test database it works fine? so i dunno :confused:

any help is greatly appreciated!!

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Limit Number Of Records....

Hi All.
Is it possible to limit the number of records in a form, to a number given in a linked form.

For Example.



I would only want the number of records in tblB to be the same as No_Of_Houses in tblA.
I have seen previous threads where you can limit it to a number, but do not know where to go from there.

Can anyone help?



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Combining A Number Of Records Into One.

I have a table that contains a number of email addresses. I need to combine a number these into a single record to allow me to email a report to a number of different recipients depending on the client the report is for.

At this point I’m not even sure were to start.

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I have a database that allows the user to order clothing items.
Each size of each item has a different stock number.

I have [StockNo] - [StaffNo] - [Qty] i need to generate [OrderNo].

The problem i have is that [OrderNo] is incremented after every five five items (ie[StockNo]).
This gives me my first problem of selecting just the first five records of a table in order to allocate an order number.

The second problem i have is that in order to allocate an order number, i have to summarise the [Qty] by [StockNo].
This gives me the opportunity to select the order number but i lose the individual [StaffNo] information.
This information, together with the [OrderNo] is needed for a master order table.

I have created a crosstab query which summarised the [StockNo]but how do i retrieve the [StaffNo] information from the column headings.

I am new to Access and would be grateful for any help or comments as to whether i am going about solving this problem in the best way.


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Number Of Records In A Query

I have a form (frmdetails) to store job details and another form (frmMaterials) to add materials to each job. They are both linked via a field Project_No

I have a query (QryTotal)that when run will list the materials used for each project, that is all OK.

What I am tryng to do, is add a text box to frmdetails, that will just tell me how many materials have been booked against each job. Just a running total that will tell me that for project number 100000, 4 items have been booked.

I have tried using subforms (using =count(*) ) but this doesn't seem to be working. I also added =Count(QryTotal!Material) to a text box but this doesn't work.

Can someone help?



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Auto Number Records

I have a query that pulls data from two tables. I need to have another column in the query that numbers the rows like a primary index or gives each records a different number. Any ideas without adding any columns to the orginal tables.

Thanks in Advance,

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Total Number Of Records

I want to run a query to add up the total number of records in a table.

i have looked at the Microsoft help but that tells me how to add together the totals of the fields but not the total of fields

any ideas?


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Im importing 80,000 records into a table and then using a query to reformat the records and append them to a second table. The import works, but the append quits after about 6500 records. Is there a limit to the number of records an ACCESS query can handle?

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Is there a way to set the number of records to say....25 per page then starts a new page?

I do have a footer with the inserted "Page Numbers"

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Duplicate Specified Number Of Records

Acc 2003


Does anyone know if this is possible. I've looked but can't find anything like it posted within the forums unless I'm searching for the wrong keywords.

If I have a list of records on a continuous form, I want to drop a combo box at the end of the each record with a list of numbers in ranging from 1 - 100.
When a value is chosen, the selected record is then duplicated by that number.

For example, Select a record, choose 20 from the combo box = 20 new entries of the record.

Also, as a side issue, is there a way of omitting or clearing certain fields from the process.
For example, Serail Numbers are unique, so I want the user to have to manually key these in once the duplication process completes.

Hope I have explained this in enough detail.


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A form i have gains its records from a query. I know that the number of records found is displayed down the bottom, but is it possible to have a text box displaying this, so i can choose where on the form i have it?


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Incrementing Number For Old Records

I have 4 tables on my dbase. On the last table underlies all records pertaining to customer payments.


ColID - PK
PolID - FK

I want to add another field which i would name -- CollectionNumber. In this field, i need an incrementing number for each PolID.

For each PolID (no duplicates), there could be 1 to 6 records of payment. I need the number to start at 1 for each unique PolID.

Please help me on this. I've been looking at different posts but i still can't find answer. :-(


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Is there a way to display a number (on a Form) for the number of records in a specific table? I just want to reference how many records there are. I tried to search this topic, but couldn't find anything. Thanks.

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Hi everyone

My problem goes as followed:

As you can see in the picture there are 175 records currently showed. What I want to achieve is that this number is displayed in a Text Box.

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Number Of Records - Version: 97 (8.0)

I am attempting to drop in a lot of records (about 54,000) into an Access database. Can someone please let me know how many records Access will accommodate without having any problems???

I am expected to add to this database on a weekly basis and believe that Access will not be able to accommodate our needs. Can someone please let me know if I am right?? Beside me dropping in the data, someone will be doing data-entry as well.

Thank you.

Kathleen Escherich

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Hey all, i just would like to know if there is a way to have a fixed number of records in a query.
Let's say, example (a), a query returns 2 records (qry1); i would like to have my query (qry2) to have 5 records, so the first two records will appear and then 3 blank records. (b) A query (qry1) returns 4 records, then this query(qry2) should return the 4 records plus a blank record



Why do i want to do this?
Because i want my report to show 5 records so when i print it i have those blank spaces to fill if necessary.

I want to have this:

Instead of:

What im doing now is creating a temporary table and add the records to it plus blank records.
What i used to do was add blank records in the same table meting the criteria of the report, so they will appear. After close the report, those records would be deleted.

I would like to know if theres another way, like a command in sql, or maybe some property on the report. What ever is most efficient and a good database practice. Thanks in advance

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Whereas I was thinking the only limit is the 2 gig size.

Which one of us is correct here?

(Access 2003).

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(this might be more appropriate in Forms; apologies if I'm putting it in the wrong place.)

My company runs a home repair program and we keep track of our clients in a database I made a few months ago. We use almost exclusively a form drawing from 3 tables. We just hit 800 records (according to the form) and I was checking some things, and found that there are 807 records in each of our 3 tables.

I did a preliminary check, and the primary keys match as best I can tell, so I'm trying to figure out how 7 records can be missing from our form.

Any ideas?

Thanks in advance.


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I want to retrieve a set number of records from a table, using a query. I'm not sure of how to do this.

I can't use the ID, because the table gets its data replaced contantly by imports (so the ID doesn;t start at 1...)

I want to be able to retrieve, say, the first 25 records on that table.

Any help is appreciated

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We want to send letters to clients on behalf of our salespeople on a weekly basis from a list of clients in a table. But some salespeople will have 5 letters go out and some will have 20 go out (depending on what amount the salesperson is able to followup on). I can store the weekly letter quantity number in the table no problem, but I am just not sure how to have the query show 5 letters for Bob and 20 letters for Sue.
I know about the "Top N" setting in query design, but not sure how to set it to read from the table.

Any ideas?

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I've been searching the Queries Forum for help on this issue. I have a database that records loading records for a Taconite facility. Some days contain many records and on other days there are no records because of no loading activity. I create reports that group these loading records by each day, but I really need a quick and dirty report that just shows me the number of days in any month in which we had loading activity (records present). I have not figured out a way to create a query which counts the number of days in a month which contain records. I'm hope I'm explaining this well enough for someone to help me understand what to do.

Thanks ... Erik

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3; 4
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Let say i want to sum each 3 consecutive records
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I am doing some ICT coursework and I a bit stuck.

I am creating a database that will allow users to log in and submit bids on houses. There are only a certain amount of house plots available, but I cannot seem to make the database find the top bidders within the plots available, for example the top 5 bidders or top 7 bidders, depending on how many plots available.

I have 4 fields, from two different tables. I have a bidder ID field, House Type ID field (which I use "[please enter house type ID"]), a bid amount field and Number of plots field.

I want the query to select the top "x" amount of bids that it says in the number of plots field, e.g. 5.

How can I do this for all the different house types?

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