Forms :: How To Avoid Creating Extra Empty Records In Input Form
Sep 18, 2014
I always have a problem with input forms in Access in that I usually end up with an empty excess record which is being created because I do not know how to program this correctly.
I have a Purchase Order Receipt form (frmPurchase). When I receive a certain quantity of an article associated with a lot number (or a serial number) I have another input form opening up (frmLotorSerial), passing to it through Openargs, the article and the quantity received.
Say we receive 10 units of which we want to register the serial number, I want the user to be able to enter a maximum of 10 units (could be 10 records if each record = 1 serial number, but it could be less than 10 if we have several units per lot number), and not one more, into this frmLotorSerial.
The record looks like this:
-key
-artno (article)
-recqty (quantity received)
-date
-warehouse
-lot number
I used the lost_focus event on lot number to check whether the total received quantity in this form matches the total passed to it from the Purchase form, and if it does to stop the input. Since I could not close the window in the code of this event (error 2585) I moved the close command to the current event of the form.
Doing this closes the form all right, but it always creates one record extra, which of course does not carry any information, apart from the date which has a default value of now.
How should I program/what events should I use to:
-test that the user should not go any further (total received in frmLotorSerial = total received in frmPurchase)
-close the window and, above all, not create this extra record.
I am building a form to create a user record and at the same time i have some yes/no options which are located in other tables but when i want add a user i cannot select any yes/no options they seem locked?
I am fairly new to Access and my "changed" position at work requires that I learn much more about the software. My first challenge is to learn how to make an existing form prompt a user to confirm or cancel changes. I don't know anything about coding but I searched online and found some coded that is supposed to make this happen. I went to "form properties'' and typed this (below) in BeforeUpdate:
'If the form data has changed a message is shown asking if 'the changes should be saved. If the answer is no then 'the changes are undone
I am currently creating a form to input new return parts into a database. I am trying to automatically generate a tracking number (##-AA-####-####). I have gotten myself to generate the ##-AA-#### in a list box and almost was able to generate the sequence number, 0001, 0002, etc. using the dmax function. I would like to generate the sequence number one higher than the highest, depending on part type and last 4 digits of part number. Our parts have unique last 4 different p/n but more than one can fall under the same type.
When I open my access 2007 database from the switchboard, the form that it opens up to is a parent form with a subform embedded in it. The subform is linked by the 'org name' and by 'year'.
I am finding that when I open the parent form,there is always an additional empty record in the subform, alongside the record which has data in it.
I am not sure why it is doing this, especially as when you enter another record, this empty form vanishes. Its almost acting as the default form?
I have also noticed that when I go to another form which is displaying specific data linked to the 'org name' and 'year' it also has an extra record
However, the weird thing is it does not show up in the table. And again, once you go to a new organisation and input some data, and then go back to the other organisation,the additional record has gone?
Is there a simple property setting whereas each time you open the form, it always opens up to where you essentially left off, no empty record?
i have this problem that is bugging the crud out of me: sql="UPDATE bedrifter SET pr=" & Request.Form("pr") & ",totalindexedpages=" & Request.Form("tip") & ",totalinboundlinks=" & Request.Form("til") & ",description='" & Request.Form("dsc") & "' WHERE created='" & Request.Form("ts") & "'"
conn.Open connStr conn.Execute(sql) conn.close() Set conn = nothing
when i run this code it updates the correct record (line in my access db) but then it also adds a new line with only that info in the update query. why is it doing this? when i update using the ID instead of using the timestamp in the WHERE clause it works fine. really frustrated...
In my database I have a form who's record source is a query. That query is based on a table, and have set a criteria on one of the fields.
When I use the form to add a new record I want the value of the field in question to automatically be what I have specified in the query.
Instead, the record is added but without having that value in the field, and when I go back to the form it doesn't display the record because it doesn't meet the criteria specified in the query that the form is based on.
I have an "Returns" master form that contains two subforms. The subforms contain items that we are returning back into our inventory. The underlying queries in each subform show only those records where the "Return Date" is null. The query(s) works fine, except that if there are 3 items that need to be returned there are 3 records that show in the master Returns form. I tried the Totals option in the query but the I need that Return Date on the subform. I only want one Returns master form to show the 3 records (not 3 records of the same master form).
My form was working fine but when I added an extra tab it started showing as completely blank in design view. When I deleted the tab I had added I still was left with the same problem!
I've attached an image of the form properties. I want to use the form to enter data so it needs to show even if there are no records.
I had read that it could be if there is no data but typing data in the tables hasn't worked either.
I have a table t1 which contain many records, the field look like:
id f1 f2 f3 ---fn
Id is the primary key I have some records which have different id but exact the same other fields. like id f1 f2 f3 ---fn 87 1 4 6 ---9 12 1 4 6 ---9 18 1 4 6 ---9 116 1 4 6 ---9 1287 1 4 6 ---9 98787 1 4 6 ---9
for those records, I only want to keep one record (any one) and remove all others. How can I do that?
A little bit of context first: I am producing a database to store information on overhead line structure renewals.
I have a table called tblStrucTasks with four fields; Task ID, Structure Type, Create (specifies whether the structure is to be created or removed) and Task. I need to enter multiple records which will have the same Structure Type and Create fields but different Task fields. There are many tasks for each structure so I'd like a form where you only have to select the Structure Type and Create fields once. Some sort of list where the tasks could be typed in would then be perfect.
I'm not sure whether this should be done with VBA or queries. I'm new to databases so I don't know a lot about queries but I have a little bit of experience with VBA from Excel.
I have a form that has validation rules, etc, and I want to let the user close it with custom error handling, so I was building a validation procedure for a form close button. The thing is, whether using Isnull, len()=0, or me.field.value = "", it only works until a value is entered. If the user enters a value, the form passes validation, even if the user then backspaces the data out. The only reasonable way to close the form as I see it is to check whether the record has been saved (via recordset),the user their changes will be lost (msgbox vbyesno), then use the undo command to clear the form making it safe to close it. I feel this is safe because my form validation will cover the save command.
(Access 2013). I deleted an old text box cell on a form and then I created a Combo Box from the design controls and it worked, but underneath it, the old label of the text box is still there, except now it's just described in the properties as an 'empty cell'. It still has the old text description showing on the form, but there is no caption field in the F4 properties.
I've tried everything I can think of to get rid of it, including closing the database and running a repair, but nothing works. I can select it, but I can't delete it or move it and I can't click into it to create a new label, hovering over it just produces the 'selected' cross hairs.
I have a query that I am running based off two tables. To one of the tables I add a few blank fields as my boss wants me to calculate the accounting portion. I work at an budgets unit but as IT. Anyways, I ran the query and opened it in a form for the Analyst to input their numbers. So every other field is calculated. A + B = C.
I have something in field A and I am putting the input in field B to get teh results in field C. So that's say that I queried for a certain analyst and I get four records. When I input anything into first record the input is in all the records for field B. This is where I am having a problem. I only want to input into the the corresponding record and not all the records I query.
Good Evening Everybody, I am currently helping some people out at work with their database. My knowledge of Access is very limited, and whilst my it is improving I have nonetheless come up against a ‘hurdle’ which I am struggling to jump. The database in question is not complex, quite the opposite in fact. Basically 1 table ‘Main Data’ , 1 data entry form and a few reports. The table includes 8 fields in the following formats:
ID: Auto Number Area: Text Equipment:Text EquipSrlNo:Text EquipLocalNo:Text MOPNo:Number DateDone:Date/Time MOPPeriodicity:Text
I was recently asked to produce a report for them that would search between two dates using a parameter query and to then return the result. The problem is that when I generate it using the following SQL it returns records in the period that I asked for, but then collects ‘additional records’ which fall outside the date-span that I originally requested, i.e. search Between 03/04/08 And 30/04/08 produces data that relates to data in May, June, July 08 etc. I thought that what I was doing was correct, and it has worked for me in the past- but on this occasion I am absolutely confused???
SQL SELECT [Main Data].Area, [Main Data].Equipment, [Main Data].EquipLocalNo, [Main Data].MOPNo, [Main Data].DateDone, [Main Data].EquipSrlNo, IIf([MOPPeriodicity]="1",DateAdd("m",1,[DateDone]),IIf([MOPPeriodicity]="3",DateAdd("m",3,[DateDone]),IIf([MOPPeriodicity]="6",DateAdd("m",6,[DateDone]),IIf([MOPPeriodicity]="WEEKLY",DateAdd("ww",1,[DateDone]))))) AS TestDueNext, [Main Data].MOPPeriodicity FROM [Main Data] WHERE ((([Main Data].Area)=[Enter Area Type]) AND ((IIf([MOPPeriodicity]="1",DateAdd("m",1,[DateDone]),IIf([MOPPeriodicity]="3",DateAdd("m",3,[DateDone]),IIf([MOPPeriodicity]="6",DateAdd("m",6,[DateDone]),IIf([MOPPeriodicity]="WEEKLY",DateAdd("ww",1,[DateDone])))))) Between [Enter Date Start] And [Enter DateStop]));
Unfortunately, I do not have a copy of the database in question and so I am unable to post it for the purpose of explanation.
Can some kind person point me in the right direction as I am slowly losing the ‘will to live’ Ha? Ha? You have always been so helpful in the past and hence the reason I have called upon my ‘forum friends’ to help me out?
I have a logon form that always contains a value in the user name and password fields. How can I do it that these two fields are empty when the logon form is displayed? When I put this code in a program text12.value="" then it delete user name in database.
I have a form which is for searching for and then viewing a record based on a text box and pressing enter. This is working fine. My ID field is 4 digits and when I change the 4 digits and press enter it shows me the details for the record in all of the other boxes:
Private Sub txtJobID_AfterUpdate() If (txtJobID & vbNullString) = vbNullString Then Exit Sub Dim rs As DAO.Recordset Set rs = Me.RecordsetClone
[code] ....
My question is, as this is not a data entry / additions / deletions form (I have editing and filters to yes though) How do I get it to load empty? Not on a new or blank record but empty until I have typed my 4 digits. Just to clarify, my txtJobID box is empty on load but all of the other fields show the first record.
I would like to count a field if another is empty. I have 2 fields "registered" and "Started" and "closed"I would like to count all the fields "registered" if the field "started" is empty. I also want to do it with "started" if "closed" is empty.
I have created a form with a list view (active-x) to be able to control colors, etc in a list.
When I open my form, it is already information (three rows) in the list view. This despite the fact that I have shut down the access application and even shifted the database to another computer.
I can of course delete the elements with ListItems.Clear when I open the form, but I'd rather like that they did not show up at all.
Where these "default-elements" are stored, so I can remove them from the list view once and for all?
How can I prevent duplicate records from being added from a form, the dcount in the text field property, trigged before update is where this should be used is what I know but having trouble with the syntax.
I've got the table tblInvnetoryDetail with InvID(AutoNumber), and SerialNumber. The form text field is txtSerialNumber. I've managed this far with the expression
DCount([InvID],"tblinventoryDetail","[txtSerialNumber]=&"'") but this did not work.
i removed the DIsTINCT in my query to move some field to be updateable on the form. Once I did that my detail section of my form was empty ..why and how do I fix this problem.
I plan to create a tab in access, which has text box and two buttons on it.
when I click the 1st button "Get Me Next" it should get the record from an excel sheet. and when i click the 2nd button "Case Closed". this records should get save in an other excel file.
I have a form that when the end user is searching for previous records it creates an erroneous record based off of the search criteria. I want it to create a record ONLY when the "Enter" button is pressed.
Is there a way to limit the form to creating records only when ENTER is clicked on?
