OK, first time posting so I'll try to be clear here. I work for a special education agency and have created a database to track student/therapist information. Now, I have reports showing which kids are in which schools and who their therapists are. What I can't figure out is how to print a report, grouped by school, that will display which therapists are active in that school.... any ideas?
View RepliesI have created a query which gives me a COUNT for a field type GROUP:
SELECT AllPairAssignmentsQ.COID, Count(AllPairAssignmentsQ.COID) AS CountOfCOID
FROM AllPairAssignmentsQ
GROUP BY AllPairAssignmentsQ.COID;
AllPairAssignmentsQ is based on a union query of 5 tables. The problem I am having is that I am getting some duplicates which I need to eliminate. Each listing contains several fields. However their are two fields in the query which can be used to determine that entries are duplicated. If the combination of MAINCOUNT and COID are identical in an entry then only one of the listings needs to be counted.
The following is an example of my problem:
MAINCOUNT COID
1201 HNVL
1202 HNVL
1203 HNVL
1203 HNVL
1203 COAC
1204 COAC
My existing query will return the following:
COID COUNT
HNVL 4
COAC 2
Since 1203 HNVL is duplicated I would like for the query to count only one entry so that the query returns the following:
COID COUNT
HNVL 3
COAC 2
Thanks for any help that can be provided in solving this problem
Hello,
I am building a query that pulls from one databases but I am running into duplicates.
Here is the skinny:
From the [tbl_databases], I am setting criteria that restricts a column containing “Visio”, more specifically, “Not Like “*Visio*”. I am also setting criteria that restricts a column containing “OLD” (it is a Yes/No field).
.
The problem is that there are duplicate rows that contain both “Visio” and “Old. So, simply suing my criteria restriction are pulling out the Visio and Visio/Old orders as well as Old and Old/Visio order.
Can I create a subquery that contain the combination of “Visio” and “Old” to restrict the subset from being extracted twice?
I think I have the logic but not sure not to set it up.
Thanks
Tuktuk
what I am trying to do with that table is get a sum of all assets, a sum of all Customers, and a sum of all Employees only counting each Comp ID once. Each company that we deal with carries multiple of our products. So as you can see I currently have it in the table where it shows the different data for each product over 2011, 2012, and 2013. Obviously for this I cannot just sum the entire column, as I would have the same company summed multiple times. The thing that is making this challenging for me is that I need it summed for each individual year (2011, 2012, 2013), with the end result being a total number of employees, assets, and customers.
I was thinking that to do this I would need a Sumif formula with several other formulas inside of it, but cannot figure out what exactly I would need to do. I know that if I took it into excel I would be able to do it, but we have over 7000 different customers, each having anywhere from 3-20 different products, and for each of the years 2011-2013... so the data is just too massive to try to convert and manipulate in excel.
The reason that I am hoping to get a count of their customers, assets, and employees is so that we could then take the info from individual customers and find out that particular customer's portion of the total assets, customers, or employees. I guess the mock table that I made doesn't keep the formatting when I add spaces, so imagine that each pair of l l is a column and match that with the columns above.
I also need another column that has the 2012 and 2013 results
l Comp ID l Year l Prod Fam l Prod Group l Prod Code l Assets l Customers l Employees l Assets for 2011 l Customers for 2011 l Employees for 2011 l
l 1101232 l 2011 l Family A l Group A l Prod A l 59000 l 33 l 28 l
l 1101232 l 2012 l Family A l Group A l Prod A l 55000 l 36 l 23 l
l 1101232 l 2013 l Family A l Group A l Prod A l 51000 l 39 l 25 l
l 1101232 l 2011 l Family A l Group C l Prod B l 59000 l 33 l 28 l
l 1101232 l 2012 l Family A l Group C l Prod B l 55000 l 36 l 23 l
l 1101232 l 2013 l Family A l Group C l Prod B l 51000 l 39 l 25 l
l 1101232 l 2011 l Family B l Group B l Prod C l 59000 l 33 l 28 l
[code]....
Hi,
I'm trying to create a report that separates info depending on Prodno. For now it lists all the right information like this
Code:Product Aisle Rack Shelf0218 7 6 20775 5 6 20775 4 4 40775 0 1 30963 1 1 71000 7 4 61000 2 3 71006 8 8 8
which is fine and dandy. What I would prefer is it do like this
Code:Product Aisle Rack Shelf0218 7 6 20775 5 6 2 4 4 4 0 1 30963 1 1 71000 7 4 6 2 3 71006 8 8 8
I am assuming it is some kind of group by in the details section? Any help would be great,
Thanks,
I have a table with:
Invoice Number | Customer Name | Item | Item Cost | Invoice Date | Paid | Date Paid
Example of data:
AK001 | A Brown | Blue Car |1000 | 1/4/2013 | Yes | 20/4/2013
AK001 | A Brown | Red Car |2000 | 1/4/2013 | Yes | 20/4/2013
AK001 | A Brown | Yellow Car |500 | 1/4/2013 | Yes | 20/4/2013
AK002 | A Brown | Black Car |1000 | 7/4/2013 | Yes | 20/4/2013
AK003 | B Smith | Blue Car |1000 | 12/4/2013 | Yes | 25/4/2013
I want to create a report from this table that outputs as:
Invoice Number | Customer Name | Total Price | Invoice Date | Paid | Date Paid
Example of report from Example Data:
AK001 | A Brown |3500 | 1/4/2013 | Yes | 20/4/2013
AK002 | A Brown |1000 | 7/4/2013 | Yes | 20/4/2013
AK003 | B Smith |1000 | 12/4/2013 | Yes | 25/4/2013
Is there an easy way to do this.. or will I need to make a new linked table with the invoice number as a lookup?
A report with multiple lines with name. I have chosen the 'Hide Duplicate' option on the name text box and when the report is printed all is well. However in the display prior to printing when the print option popup is present no name are shown. Some simple setting?
View 7 Replies View RelatedI have a report that comes from a query.
On the report I use the group function on a field called assemble part number and select no duplicates in the property field . so I don't get that part number on every line below that group.
When I print the report it gives me the assembly part number on every line can the report be printed without it on every line just the group line.
I have tbl_Proj, tbl_Notes, and tbl_Proj_City. They are all joined by the tbl_Proj's ID.I have a set list in tbl_City - tbl_Proj_City is 3 columns an ID for itself, tbl_City ID and tbl_Proj ID...In instances where a project covers more than one city, when I generate a report (or query) for that project I get each notes that number of times. If a project is in 3 cities I get each note 3 times.
I have a project entry form with a combobox subform for the city selection.The report is from a qry, by Proj_ID, I need to show the cities - the "key" city is the first alphabetically (also lowest via autonumber in City_ID). I would like to add that I do not know SQL. I have created this database using access commands.
I am thinking that I may be able to query the project ID for the Cities and somehow select the first alphabetically or the lowest in ID and store that somewhere? and then run a query that uses that and the notes to generate the report and then have a sub report for the other cities?
I have a simple spreadsheet:
Ref# Rev
97 b
98 c
99 c
99 e
100 c
100 b
101 a
102 b
I need to create a simple report but remove the duplicates (ex. Ref# 99,100). I need to delete the older Rev's (Ex Ref# 99 Rev C, Ref# 100 Rev B).Is this done throughRecordsets? will an SQL query do the trick?
I am have trouble eliminating the $0.00 balances in a query. From what I can figure out is that even though the Balance appears as $0.00 in reality it could be anywhere from $0.0012 to $0.009 or something like that.
What I am trying to do re reconcile the Balance field. If the balance reads $0.00 I want it out of the query. Then I would like to find all the balances that appear to be $0.01 to a negative $0.01.
It seem that no matter what is use as critiera I still can't what I want.
Any ideas?
I have a query for clients who come to our office looking for services.
I only need to report 1 visit per client during the month, in other words if the client comes several times during the month, we only count 1.
When I run the query, it gives all the times the client came to the office, but I only need to show once.
Clients are being sorted by ClientID. What do I need to write in the Criteria field to filter clients from showing again ?
Thanks
I have many queries that all do the same thing. The problem is that they're connected to specific controls on a form, so I have to make a new query everytime I make a new form to perform the same task as the others. This would be eliminated if there was a way to use the criteria the same way you would in code, like Me!controlname. Is there anyway possible to make these queries more universal so that they can be used by many forms?
View 1 Replies View RelatedDear All,
I have a table with several fields.
Concentrating only on few fields I'd like to sort out redundant information (unnecessary records).
(It is similar to using Ecxel: Data>Filter>Advanced filter>Unique records only)
So, I'd like to ask for your help how can I reduce my table to unique records.
thx
Csaba
Hi this is my first post... so hi all :)
ok what i have is a table with contact details 900k plus
there are about 90k of which are duplicates.
this is the basic feilds that are important in this case.
Id, data_source, data_recived, data_code,
what i want is to have a table with unique records (no dups in data_code)
this table will look like this...
Id, data_code, Num_dups, dup1_source, dup1_date, daysbtw_Dup1_dup2, dup2_source, dup2_date, daysbtw_Dup2_dup3 ,dup3_source, dup3_date, daysbtw_Dup3_dup4 ,dup4_source, dup4_date,
I know there is no more than 4 dups of each record.
what i want from this is a table that will give me a record of how many dups for each record then all the dates that they were added and the date between each record entry.
if anyone can help it would be great .
thanks in advance.
I have a field in a database that needs the data entered without any spaces and I'm trying to figure out how to set either the validation rules or the masks so that the system will either automatically delete any spaces or warn the user not to enter them.
My preference would be for them to automatically be deleted.
Any ideas, suggestions?
I can figure out how to make either all numbers or all letters, but the data is both so that doesn't work.
Thanks, in advance, for your help.
Charis
hi
I have a query I'm creating that is using a joined view. I'm joining two tables and whereas the first contains unique data to each field the second contans class information so for example while all users are unique many may be assigned to the same class. When i use the join it therefore dupliactes all the class information in the query.
how can i set up the query so that the class information is only output once and not duplicated along with a user every time ?
cheers
chris
I have produced a label printing query which eliminates duplicate addresses from a mail list. It works beautifully.
However, when I try to replicate with a different field criteria the new query fails to produce any output at all.
The SQL code I am using is as follows:
SELECT a.[Member ID], a.[Address 1], a.[Member Name], a.[Address 2], a.Town, a.PostCode, a.[e-Mail List]
FROM [Mail List] AS a
GROUP BY a.[Member ID], a.[Address 1], a.[Member Name], a.[Address 2], a.Town, a.PostCode, a.[e-Mail List], CStr([a].[Member ID])+[a].[Address 1]
HAVING (((a.[e-Mail List]) Is Null) AND ((CStr([a].[Member ID])+[a].[Address 1])=(Select cStr(Min(b.[Member ID])) + b.[Address 1]
From [Mail List] as b
Where b.[Address 1] = a.[Address 1]
Group By [Address 1])));
The working version has 'HAVING' e-Mail News =False instead of e-Mail List is Null. The former searches for an empty check box and the latter for an empty field.
I use several fields to capture a name: LName, FName, MI and Suffix.
In a report I combine the fields.
=[LName] & " " & [Suffix] & ", " & [FName] & " " & [MI]
This works fine if there is a suffix; however, without a suffix I have an extra space.
What is the "work around" to eliminate the space.
I work with an Access database with about 20 tables that requires considerable manual data entry. Although it is time consuming, the bigger problem is the keypunching errors that inevitably occur. A colleague of mine said that some databases can be set up so that two (or more) individuals can enter the same data into the database (basically creating two separate, temporary databases). At the conclusion of this double data entry, the two databases can be compared to see where they differ so that corrections can be made...the logic being that it's extremely unlikely two people entering the same data independently will make the same keypunching error in the same field.
Just wondering if Access has this capability, or if a reasonable facsimile of this approach exists.
Thanks!
With a particular client, they want to display a subform in datasheet mode. They do not want an alternative like continuous forms. If I am displaying the subform in datasheet mode, is there any way to eliminate the header row which contains the names of the columns in the subform? I know how to remove the captions themselves but the header row is still there. I don't think it can be done but I wanted to check here with those more familiar with this.
View 6 Replies View RelatedI have a query based on 2 tables, joined on Memberid, the result showing :
Table1 Table1 Table1 Table2 Table 2 Table2
Category Association Memberid CustomerName E-mailAddress MemberID
Board Member(Lookup,integer) SAMGA(Lookup,integer) 44 Smith smith@abc.co.za 44
Board Member ADHTY 44 Smith smith@abc.co.za 44
Grower SAMGA 44 Smith smith@abc.co.za 44
I only want to show 1 row, based on the duplication of E-mail address. I know i should be using the row_number function, but cannot get to the result I want.
Hi,
I want to make a church database grouping families together and identifying each persons position in the family while still having each family member with an individual profile, i.e. birthdays, anniversaries, position, classes, memos, possibly donor info.
How do I do this?
Thanks
Hey, all! Thanks for helping, here is my situation.
I have a table with about 70,000 records that have duplicate Address field values. The rest of the field values for those records are different. When I do a find duplicate querry I get the result that 17,000 records have the same address. However, when I do the append qurrey as instructed here: http://support.microsoft.com/?kbid=209183 I get a total of only 600 records in the new table. I have tried deleting all of the indexes for both the new and old table, with no luck.
I'm using Access 2000 on XP Pro.
If anyone could help with this I would greatly appreciate it!
Thanks
Will
So i'm not sure where this post belongs as it may encompass several items.
I have an excel sheet where every row has an email address and a product purchased. I've imported it all into access but would like to run a query to find out how many people that bought x purchased y. Or tell me how many people that x did not buy a,b, or c.
Part of the problem is that each record is one product. My data looks like this:
email: Product:
e1 p2
e1 p7
e1 p33
e2 p2
e2 p9
e3 p1
e4 p1
e4 p3
I was able to group some of the data by email address in access but can't figure out a good way to query it. I'm thinking I probably need to merge the data where each unique email address is a record and the products have all the products purchased instead of just one but I really have no clue how to do that.
Is this easily do-able? how would I go about this?
Thanks alot!
Ok, I'm missing something simple here I'm sure, but I can't see the wood for the trees at the moment.
background guff
What I have is a system tracking actions being undertaken. There's an SLA for these actions which means they should be completed within 10 days. At the moment we have no reporting on whether or not we're meeting this SLA.
Now obtaining the information for all the data this year is fine and dandy and works ok. Where I'm having problems is doing a monthly breakdown for the ytd.
I'm using the following query to give me my raw data:
SELECT [Parent Table].ID, [Parent Table].[Date entered into database],
[Parent Table].[Leave Date], [Parent Table].DateCompleted,
DateDiff("d",[leave date],[datecompleted]) AS DaysToCompleteFromLeaving,
DateDiff("d",[date entered into database],[Datecompleted]) AS DaysToCompleteFromEntered,
DatePart("m",[leave date]) AS [month]
FROM [Parent Table]
WHERE ((([Parent Table].[Date entered into database])>#1/1/2007#)
AND (([Parent Table].[Leave Date])>#1/1/2007#)
AND (([Parent Table].DateCompleted) Is Not Null));
Which gives me the various dates, the number of days it took to complete the record from when a person left the company ,from when their information was loaded into the database and finally a number for the month.
I have a query that happily gives me the average completion times on a monthly basis:
SELECT Avg(CInt([DaysToCompleteFromLeaving])) AS AvDaysFromLeaving,
Avg(CInt([DaysToCompleteFromEntered])) AS AVDaysFromEntered,
[Completed Leaver Dates].month
FROM [Completed Leaver Dates]
GROUP BY [Completed Leaver Dates].month;
but I seem to be having a great deal of difficulty specifying criteria on a Count to show me the same breakdown.
I can get a total count of records per month:
SELECT [Completed Leaver Dates].month,
Count([Completed Leaver Dates].DaysToCompleteFromLeaving) AS CountOfDaysToCompleteFromLeaving
FROM [Completed Leaver Dates]
GROUP BY [Completed Leaver Dates].month;
But what I want to do is split that number into two columns, records where the completion date was >10 days and records where the completion date was <= 10 days which is where I'm having some problems.
Putting a critera in design view for the count field still returns the total number of records per month and returns the following SQL query:
SELECT [Completed Leaver Dates].month, Count([Completed Leaver Dates].DaysToCompleteFromLeaving) AS CountOfDaysToCompleteFromLeaving
FROM [Completed Leaver Dates]
GROUP BY [Completed Leaver Dates].month
HAVING (((Count([Completed Leaver Dates].DaysToCompleteFromLeaving))>10));
I'm fairly sure it's in the HAVING clause, but I'm not sure what I'm missing.