Counts And Sums
May 6, 2006
I've been trying to use a sum in a query to add up the currency of several records in a field from another table but as yet have had no success. The sum simply shows all the records but on there own and not in one total :confused:
I also need to use a count to total up the number of records in a table with a certain piece of data, in this case a 1, but again it does the same as the totals and simply shows each record on its own
If anyone knows what I am doing wrong I would greatly appreciate some help and advice
Thankyou
View Replies
ADVERTISEMENT
Oct 13, 2005
I have a query which shows employee Totals it has the following fields:
Emp: [EmployeeLastName] & ", " & [EmployeeFirstName]
LogHours
Total: Sum
TotalWorkedPgs
Total: Sum
WorkDays: Sum([LogHours])/8
AvgPgs: (Sum([TotalWorkedPgs]))/(Sum([LogHours])/8)
JobType
JobEffort
-----
Job Effort is a has 3 values: My Corrections, Others, YOYO
I would like to know the:
Sum of TotalWorkedPgs when Job Effort is My Corrections
Sum of TotalWorkedPgs when Job Effort is Others
Sum of TotalWorkedPgs when Job Effort is YOYO
Because I need all of this information on a report.
Any help will be appreciated.
Thanks
View 5 Replies
View Related
Jul 13, 2007
This has got to be really simple but I just cant figure it out because Im a novice.
I have a dbase based on clients and each client has a subform for where you can enter payments owed and payments received.
The queries run smooth when there is data but if there are no records for the payments owed or payments received, I get an nothing and #errors when I try and manipulate the data.
Im guessing this is a null value error and Ive tried the IsNull and Nz fuctions but I cant get them to work for me.
Should these functions be placed in the query which calculates the sum?
If so, how?
For example, my query is
Field:Hearingwcb
Table:HearingShowQuery
Total:Group By
Criteria [Contacts]![wcb]
This extract the appropriate records for the current client
Field: HearingFee
Table: HearingShowQuery
Total: Sum
This sums them up.
Im guessing because the sum is null, I am getting nothing. How can I get this to return a 0. I think that should take care of my problem.
Thanks so much...its driving me crazy!
View 2 Replies
View Related
May 26, 2005
I have a report that is broken up by invoice number. I want to create a text box that will sum the lines for each invoice number. I have the text box set to add the lines, but currently it is grabbing the first value for each multiple line invoice. Confusing, I know. See below:
Invoice number Date Amount
123456789 5/23/05 23,100.00
123456789 5/23/05 1,000.00
Amount: 23,100.00 <--- I can get this to = the first line for each invoice number but not total (should = 24,100.00)
Invoice number Date Amount
987654321 5/24/05 525.69
Amount: 525.69
Can anyone help me?
View 8 Replies
View Related
Jul 17, 2007
I'll see if I can make this clear and concise.
I basically want to sum totals(or rather subtract totals) from groups in a report. The problem is that all my numbers are positive and need a way if possible to change some to negatives.
I have 3 categories set up e.g
Account Payable , Accounts Receivable and Non-Revenue
In the form used for input , there is a drop down box in which you select 1 of the three account types. There is second box in which you input the amount (always positive). This second box is common to all account types therefore no matter the account you input the dollar values into this second box.
Right now the report is summing all values in the group so that it's not subtracting account payable amounts from account receivable amounts...Any help would be appreciated, and hopefully it will be a simple solution. NOTE: i would like to stay away from writing or editing any code. Thanks in advance
View 3 Replies
View Related
Jun 10, 2005
I did a search for Gouping and sums, but nothing really helped me.
What I am trying to figure out: I have a table where I am trying to use 4 fields in a query.
Vendor, items, Cost, Date1
- I am trying to Group by Vendor, Sub-Group by Items (Easy, I did this)
- Now I am trying to Filter this by date1 (Easy, I did this)
But I would like to sum the Cost for the Groups, but not list every repeated item. For Example:
Vendor A Brush 100 1/1/2005
Vendor C Book 50 1/2/2005
Vendor A Brush 100 1/3/2005
Vendor B Pencil 10 1/4/2005
Vendor A Hat 50 1/5/2005
Vendor B Pencil 10 1/6/2005
Vendor B Pen 10 1/7/2005
Vendor B Eraser 10 1/8/2005
Vendor A Shoe 40 1/9/2005
Vendor D House 1000 1/10/2005
Doing a search from 1/1/2005 - 1/9/2005 we get:
FORM OUTPUT:
Vendor A Brush 200 2
Hat 50 1
Shoe 40 1
Vendor B Pencil 20 2
Pen 10 1
Eraser 10 1
Vendor C Book 50 1
View 3 Replies
View Related
Jul 27, 2005
I have a query calculating the sum of checked boxes of field 'A' ('letters sent') and the sum of checked boxes of field 'B' (letters received). My sum field is counting the boxes that are checked but showing the values with a negative sign in front?? How do I correct this? Also - could I create an additional field in this query to calculate the percentage% (success rate) #B's checked/#A's checked?
View 4 Replies
View Related
May 11, 2006
Hi,
I'm having a lot of trouble creating a parameter query that will work when i sum a column.
I can get it to work without a seum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, "Daily VDNs"."Inbound Calls"
FROM "RSS Data".RssUserRW."Daily VDNs" "Daily VDNs", "RSS Data".RssUserRW."IVR VDN Filter" "IVR VDN Filter"
WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN AND (("Daily VDNs".Date=?) AND ("IVR VDN Filter".NSWCTP Is Not Null))
But I cant get it to work when I change "Daily VDNs"."Inbound Calls" to a sum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, Sum("Daily VDNs"."Inbound Calls") AS 'Sum of Inbound Calls'
FROM "RSS Data".RssUserRW."Daily VDNs" "Daily VDNs", "RSS Data".RssUserRW."IVR VDN Filter" "IVR VDN Filter"
WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN
GROUP BY "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP
HAVING ("Daily VDNs".Date={?}) AND ("IVR VDN Filter".NSWCTP Is Not Null)
However, I can use the above code without a parameter query and define a value. But life would be so much easier with a parameter query.
Any assistance is greatly, greatly appreciated!!
View 5 Replies
View Related
Aug 9, 2006
well i created a relationship between 2 tables where:tableA = invoice datatableB = company IDsi have 2 questions that i have been unable to resolve on my own. 1. i want to create a query where i am able to find all of the invoices from a single company using it's ID and add up all of the account payable/recieveables i learned how to add all of the values on a field but i don't know how to add the values on a specific row. so while i can add all of the ap/ar on the table with all of the information, i can't add the ap/ar of a single company despite the fact that my table sorts them apart (because i don't know how ><)would a code like iff([company id]= "#",add) be close to what i'm looking for? because that's all i'm been fiddling with to try to get my query to do what i want. so far i'm stuck with: AR: IIf([company ID]=1,[AR$$],0) whereas 1 is the ID of the specific company i'm trying to pull records for and AR$$ is the field that i'm trying to pull the information from.2. find a way so that i can get my table to print all of the records for a specific company based on the ID. so for example, if i wanted all of the invoices from company #9 then i would pull them out and print them. i tried expanding the + sign on the company ID table and printing it, but it obviously failed -.-"i would really appreciate any help that can be provided to me! i just started access so anyone that can link me to an article related to this would be greatly appreciated because i don't know the terminology/keywords that i should be searching for in the article page that i'm using for this case.
View 7 Replies
View Related
Aug 14, 2007
I'm struggling with a non-updatable query issue. I have a table at the category level that should allow entry but it needs to pull in information from another query. In this 2nd query, its doing group by/counts/sum's from an item level table. From reading about the dynasets and trying to fix it, it looks like this the major problem.
The item level table has information that is changing based on other user input so I don't think using a make table would work. I tried setting the queries/form to dynaset (inconsistant updates) but no luck there. It still wouldn't allow any changes to the entry field. Any clue on how I could get around this?
Main Table
Category Entry
A. . . . ._____
B. . . . ._____
Item Table
Item Category Sales
1. . . . . .A . . . . $10
2. . . . . .B . . . . $15
3. . . . . .B . . . . $10
This query built using the main table joined with a group by/sum of the item table.
Goal Query for Updates
Category Sales Entry
A. . . . . . . $10. ____
B. . . . . . . $25. ____
View 4 Replies
View Related
Oct 29, 2007
I have a query which returns records in 5 different fault categories; mechanical, service, electrical, damage and retrofit. The values the query return are based on another query and are a sum of the amount of money spent in each category.
I have put a sum fuction in the 'field' box like this; total: ([Mechanical]+[Service]+[Electrical]+[Damage]+[Retrofit])
I also have a criteria set up where every time the query runs a specific id has to be entered.
The problem is when i run the query with the function shown above i have to enter the id to run the query then it asks me to enter the id again for the 'Retrofit', it then runs the query but adds the value i have entered in the criteria for retrofit to the totals of the other fault categories!!!
If i remove the retrofit part of the sum funtion it works fine
Please help this is very frustrating
Thanks
View 2 Replies
View Related
Sep 24, 2007
Good afternoon,
I am trying to figure out how to create a cumulative sum field for a test report I am working on. On a very simple level, I can run queries to get my data into the following format:
Test # | Article # | Test Time | Test Parameters
1 | 1 | 8 | A,B,C
2 | 2 | 5 | A,B,C
3 | 2 | 7 | A,B,C
4 | 2 | 9 | A,B,C
For each test number, I want a separate report page showing the article number, test time, and test parameters. Also on each page, I want to display the cumulative test time for all test numbers up to the displayed test number, but only for the article used in that test.
For this example, page three would have test number 3, article number 2, test time 7, test parameters A,B,C, and cumulative test time on article 2 of 12 (5+7), while page four would have a cumulative test time on article 2 of 21 (5+7+9).
How can I convince Access to do this for me? So far I've only been able to have a cumulative test time for all test articles, not just the test article related to the test number. To make this more complicated, Access needs to be able to have another article added at any time without having to rework the code to create the test reports.
I appreciate any help you can give me that will get me on my way.
Thanks!
Erik
View 4 Replies
View Related
Apr 19, 2015
I am trying to add the two highlighted Sums together to show in the box in the footer of the Report.
View 14 Replies
View Related
Jul 8, 2005
I’m starting to wonder how I ever made anything work, before I found this place.
I built 2 queries and put them in a query
They share a common field
The join type is all record from Query1 and Matching from Query2
Next I added a count field for each
Then I added a calculated field that subtracts the count from Query1 to Query2.
So far it all works
When I add >0 to the criteria for the calculated field a dialog box pops up asking for the values of the fields expressed the calculated field.
View 2 Replies
View Related
May 1, 2006
Hey, I dont know much about Access but i need a little help with my queries.
I need to make it so that if a specific tick box was ticked, a number would be counted. This will be the case with many many tick boxes. What wud I put as the criteria.
Exmaple:
I wanted it so that every time I clicked a specific tick box (made with a yes/no) the number 2 was added to every other tick box that was selected (but those tick boxes may be a different number). It would be counted all up to a particular number.
I hope you get what I mean. It's difficult to explain.
Hope you can help
Thanx
8am81
View 4 Replies
View Related
Dec 19, 2006
Hi All
I need to be able to do a count before and after the current date.
My table has fields named month and year and I need to find the count before and after the current month. Any help would be much appreciated.
ChrisD
View 2 Replies
View Related
May 21, 2007
Hi all
I have a problem trying to create a query to count 2 dates in one query. I have recorded dates for the return of forms from specific types of vehicles, the first date is the date the form is for, the second is the date I received it.
I have a query that returns the count of the forms received per vehicle type. I have tried adding a second field in this query to count the days where the date for is within "x" days of the date received. However when I try to run the query I get an error saying that the query has a field that is not part of an aggregate function.
Is it possible to create this as 1 query or do I need multiple queries to get a result.
Thanks
Craig
View 2 Replies
View Related
Jun 11, 2007
How come when I try to count 2 differ fields in a query they become equal numbers even though they shouldn't be? Can you count multiple fields in one query?
View 4 Replies
View Related
Oct 15, 2007
Alright, completly new user to access here and this forum has been a great resource for me the last 4 days thanks.
Heres my issue. Im trying to create a report based off of fields ( in progress, wins, and losses) I want to be able to add up each instance of a win loss or in progress sum them up totally and then find ratio's of each
I really have no experience using access or count functions...I know its like math, but the wording (typing the logic out) baffles me.
Such as wins over total or loss ratio losses over total. The problem is I dont know how to create a query, or do it in the report that will let me add them up carry them over to a new field and especially do calculations...
I've been playing with the expression creator* googling like crazy and checking out this forum My data looks like this
StatusID Status
1 Loss
1 Loss
1 Loss
2 In Progress
3 Win
3 Win
2 Win
and I would like it to look like this
Total Projects Win Ratio Loss Ratio In progress Ratio
(Sum) Wins Over Total Losses over Total (ditto)
Is there a way to do this in one query? Or create a few different ones, Or even do it straight in a report?
And what the heck does the formula look like?
Are there special Functions that do this or is like like Field A + Field B = Field C?
Thanks
View 1 Replies
View Related
Feb 11, 2008
This might be a bit difficult to explain, but i will give it my best shot. I need queries to give me the count in various fields, but with specific thresholds within the particular field, and with a criteria. So for example, I have an age field calculated. Now i created a new query to give me the "count" for how many people are between age 1-10, 11-20, 21-29, and so on. I did this by putting in coresponding criterias such as "between 1 and 10" in each field. However, because all thresholds (which are my fields) in that query are using the same calculated fields (age, from another query), only one criteria is actively working. Two or more fields using the same "age" field just returns whatever my first criteria is over and over. So if i make a field "1-10" with it's criteria, then the fields "11-20" with ITS corresponding criteria, both fields just end up giving me the count of the first criteria. Am i doing something wrong? Is there an easier way to do this? Also once i can get this working, there's another condition i need to implement, which is: count of "1-10" for "2006", all in that query. then another query for the count of the ages thresholds in 2007, and so on. Any help is greatly appreciated! Thanks.
View 7 Replies
View Related
Oct 27, 2014
How could I set up a numbering system where you have a main number and then have a choice of a sub number? i.e.:
Main = 1
Sub = 1.01
But still be able to move on to 2. Would I need a routine to ask if the next number is a sub number?
View 8 Replies
View Related
May 30, 2006
The Database is coming along nicely now, but in need of guidice with this one:
On the main table of the contacts I have what you could call a date of 01/01/06 and a combo box next or below that that I select what risk levels to asign the user.
Each user would have a no of year review based on the risk level:
High = 1 Year
Med = 2 Years
Low = 3 Years.
There is another date box that is blank at the moment, what I am looking for query wise or another way is on change/update the risk level is to add the start start in this case 01/01/06 (if user is Med Risk - then add 2 years) and adding risk level giving me a new date of 01/01/08 in the blank date box (this option will make the main table update.
Can anyone point me in the right direction for this one?
Thanks
Mike
View 1 Replies
View Related
Feb 9, 2014
I have a query that displays the difference between the number of scanned and processed invoices for each date (invoices scanned minus processed). Now I would like to make a query that for each date based on this shows the total backlog accumulated.
Example table:
The first column contains the date, and the second number of invoices scanned minus invoices processed.
2014-01-02 53
2014-01-03 -15
2014-01-04 24
Would it be possible somehow to make a query that for each lines shows the complete sum of all previous lines?
Based on the above data the result should be:
2014-01-02 53
2014-01-03 38
2014-01-04 62
Or would I have to write some VBA code to create some kind of temp table?
View 2 Replies
View Related
May 23, 2014
I have 2 tables and one query as below
1- Order Table
OrderID | CustomerID | CusromerName | OrdDate
2- Payment Table
OrderID | Amount | PYMDate
3- Order Deatails Query
OrderID | ProductName | Quantity | Price | Total ([Quantity]*[Price])
I want to group the orders based on the sum of total and sum of payments. I made another query as following :
OrderID (From order table) | Payment (from payments table) | Total (From Order Details Query )
At the Total field I set the above fields to
Group By, Sum
and Sum respectively
I got true payments sum, however, the sum total are always duplicated.
Note that the three objects (two tables and query ) have relation (type : one to many) by the order ID
View 10 Replies
View Related
Feb 21, 2007
Need some help, please.
I'm writing a simple report that needs to show individuals and the number of times that each individual has been designated the author and/or owner of a document.
The two tables in the query (simplified) are: Person, with columns personID (PK) and personName; Document with columns docID (PK), authorID and ownerID.
Each report line needs to show one line per person, with the ID, name, count of authorID and ownerID (showing the number of times he/she was designated the author and/or owner of one or more documents).
For example:
ID ... Name ..........Author ... Owner
1 .... John Smith .... 0 ......... 3
2 .... Mary Smith .... 2 ......... 0
3 .... Peter Smith ... 1 ......... 2
I need to create a query to retrieve one row per person, then do some kind of subselect (?) to count the number of matches for Person.personID against Document.authorID and Document.ownerID.
I'm having all kinds of problems in what I thought would be a simple SQL statement. Can't find anything out there, so all suggestions are welcome.
Thank you.
View 2 Replies
View Related
Mar 12, 2007
Hi,
I have an Employee Table with 3000 records. There are 3 records person employee. Now I was able to 'Group' the 3 records per employee into one by running a query. In this query, I used a "Count" function and Access gave me a result of 3000. HOWEVER, I do NOT want a count of 3000, b/c in reality, I have only 1000 employees total. What would I have to add to the query to get the correct count?
Thank you.
Joe
View 9 Replies
View Related
