General :: Complex Spreadsheet With Unique User View?

Dec 19, 2014

The spreadsheet I've attached contains a ton of calculated cells and linked data. The people who created and utilize it aren't necessarily interested in changing the way they use it or populate it each quarter. That being said, my task is to somehow create a way that it can be sent to/seen by each person differently. First I'll point out that the 3 columns that are blank normally contain names, I deleted them for obvious reasons. The first of those columns, B, contains unique names for each agent in the firm, these people need to ONLY see their own data. The second column of names are basically managers, they need to see the records for each agent that falls under them. The 3rd column of names is irrelevant for these purposes.

Now if all this data were in access, and everyone had access to it I could easily just make records visible or invisible based on user name and I wouldn't be here right now. But they can't and that's not an option. I honestly don't know if this should be done solely in Excel, in Access or a bit of both. Currently this spreadsheet gets emailed to each manager and they have to review the data with each agent.

The first tab, worksheet, is basically instructions. It would be nice if those were images on the page and then all of the data were below that so that the agents could see them together and understand it better. As I'm sure you'll see it's a pretty complicated system so they have a hard time understanding it.

Note: There are actually about 3,000 records, I've deleted most of them for size purposes.

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Hello all,

Thanks for your kind responses.

I have another question and hope you can help with.

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Hello,

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I will eventually create a unique reference by combining all the data (ie: 004-Drink-Latte-1, 010-Drink-Espresso-3) but it will allow me to number each type of drink in ascending order irrespective of the autonumber (which is the primary key.)

I would appreciate any advice on how to approach this! I am baffled!

Thanks,

dj_T







:eek:

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I ask:
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Code Using Now.

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[Code]....

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Oct 24, 2012

I am trying to build a query using two tables. One is a table called sanctuary lakes cleaning data. The other one is called Faulire data. In cleaining table there are four years of cleaning records for each pit. I want to find the performance of these cleaned pits using failure table. Each failure date should have only one correspoding cleaning date. I wrote the following query. This query works. But it gives duplicate data. Some of the records will show two cleaning dates for a failure.

My query is like this.

SELECT DISTINCTROW [Sanctuary Lakes cleaning data].PIT, [Sanctuary Lakes cleaning data].[Cleaned Year], [Sanctuary Lakes cleaning data].[Cleaning Date], [Sanctuary Lakes cleaning data].[SR NO], [Failure data table].[Failure Year], Min([Failure data table].Failure_date) AS MinOfFailure_date, [Failure data table].[Failure SR no]
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HAVING (((Min([Failure data table].Failure_date))>Min([Sanctuary Lakes cleaning data]![Cleaning Date])))
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My results are as follows:
PIT Cleaned Year Cleaning Date SR NO Failure Year Failure_date Failure SR no
1-08 2007/08 16-Oct-07 213458 2011/12 13-Aug-11 414984
1-08 2007/08 16-Oct-07 213458 2011/12 25-Jun-12 478589
1-08 2009/10 19-May-10 313497 2011/12 13-Aug-11 414984
1-08 2009/10 19-May-10 313497 2011/12 25-Jun-12 478589
1-08 2010/11 22-Feb-11 379081 2011/12 13-Aug-11 414984
1-08 2010/11 22-Feb-11 379081 2011/12 25-Jun-12 478589
1-08 2011/12 17-Apr-12 458430 2011/12 25-Jun-12 478589

I want the following results.

PIT Cleaned Year Cleaning Date SR NO Failure Year Failure_date Failure SR no
1-08 2010/11 22-Feb-11 379081 2011/12 13-Aug-11 414984
1-08 2011/12 17-Apr-12 458430 2011/12 25-Jun-12 478589

How can I modify my query?

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