Adding Security Levels For Different Users
May 15, 2005
I run a school library database (Access 2003) and want to set up a password logon system so that different users can get at different parts of the program - e.g. Administrator (everything), Librarian (can add and delete records but not change the database design), Student (can only access certain areas, read only).
I've tried using the security wizard to set this up, which seems OK until you then open the database again. I would expect to then get some sort of log-on screen next time I open the database, but instead it opens normally, but then won't let me do anything because I "don't have permission". I had to restore a back-up copy.
I must be missing something obvious here. Is there a place to look for instructions? Couldn't find anything useful in the help screens.
Richard
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Nov 3, 2005
Has any one found out a way to change Macro Security Levels!!
Microsoft seems to have kept this as a secret. The code below given in the help files doesnt function.
Application.AutomationSecurity = 1
or
Application.AutomationSecurity = msoAutomationSecurityLow
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Jan 7, 2006
I've written a db which I will be putting on someone elses machine.
I want it so there is a short cut that directly opens the db from their desk top. I'm happy about setting up the 'on open settings' so it goes to the default page etc, however what I do want to avoid is the macro warning at the start when access opens up.
I know one way to avoid this is to drop the security level down from medium to low. It mentions that this is ok providing the machine in question has good anti virus software installed - which it does.
So, here's my question. Is it really ok to drop the security level down or am I potentially going to screw up my mates machine . Alternatively, is there a better way of doing it
Many thanks
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Nov 11, 2005
Hi
I have produced a database in Access 2003 and saved it as an Access 2000 format. However when it is used on PC's with Access 2000, some (not all) users are getting messages displayed when they open the database that Access cannot open the database due to the Security Levels.
Can anyone tel me where I can find the security level settings on Access 2000, I've found them in 2003, but not 2000!
Can anyone help.
Thanks
Steve
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Aug 18, 2005
Afternoon Folks,
I have a database that multiple users have access to.
We all have new pcs of exactly the same spec.
We all have the same oracle ODBC, which is linking to tables in an oracle database on a Sun F15k Server.
The linked tables are set-up using my oracle account with saved password.
We are using the same network.
We are all using Access 97.
Queries that are run in this database are returning results in just a couple of seconds for other users, and 20-30 seconds for me.
Can anyone suggest any factors that may be causing this discrepancy?
Or things that I can run/do to improve performance?
Cheers in advance, James
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Jul 13, 2006
Does anyone have any sample code or a sample database?
I'm looking for a login form that has security level and passwords.
thanx
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Nov 12, 2005
I have a database which seems to open many copies when it is accessed over the internet (via ASP) but If I open it on my compter over my LAN then it seems to open 'exclusive' and those on the Internet get the error message that 'file is already in use'.
So I have devised a method where I will make a copy of my database on my computer, clear all the stock levels and then add in the new stock.
My question is - how do I write a query that adds the 2 stock levels together?
James
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Jul 26, 2005
I have to make it so user group cannot modify/update/delete data in tables, but con do the same in forms. Yet if I uncheck those in 'permissions' it's not possible to change anything forms either
For some reasons management doesn't want tables to be in diff database
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Dec 9, 2005
I have a Db that is secured with a workgroup.
If a user puts a password in for themselves, is there any way an Admins person can see it, or change it?
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Jan 26, 2006
The problem occurs on a WinXP machine with Access 97.
When Access is run as a Power User everything works fine but when it runs under a user account that is a standard "User" non of the wizards function properly.
By changing some file permissions I can get the control, form and report wizards to work but the Import Data wizard still fails.
I'm sure this is a permissions issue and can be fixed by changing the security settings for some registry keys or files, but have no idea which ones.
Thanks in advance for any help.
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Jan 10, 2008
I am receiving an unexpected message when a user tries to launch a form that the user does not have permission for via the Access Security-Permissions setting that I have configured.
I am trying to set my Access db up so that Guest users can only access 2 Forms - the Switchboard and the Main form. There is a Maintenance Form and I don't want Guest users having access to it.
I have configured Security and created a Group named Guestgrp. I have also created a user named Guest that is assigned to the Users and Guestgrp groups.
The Users group is currently set up with NO permission for any form.
Here are the Guestgrp permissions for the forms, db and tables
The following forms have Open/Run and Read Design permission
Switchboard
MainForm
The following forms have NO Permissions selected
Maintenance Form
The database permission is set to Open/Run
Table permissions
The Guest group has Read Design and Read Data permission for all tables
so here is what happens...............
My Guest user can log in and launch the Switchboard form and can launch the Main Form from the switchboard.
BUT......................
When my Guest user clicks on the Switchboard button for the Maintenance Form, the following message pops up:
There was an error executing the command.
Is this the normal way for Access to indicate that the user does NOT have permission to access a form? I am guessing/hoping that it isn't and if configured properly there would be a message indicating that permission is denied or something of that nature.
If anyone has any comments, suggestions on the error in my ways, I appreciate any comments/suggestions/clarifications.
Thanks
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Nov 24, 2006
Hi,
I'm building a DB where I have multiple users. I would like to have all data in 1 table but only give access to records created by the individual user. Is this possible?
Alternatively, if each user has it's own table, how can I report on the sum of all tables.:confused:
Cheers,
Rene
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Mar 1, 2006
Is it possible to have 2 or more users adding records into the same table at the same time? They would not be editing, only data entry.
I am wondering if this would cause a problem for the auto numbering for the ID field.
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Jan 30, 2008
Hi everyone,
This is in regards to user security. I'm a relatively new user to Access (and this forum). My company uses Access 2000 and I'm taking over a database thats used by several departments at my company. This database contains sensitive information so I put user security on it using the wizard. Due to the nature of the database, a particular user group needs to have the ability to create new tables. The problem is this: No matter what I do with the user group security settings, I cannot prevent other user groups from creating new tables. Is there a way to prevent certain users from adding a table?
:confused:
Your help is appreciated
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Jan 19, 2005
so i'm using MS Access security features, .mdw file and all that jazz. i'd like to market my program, but i don't want to have to add/delete users and change/add/delete permissions for every new/existing user. is there any way around this via an unbound form in vba, ie, something like "New User Name: _______" "New User Password: _______" "New User Permissions Group: (dropdown)"? is this possible, or MUST you go through the security page?
thanks
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Feb 27, 2008
Hello everyone.
I am looking for a little help getting a database created in access 2000 to open in access 2003. The creater of the database put security on it and I have the security doc. However, I do not know how to give permission to open the database in 2003.
Any help is appreciated!
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Sep 11, 2013
I have created a database for 2/3 users (will progress to more once the system has been smoothed over) who will have the db.file open from 9-5 and will be consistently adding and changing data within 2/3 forms. Most of the time but not always a message comes up saying,
"You do not have exclusive access to this database at this time. Any changes you make may not be allowed to be saved later"
I can understand that it can create data corruption if multiple users are allowed to edit and modify the same data at the same time but surely a database can't be that limited. I thought that splitting the database into a front end on a local server and then a back end on my computer would solve the problem but everyone who is using the front-end still experiences the same problem.
How to be able to overcome issues with multiple users access the same forms and tables? Even when another user is editing one form and another is editing a different form the message will still appear.
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Jun 4, 2007
Can someone tell me how to go about adding security to a field in a linked table so that only certain people can access and modify the information? I am using Access 2002. I also wonder if someone can tell me how to modify a field in a linked table? I have tried altering and saving the changes, but it won't save them because it's a linked table. Thank you in advance to anybody who can help me out here!
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Apr 10, 2007
Iv got a user table with an admin record and head teacher record with the highest access level
I then have 2 teacher records with a lower access level
The admin and headmaster have access to the whole system this includes assigning user name and passwords. However I don't want the head master to be able to change the admins password, so is there a way to lock this record or even hide it from a user form
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Oct 16, 2007
Hi hope someone can help. Thankyou in advance.
I have a small database for my warehouse that sells washing machines, fridges etc.
I am trying to get a grip on the stock control.
What I am looking for when a order is filled out on our order form is the stock number will reduce by the amount sold. Not sure how to make this happen.
I have the number of units in stock under the products table
ProductsID PK
ModelNumber
UnitPriice
Description
QuantityInStock
Sounds simple but for some reason I cannot figure it out.
Thanks
Kim
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Feb 7, 2007
hello, i am new to this forum. i have been struggling on a project i am doing where i am tring to calculate the stock levles and keep track of them along with the re order level
i have calculated the current stock levlel, in a query called "stock level 3"
Here the total amount prodcuts sold are taken from the field called stock level.
Here is a break down of my original tables
CUSTOMER
Cu ID
And all their personal details such as contact details
CUSTOMER ORDER
This is where the order takes place and contains the following information
Order_ID
Cu_ID
Staff_ID
Order_Date
Required_Date
Recievied_Date
Order_Total
Delivery
Delivery costs
Overall discount
Type-Of_Purchase
Paid
Money_Owed
Final Costs
CUSTOMER ORDER DETAILS
Here is the specific details of one order.
Order_ID
Prod_ID
Qty_on_Order
Discount
Line_Total
PRODUCTS
Prod_ID
Supp_ID
Product_Name
Product_Type
Prod_ Unit_Details
Qty_in_Stock
Re_Order_level
Price
Unit_Cost
Manufacturer_ID
Shelf_Life
SUPPLIER TABLE – with detaisl e.g Supp Id and account number
SUPPLIER ORDER
Supp_OrderID
Supp_ID
Date_Ordered
Date_Required
S_Delivery_Date
S_Order_Total
Money_Owed Delivery
Driver
Supp_Credit_ Limit
Overall discount
VAT
Type-Of_Purchase
S_Paid
Supp_Final_Costs
SUPPLIER ORDER DETAILS
Supp_OrderID
Prod_ID
Qty
Unit_Detials
Qty_Recieved
Discount
Line_Total
QUERIES
•In the query “All customer order details”, I have worked out the line total for each prodcut with in one order. I have timed the Qty_on_Order (customer order details table) by price (in the produt table) and by the discount(customer order details) this then gives the line total
Now to update the stock level I made a new query called “stock level Query”, where I added up the total number of each products sold, by adding the “Qty_on_Order” from the query “All customer order details”
I then made a new query called “stock level 2” where I calculated the amount left on the shelves by taking “SumOfQty_on_Order” of each product from “Qty_in_Stock” (form prodcuts table) to produce the field called “Qty_in_Stock”
I then made a new query called “stock level 3” where I inserted the same fields but an extra field called “Re_Order_level” for some reason could not add this to the query "stock level 2"
So far the system can add up the total number of products sold, for all the orders, and then automatically calculate the Qty_ in_ stock by taking away the “SumOfQty_on_Order” once a new order is made.
I then made forms where I go in my form to “customer”" and then to “making new order”.
Below is a sub form called “all customer order details sub form” . Here orders are made with defining "Qty_on_Order
I want to make a system which calculates for me i have ordered more stock then there is.
Howcan i now when i make sure when i place a new order in the query"All customer order details" , that if i order above the number of "Qty_in_Stock" (from query srock level 3), from the query “stock level 3”, that when I order more products then ““Qty_in_Stock”, in the query “stock level 3”, does not allow me to enter this and if it is possible please can you insert error messages on it.
I do not know if this helps .- I can not make the “Qty_in_Stock”, to appear in the actual table “Products”.
At the moment I can only update this in the query “stock level 3”. I am not sure if I need this so I can then set re order level which then comes up with an error message telling me when the re order level has been reached. -
As later on I will need to add on any products brought in from the suppliers to the Qty_in_Stock”, in the products table to be automatically updated.
"stock level 3".
here are the fields
Code:
Prod_ID (Products)
Prod_Name (Products)
SumOfQty_on_Order (from "stock level Query")
Qty_in_Stock: Products.Qty_in_Stock-[SumOFQTY_on_Order]
Re_Order_level (Products)
here are both sql from both queries
All customer order details
Code:
SELECT [Customer Order Details].Prod_ID,
Products.Price,
[Customer Order Details].Qty_on_Order,
[Customer Order Details].Discount,
(Products.Price*[Qty_on_Order]*
(1-[Discount])/100)*100 AS Line_Total,
[Customer Order Details].Order_ID,
Products.Prod_Name,
Products.Prod_Type,
[Customer Order].Cu_ID
FROM [Customer Order] INNER JOIN
(Products INNER JOIN [Customer Order Details]
ON Products.Prod_ID=[Customer Order Details].Prod_ID)
ON [Customer Order].Order_ID=[Customer Order Details].Order_ID
ORDER BY [Customer Order Details].Order_ID;
stock level 3
Code:
SELECT [All customer order details].Prod_ID,
Products.Prod_Name, [stock level Query].
SumOfQty_on_Order,
Products.Qty_in_Stock-[SumOFQTY_on_Order] AS Qty_in_Stock,
Products.Re_Order_level,Products.Prod_Name,
[stock level Query].
FROM (Products INNER JOIN [All customer order details]
ON Products.Prod_ID = [All customer order details].Prod_ID)
INNER JOIN [stock level Query]
ON Products.Prod_ID = [stock level Query].Prod_ID
GROUP BY [All customer order details].Prod_ID,
SumOfQty_on_Order,
Products.Qty_in_Stock-[SumOFQTY_on_Order],
Products.Re_Order_level;
please may help me and gice m,e soem tips it will be much appreciated or website/downloads.
Thankyou for your help, and if you find easier ways to do this can you help me.
Thank you so muh.
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Mar 14, 2008
I'm sure there's an easy solution to this somewhere...
I have a query that is supposed to assign a wage to a production job if the range output falls within a certain percentage range. For example, if they produce 125% to 130% of their goal, their wage is 15 cents higher. If it's between 130% and 135% of their goal, their wage is 30 cents higher. There are about 20 ranges that my bosses want set up. Short of making the longest Iif-Then-Else statement in history, does anybody have any suggestions? Should I use a separate table and somehow try to integrate it into the query?
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Nov 9, 2005
Hi, I have a data base that is used to keep track of stock level. When i issue a stock item and move to the next record I would like the stock level to be reduced by 1, any ideas.
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Jan 14, 2008
I'm fairly new to access, having done a lot of what would have been easier with access in excel. I've decided to make the switch but need one particular thing that I can't seem to work out.
I have a series of "Courses" which contain a series of "modules" and each module has various amounts of data that needs to be accessed.
Is it possible to have module tables embedded in the courses table. Or, do I have to just have one massive table that contains ALL the modules with a field that says what course they belong to. Then make queries that display only the modules of that course? Or is there another way to do it?
I also haven't gotten to learning about queries yet, so if this is the way to do, can anyone explain how or better yet, point to a tutorial that can explain how this is done?
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Mar 26, 2007
I've read and gone though quite a few of the scrips and examples for creating logins and security and i'm getting to the stage when i need to have good understanding of the different methods.
Some of the examples whilst create a user login do not really allow for security within the database whilst the build in security wizard would appear to offer that functionality.
I am thinking that I will use the Workgroup file and that method. My question is am i able to utilise the fact that if a person 'AdamA' logs onto the database which is built into the workgroup security file. am I then able to take 'AdamA' to populate a table which records actions by a user? (I can't seem to find any thread or book reference to doing this)
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Dec 10, 2007
Hi,
I need to work out how many components we have in stock that make up a Part - identified by being the PrimaryPart. Each part has a component, which in turn has another component, but different part have a different number fo sub-components, a simple display of the table I am using is shown below:
ID PartName ComopnentID No. in Stock PrimaryPart
1 Part X 2 12 Yes
2 Part Y 3 14 No
3 Part Z 15 No
4 Part T 5 1 Yes
5 Part U 6 11 No
6 Part V 7 25 No
7 Part W 20 No
The problem I have is that I need my vba code to check if there is a sub-compnent for the current part and if so make sure that is counted. So in the instance above Part X has 2 sub-compnents (Part Y, Part Z) and there are 41 bits in stock, whereas Part T has 3 sub-compnents (PartU, PartV, PartW) and there are 57 bits in stock.
How do I get a script to recurse X number of times to check.
Thanks
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