Forms :: Multiple Filter Form
Jun 16, 2015
I have a form that has two different option button frames and 1 text box that I would like my users to be able to use to search/filter for specific records. I chose a form because a table does not work as a user-friendly interface for the data that is being stored. The first option button frame allows the user to filter by Month and is named [FilterDate].The second option button frame allows the user to filter by incomplete and complete records and is named [FilterOption].
The text box is used as a search box and is named [txtsearch].I am able to successfully create macros to apply filters for each of the above options; however, each time one of the options is updated, it removes the previous filter. What I need is creating a macro (preferrably) or vba code (if macro is not possible) so that my users can first pick a month (as this will always be the first thing they do when opening the form), then pick complete or incomplete records within that month if desired. The search box then would only filter records that meet the first two criteria (month and complete/ incomplete).
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Mar 12, 2014
I want to open a filter form with mulitple conditions.one of them is a date condition.
I'm using access 2013 and the code below:
Code:
DoCmd.OpenForm "Edit_Mission", acNormal, , "[Report_Date]= " & Me.Date & " And [Supporter_Name]='" & Me.Supporter & "'"
it's opens the form but with no data. I also tried the # and it's still didn't work.
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Aug 1, 2013
I'm relatively new to MS Access (using MS Access 2013 but the db should work on 2010, too) and try to develop a database for an NGO I'm working in. I created almost all the tables (all that I need for now) and made the relationships.
However now I start to create forms and later reports for the actual user. The database will store information about clients and track consultations and assistance the NGO gives to them. There will be around 50.000 to 70.000 clients in the main table. Every client has a specific Individual ID and is member of a family which itself has another specific Group ID.
Now here is my problem: The User usually searches for the respective family by the Group ID. I implemented this with a search query using the ID number of a search text box. All done and no big problem.
But sometimes the ID number is not known so the user needs to search by name (First and Last Name). I use to different textboxes for this and it works in a similar way like the number search by query (Like "*" & [Forms]![frm_SearchIC]![txt_LName] & "*"). All still good However since most of the clients are actually from arabic speaking countries, converting the names into the Latin alphabet is bound to fail and produce a lot of misspellings. Therefore I added 2 more textboxes and 3 comboboxes for the user to give more information about the client and therefore make it easier to search for the person. I was able to produce a query which gives you the right result if you have ALL information at hand. However, this is not always the case.
1) But I cannot find a way to tell the query that if the a certain textbox or combobox is empty, it shall just "ignore" it and use the information at hand. I tried this in the query by adding in the criteria OR .... Is Null. This is alright for one or two textboxes but for the many I have, it seems to be too many different combinations for the criteria. It just worked with some fields but others always had to be filled in...
2) If no information is given at all, the database should inform the user that he needs to enter at least on field. If nothing is found the user should get a msgBox saying "No IC matches your criteria".
3) The results of the searches should be given out in another form where the user can pick the person from 1-to-many results.
I attached a sample database with sample data and reduced tables, fields, and entries ...
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Jan 26, 2015
I have a form that is showing data from 1 table. That table has 12 different fields on it and I want to be able to filter based on selections I make in a combo box in the header of the form. The filter string must be dynamic enough to allow filtering based on 1 criteria selected, or multiple criteria selected. For example:
If I have values in filter fields 3, 5, and 9 I'd want the filter string to be created as follows:
"...WHERE field3 = field3filter.value AND field5 = field5filter.value AND field9 = field9filter.value"
If I have values in only field 7, I'd want th efilter string to be created as follows:
"...WHERE field7 = field7filter.value"
And so on and so on.
I have created some filters before but all of the different VBA syntaxes I'm using seem to come up short.
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May 18, 2013
I have a form bound to a table and I need to display and edit records. I want to narrow down the records by applying two filters; one combobox to select the ClientID and another to select the date. What I have so far is this:
Private Sub CboClientID_AfterUpdate()
Me.Detail.Visible = True
CboDate.RowSource = "Select AppointmentDate " & _
"FROM tblSample " & _
"WHERE ClientID = '" & CboClientID & "' " & _
"ORDER BY AppointmentDate"
End Sub
then in the cboDate afterupdate event I have:
Private Sub CboDate_AfterUpdate()
Me.Filter = "ClientID = '" & Me.CboClientID & "' AND [AppointmentDate] = #" & Me.CboDate & "#"
Me.FilterOn = True
End Sub
This appears to work with some records and not with others and I don't know why?
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Aug 1, 2013
I have placed a filter button on a form as a filter and written the following on-click event procedure:
DoCmd.SetWarnings False
DoCmd.RunCommand acCmdApplyFilterSort
Me.Filter = "ACCOUNT_DO_NOT_EMAIL = 'HS'"
Me.FilterOn = True
When I click the filter button I get a blank message box titled 'Microsoft Access" and an OK button, when closed the filter works perfectly.I have checked this procedure in other forms and it works without showing the blank message box.The only difference with this form is that its control source is a union query.
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May 7, 2015
I have a form where you can select four different options: Health, Dental, Vision, and COBRA, with a button to run a census. Right now, the button runs a DoCMD.OpenReport to open a report named "Census" where there are four text boxes, "Health Coverage Type" "Dental Coverage Type" "Vision Coverage Type" and "COBRA Coverage Type". I want the user to be able to select a checkbox, then filter the report to only enable the text boxes of the corresponding names.
So if someone selects Health & Dental, I want the report to run with the "Health Coverage Type" and "Dental Coverage Type" textboxes enabled/visible, but the other two to be blank.
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Jun 20, 2014
I have a large table with information about different cars, called "Car Metadata". In this, each car has a unique identifier ("Car Code"), the make ("Manufacturer Name") and the model ("Short Model").
What I want to do is create a form with dropdown menus.I have a first combo box with all the makes in the Metadata table.
What I am having trouble with is that I want a second combo box underneath which would only show the models which correspond to the make selected in the first box.E.g. someone could select Ford in the top box and the second box would only show Fiesta, Focus etc.
Once it has done that I want it to be able to write the Car Codes for the records which match up to the make & model selected to a new table. Just to complicate things further, there can be multiple records with the same make and model but different Codes, I want all these multiple codes to be written to the final table.
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Oct 27, 2013
I wanted to build a dynamic search form using text box instead of the common combo box type.
I found an example that used the combo box and the searching portion of the code is as followed:
Code:
If Nz(Me.txtID, "") > "" Then
If Len(Nz(strFilter)) > 0 Then strFilter = strFilter & " And "
strFilter = strFilter & "CategoryID = '" & Me.txtID & "'"
bFilter = True
End If
How to insert (Like "*" & Me.txtID & "*") into the code to make the dynamic search using text box possible.
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May 9, 2013
I'm trying to implement a macro to filter through accidents to see if my company has already been hired on a particular case.
In the first form the user enters the date, location, and last name of one of the drivers. Then they click a button which opens a new form as a datasheet with accidents that match ANY of the three controls. Evidently, I need a filter that contains some form of a series of OR operators.
However, whenever I try any variation of a button that opens the second form and then applies the filter, I always get no matches.
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Jul 23, 2014
I am using Select Case to filter a form on open and it works fine when I have this:
Code:
Case Is = 2
Forms![Open Opportunities List].Form.Filter = "[Employee] = 4"
Forms![Open Opportunities List].Form.FilterOn = True
But if I want the form to open filtering multiple employee records, like this:
Code:
Case Is = 6
Forms![Open Opportunities List].Form.Filter = "[Employee] = 2 & " And 9 & " And 10 & " And 11
Forms![Open Opportunities List].Form.FilterOn = True
I get a type mismatch error and I am stumped as to why and how to overcome.
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Oct 23, 2013
I have a multi select list box which I am trying to use to open another form and apply a filter based on the user's multiple selections.
List box - lstCatergories
Main Form - frmSuppliersSummaryCategories
Subform on Main Form - frmSuppliersSummaryCategoriesSubForm
The Subform contains the text box CategoryID
Here's my code which nearly works...
Code:
Private Sub cmdFilterSuppliers_Click()
On Error GoTo Err_cmdFilterSuppliers_Click
Dim strWhere As String
Dim ctl As Control
Dim varItem As Variant
[Code] .....
My problem is that the control "CategoryID" is on the subform and I'm having massive problems trying to reference it. This is the part of my code that won't work:
Code:
DoCmd.OpenForm "frmSuppliersSummaryCategories", acNormal, , "CategoryID IN(" & strWhere & ")"
However; if I open the SubForm directly it works perfectly. I.e.
Code:
DoCmd.OpenForm "frmSuppliersSummaryCategoriesSubform", acFormDS, , "CategoryID IN(" & strWhere & ")"
To summarise... How do I reference the control "CategoryID" on the subform "frmSuppliersSummaryCategoriesSubform"?
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Jul 24, 2015
I have a report based on a query that I put inside a form. What I want to do is create 4 comboboxes from which users can choose options that will filter the report without leaving the form or opening the report in a separate window. Also, I want to make the filters dependent on each other, meaning if a select option A on combobox 1, the options i will select on combobox 2 will only be based on the earlier filter on combobox 1 ...
So far I'm able to do at least 2 of the comboboxes to filter the report, but they aren't based on which one was used to filter the report first. So if i filter the records by choosing option A on combobox 1, combobox 2 will still filter every record.
here's my 2 codes so far:
Private Sub cboLocation_AfterUpdate()
On Error GoTo Proc_Error
If IsNull(Me.cboLocation) Then
Me.qrySalesByLocation.Report.Filter = ""
Me.qrySalesByLocation.Report.FilterOn = False
Me.qrySalesByLocation.Report.Requery
[code]....
the other 2 comboboxes, I can't apply the same code cause the enter parameter dialog keeps popping out.
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Sep 9, 2013
In my Access 2010 database there is a form with a large number of checkboxes enabling me to select/deselect certain record details.
Each click on one of the checkboxes triggers a VBA routine setting true/false values in one of several tables linked to the main table.
A query over all records is filtered by the true/false values of the linked tables and the resulting set of records is displayed in the (continuous) form.
The header of the form contains a text field with the value "=GetRecCount()" displaying (correctly, but randomly fast) the number of records selected:
Code:
Function GetRecCount() As String
Dim NumRecs As Long
Dim rs As Object
On Error Resume Next
Set rs = Forms![Super Search].RecordsetClone
rs.MoveLast
NumRecs = rs.RecordCount
Set rs = Nothing
GetRecCount = Format(NumRecs, "##,###")
End Function
Now, the funny thing is that each click on one of the boxes results in 1 call of the VBA routine setting table values, but 21 calls (!) of the text field "=GetRecCount()" in the form. I have established this by incrementing a public variable at each pass.
Why a field in a form is updated 21 times when a filter is applied?
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Dec 27, 2014
When I'm applying a sort and filter in a form, Access is updating the Filter and Order By properties of the form, so that it is possible to re-use in conjunction with Filter on Load and Order By on Load properties. However, a consequence of this is that when the form is closed, it prompts the user whether they want to save the design of the form. I want to circumvent this as I don't want to re-use the sort and filter and I don't want to be prompted to save the design of the form.
Although I can circumvent this by closing the form using a method that doesn't prompt for saving, the additional complication here is that the form in question is in the Navigation subform of a Navigation Control. Hence when I click on a another Navigation button, it (not me) closes my current form and hence prompts me whether I want to save the design of the form (if I have been sorting and/or filtering). I can't see how to circumvent this and the prompting is resulting in unacceptable usability.
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Mar 2, 2015
I can understand with placing a filter on a form.I have a table that needs updating. I created a form based on the table, but would like to only see the records that need updating, instead of the entire table.
I have no SQL knowlegde. Is there some simple answer? I would like to filter on one field for the word "NO" ie seeing only the records which contain NO in that field.
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Jan 14, 2015
On a form I have a:
control called "FilterListBox"
list box called "lstCustomer"
option Box called "optCustomerType"
When the user selects an option in the option box, "FilterListBox" is updated to either "1", "2" or "1 or 2"..One of the fields in the query for "lstCustomer" is "CustomerType" and its criteria is set as follows:
[Forms]![frmPrintHowCustomersPaidInvoice]![FilterListBox]
if "FilterListBox" = 1 the query for "lstCustomer" returns the correct records
if "FilterListBox" = 2 the query for "lstCustomer" returns the correct records
But if "FilterListBox" = 1 or 2, no records are returned.
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Jul 13, 2014
I have a form (Suppliers) with a button that opens another form (Product List).
At the moment the form (Product List) is set as a pop-up form and when opened lists all products.
I want to filter the pop-up form to only display products for the current supplier displayed in the Supplier Form.
I have tried the following below without success - I have varied this but the filter does not apply ...
Private Sub Form_Load()
DoCmd.OpenForm "Product List", acNormal, , "SupplierID = " & SupplierID
End Sub
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Apr 30, 2014
I have a button that opens a second form and filters that form based on a text box on the first form(which remains open). the problem is that it does not filter the second form unless the second form is already loaded for some reason.
For example if i click on the button it opens the form Unfiltered then i go back to the previous form without closing the first form, click the button again and it is then filtered .
I attached the screen shot of the macro for the button and there are no other events on the second form.
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Oct 28, 2014
Is it possible to capture a form's filter? In Access 2013, I have a form (from a template database) listing contact information. I can set filters by clicking on the column headers and selecting which records I want displayed. There is also a button to run a mail merge with Word. I want the merge to only include those records displayed on the form at the time it's run.
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Apr 1, 2013
I have developed an accounting database which includes, among others, tables for Transactions and Creditors. I want to query the data for a particular time period to find out how much I have paid to each creditor. At the moment I can do this by having a Main Form based on Creditors, and a subform based on Transactions that contains a filter to display only those records that fit into the selected time period.
Now, there are some creditors to whom I have paid nothing during that particular period, so the subform shows no records. That's fine, but as I have several hundred creditors, it's tedious to pan through each creditor to see if I have paid anything.
What I want is for the subform to display records from ONLY those creditors to whom I have paid something. I can view these records with a select query by using the GROUP BY function. However it seems that a form's filter property will not accept a WHERE clause that includes a GROUP BY clause.
How I can program this in VBA, i.e. to mimic a select query's GROUP BY function for use as a form filter?
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May 13, 2013
Been trying to use wildcards in fields while Filter By Form instanced in Access 2007.
LIKE, BETWEEN, IN or */% not available?
The form is based on a query. I am guessing this is why the drop downs only show IS NULL or IS NOT NULL as choices instead of the entire unique list existing in the underlying table/query.
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Jul 23, 2014
I have a form with a bottom that has a macro that uses applyfilter to filter the current form based on what is within a textbox located on the form.
I used the macobuilder and have my where condition as
[num] Like "*" & [Forms]![frm_Main]![Text181] & "*" Or [name] Like "*" & [Forms]![frm_Main]![Text181] & "*"
This works when I open the form by itself but when I try adding the form to a navigation form I get prompted to put in "num" and "[Forms]![frm_Main]![Text181] " etc. when I click the bottom.
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Feb 9, 2014
I have a continuous Form named frmBirthdays that lists People with a [DateOfBirth] field.
In the Form Header I have 2 Unbound Combo Boxes 1- cboMonthFilter which list the 12 Months of the year in Text NOT Number and 2- CboAgeFilter that has a list of Ages 0 -30 (which is all i require) and a Clear Filter Command Button.
I would like to be able to filter the people list by cboMonthFilter for anyone that has a Birthday in any given month.
OR
I would also like to filter the people in the list by their age.
But never both at the same time.
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Jun 27, 2013
All using 2010. I need to filter a subform from the main form.
Code:
sfrmMedCInfo.Form.Filter = "[SSNum]= '" & cboSSN & "'"
sfrmMedCInfo.Form.FilterOn = True
It's throwing an error: Variable not defined pointing to sfmMedCInfo. why do I need to declare the subform and how?
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Aug 21, 2013
I have a reservation form and I want to tick a checkbox that will filter the form based on what is in the "Reservation Status" combo box.When the checkbox is ticked, the code would remove all records that have "Complete" as a status in the "Reservation Status" combo box. The non-working code that I currently have is:
Code:
Private Sub chkHideComplete_AfterUpdate()
On Error Resume Next
If Me.chkHideComplete = True Then
Me.filter = "[ReservationStatus] = 1"
Me.FilterOn = True
[code]....
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