Queries :: Numeric Comparison And Null Values

Sep 24, 2013

I have a form with a textbox, where one inputs a number and then I run a query with the form criteria. The query is

Code:
Select Blah blah from dbo_temp where A>textbox value OR B>textbox value OR C>textbox value OR D>textbox value

The columns which are linked to the textbox some times contain null values. So, A, B, C, D columns do contain null values.

The expression in the "Criteria" column of Columns A, B, C, D (all on different lines - to make sure OR criteria is fullfilled) is as follows

Code:
>IIf(IsNull([Forms]![MainForm]![Criteria]),-100,[Forms]![MainForm]![Criteria])

I've put in -100 as an arbitrary never possible number. Obviously, this does not return Null values.

Question: How can I return both Null & Numbers when the Textbox in the form is left blank? in all the columns. Currently, I am not getting Null values

Code:
>IIf(IsNull([Forms]![MainForm]![Criteria]),SHOW ME EVERYTHING INCLUDING NULL VALUES & NON-NULL NUMBERS,[Forms]![Material Finder]![txtPS])

or in other words

If the textbox is blank, show me all the data available, else if it is not blank then show me only the values that are greater than the number entered in the textbox from within column A, B, C, D ....

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String And Numeric Data Comparison

Apr 19, 2006

I need to make a query to compare equality of two pieces of data, one is a 6 character fixed-length text string (where the first character can be ignored) and the other is a 4 or 5 digit number (long integer, if 4 digit number can be assumed to be 5 with a leading 0).

I do not have the ability to change the way I receive the data, they are on linked tables of different customers.

I tried using various SQL functions to convert the data in the query but they don't seem to work in Access, so I am getting "Type incorrect in the expression" errors.

How do I do this in ACCESS? I would prefer a SQL query solution to a VBA solution if possible, the data is updated VERY often and the application is already doing too much processing on the form_timer() event.

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Jun 28, 2013

I am making a report off of a query. The report is returning values from a Option Group. 1=Yes, 2=No and 3=N/A. The report returns the numeric values and I want the value labels instead. So, I created a column in the query for exp1 which looks like the following:

=IIF([VSArrive]=1,"Yes",IIF([VSArrive]=2,"No","N/A"))

What the report returns is #Error.

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Oct 3, 2013

How do you search for any number of numeric characters using wildcards? The # symbol only searches for 1, and * obviously includes letters.

Example:
I have:
D1234
D3
D5336767
D123F

My search should only retrieve the first 3 values.

WHERE FieldName LIKE 'D[0-99999999]' does not seem to work.

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Nov 20, 2007

I really have looked everywhere

I have 2 fields and I want a query to pull out the records with a lower or equal to quantity value than the stock.

ReorderValue
3
5

Quantity
2
6

As you can see it shuold pick out the top record because its lower, I just need a way of telling it to look at each records Reorder Value

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Nz - Null Values In Queries

Sep 12, 2007

i have checked the forums and i know they kind of answer this question, but im not really sure where i am ment to write it!

I have two queries, which a third query subtracts the 1st query and 2nd query values and gives the end value. If the 2nd value is null, i get a null value at the end, as i need to change this to zero instead. i know i need to use nz (as seen in microsoft access help, and other places on this forum) but im not sure exactly where to put this on my query, and in which query.

Basically:

(qryCountpartNo.CountPartCode)-(qryTotalquantityallocated.sumofquantity) = qryTotalFree

both countpartcode and sumofquantity may be null at any time

Any help would be greatly appreciated!

Thanks in advance,

Emily

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Apr 24, 2006

Hi there, instead of blank fields in my crosstab query, and hence my report, i would like a standard comment, such as 'No Booking'.

My crosstab is something like this:

.........A...........B..............C............. D
1.......X

2.......X..........................X

3...................X............................. .X

(Ignore the dots, obviously)

Currently, when i try to open the report based on this query, it fails unless each column has data in it for at least one record.

I've tried using the Nz function but haven't been able to make it work. Thankyou in advance! :)

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Jan 17, 2014

I am trying to alter this parameter to bring back all records if either beginningsalesrange or ending salesrange is left blank. I can't quite get it right.

Between [forms]![frmState]![BeginningSalesRange] And [Forms]![frmState]![EndingSalesRange]

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Queries :: WHY Would All Null Values Not Get Updated

Apr 1, 2013

I have a table with two fields; Part and remarks - both Text fields containing 1.8 million records. Remarks field has 600,000 blanks in the field. I filtered for blanks to get the 600,000 records displayed. I want to update this field to N/A where null values exist. My code is

UPDATE PartApplications SET PartApplications.remarks = "N/A"
WHERE (((PartApplications.remarks) Is Null));

The query updates 55,000 records ONLY and leaves the remaining blank.WHY would all null values not get updated?

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Sep 26, 2014

i have 2 tables that i am linking on a field that matches with null values on both tables but it either pulls nothing or when i put a right join pulls just one tables data.

i have also confirmed both are pulling from the same data source, so no issues with field properties and confirmed they are null values in each field within both tables.

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Troubles With Aggregate Functions In Queries And Null Values

Jun 26, 2007

I'm having a problem with queries, and I can't seem to find a solution in books - I looked through about ten of them and none of them addressed the problem. This may be because it has a painfully obvious solution...

A little background:
I am designing a database for a debt-collection law firm. One of the functions it must have is to keep track of various different sorts of financial transactions which can pertain to a given debtor (ie, a received payment, a cost expended, and a few other things).

The problem is that, in generating reports, I need to use queries to find several sums of only those transactions which fall into specific categories (for instance, to calculate the amount a debtor has paid against his balance, it needs to sum only those entries which are both linked to that debtor's ID number and whose type field reads "payment", and then subtract from that those entries whose type field reads "cost"). The problem is this: not all debtors may have "costs" entries, and when there are none, the report comes up blank with a single "#Error" written in the name field and nothing else present.

I believe the problem is that the Sum aggregate is returning a null value when the query finds nothing that meets the criteria. I have been unable to find a way around this; the Nz() and IIf() with IsNull() functions don't seem to be helping.

The query runs as intended when there are entries for every relevant type; however, it is undesired to have to enter a "payment" of $0, "cost" of $0 etc for every entry just so that this function works.

Is there anything I can do about this? Any input would be appreciated, as I'm fairly inexperienced with the use of Office Access. (If it matters, I am using Office 2003).

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Apr 4, 2014

I am trying to use the expression below to transpose strings of 4-6 numbers (140504) to a string of 8 numbers with "20" in front (20140504). Some of the [Receive_Date] fields are empty or are 0, and in those cases, I need the expression to return a null value.

New_Receive_Date: IIf([Receive_Date]=0,"",IIf([Receive_Date]="","",Format([Receive_Date_YMD],"000000")+20000000))

The Format(...) part of the expression works fine on its own, but I am new to dealing with null values in my expressions, and when I add the rest of the expression, all '#Error' values are returned.

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Jun 12, 2013

I have a query that performs some calculations, these calculations feed into another query and produce a final value. If there are no null values everything works perfectly. But when there are null values, I get errors.

What I have tried:

1) I tried to implement the Nz function for each field of the formula that is not calculated but from user input.

2) I tried to implement the Nz function for just the field that calculated the last result before feeding into the next query, but it didn't show the 0 value I gave.

3) I tried to use UPDATE TABLE SET in SQL, but I don't think I was using it right. I tried to use it for all records but always got an error when it ran.

The first two above result in showing no values at all, even if there are some. The third didn't work. How to easily update null values in the query to 0? All I could think of was to somehow use Criteria or SQL.

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Apr 17, 2013

I am currently creating an Access 2007 database for calculating salesperson commissions. I have a table with 5 fields I'm working with: SalesRep, SOWRep, TerritoryRep, Period and Commission. I am trying to build a query that will calculate commission for a salesperson for each record where their name appears in one of the first three fields. Each time their name appears, they get the commission listed in the Commission field for the stated Period. I have managed to do this part successfully. My problem now is that I am creating a query that will sum all of their commissions by Period. I have run into a situation where sometimes a salesperson will not appear in one of the rep fields, resulting in NULL values in the previous queries. How can I create a final query that will sum correctly even if there are NULL values returned on the previous queries?

Here is what I have so far:

November: Avg((SELECT [SumOf1/3GM$s] FROM [BaxterActualMargin1] WHERE [Period] Like "November*")+(SELECT [SumOf1/3GM$s] FROM [BaxterActualMargin2] WHERE [Period] Like "November*")+(SELECT [SumOf1/3GM$s] FROM [BaxterActualMargin3] WHERE [Period] Like "November*"))

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Oct 7, 2013

I have a calculated field (Bhours) with the following IIf function:

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It works perfectly, but I don't like the fact that it has a zero for the false part as I like the field to the blanc instead of filled with a zero.I can't use a space as I need to calculate with this field later on. I tried using "", but then the field displays #error".

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Jul 1, 2013

I am currently working on an instrument datebase, I have a mainquery that takes care of user inputs from a form. The main fields that have been queried on are Type, System, and Manufacturer and they are all look-up fields that contain some null values.

On the same criteria row for these fields, I have

Like IIf([forms]![User Interface].[qtype2]="","*",[forms]![User Interface].[qtype2])
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This works fine when all 3 of these fields are all filled out for a certain instrument. The problem arise when some fields of the instrument are left blank or is null. The instrument won't show up in a query at all. What I wanted it to do is to show everything including the ones with null fields when the user input are null or "". When the user specifies certain requirement I only want to show the ones that are not null. I understand that putting them on the same row means AND, I have tried to OR them and did not have the result i wanted.

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I want it to set no calculated value to zero so I don't get overflow errors and can therefore order the data by the calculated field.

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Apr 17, 2014

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I want it to return all records (including null values) if the form OpenFrom and OpenTo dates are blank, and just the values between the selected dates (excluding null values) if the form is completed.

Code:
SELECT qryReportSelector2_Authority.*, qryReportSelector2_Authority.ApplicationDate AS ApplicationDateFilter
FROM qryReportSelector2_Authority
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May 22, 2015

I have a query which returns, among other things, a number of boolean fields. In some cases, there will be a genuine True or False value in each of these fields; in others, it can and should be Null (e.g. as a result of a 'failed' LEFT JOIN of some description, where there is no associated record in the joined table which fulfills the criteria)

So something like this :

Code:
SELECT [tblTable2].[fldBooleanField]....
FROM [tblTable1]
LEFT JOIN [tblTable2]
ON [tblTable1].[SomeID] = [tblTable2].[SomeID]

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So I tried this :

Code:
SELECT CInt([tblTable2].[fldBooleanField]) AS fldBooleanField....
FROM [tblTable1]
LEFT JOIN [tblTable2]
ON [tblTable1].[SomeID] = [tblTable2].[SomeID]

However, currently when I look at the exported recordset in Notepad, I am getting 0's for both False and Null values (and -1 for True)

How I can adapt my query to keep Nulls...null? And convert the genuinely present boolean values to integer form?

Only thing I can think of is to use (untested) :

Code:
IIf([tblTable2].[fldBooleanField] Is Null, Null, CInt([tblTable2].[fldBooleanField]))

But there's a number of boolean fields in there, all requiring the same treatment.

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My query data source can also be seen...showing you how i've handled teh null entries. (i need to put in a null 'handler' for the two textboxes?)

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Hi All,

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Thanks any help will be much appreciated :o

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Jan 8, 2014

What is wrong with this query?

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Jan 8, 2007

Hi friends,

I am new to this forum, and I am facing a problem while learning MS-Access.

I am preparing a database that stores the marks obtained by students in a particular paper in addition to their particulars in tables.
A query is then generated to canculate the aggregate marks and result (Pass/Fail) for the student. It is then presented in a report fomatted as a marksheet, as well as one tabulation chart.

The database is very crude in format, but I am happy with it since I do not know programming at all, and still I could make it.
I have used in built menu of "ms-access" and mouse clicks only for generating query. It was a learn by doing method.

The problem is that my marksheets require absent students to be marked as "ABSENT" or something of that kind. If I convert my Null values to :

Expr2: IIf(IsNull([E_1]),"ABSENT",[E_1])

It shows ABSENT for null value, but refuses to make column total for E_1; On the other hand if I do not enter such expression, it makes column total in tabulation report, but fails to mark "ABSENT" to those who did not appear. So I have to lose one thing to gain another, while I need both.

Can anybody help me at this?

pc

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Jul 5, 2013

It might be an easy one but I just wasted the past hour deciphering through my code in order to solve the run-time error '94' that I'm getting when trying to execute the following code:

Code:
Private Sub cmdUpdateDates_Click()
'###################################
'This sub aims at combining the timesheet date and the start and end time into the fields [Start Time] and [End Time].
'###################################
Dim intCounter As Integer
intCounter = 0
Dim rs As ADODB.Recordset

[Code] ....

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Oct 22, 2013

I am having some "fun" at the moment trying to work out how to compare two times on different rows. The current setup I have is:

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12:15:00 13:00:00 3

etc etc...

I have found a SQL Query I have tried to use, however I am having no joy. The query is such:

WITH rows AS
(
SELECT *, ROW_NUMBER() OVER (ORDER BY VisitID) AS rn
FROM Data
)
SELECT DATEDIFF("n", mc.EndDTM, mp.StartDTM)
FROM rows mc
JOIN rows mp
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