Queries :: Stakeholder Database - Update Multiple Records At Once
Apr 15, 2015
I am building a stakeholder database in Microsoft access 2010 and I want to be able to say that a stakeholder attended an event. I have managed to do this but I can only say that one stakeholder attended an event at one time. This is quite a problem as there can be up to 800 or even more stakeholders attending an event so to go through and click each one would be very time consuming.
My current set up is I have a stakeholder table an events table and an event attendance table. It all works fine apart from only being to edit one record at a time. I have tried update queries with no success, I can attach the database but would need to remove the data for data protection reasons.
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Jan 16, 2015
I am trying to run below to update multiple records in the same column and get error message saying characters found after end of SQL statement. I tried to remove ; but then get a syntax error.
Code:
UPDATE [tblMonthly] SET [Date] = #20130701# where [File] = 'A';
UPDATE [tblMonthly] SET [Date] = #20130801# where [File] = 'B';
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Oct 29, 2014
I have a table with many records, using a form with an update button click event, I would like to update ALL records where the Item in the table = the Item in the form.
There are 6 checkboxes and 6 text boxes that will need to be updated, but right now I am just trying to test if i can even change one text box to keep it simple. I have tried to start by using this:
Code:
Dim mySQL As String
Dim ItemNo As String
Dim SO As String
mySQL = "UPDATE BT200 SET Part = '" & SO & "' WHERE Item = " & ItemNo
DoCmd.RunSQL mySQL
So every time i run this command button, it gives me a prompt "You are about to update 0 row(s)". Nothing gets updated at all, I am clearly missing something vital here.
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Mar 23, 2015
My colleague has a multiple table database and uses lookups for some fields. The simple query was to extract 3 fields and display all records from those fields. The result of the query was that the selected fields were listed first followed by all other fields which are usually not displayed.
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Sep 13, 2005
Hello,
I would like to update multiple records in one query.
The scenerio is that i have 3x3 (3 in row and 3 in column) text feilds and i want to update it once, in one query after entering the data in text fileds.
Can anybody help me please......????
Waiting of your quick reply.
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Aug 11, 2005
Hoping that this is a simple problem :confused:
I have an orders form and subform, ie one order can have several product records with the following firlds
Product
Ordered
Received
At the bottom I have a command button 'ReceiveOrder'
What I want is on click of this button that the received field (that is 0 by default) will equal Ordered.
ie If I had orderd 2 and I hit the button it would change the recieved to 2 as well.
This much I have done with the following code
Private Sub ReceiveButton_Click()
Me.frmReceivingSubform.Form!QtyReceived = Me.frmReceivingSubform.Form!QtyOrdered
End Sub
This work fine if there is only one product, but if I have more than one it will only update the selected record, is there an ammendment I can do that means all the product records on that particular order will update.
I've searched the forum for the answers but can't find the answer, can anyone help,
Thanks
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Jan 4, 2014
I need to count records based on multiple criteria from two different tables. I have two tables (i.e. "tblTasks" and "tblTaskHistory"). The tables have a one-to-many relationship based on the "TaskID" field. "tblTasks" has a field called "AssignedTo" and "tblTaskHistory" has a field called "TaskStatus". I need to know how many tasks have been "reopened", the "reopened" status is located in the "TaskStatus" field in "tblTaskHistory". I need this count against a unique listing of employees which can be found in the "AssignedTo" field in "tblTasks".
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Jan 12, 2013
I have a pretty normalized Access Database. The table that I am trying to add new records is tbl_returns and has 4 fields: return_ID, serial, reason and inv_num.
When I sell a card (or a range of the cards) an invoice including all the information is saved as a record in a new row in tbl_invoices.
If a vendor wanted to return a card (or a range of the cards) in the next visit (weeks or months later) I will accept and in most cases they want me to switch the cards with new ones. Therefore in a new invoice (different date and invoice number) I will give him new cards and return the cards that he wanted to change or return.
Now I have to assign NULL to the inv_ID field in tbl_allPins in order to make it available for sell in future. At the same time I want to have a record of the returned cards including serial number , the reasoning of return, invoice number and/or a little note about each one/range of the card(s).These are to be recorded in tbl_returns as you can see.
For instance you want to return serial numbers between 9876 and 9880 (includes 5 cards) because of the "scratch off problems" and your invoice number is 22222, using frm_returns. After you process it and then open the tbl_returns to check the result, you will see 6 records are added instead of 5. I was able to understand why it is happening (I believe so!) but I could not fix it. Also I cold not write a VBA to remove the inv_ID in front of the related serial numbers in tbl_allPins.
Also in another trial was ended up to creating the Form1. Form1 looks better (has no extra records) but I have trouble to navigate through the records in tbl_returns. There was a sub-form added but it was showing all the records in tbl_returns which is unwanted.
By the way, serial numbers and PIN numbers are each a unique number in tbl_allPins.
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Sep 11, 2014
Instead of using an update query, so my Audit Trail will continue to update correctly, I'd like to use an input box and run a function that performs much like an update query.
My problem is, only one out of 4 records updates correctly.
Code:
Me.txtTranTo = InputBox("Enter Location Transferring To:", "Location Transferring To", "")
Me.txtTranFrom.Value = Me.Location 'Old location
Me.Location.Value = Me.txtTranTo 'New location
The txtTranTo and txtTranFrom are unbound text boxes.
EDIT: Forgot to mention that this is in a continuous form.
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Jun 14, 2013
I've got a table which contains about 4000 workers, all of whom are issued with an ID card using a 3rd party software which looks at the data in this table. Every 3 years the card expires and needs to be re-issued.
When this happens for a batch of workers, the Print Date needs to be updated to reflect the new date - is there any way in which I could select a number of different workers and update the Print Date field for them all at once?
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Jan 7, 2014
I have a table called "Mov" and its columns are:
Code:
Number | Link | Name | Status
1899 | htto://example.com/code1 | code1 | Done
2 | htto://example.com/code23455 | code23455 | Done
3 | htto://example.com/code2343 | code2343 | Done
13500 | htto://example.com/code234cv | code234cv | Deleted
220 | htto://example.com/code234cv | code234cv | Null
400 | htto://example.com/code234cv | code234cv | Null
So I want a way to update Status of my rows according to numbers list. For example I want to update Status column for multiple numbers to become Done .
Simply I want to update "Null status" to become "Done" according to its numbers according to this list
Code:
1234
53
546
767
2135
6657
43
34
Something like this
I tried "update query" but I don't know how to use criteria to solve this problem. In Excel I did that by "conditional formatting duplicates" -with my number list which I wanted to update - Then "sort by highlighted color" then "fill copy" the status with the value...
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Oct 28, 2014
I have two tables, one table (1) hold three fields, one of those fields is the master key (index). The other table (2) has a field which I want to lookup from table 1, that part is working. In the combo box I get all three fields displayed as I make my selection. I want to copy the other two fields as text at the time the lookup index is selected. I do not what the fields to automatically update each time the table is displayed. I have looked at update macros, I've looked at VBA.
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Dec 20, 2004
I created a form based on a table I have. Table structure is:
ID, Rt, contractors, Crew, activity, condition. A crew can have 1 to many contractors. Each “contractors” can have one activity and one condition.
The form has a combo – dropdown list with all the crews. Also combo - dropdown list with activity , condition and a text field update_date. And 3 buttons: Reset condition, Refresh screen, Save reords.
Every time when user pick a crew number from the list and set new values for activity and condition, all the records having crew = crew_number picked on the screen has to be updated in the table.
I tried to create a DAO recordset based on user selection of the crew, and to update those fields in a do while loop. Always does updated the first record and only one.
My question is: Can I do what the user wants, to update multiple records, based on a screen selection? What code should I use? If you can give me a hint it would be very much appreciated.
Thank you.
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Jul 31, 2013
I have three tables. Risk, Names and RiskAndNamesJunction table. I have the junction table because I have many to many relation (meaning many people can be connected to one risk and many risks can be connected to one people).
The problem is that If I make a query to show the people related to the risks, if there are many people for one risk then it will put the people in different rows. Meaning that for risk 2 I will have three rows, because there are three people connected to this rows. See the attached file!
What I would like to do is to have a query which (in case there are more than one risk owners) puts the second name in another column, the third name in another column and so on. So I will have only one row per risks.
The attached file is a dummy file, so there are only maximum three names per risk. In the real file the maximum is five names per risk. So I am talking about no more then five extra columns. (So I am talking about a query which would put the first finding in the first extra column, then the second item in the second and so on till five. It there is no third or fourth or fifht item then the columns remain blank).
Unfortunately I have to do this because our mother company works with excel and they are sticking to this format in excel.
See the attached file ....
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Mar 16, 2007
Hi,
Is it possible to update multiple rows in a Table at one time using Update Query?
Ta
Kasey
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Mar 12, 2007
I have a table with a field called "description"
another field in fame table called "length of cable"
In description field it contains among other things, the length in it . It may be at various locations in the test data in the field. The length may be in the form xft or xxft xx foot xxfeet xx feet..
I have another field that I need to put the length in a standard form like xx feet
(The field will have different units in it later not just feet.)
I am using update query
with
criteria of Like "*3ft*" Or Like "*3 foot*" Or Like "*3 ft*" Or Like "*3 foot"
with update to (of the length of cable field ) set to 3 Feet
The data has many lengths
1ft
2ft
3ft
4ft
5ft
6ft
7ft
10ft
12ft
14ft
15ft
20ft
25ft
and one....
I would like to automate it to one query and hopefully avoid the problem I have when doing it as is, *5ft* also finds 25ft and 15ft incorrectly for the goal of the update. same on 12ft 14ft
' and " are the symbols for inches and feet.
Also some of the data is in the form xx' or xx" I hit a wall on this due to the ' character
need to do the same to that as well.
Any suggestions '''
before I lose any more hair ...
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Mar 29, 2013
I have a databse of bird ringing (banding) which I have turned into an encouter history by using the pivot table capability in MS Access. Example attached.
For each animal, identified by a ring number in column B, there is a set of "encounters" over time. A blank in a date column indicates that the animal was not seen or captures in that year. A number in the column indicates that it was seen or captured n times.
To format these data correctly for subsequent surival probability analysis, I need to replace all of the blanks, in each of the "year" columns with a 0 and anything that isn't blank (e.g. 1, 2 or 3) with 1. So, I need columns F to L to look like C to D.
It was simple enough to do this one column at a time...
UPDATE [Capture history intermediate] SET [Capture history intermediate].[1971] = "0"
WHERE ((([Capture history intermediate].[1971]) Is Null))
But I have a lot of data, spanning 40 years (i.e. 40 columns) and I will probably have to do this conversion many times as I work on sub-sets of my master database.
So, question is, is there a short-cut way to avoid having to create 40 different queries and run each one seperately?
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Aug 10, 2013
I am writing a sql to assign students to each section of a course. The first student would be in the first section and the second student in the second section.
The ClassParam table gives the number of sections for the course and the last period that was assigned.
The Classes table gives the class key number by class name and section number.
The student has the name of class they want to take and I want to move the class section number into the Choice1 field.
The IIF statement seems to work but all of the students are getting the 1st session of the class put into the choice1 field.
UPDATE Students, ClassParam, Classes SET Students.Choice1 = Classes.ClassID,
ClassParam.PeriodAssigned = IIf([ClassParam]![PeriodAssigned]>=[ClassParam]![NumOfSections],1,
[ClassParam]![PeriodAssigned]+1)
WHERE ((([Students]![FirstChoice])=[Classes].[ClassName] And ([Students]![FirstChoice]) Is Not Null And ([Students]![FirstChoice])<>"") AND (([ClassParam]![PeriodAssigned])=[Classes].[SectionNumber]) AND (([Classes]![ClassName])=[ClassParam].[ClassName]) AND ((ClassParam.ClassName)=[Students]![FirstChoice]));
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Feb 10, 2014
I have 2 main tables. One with Data that I get from an outside source and cannot be changed. The other is one that needs to be updated as needed. I have a few look up tables so I can identify the codes with the descriptions. In 2003 I was able to make a big query and link my forms to the query to make modifications. I am not able to edit any information in the 2010 query. The people want it to work the way it did in the past but I am not skilled enough in access to do that. Is there an easy way to use a query when updating the form? I used to be able to edit the query itself and it would feed back into the existing tables.
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May 6, 2013
I'm looking for a way to fill out 5 records in one row in a table at once. I want to update a supplier and price per unit for supplier via a form. I have price per unit 1-5 and the price will be the same for all 5 records. Is there a way to do this through append or update query and if so which is best in my situation?
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Aug 6, 2013
In access Im working with two tables, this is my setup
tableA.documentnr
tableA.revison
tableB.documentnr
tableB.revision
Both tables are filled with data, Table B contains the same kind of data as table A, But tableA has documentnumbers with different revisions (for example revision a,b,c, for each revision a seperate row). Table B might have an identical document, but just one revision (like revision a).
Now I like to append the data of tableA to tableB, except if a revision is similiar to a revision in table A. (There is more metadata involved, but I will do it step by step)
Im not working with primarykey data, becayse in the end result table B will also have multiple (identical)document numbers with different revisions on different rows.
I tried to use the update query but it doenst append the documentnumbers where the revision is not present in table B I attached a image of the tables.
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Aug 12, 2015
How can i update fields of one table with update query where creteria are more than one 1
Example:
DoCmd.RunSQL "UPDATE Salary2009toUpdate SET " & Me.Combo2 & "='" & Me.Text4 & "'
Where Empid='" & Me.Combo0 & "'" and where bank='" & Bankname & "'"
What is the syntax error ...
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Apr 21, 2013
I need to update the periodtype field in my table depending on different values in the field Formtype- I am looking to do this without having to use VBA. I have the following fields in a table - I want to update the value of the field Period_type as follows -
When Formtype is 10-Q, update Periodtype to "Quarterly"
When Formtype is 10-K, update Periodtype to "Annual"
The current value of Periodtype for both formtypes is "Semiannual"
Can I do this using only update query?
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Aug 23, 2013
I'm relatively new to MS Access (using MS Access 2013 but the db should work on 2010, too) and try to develop a database for an NGO I'm working in. [...].
However now I start to create forms and later reports for the actual user. The database will store information about clients and track consultations and assistance the NGO gives to them. There will be around 50.000 to 70.000 clients in the main table. Every client has a specific Individual ID and is member of a family which itself has another specific Group ID.
So now, I am almost done with forms (at least I want to believe that). But I ran into an issue I would love to have your comment and different approach on:
The Database I create is projected on another, significantly bigger database! The one I create is a kinda light version for other field offices with only the information they need to have, and additional tables for them to gather their own data and track their own activities. This being said, the light database needs to be updated every month once by the big (mother version). Both DBs cannot be connected!!!
So we will send to the field offices altogether 5 tables in one mdb-file every month. These 5 tables exist with the same structure ( name, field data-types, etc.) in the light version.
I now want to make an automatic update option (by pressing a key and select the "update-file"), i.e. based on the the respective Primary Key of every table the entry in the smaller DB should be updated!
Update for me means the following three things (Assume big DB is A, small DB is B):
1) If Primary Key (PK) exists in both tables of A and B, update the rest of the fields in B belonging to that key based on the specific record of A
2) If PK does not exist in A but in B, delete record from the database B (case: record was deleted in A after last update)
3) If PK does not exist in B but in A, add the record to database B (case: record was added to database A after last update)
I would like to show you what I already found in the internet on solving task 1) but I cannot post links due to my status.
Both links basically describe how to update one table by another in importing or linking the update-source table in the current DB, create a query with both tables, link the PKs of both and then using the Update To Criteria [UpdateSourceTable].[Field] for each field that I want to update.
But I wanted to ask before I implemented that if I should make a complete different approach since I also have 2) and 3) as tasks....
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Dec 27, 2013
I am new to MS Access and using MS Access 2013.I just added 50 new fields into a table. I need to update these new fields on every record.The table layout is as followed:
Table1
-Company Id
-Question1
-Question2
-Question50
[code]....
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Jun 22, 2015
I'm trying to run about 300 update statements and keep getting a syntax error of missing operator... what could be wrong?
UPDATE Applicants set [NBCC ID] = '351174' where SSN = '136861387'
UPDATE Applicants set [NBCC ID] = '350960' where SSN = '138885740'
UPDATE Applicants set [NBCC ID] = '350817' where SSN = '140082154'
UPDATE Applicants set [NBCC ID] = '351013' where SSN = '145766662'
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