Modules & VBA :: Export Visible Fields Only To Excel
May 15, 2014
I have a query tool that allows users to create their own custom queries. Basically, it's a form that allows the user to check boxes for the fields they want to see. The code behind it simply hides the fields in the query for which the user has not checked the box. That works very well.
My problem is I would like to have a command button that will export the query to excel. The OutputTo and TransferSpreadsheet commands will just export the whole query into excel regardless of whether or not the field is checked. I'm looking for a way to only export the columns the user has checked. Is this possible, and if not is there a workaround that would do something similar?
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Apr 24, 2014
My database only has one table of data so it's not complicated.I would like to create a form that can create customisable Excel exports of the data based on set conditions and exporting only select fields. URL...I have one table of data (tblCustomers) which contains all of the fields in the box above.
I would like export the data from the table to excel showing only the fields that are ticked in the box (frmCustomReport).The check boxes are named chk then whatever the field name is eg. chkLocation, chkStatus. The labels are the names of the fields in tblCustomers. Is there a way to do this in SQL or VBA?
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Feb 26, 2014
I have the form (PROJECT DETAILS) that displays a specific record's information, one record at a time.I would like to click a button to export 5 specific fields (name, phone, address) of that form ("Project Details"), based on the PK "AssignNr", and then insert those fields in an already created Excel form that has those fields blank, but other fields filled in.
And then, as part of the same macro, I want to have the Print pop-up come up in the Excel form to select where/how that file will get printed.I've tried exporting from the Project Details form, but it exports all the records. And then I am not sure how / where to code the vlookup formula (if that's even necessary) to take the data from the exported file, into the existing Excel form that needs to be filled in.
Can this even be done in one macro, or do I need to create two - one to export data from Access to Excel. And then another in Excel to vlookup the details from the exported file, into the existing Excel file.
It would be nice if I didn't have to put in what the vlookup criteria is. (i.e. AssignNr (which is the PK)) - if it could just be taken from the PROJECT DETAILS form's current record selection.
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Aug 25, 2013
i want to export a table to excel , open this file and execute a macro from another file.
the code i have now is :
Code:
DoCmd.OpenTable "Overzichtaanwezigheid", acViewNormal
DoCmd.RunCommand acCmdExportExcel
DoCmd.Close acTable, "Overzichtaanwezigheid"
Dim XL As Object
Set XL = CreateObject("Excel.Application")
XL.Workbooks.Open ("C:UsersErwinDocumentsOverzichtaanwezigheid.xlsx")
XL.Visible = True
XL.Run "d: est.xlsm!Macro3"
Opening the excel file goes ok, running the macro however not.
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Aug 5, 2005
Hello folks
I am developing a basic Fault Logging system so I have a main form that allows ref to be input, date fault raised, priority, etc... I also have a sub form running that allows notes to be input. There is no set limit on the number of notes that can be added as this needs to be flexible. A relationship is set up so that the Fault reference will be tagged to each of the notes. What I need is a query (I'm guessing that is the best way to do it) that will gather all of the standard fields fromthe main form and also all of the note fields (it will need to return null values in notes fields). Preferably I would like all of the notes fields to concatenate into one field with a line break between each note. The concatenation process would have to be flexible and dynamic as there is no predetermined limit to the number of notes that will have to be joined together.
I'm relatively new to Access and having searched the forums and tried a few ideas can't find anything that I can adapt to my situation. Any ideas/guidance would be greatly appreciated!
Thanks!
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Sep 4, 2014
I'm trying to export my table using the following code:
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "incidents", "c:Incidents.xls", True
But unfortunatly I get truncated errors upon export via the vba above. is it not possible to export memo fields to excel via vba?
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Jun 10, 2005
We have a report that is generated monthly to management on Excel. We Export the data from an Access query to Excel and at that time the user has to update the Month Reported and Year Reported fields on each record within that query.
Can I set up something to where the user can click a button or something and Access do all of this automatically?
Example: May 2005 was just sent out and we exported the data from the query to Excel and went back into the query and chose update query and had Access fill in May (in the month reported field) and 2005 (in the year reported field) on all of the records.
Any help is appreciated, thanks...
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May 20, 2005
First off I apoligise if this is a clear answer. I have looked on the internet for the last two days and can't seem to find this anywhere, either that or I am just entereing the search parameters in wrong :confused:
I have filtered selection in a form which I want to export to excel.
Simple enough ;) : Created a macro with the export to command. This dus everything I want to do.
Well not quite. :rolleyes:
How do I select the fields I want to export.Something like Select Id, name, adres from query soandso
Hopefully there is a simple solution to this. If there any existing posts. Could you post the link for me.
Thank your for your time,
Kind regards,
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Jun 10, 2005
We have a report that is generated monthly to management on Excel. We Export the data from an Access query to Excel and at that time the user has to update the Month Reported and Year Reported fields on each record within that query.
Can I set up something to where the user can click a button or something and Access do all of this automatically?
Example: May 2005 was just sent out and we exported the data from the query to Excel and went back into the query and chose update query and had Access fill in May (in the month reported field) and 2005 (in the year reported field) on all of the records.
Any help is appreciated, thanks...
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Oct 31, 2014
I'm quite new to Acces (2010) . Currently, I'm working on a form in which certain fields are set to invisible. I'd like to toggle fields to visible based on the button clicked.
Example:
Field 1: O No O Yes --> When No is clicked Field 2 (containing a date) becomes visible
--> When Yes is clicked Field 3 and 4 (both yes/no fields) become visible
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Aug 30, 2014
I'm trying to create a button that will export the filtered records on the screen to an Excel file.
I'm using strWhere as my where string and found this code in one of the posts from this forum, but unfortunately, I can't get it output only the filtered records. It outputs all records instead.
Dim db As dao.Database, qdf As QueryDef, mySQL As String
Dim strWHERE As String
Const strSQL = "SELECT * FROM [Action Register] "
[Code].....
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Jun 13, 2014
So I had this code working and then I cleaned it up a little and it no longer works. It should export data from a created query using criteria selected by the user on a form and put it into an excel file that exists. I get no errors but it does not export anymore. After pouring over it for a while checking for mistakes with my form control references and variables I have yet to find anything. I did change my form name and edited the code accordingly after I already had it working, and changed a few form settings but changing them back did not fix the issue. I am not very experienced and stumped since I am not getting error messages.
Code:
'First set variables for the SQL string and CreateQueryDef command
Dim strExport As String
Dim qdf As dao.QueryDef
'Then define the SQL to be exported (Static Response Info by ItemID)
[Code] ......
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Dec 11, 2013
I'm exporting a query to Excel, and I want to be able to conditionally format certain rows of the export using Access VBA. Is this possible?
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Aug 18, 2014
I have a main form with two subforms. I'm trying to get my code so that it allows me to put 1 subform on one tab and the other spreadsheet on the other tab.Heres my code:
Code:
Option Compare Database
Public Function Send2Excel(frm As Form, Optional strSheetName As String)
' frm is the name of the form you want to send to Excel
' strSheetName is the name of the sheet you want to name it to
[code]...
It won't let me pass more than one subform when I call Send2Excel, so I have to list it twice, which opens two excel files.
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Jan 31, 2014
I have 2 databases, mymacros.mdb and otherdb.mdb
I am writing some vba code in mymacros.mdb to try and export a table from otherdb to excel. I do this becuase there is a new copy of otherdb created on a daily basis.
I have tried using docmd.output and docmd.transferspreadsheet to achieve this but dont know how to specify that the table I am exporting is in the otherdb.mdb file.
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Aug 21, 2013
Is there a command that I can use to export a spreadsheet to Excel...
I could use docmd.transferspreadsheet
however that would also mean i would need an input window where users would need to manually put in the location they wish to save to...
Instead, could i not get a "SaveAs" command window or a file browser at least for them to search that way?
Alternatively, If it was possible to use VBA to pop up the "Export - Excel Spreadsheet" window, that would be just as good.
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Feb 27, 2014
I have a database, which analyze rent contracts.
I export each rent contract to excel by the following code.
Each contract gets each spreadsheet. So right now i export all contracts.
Code:
Private Sub Befehl1_Click()
Dim xlApp As Object 'Excel.Application
Dim xlBook As Object 'Excel.Workbook
Dim xlSheet As Object 'Excel.Worksheet
Dim rstID As DAO.Recordset, tmpStr As String
Dim rstGr As DAO.Recordset, strSQL As String
[Code] .....
Is it possible that, before the exports starts that an import box shows up and the user can enter special contracts by SUWID number?
For example 5,6,7 and 10.
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Jun 18, 2014
I have a Listbox named List5 and a search textbox named txtProperty and a table name sms , after i search in textbox the results in listbox . i would link to inport the results in listbox to excel but the code i have export the whole table to excel .
here is my code
''''''''*''''''''*''''''''*''''''''*''''''''*''''' '''*''''''''*''''''''*'
''''''''*''''''''*'''''''' BUTTON 3 ''''''''*''''''''*''''''''*'''''''
''' EXPORT THE LIST TO EXCEL AS List5.XLS ''''''''*''''''''*''
''''''''*''''''''*''''''''*''''''''*''''''''*''''' '''*''''''''*''''''''*'
''''''''*''''''''*''''''''*''''''''*''''''''*''''' '''*''''''''*''''''''*'
Dim outputFileName As String
Dim oXL As Object
Dim oExcel As Object
Dim sFullPath As String
Dim sPath As String
outputFileName = CurrentProject.Path & "List5.xls"
[Code] ....
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Mar 19, 2014
the access database is about contracts.Each contract has an ID. So starting from ID1 to ID250. Right now i export in via VBA to excel. I have to create before in the excel the 250 tables. If the ID10 is not existing anymore i still have the table 10 left and then i have to delete this table.
Code:
Dim xlSheet As Object 'Excel.Worksheet
Dim rstID As DAO.Recordset, tmpStr As String
Dim rstGr As DAO.Recordset, strSQL As String
[code]....
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Feb 10, 2014
My subform is filtered via using VBA.
e.g.
Code:
strFilter = "[FK_D_TO_ID] = " & passProgram & " AND [isPending] = " & Me.txtIsPending & " AND [isApproved] = " & Me.txtIsApproved
Me.sfrmContainer.Form.RecordSource = "qry_WorksheetFund_Status_TollFree"
Me.sfrmContainer.Form.Filter = strFilter
Me.sfrmContainer.Form.FilterOn = True
It works as I expect to see in my Subform. Now I want to export the results out to excel.
The problem is that I want to only export what is actually being viewed on the subform. Not the underlying query that it uses which has many more columns that are not displayed on the subform.
Is it possible to use the result being displayed on the subform and make that into a temporary table and export that to EXCEL?
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Sep 3, 2013
I've got a table with data about a contract. Each contract has his own ID. For each contract i have Information from SAP, Information from a System called geris and a System called pauschale. No I would like to Export that to Excel. With VBA, I would like to transfer the data for each ID to each spreadsheet.
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Jun 22, 2014
I have Query call "export to excel" these are columns in my query
employee id
total ex
date of ex
first name
surname
which I would like to export to excel file name "access data"
columns in excel
A
employee id
b
total ex
c
date of ex
d
first name
e
surname
now my problem is I cant manage to export the data to existing sheet within excel when I export it opens the existing file but create a new sheet / tab but I just want to delete the data in columns A,B,C,D only refresh the data in these columns when the user hits the command button in access on my form and takes the data from my query
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Apr 8, 2014
I export data via vba from access to excel.
Here my VBA.
Code:
Dim xlApp As Object ' Excel.Application
Dim xlBook As Object ' Excel.Workbook
Dim xlSheet As Object ' Excel.Worksheet
Dim rst As DAO.Recordset
[Code] ....
How can i do it that by exporting the data to excel, that it will skip one row.
Example:
I have the following querry
country/date apr may jun jul aug sep oct nov dec jan feb mar
AT
BE
It starts with A4 to J4 and then it will skip the row K4.
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May 14, 2015
I'm attempting to export some table queries to excel using the code I have posted below as a module.I am getting an error saying it cannot find my query.I have used this code to do the above on 2 queries within the same table and it works fine. I don't understand why it would not work for a different query.
Option Compare Database
Private Sub exportQueryToExcel()
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel9, "CUSTOMER FOCUS", "C:Usersgareth.davies1DesktopTrainingSHAREPOI NT FEED MASTER.XLSM", True
End Sub
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Jun 8, 2015
I would like to add the "Month" of the information queried to my file name at export if possible. I included my current code and an example of how I would like the title to read.
DoCmd.TransferSpreadsheet acExport, 10, "tblStarzIncentivePayoutExport", "C:StarzExportsIncentive Payouts" & " " & "Ran" & " " & Format(Date, "mm-dd-yyyy")
I would like the file to be named:
Incentive Payouts "Month out of the date ran in the query" Ran 06/08/2015
Is it possible to do?
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Sep 15, 2014
I have a table (tbloutput) which has details of customers and which staff they have been contacted by.
What i want to do is, export the details from this table into an excel sheet using a template that i have set.
What i want to do is create multiple excel outputs using this template depending on the name of the staff. So each staff will have a seperate workbook which was created using that template. And i also want the new workbook to be named for that staff member.
So in short
Table exported to excel workbook and excel workbook named : Blabla staffname.xlsm
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