Reports :: Access 2003 / Report Show Items From Previous Invoices?
Apr 15, 2013
I am building a replacement Access 2013 database for our ageing Access 2003 database. I have an invoice form with a subform with a combo box that allows me to select which jobs to invoice based on the customer selected in the invoice form, which is working fine. I have designed my invoice and have the criteria [Forms]![Invoice]![ID] in the report query so that it just selects the record that is open in the invoice form. I have an ID (which is the invoice number) group on the report and it is then sorted by date and then job number. I thought it was all working fine when I tested it, it is the same method as I used in the 2003 database. However I have a problem, when I make up and print the customers first invoice it works fine, but when I go to make up a second invoice for the same customer the invoice includes all the jobs from the first invoice as well, and if I then go to reprint the first invoice all the jobs from the second invoice as there as well.
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Jul 29, 2013
I'm completely new to Microsoft Access. This project was thrown my way. I have an accounting database to track payables, receivables, financials, and deliquencies/collections. Is there a way to generate a report for any of the items in the previous sentence that haven't been completed to keep track of workload.
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Jun 28, 2013
I must use XP/Access 2003 to solve this problem for reasons I won't get into.
I have a report with a Group by on City.
The users need to be able to sort by Coordinator within that OR by Client Name based on a selection they make on the form that opens the report.
-- I have tried to set .OrderBy
-- I have tried to set .RecordSource to different queries with order by hardcoded in them (I only have 2 sort options fortunately)
Is there a way to dynamically change the "Sorting and Grouping" defined in the report? This seems to be the only sorting that the report is responding to.
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Feb 3, 2015
My Access 2003 Database contains the following objects:
1. tblTrackerData
- this contains over 1,000 student enrollment records.
One of the fields "QualCourseName" (text) contains the name of the Training Course that the student has enrolled in.
2. qryCourseNamesGrouped is a query based upon the above table with one field only - QualCourseName. This includes the names of the training courses and has been grouped so that only 17 training courses appear, not over 1,000.
3. frmParameter is a form that includes a combo box cboFiltered based on the above query AND a command button CmdFiltered to open a report rptCourseNamesGrouped and filter the report based on the selection made from the combo box.
I have added the following code to the OnClick event attached to the cmd button"
================================================== ======
Private Sub cboFiltered_Click()
On Error GoTo Err_cboFiltered_Click
Dim stDocName As String
[Code].....
When I click on the cmd button, the entire report is opened, instead of the selection that I made in the dropdown list.
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Nov 4, 2013
I've got a simple dataset that will ALWAYS have 4 rows, against which I have assigned the colours Green, Amber, Red, Grey. So I made a simple pie-chart to go on the report, but I can't work out how to assign the same colours.
Please see 3 attachments showing the current layout, the preferred layout (which I mocked up in Excel) and the chart settings screen.
The chart is working OK i.e. 4 slices appear and they are the right size, but when I open the chart, I see only East, West, North. So I am unable to manually set the colour for the 4th slice.
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Mar 16, 2013
In Access 2003 I have a form, at the footer of which I want to put some summary information. One of which is a count of the number of purchases over £500. I have tried many variations after searching the posts on this site but the only one which does not return me an error of some kind with the expression is
=IIf([Bought For]>"500",Count([Bought For]),0)
where 'Bought For is the reports listing of the purchase prices in a given date range when opening the report, but the value returned in my test is '0' when it should be '2' as the test file has two purchases of over £500.
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Jul 7, 2014
I am importing data from a supplier. The table has many invoices included and varying items on each invoice. I need to find a way to separate each invoice with all the included items. For example:
inv# pieces linedesc amount
11 500 nuts $20
11 100 bolts $15
11 75 washers $10
12 150 cameras $75
13 10 desks $150
13 10 lamps $50
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Jan 22, 2013
How do I filter for more than 1 item in a database? I have a list of entries in an excel coloumn that I know is in the database. Instead of typing each entry in advanced filter, how do i search for all entries to be displayed at once?
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Jan 31, 2014
I currently have a 2010 database that I use for clients and the work I do for them. In the sub-forum is the work I do for a specfic client. Currently I have a checkbox that I check if I want that specific Work Done on the there invoice. My invoice is a report/SubReport.
As you see in the picture I have 2 different items of work that I did. I was wondering if I can sum up everything I selected and show it at the button on my invoice (Report). So for this one it would be Total of 160.00 Right now the Text19 box that I have is in my report footer of my main report.
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Feb 13, 2014
I'm trying to design a report which lists jobs that are overdue. I've got a field called [ExpectedCompletionDate] and a field called [Status]. The Status field is polulated by a combo box, which has the following options
Started
In Progress
Complete
My issue is that i'd like the report to list all the jobs which have exceeded the expected completion date and whose status is not listed as 'Complete'.I'm using the following code in the underlying query
Overdue: IIf([ExpectedCompletionDate]<Date(),IIf([Status] Is Not "Complete","Overdue"))
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Oct 17, 2013
using Access 2000.I have a table with fields (image, info1, info2, info3).I want to produce a report where 15 records are displayed in a table like manner. each table cell contain the whole record and the table is 5 rows by 3 columns.
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Aug 5, 2005
I have a table with every invoice I have raised to my customers on it (160,000 records so far). Every record identifies the customer and the date of the invoice. I would like a query that returns details of the last 4 invoices raised to each customer based on the date of the invoice. So, if I have 100 customers I would expect 400 records returned. I have spent ages searching and reading the forums re this and have seen several post that I "think" are similar, but I think I'm too daft to understand the solutions put forward. I "think" this involves a module to count but as I have never written a module in my life am a bit confused. Any pointers would be greatly appreciated.
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Feb 9, 2015
I have a REPORT containing 7 ('columnar') subreports. Each subreport is to show showing a days worth of medical doses.... to visually represent a wall planner.
When the report loads - user enters a week value # via Inputbox(). This value is written to a TEMP table. Each subreport accesses this same TEMP table to retrieve the week # value. In the Recordsource for each subreport I have the following code :
SELECT * FROM GETPATIENTREADINGS_WEEK WHERE (((Format([DateR],'ww'))=DLookup("WeekVal","[TEMPTABLE]")) AND ((GETPATIENTREADINGS_WEEK.DayVal)=1));
... where the DayVal goes from 1...7 corresponding to the columnar position of each subreport on the display ie. for each day of the week.
The problem I am having is that when the report runs - I see the display showing the data from when the report was previously run. ie. I have to run the report twice to see the data for the correct week value entered. All the SQL works as expected when I run from Query view but when I run through VBA..
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Nov 16, 2014
The aim of what I am doing is to create a monthly statement to give to our intermediaries that shows the commission they will receive each month for the deals they have referred. I have managed to create this report, HOWEVER I can't figure out how to filter out which month I need, so I a report for Jan, Feb Mar etc... The idea is that at the end of each month I need to run the report so only the latest month shows...
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Jun 16, 2014
I have a database and one of the functions is to track the purchase of fuel. Part of purchasing fuel is registering what the current odometer reads. My query gets the Vehicle ID, Date of Transaction and Odometer reading. I want to show a report that shows how many miles the vehicle is has traveled for a certain amount of time. If it's for 2013 then I'll put the criteria for 2014 in the date. This will give me a list of all vehicles and their odometer readings. I then sort the date by ascending.
In the report I group on vehicle ID and then I want to show all their transactions and add up how many miles were driven.
Vehicle 1
1/2/201
1/5/2013
1/15/2013
ETC...
Total Miles Driven in 2014: XXXXXX
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Nov 26, 2012
A textbox on a form is displaying the numeric ID value that is linked to the ID in another table (which has another field which holds the text value that I want). How do I show the actual text value that the ID relates to?
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Jun 18, 2013
I have a main form (Parent) along with a subform(Children). I want to have a button that generates a report with the Parent information as a header and the items in the subform as details. In addition, I want the report to show only the children that were recently added not all of the children.
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Mar 4, 2015
I am trying to have a query sort out my invoices by year but also to have the possibility to show all invoices.
I have one table "INVOICE" where I have a column "YEAR" calculated with DatePart function from the invoice date.
On my form "INVOICE LISTING", I want to have a combox "Combo957" selecting the year. I have forced the "ALL" selection to the combox using a UnionQuery.
My problem, I cannot get the query to work. I have tried many ways, the closest I can get is :
IIf([Forms]![Invoice Listing]![Combo957]="ALL",([Invoice].[Year])<Year(Date()),[Forms]![Invoice Listing]![Combo957])
If I select the year from the combo, it works, if I select "ALL" nothing is shown.
here is the full SQL
SELECT DISTINCTROW Companies.Company, Companies.City, Companies.Country, Sales.Brand, Sales.Type, Sales.Date, Sales.QuoteNo, Sales.Delivered, Sales.Account, Sales.Branch, Invoice.InvoiceNumber, Invoice.InvoiceDate, Invoice.CustOrderNumber, Invoice.PaymentTerms, Invoice.DueDate, Invoice.NetAmount, Invoice.TotalAmount, Invoice.Tax, Invoice.PaiementRCVD, Invoice.Overdue, Invoice.Month, Year([Invoice]![DueDate]) AS DueYear, [Invoice]![month] & " - " & [Invoice]![Year] AS InvoiceMonth
[Code] .....
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Oct 3, 2014
I have a form and on a button click, a report pops up.I want to see only the report but not the access window.i could do it for forms but not to report.
"DoCmd.OpenReport stDocName, acViewPreview, acDialog"
"fSetAccessWindow (SW_SHOWNORMAL)"
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Oct 5, 2004
I have a specific requirement wherein one of the columns of the report should retain its previous value based on some creteria. so please tell me what should be the control source for this column. In other words, how can I access the previous record of a particular column.
Any help is most welcome!
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Aug 20, 2014
I am very new to access. I have made a database that holds certain company information.
As part of a process a company must fill in and complete form and send to me and once they have I enter a 'yes' to the form and then link directly to said form.
I am wanting to be able to run a report to be able to only see the companies where a certain field has not been filled in.
For example I have a field for doc 698, if I have had this form back I enter a yes in this field, if I havent had this back I leave it blank and these blanks are what I want to pull off in the report.
I have made queries and then just filtered to show blanks but I would like to have in report form.
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May 7, 2015
Is there away to have the report footer only to display on the first page?
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Apr 10, 2014
I have a report that lists part numbers. With beside the part numbers are the components that go into the part. It looks something like this:
Part # Component Part 1 Component Part 2
1 abc
abd
2 abg
3 abc
abd
abg
abf
Part 1 has 2 components (abc,abd) how can I get these to display side by side.
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Aug 15, 2013
I have a report based on a query. Sometimes some of the fields on the report are blank because the information is not available. Is there a way to not show the blank fields on the report and to move the next field up into the space?
I have tried using Is Not Null on the query criteria but if any one field is null it doesn't show any of the others on the report.
I have currently got it so that the height is set to 0 and can shrink = yes and this seems to work but the field is still there (although hidden) - I would rather it was removed completely if it is blank as I am hoping eventually to make the output for each field show on a PowerPoint presentation and I don't want blank slides which I think this solution might do??
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Mar 14, 2013
I have a report that shows all visit dates and the rep that did the visit. How do I only show the most current data. I use an append query to add records to a specific table. The report pulls from that table.
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Aug 29, 2013
I have a database created that imports data (stock levels) from a text file into a table and then email various suppliers with the current stock levels. The emails are all scheduled using scripts.
The weakest part of my set up is the text file, I am depending on someone remembering to run the report to create the text file, which cannot be automated.
I was thinking, if I could display the date the table was created in the report, I could add some disclaimer to make sure the created date equal report date. Is it possible to show the table properties date in a report?
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