Queries :: Sort Order In Query Based On ID (Autonumber)

Sep 10, 2013

This is something I occasionally see in Access and has been bugging me for quite a while.

As an example, when I have a table (all text fields except for the ID field which is an Autonumber with a unique index - ie just what Access creates when you import data) and I try to make a new table from a query by indexing the Autonumber field in descending order (ie to reverse the order of the table), it doesn't work properly.

So if I have:

SELECT [mytable].* INTO [mytable sorted] FROM [mytable] ORDER BY [mytable].[ID] DESC;

When I preview the data (ie run the select query to have a look at it), it looks fine.

When I change the query to a 'Make Table' and I then I check the table it makes, the order changes part-way down the list, so looking at the ID field it runs from number 2669 down to 2087 correctly, then it goes from 1960 to 1956, then 1803 to 1799, then 1751 to 1747, etc etc etc. After a while it seems to correct itself again, and orders normally down to #1

I'm using Access 2002.

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Queries :: SELECT Records From A Table Based On IN Clause And Sort Them In Order

Jan 4, 2014

WinXPPro Sp3
Access 2007

After some research I thought I had found a neat way to SELECT records from a table based on an 'IN' clause and sort them in the same order as the values for the 'IN' clause... i.e.

Code:
SELECT Unique_No, Table_Name, List_Order FROM My_Table
WHERE Table_Name = 'Titles'
AND List_Order IN (3,1,15,4,5,12,7,2)
ORDER BY INSTR('3,1,15,4,5,12,7,2', List_Order)

Unfortunately, this returns list_order 5 just after 15 and list_order 2 just after 12, thus

List_Order
3
1
15
5
4
12
2
7

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Autonumber Interfering With Sort Order In Report...?

Nov 16, 2005

Need help pls

I'm designing a report that should be sorted by field A, B, C, D, or a combination of BD or CD.

Problem is (it seems) the report ignores the sort order and lists the results in ascending order of the autonumber field - 1,2,3,4,5 etc.

The reports run off queries and the queries work fine - they sort the fields in the proper order.

Is the autonumbering somehow interfering with the sort order in the report?

HELP!!!

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Feb 28, 2014

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Sep 13, 2013

I have a query that is returning running conditions for a machine over multiple shifts. the table is set up like this

Code:
date shift parameter condition
09/13/13 1 front 500
09/13/13 1 middle 450
09/13/13 1 back 475
09/13/13 2 front 510
09/13/13 2 middle 460
09/13/13 2 back 490

this is just a small example. there are about 24 different parameters reported on in a shift..I want the query to sort by date ascending, shift ascending, and then by parameter in a specific custom that i define. I want it ordered "front, middle, back" for each shift. Again this is just an example, there would be 24 parameters I want in a specific order. Then do I need to define the sort order again for the report based on this query?

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Apr 30, 2013

I have a simple form with a text box, I enter a series of part numbers separated by newlines, and then I use the following code to query for each of the separate part numbers:

Code:
Dim strSql As String
Dim part_nums() As String
Dim num As Variant
Dim multivar As Boolean
multivar = False

[Code] ,......

This all works perfectly, but what I need to do is have the query return the records in the same order I entered the part numbers. They are automatically returned in alphabetical order by item_no, and when I enter 15+ part numbers it becomes slightly difficult to search through them all on the form to find the one I am looking for. It would be a lot easier if they were output in the same order that I type them in. Is there any way to make this happen?

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Mar 4, 2015

I am trying to have a query sort out my invoices by year but also to have the possibility to show all invoices.

I have one table "INVOICE" where I have a column "YEAR" calculated with DatePart function from the invoice date.

On my form "INVOICE LISTING", I want to have a combox "Combo957" selecting the year. I have forced the "ALL" selection to the combox using a UnionQuery.

My problem, I cannot get the query to work. I have tried many ways, the closest I can get is :

IIf([Forms]![Invoice Listing]![Combo957]="ALL",([Invoice].[Year])<Year(Date()),[Forms]![Invoice Listing]![Combo957])

If I select the year from the combo, it works, if I select "ALL" nothing is shown.

here is the full SQL

SELECT DISTINCTROW Companies.Company, Companies.City, Companies.Country, Sales.Brand, Sales.Type, Sales.Date, Sales.QuoteNo, Sales.Delivered, Sales.Account, Sales.Branch, Invoice.InvoiceNumber, Invoice.InvoiceDate, Invoice.CustOrderNumber, Invoice.PaymentTerms, Invoice.DueDate, Invoice.NetAmount, Invoice.TotalAmount, Invoice.Tax, Invoice.PaiementRCVD, Invoice.Overdue, Invoice.Month, Year([Invoice]![DueDate]) AS DueYear, [Invoice]![month] & " - " & [Invoice]![Year] AS InvoiceMonth

[Code] .....

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Apr 22, 2013

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Code:
Float: [Date1] - [Date2]

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Sep 29, 2014

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Queries :: Order Shortage Based On Multiple Stages?

Aug 17, 2015

I have a production database in which orders are checked for shortages at different levels of production in which :

1 raw product can be fetched in 2 or more final products, Shortages are checked as per priority.

In this database i have tables named "finalproductlist" and "rawproductslist" in which products are connected in one to many (see table "productmapping"). For E.g. 1 product in raw table can be fetched into 2 or more final products.

I have stocks query on both levels with which shortage is checked.

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Sort A Query Based On A Table

Jun 7, 2007

I have a query that I want to sort based on a table. (SS BELOW) I want the OS in qry2FINAL to be sorted based on Trn-OSstops table. So the OS column of the query should be sorted as which is the order shown in the table. I tried linking the 2 tables in my query but I had no clue what to do from there. Any help?MV6HP108PT337HP113 (sometimes there is an extra field, but can I make it show up last?)http://i10.tinypic.com/68hkwhe.gifEdit: I looked at my SS and it might be confusing. Ignore all of the records in the Trn-OSstops table except for the highlighted one.

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Oct 10, 2005

How do you change a file's sort order from ascii to international?

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Feb 11, 2007

Hi all, I am new to this site and I am hoping that I might be able to get some help with my database which records address information of people reqesting a brochure or making a hotel booking. The problem that I am having is that the addresses are sorting in post code order, I have selected remove filter/sort and this does not do anything. I would like the records to stay in the order that they are entered at I also use this for a merge with a brochure/deposit letter and it is much simpler if I can merge a block of entries.

Many thanks in advance Pat.

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Apr 18, 2007

Supposed I have the following tables:

TableMonthlyReport consists of the following fields:
*IDStore
*Year
*Month
*IDCatalog
*IDItem
Quantity

TableGoods:
*IDCatalog
*IDItem
ItemName
IDSupplier

The asterisks indicates the index keys. While TableMonthlyReport has 2 links of relationship with the TableGoods on IDCatalog and IDItem.

I have a data entry front end for monthly report. I have no problem to have the record source for this purpose.

I just need that the sort order of the item (in the front end) in a way that they could be managed differently on different period. For example, in March to April 2007 I want the items shown in the following order: A B C D ... While in May to August 2007 I want the items shown as B D A C ....

I tried to create an order table just like this:
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*IDCatalog
*IDItem
*ValidStart
ValidEnd
OrderItem

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The first order list (March - April 2007) will have the ValidStart of 703 and ValidEnd of 704. While the next order list will have the ValidStart of 705 and 708. The last 2 digits stand for the month, while the first digit is to indicate year.

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Dec 6, 2005

I have a table in MS Access with records including dates. The dates are date/time data type and formatted as short dates. They display properly in the table.

However, when I run a query (SQL shown below), it sorts the dates strangely.

Any ideas??

SELECT DISTINCTROW Format$(tblChat.dtDate,'Short Date') AS ChatDate, Sum(tblChat.TCT) AS SumOfTCT, Sum(tblChat.NC) AS SumOfNC
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Here’s an example of the sort order in the query.

10/31/2005
11/1/2005
11/10/2005
11/11/2005
11/12/2005
11/14/2005
11/15/2005
11/16/2005
11/17/2005
11/18/2005
11/2/2005
11/21/2005
11/22/2005
11/23/2005

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Nov 3, 2006

Is there a way to sort dates using "Decending" but have blank dates stay on top?

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Mar 2, 2005

Okay, here's my new dilema. I'm in the military and rank is one of the fields in my DB. The only issue I'm having is that I would like to sort by seniority, not alphabetically. For Example, I've listed a few ranks below in the correct order from greatest to least. Is there some way that doesn't involve a page of code to achieve this? Thanks.

Colonel
Lt. Colonel
Major
Captain
1st Lt.
2nd Lt.

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Mar 14, 2005

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It's working fine, but .... (There's always a but)

tblKeyStrategy.KSID can be null, so therefore, it is sorted by null records, then ascending order tblKeyStrategy.KSID. What they client wants is it to be sorted by tblKeyStrategy.KSID first, then the null value ones.


ie:
So as it stands it currently does this:

Finance
Finance
Finance 1
Finance 2

Now they want it to do this:

Finance 1
Finance 2
Finance
Finance

Is there any way this can be done? I've been looking, but haven't seen anything regarding this.

Thanks for any assistance you can give me on this.

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Hi all,

I'm quite new to access, and have a pretty straightforward problem (I hope):

I have a table with 300 records in 10 columns. I want to:
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2. Copy from an excel spreadsheet which exactly matches the access table (single column only, 150 rows)
3. Paste into a new column I created in the access table

Unfortunately, when I hit paste in access, it loses the filter and pastes the data into the complete dataset (i.e. into the wrong records).

I've no idea why access won't keep the filter I set. I also tried numbering the records and sorting them based on this new column. Again, Access lost the sort order before pasting the data.

Help!

I really need to be able to paste my excel data into the table in access!

Can anyone shed some light for me?

Thanks in advance,

Lee

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Apr 12, 2005

Hello,

This is related to "Old_value, new_value" thread I posted yestarday (Module&VBA).

I have a problem i missed yestarday. The code it's vorking great, but it allways takes the showed new_value and makes it old_value for the new record, and this is a problem, because the showed record is not the last for that customer.
So, I was thinking that if I make a new Autonumber field in my table, I could sort descending the values and this way the input form will allways show me the last entered data for that person.
As I noticed from a long time ago, if I sort a table that allready has a form, the form won't show the records sorted. Why? It's necessary to make the form again? I tried to order the data on the form from Properties window ->Data->Order by, but the ordering is Ascending and I need it Descending!
Can enybody help me?

Thanx,
Attila

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Dec 7, 2005

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the permits form has a button to open the payments form (payments can also be opened alone too - ie. if somone applies for a permit today but pays for it tomorrow...). usually this will not be the case but that is why i have to keep it either combo or list.

all help is appreciated.:)

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Sep 15, 2006

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Nov 29, 2004

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Apr 29, 2008

I am working with Access 2003 and want to save the sort order in a subform. The new sort order would be different from that of the underlying table. The Order By property has been set but isn't working the way I expected. I have tried replacing the underlying table with a query but that hasn't worked out either. I don't want to change the order of the table because other programs that access it would be affected.

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Aug 22, 2012

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This code is repeated for each of the six fields with the relevant field name in place of 'property'.

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Me.OrderByOn = True
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