I have qrys that show current info and also repeated info. A request has been brought to me to now count how many times the repeated data has been repeated.
The data is updated daily, so the repeated record would need to increase in the number of it's occurances by 1 each day.
Any guidance on how to accomplish this is GREATLY appreciated! :)
I have created a query that is designed to return a count of how many records there are in various tables. There are 10 expressions in all, so when it is run I am expecting to see one row of data with each field populated with the number of records.
It does do this, but the data is repeated over line after line (see the attached picture)
I have an activity report which has multiple entries for the same date by club members. I have managed to build the database:
2 Tables
2 Queries
2 Forms
1 Report
Which list attendance's and activities by Member and Date and Prints each one starting on a fresh page..What I wish to do is count each Club Members total days attendance. I have tried using the Totals button but I don't know enough about expressions to get it to count multiple dates as 1.
Everywhere I have looked can tell me how to count between dates, around dates, workdays in a year etc. etc. etc. but none give me multiple dates the same counted as 1.
I am really new to using access and I have a massive table 16000 or more entries. What I need to do is take this example data :
VPIAddress
001:99_97_AO
001:99_96_AO
001:99_0_AI
001:986_51_CI
001:986_50_CI
001:985_51_CI
001:985_50_CI
001:984_50_CI
001:983_51_CI
001:983_50_CI
(This is just a tiny fragment of the total data)
The 001: to the first '_' is the important bit this is defining a "Router" what I need to do is total up how many '001:*_' there are, not including duplicate numbers.
Firstly if I understood this (http://www.access-programmers.co.uk/forums/showthread.php?t=92001) post correctly I need to have all the VPIAddress the same. If this is correct is there a way to get access to delete the data after the first '_' ? (I would of posted in this tread but i didnt think that would be right, if im wrong mods move the post :) )
Secondly will the info in that post help me to reduce the data into this :
VPIAddress
001:99_
001:986_
001:985_
001:984_
001:983_
So that I can then see how many Physical "routers" there are
If any one can help me and tell me that my idea will work then tell me how to do it id be extremely happy!
Even if any one says that wont work and gives me the correct way to do it and does a virtual "Clip around the Head" and call me a Daft Bugga I would still be happy because I wouldn't have to trawl through the entire 16000+ entries deleting and modifying.
I am running repeated calculation queries of different data, but its is not working to well. I have one query listing the total number of hats made from wool. I then have a second query of that lists the total number of hats made from wool and are black. I have third query that calculates the percentage. I have many different hats of many different colors, and i am doing the same three queries over and over. However, the calculated field for percentages does not update. E.G. I have 100 wool hats, 10 wool,black hats, 10%. The next round: i have 100 wool hats, 5 wool green hats, its will still show me 10%, as its is still calculating based on the previous data. how can i go about this most efficiently and why is not updating?
View 1 Replies View RelatedHi All
I have a csv file created from e-mail gateway app for incoming and outgoing mails. I am trying to get e-mail stats from this file. One column contains "To" data. In the "to" field I may have more than one recipient per line (one mail cc to many) eg. user1@domain.com, user2@domain.com, user3@domain.com etc. in the next line I might get user2@domain.com. So for this my stats would say I recieved 2 mails (the line counts) but 3 recipients. Here's what I need. Need the data to be sorted to show only the first recipients name and do a count of how many mails that recipient received. In the outgoing it works nice, because I only have one sender in the "From" field there I just run the query wizard and presto. This doesn't work to well in the incoming since the data differs as the "To" recipients are'nt all the same.
Please help :confused:
I have a questionnaire table that has three columns, each column containing a textural answer to the column header question. Each answer is one of six textural choices that are specific to each column.
What I want to do is summarise the information so that I can read off how many of each answer there are e.g how many answered 'x' in quesiton 1, how many answered 'y' in quesion 2. If it helps, I don't require a summary that might detail how many answered ''x' to question 1 AND 'y' to questions 2. I just need column summaries.
Thanks
Agartha
Hi Guys
Sorry to come to you with this one but my sql is terrible......
I have a recordset named Leave reason. Its numerical and can cover some 20 differing numbers. These are not always sequential.
Ive tried a crosstab - not good enough, Ive tried a form with =Count(IIf([Leave reason]=9,0)) in it, this works, but, it requires a text box for every possible number that could occur!
To labour intensive that.
So the bottom line is is there a small piece of sql that I can add in to the queries sql view to handle this issue, if there is can someone just lay down the code (yes I know Its naughty to ask) so Ill learn and be able to do it in some 30 other
queries of the same nature.
thanks guys - sorry its so drawn out
gareth.
when i change a form so that instead of single form its multiple forms it seems to only want display 30 instead of the 62 that exist. is there a quick fix this?
if not is there a way to make it display the next 30?
as now it says "record 30 of 62" when it gets to the bottom of the form... ;/
any help is much appreaciated ta. <3
How do I count only filled out data in a query? I am using the count function and it counts blank and filled out records, I just want the filled out ones.
View 2 Replies View RelatedI'm using Access 2010. I have a report that summarises students and the number of courses they are attending after a set date. My query lists name, course date, course description, the count being on the course description. I thought it was working until I noticed that students are listed twice if they attended courses on two separate days.
For example
Liz 4
Liz 3
instead of
Liz 7
I have moved the count to other fields but it then doesn't show any students at all when I run the query.
Hello All,
In my table, I have some records that are duplicated (aside from the primary key).
How can I select only one record from each set of duplicated entries? (There may be more than 2 of each of the duplicated records, but I only need to pull one of them...doesn't matter which one.)
i.e...Like a 'Find Duplicates' query, but only returning the top 1 primary key from each duplicated set.
Thanks,
Sarge.
I am trying to build a query which will find the costs from a set of tables where the client has costs.
The client has a cost on booking a fee, he has a hotel room cost and a room facility cost.
My query brings up what I want but each result is repeated 3 times.
I don't know why, can someone correct me please.
SELECT DISTINCT Addresses.ID, Holiday_Bookings.Initial_Cost, Room_Facilities.Cost, Rooms.BasicCostPerNight
FROM ((Room_Facilities INNER JOIN ((Hotels INNER JOIN Rooms ON Hotels.HotelID = Rooms.HotelID) INNER JOIN Stops ON Hotels.HotelID = Stops.HotelID) ON Room_Facilities.FacilityID = Rooms.FacilityID) INNER JOIN (Routes INNER JOIN WalkTypes ON Routes.RouteID = WalkTypes.RouteID) ON Stops.StopID = Routes.Arrive_In) INNER JOIN (Holiday_Bookings INNER JOIN (Groups INNER JOIN (Clients INNER JOIN Addresses ON Clients.ID = Addresses.ID) ON Groups.ID = Clients.GroupID) ON Holiday_Bookings.ID = Clients.ClientID) ON WalkTypes.Walk_TypeID = Groups.GroupID;
Attaching a sample mdb file. I have TABLE1, TABLE2 and QUERY1, QUERY2 in my mdb file.
I want Query1 Value 4 once in Query2. It should not be repeated again with [SBNO] values 5 time.
Value 4 in Query 2 shows with only 1st record and remaing 5 records shows 0 value instead of 4.
How is it possible.? Can anyone help me.
I'm trying to set up a query where it returns me only the items that are repeated.
ie...I have a table that has clients that are one time clients and other that are repeated. Each client has a client number. I would like to get only the clients whose client number appears more than once. Is that possible?
I have a pair of combo boxes which are n a frm and work fine.
The code is:
Private Sub cboSubjectSelector_AfterUpdate()
Me!cboOneBookSelector.Requery
Me!cboOneBookSelector.SetFocus
End Sub
Private Sub Form_Current()
Me!cboOneBookSelector.Requery
End Sub
I want the combo boxes to be repeated five more times so that the same options are given within the same form. Every time inset a copy of the same combo box get the folowing error message:
'Microsft Access can't find the macro 'requery''
I am ot sure what I need to do nrder t remove the error message. I did not create a macro called 'requery' tis part of the code above.
I have alos tried to recopy the code above and then retnamed the cbo in the form adn then modified then copied and modified the code to see if that helps - it doesn't. Any ideas - please help.
I have a form that simply lists the items:
DEPARTMENT_NBR and DEPARTMENT_NAME
In the table: DEPARTMENT_TBL
When I edit the field DEPARTMENT_NBR and it is in error (must be between 01 and 99) I want to put out a message in a MSGBOX and SetFocus back on the DEPARTMENT_NBR.
I coded the MSGBOX with vbokonly and then DEPARTMENT_NBR.SetFocus, but after the message displays and enter is hit for the ok the cursor jumps to the DEPARTMENT_NAME on the current line. Is there a way to get the SetFocus to work properly on repeating items like this? I can never seem to get them to perform the same as they do on non-repeating items.
Thanks for your help.
HERE'S THE EXACT CODE:
If IsNumeric(DEPARTMENT_NBR) = False Then
If DEPARTMENT_NBR <> "00" Then
MsgBox "DEPARTMENT NUMBER must between 01 and 99.", vbOKOnly
DEPARTMENT_NBR.SetFocus
GoTo DEPARTMENT_NBR_EXIT
End If
End If
Also, is there a way to look at a specific item in a list like that? IE. I want to reference the 3rd row's DEPARTMENT_NBR. Thanks.
my search form has a combo box with "make"names. i can add new makes via a other form. so the combo box needs te run via a query so that it can list new makes (so that i can also search them). but, since some makes repeat them selves in the table, sometimes up to 15 times (see atachment 1), the combo box will show 15 times the same make. i just need it to show the make 1 time, all of the makes just 1 time. only way i can do that is to type them my self (see atachment 2). but then new makes that are added later wont be shown in the list.
so: i want that the make is only shown once in the list, and that the list is updated with new makes that are added later. how do i do that?
note: a "make" E.G = Philips, Apple, LG, Microsoft, creative etc (just for the lesser skilled english readers like me )
all help is welcome
Right now I have a flat database with too many unnormalized fields. I am trying to figure out how to break down the repeated "QuantityOrdered" 1 through 5. "QuantityReceived" 1 through 5.
"RequestedItems" 1 through 5 and "Price" per unit 1 through 5. I'm not sure if they go into the same tables, if they are each listed 5 times and if in different tables how many instances 1 or 5 to show each as seperate and how to create a relationship between them.
I just recently started programming in MS Access. I have some forms with lots of combo boxes. I do not want users to type anything in the boxes, but to only select stuff that is contained in the drop down menus.I found this useful code and I am using it in my combo boxes on the key down event to do what I want.
Private Sub cmb_a_KeyDown(KeyCode As Integer, Shift As Integer)
If KeyCode <> vbKeyTab And KeyCode <> vbKeyReturn Then KeyCode = 0
End Sub
Private Sub cmb_b_KeyDown(KeyCode As Integer, Shift As Integer)
If KeyCode <> vbKeyTab And KeyCode <> vbKeyReturn Then KeyCode = 0
End Sub
Private Sub cmb_c_KeyDown(KeyCode As Integer, Shift As Integer)
If KeyCode <> vbKeyTab And KeyCode <> vbKeyReturn Then KeyCode = 0
End Sub
The issue is because I have so many combo boxes, is there a better way to rewrite the code so I don't have to repeat the same code in 20 places?
I have built a contacts manager based on an Outlook export (I know I can link the two programs, but I wanted to customize the contacts a bit further). I built the database in a way that phone numbers, addresses, etc. allow for multiple entries for each person under the same column using a foreign key. The only difference is a field called "Type" which designates the entry for Home, Work, etc. The issue I ran into is when I queried the data I get multiple entries for the same record. As you are all likely aware, Access repeats the data in a query for each different case. For example if Bob Jones has a personal and work phone number, Access will show the results in a query like this:
1. Bob Jones 555-555-5555 Personal
1. Bob Jones 555-222-2222 Work
2. Jerry Smith 555-111-1111 Personal
If I kept the data in Access it wouldn't necessarily be an issue. However, I want to be able to export the data in an excel file. How do I get Excel to return the data so it looks like this:
1. Bob Jones 555-555-5555 Personal 555-222-2222 Work
2. Jerry Smith 555-111-1111 Personal
I have a report due the first of each week in which I need the cases open and cases closed for the previous week, the week two weeks prior and the 2007 and 2006 year to date on two different types of cases. I have a case management table with a field for Type of Case, date assigned and date closed that I uses in my queries. Presently I have two query, one that generates only Type 1 cases from the Case Management Table and another for Type 2. I then use the Type 1 Query in another query that limits the results for Type 1 cases to those opened last week, one for those open two weeks ago, one for 2006 YTD and one for 2007 YTD. In these 4 queries I have one field [Type of Cases] and I have the query count. I then do this for Type 2 cases and then go through the whole process to do Closed Cases. All my queries have criteria to automatically filter the dates to the time periods mentioned above. I then have one report query that I put all the number in for my report. This query has 16 fields with the numbers for each period, last week open and closed, 2 weeks open and closed, etc. I then generated a report that takes these numbers from my report query and puts it in a report format automatically. As you can imagine this takes some time to go through each query to generate these numbers, so I was wondering how I may do this differently. Also, I have experienced a problem when a field produces no records I get a blank sceen with nothing under the Count of column and get the same thing for my report. How can I fix this.
View 1 Replies View Relatedi am trying to count the number of records based in a query
can some one send me in the right direction
I have a database where there are numerous fields but they all only have one three values Y, N, N/A.
how do i get something similar to Excels "countif" function to summarise the totals of Y's N's N/A's inach field ?
Thanks
I have a database where there are numerous fields but they all only have one three values Y, N, N/A.
how do i get something similar to Excels "countif" function to summarise the totals of Y's N's N/A's in each field ?
Thanks
How can I count the number of times an employee shows up on a report. The final result would be:
Employee 1: Reader1
Employee 1: Reader2
Employee 1: Reader3
Employee 1: Reader4
If an employee shows on a report 4 times, I need it to look like the example above in sequential order, not just a total.
Thanks for your help.