Adding To Comments For Multiple Records

Aug 23, 2005

I have a comments on my form. I have contacts with them having from 1 to many customers accts. I am trying to come up with a way to update the comments for a contact that adds those comments to all their customers records...but not to those that have been closed.
How would I add these comments to the comments on the form without overwriting the current comments.

Comments - Memo
Contact - Text

It's quite a pain, copying and pasting from record to record.

Thanks

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Dec 17, 2005

I would like to insert comments into my sql code (select query > sql view window).

I tried with usual sequences such as /* ... */ but it doesn't work.

Does anyone knows the right sequence ?

Thanks.

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Mar 25, 2014

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Do I have to use a split form or similar to do that? Is there a intermediate to easy method of accomplishing this task?

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Jul 5, 2005

I believe this can be done with a query, but am having problems with it.

What i have is a db with a table for employee another table for training items and a third table to tie them both together. These employees are divided into several "teams" (team 1, team 2 etc ...) The training items are assigned to some or all of the teams. ( i know that this is a many to many relationship and i believe that is where i get confused ) Now the problem. What i would like to do is have a form that will allow the user to assign a new training item to teams 4, 5 and 6 and have access automatically create a record in the table. Now that the 20 or so employees that are assigned these training items will have a record that the user can simply fill in a date when the training has been completed by the employee.

I believe what i am looking for is an append query. Is that right?? Have been playing with this one for awhile and have no luck so i would appreciate any help i can get on this one


thanks again

Ricky

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Jul 31, 2013

I am new to Access here, and looking to start up a database that will contain data for thousands of footballers.

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Sep 20, 2004

OK I'm totally lost again.

What I want to do is;

Use one form to add records into several tables.

I have seperated my data into seperate tables and set up one to many relationships.

tblincident
--------------
Key#
Report#
Time
Date
Location

tblPerson
----------------
Key#
Last Name
First Name
Middle Name
Address
etc.

tblItem
----------------
Key#
Make
Model
Serial#
etc.

What i want to do is use one form to enter all this data into the different tables.

There can only be one record in tblIncident that can match multiple records in the other tables.

i.e. for each record in tblIncident, I want to be able to have the capability to have as many persons related to that incident as I need.

I was thinking about setting up a tabctl for the data that has to be entered for tblIncident and then change the property setting for it to go away and then have the next tabctl appear in it's place for entering data into the next table. The problem I am having is that apparently I can only have one table as the control source for the form.

So next I tried using subforms, but that isn't working either. I can't figure out how to make the subform appear in a specific place on my form, sized in specific dimensions I want where I want.

I am just starting to learn about this relationships stuff and it's kind of difficult. How do you make it where you can do this from one form? Do I need to make a query of some sort?

Any help is appreciated.

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Nov 18, 2004

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For eg: Id Last Name First Name

Then Address 1
Address 2
Address 3

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Nov 13, 2013

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I have a form that the users enter data into and send a report each day. I would like that in a click of a button all the data I entered the day before and that have ="Open" will be entered into the tables with today's date. Is that possible?

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Dec 2, 2011

Supposing you have 4 Tables

1.)User
2.)Admin
3.)Teacher
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Now what I want to do is, if I add a new a record in the table "User" and if the record has the data "Admin" in the field "Type" then the record should also be saved in the table "Admin" but if the data is "Teacher" or "Pupil" then it should be also saved in their respective tables.

Question is: Is that possible? If yes, then how??

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Sep 12, 2013

I have an existing Main form that has a sub form that the user uses to enter multiple records into a table....it works fine EXCEPT that I need to make it even easier and more intuitive and add a lot of labels. Basically the user selects items from a drop down list that adds items to a Work Order. I need to add some labels to the form to make it more descriptive for the user.

So, what I want to add multiple records using a single main form.

Is is possible to?:

1. simply turn the subform into a single main form? Can this be done by using a Command button or something similar?

2. copy all of the controls etc from the sub form into a new main form and have it all work nicely?

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Nov 1, 2007

Hi Alli,
I have a database that has a comments field. The database has a status field: Plan Test and Run,
in the comments field the user adds comments, i'm trying to updated the comments with the status, for example; the user added some comments like. "The test will begin next week" I want the comments feild to automatically get updated when the user changes the status for example to Run, I want the "run status to be added to end of the comments line" can somebody help? Thanks.

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Showing Only Approved Comments

Aug 3, 2006

On our site we have option where users can add coments to articles. Lately some people have been misbehaving. I wish to add a field in .mdb file and call it "approved". If the field contains "1" then it's ok to show the message, if the field has nothing in it comment will not be shown. How do I implement this into below code. I wish to leave posting as is, just not showing not yet approved comments.

Thank you in advance. (comments are shown in <td>" & rs("Comment") & "</td> part)

Here is the code:

' show past comments
If Not rs.EOF Then

s = s & " <tr bgcolor=""" & TitleBGColor & """>" & vbCrLf
s = s & " <td colspan=""3"">&nbsp;Comments:</td>" & vbCrLf
s = s & " </tr>" & vbCrLf

While not rs.EOF
s = s & " <tr class=""" & TitleClass & """>" & vbCrLf
s = s & " <td>&nbsp;</td>" & vbCrLf
s = s & " <td>From:</td>" & vbCrLf
s = s & " <td>" & rs("Name") & " (" & rs("DateAdded") & ")</td>" & vbCrLf
s = s & " </tr>" & vbCrLf
s = s & " <tr>" & vbCrLf
s = s & " <tr class=""" & TitleClass & """>" & vbCrLf
s = s & " <td>&nbsp;</td>" & vbCrLf
s = s & " <td>Comment:</td>" & vbCrLf
s = s & " <td>" & rs("Comment") & "</td>" & vbCrLf
s = s & " </tr>" & vbCrLf
s = s & " <tr>" & vbCrLf
s = s & " <td>&nbsp;</td>" & vbCrLf
s = s & " <td>&nbsp;</td>" & vbCrLf
s = s & " <td>&nbsp;</td>" & vbCrLf
s = s & " </tr>" & vbCrLf
rs.MoveNext
Wend
End If

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Aug 22, 2006

Hey,

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Any pointers in the general direction I should help would be greatly appreciated.

Thanks.

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May 20, 2005

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Feb 6, 2006

Help please!!!!

Firstly, I would apologise as I am not overly familiar with the correct terminology!

I need to create a "space" on my form whereby I can add comments etc which will exceed 255 characters: these comments will be specific to each record. I have tried having an "unbound" text box in design view but this makes the comments the same on each record.

I know this is probably "as clear as mud" but if anyone can help I would be really grateful.

Thanks,

Emma

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Sep 7, 2014

I am developing a new tool which needs to show the history of updates to the users, i.e.:

An observation is entered into a field on the MAIN FORM by user 1.

User 2 reviews the observation on the MAIN FORM and adds a separate comment in another field on the same form.

When the record is saved, the updates are NOT written to the Main Form Table but to the UPDATES TABLE for audit purposes.

I am also using current date/ time as a timestamp, which is protected and needs to be carried over to the UPDATES TABLE Every time a new comment is added in the MAIN FORM, I need it to be written to the UPDATES TABLE as a new record.

What I need to be able to show is:

Each comment added, as a list of readable records, in a table within the main form AND Each time the main form is refreshed/ opened the separate comment field is blank to enable each new update to be applied.

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Nov 21, 2014

I'm trying to make a text box for comments that grows as the user types to fit the comment perfectly.

The comments can be anywhere from 2 words to a paragraph long.

Is this even possible? If it is, is the best place to do it on a form?

I've made a text box and tried the "Can Grow" property, but that doesn't increase the size as you type.

I'm wondering maybe if there's a VBA "After Update" Code that will readjust the textbox to fit the code?

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Nov 12, 2012

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Oct 24, 2005

Hopefully there's someone who can help me with this!!! I've had several unsuccesfull attempts and don't know what else to try...

We're trying to force users to make entries in a field called txtComments in the frmQuestionnaire form if they provide negative responses and to stay on that record until the comments are changed. Inside the form is an option group (fraResponses) which contains options (OptA, OptB..etc.) valued from 1 through 7, based on a likert 7 scale. We're only using a likert 6 scale, so the respondents will only see 2-7 on the form. If they options B-D (valued 2-4), they are considered negative, so we want to make sure they enter a comment.

I tried to enter the italicized code under the form on BeforeUpdate, AfterUpdate, CmdUp (click to next question) and CmdDown (click to previous question), with frmQuestionnaire but nothing happens:

There is a module called clsUser which contains the following and where I tried to insert the code:

Set myForm = Forms!frmQuestionnaire
' ================================================== ==
' First, set the value of the variables
' ================================================== ==
lngQuestion = arrQ(lngArray, 0)
lngSession = GetCustomInfo("TestSession")
lngUser = UserID
lngBillet = BilletID

strComment = Nz(myForm.txtComment, "")

strComment = "None"

'If user selects negative responses
If Form_frmQuestionnaire.fraResponses.OptionValue = 2 Or 3 Or 4 And strComment = "None" Then
MsgBox "Please explain the problems you encountered with the system which " & _
"caused you to select an unfavorable response."
Form_frmQuestionnaire.txtComment.SetFocus

End If

lngResponse = myForm.fraResponses


When I place the code there, the dialog box appears for all values and goes to the next record. This is what appears for the CmdUp (click to next question):

If cUser.blnDirty = False And Me.fraResponses = 153 (this is default value for the entire option group) And cUser.blnNew = True Then
cUser.blnDirty = True
End If

cUser.CaptureAnswer
If cUser.lngArray < cUser.UBound_ArrQ() Then
cUser.lngArray = cUser.lngArray + 1
Else
cUser.lngArray = cUser.UBound_ArrQ()
End If
cUser.FillQuestions
cUser.blnDirty = False

I've tried to enter the line of code with the form and the module, but no luck.

I also want it to remain on the same record until the field is changed. The form is unbound and has the following:

Public Sub FillQuestions()


'************************************************* ****
' Purpose: Scroll through the questions
'
' Assumptions: N/A
'
' Effects: N/A
'
' Inputs:
' None
'
' Returns:
' None
'************************************************* ****

Dim lngRG As Long

Set myForm = Forms!frmQuestionnaire
myForm.txtQuestion = arrQ(lngArray, 1)
lngRG = arrQ(lngArray, 2)
myForm.prgProgress.Value = lngArray + 1
myForm.lblProgText.Caption = "Question " & (lngArray + 1) & " of " & lngQuestions
myForm.lblTS.Caption = "Test Session: " & arrQ(lngArray, 3)
myForm.lblQID.Caption = "Question ID: " & arrQ(lngArray, 0)

GetResponseSet lngRG
FillAnswers
If lngArray = 0 Then
myForm.txtComment.SetFocus
myForm.cmdDown.Enabled = False
Else
myForm.cmdDown.Enabled = True
End If

If lngArray >= UBound(arrQ) Then
myForm.txtComment.SetFocus
myForm.cmdUp.Enabled = False
Else
myForm.cmdUp.Enabled = True
End If
End Sub

Public Sub FillAnswers()
'************************************************* ****
' Purpose: Fill out the user's previous responses
'
' Assumptions: N/A
'
' Effects: N/A
'
' Inputs:
' None
'
' Returns:
' None
'************************************************* ****

Dim strSQL As String
Dim recAnswer As New ADODB.Recordset

Set myForm = Forms!frmQuestionnaire
strSQL = "SELECT datResponse.reDatQuestionID, datResponse.reDatRespondentID, "
strSQL = strSQL & "datResponse.reDatResponseSetID, datResponse.reComment "
strSQL = strSQL & "FROM datResponse "
strSQL = strSQL & "WHERE datResponse.reDatQuestionID=" & arrQ(lngArray, 0)
strSQL = strSQL & "AND datResponse.reDatRespondentID=" & UserID

recAnswer.Open strSQL, CurrentProject.Connection, adOpenForwardOnly, adLockOptimistic

If Not recAnswer.EOF Then
myForm.fraResponses = recAnswer!reDatResponseSetID
myForm.txtComment = recAnswer!reComment
blnNew = False
Else
If myForm.fraResponses <> 152 Then
myForm.fraResponses = 153
myForm.txtComment = ""
blnNew = True
End If
End If

recAnswer.Close
Set recAnswer = Nothing

End Sub

Thanks in advance for your help!!

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Mar 26, 2014

How to extract the comment system from the Contacts Web Database template found in Access 2010? I can upload it if you like.

I would like to use it in a standard desktop database to track notes and comments in my records.

I am able to convert it from web to standard, but it still appears to use data macros or something, and my knowledge on macros is limited.

I just want to keep a history of my notes for each record, with the most recent always listed, and the comment system in the Contacts Web Database template seems perfect for that. I just don't know how to implement it into my desktop database.

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I wish to have the machine name included in the comments field every time the "Save Record and Close" button (which runs a macro) is clicked.

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Dec 28, 2005

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Jul 5, 2005

This might be confusing so I will try to give as much detail as possible.

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My append query looks to see which product is being ordered, gets the "construction groups" then looks at the other table and gets all the part numbers and quantity used in that group. It takes the part number,quantity used and appends them with an order number into another table. This works fine, however because some of the "construction groups" use the same part number I have multiple entries for some parts.

I want to be able to make it so that when there are multiple entries where the order number and part number are the same, it adds the 2 quantities and leaves only one record.

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