Reports :: Shrink Blank Address Fields When There Is Other Data?
Mar 21, 2013
I designed and used an Access 2003 for some time but I have recently updated to Access 2013 and want to rejig and improve my database. My query is that I need to print invoices from my database, there is a header section with my details, then a section with the customers name and address at the left hand side, and the invoice details such as invoice number, invoice date, PO number, credit terms, etc. at the right hand side. I would like to remove any blank lines from the customers address but to still have the invoice details at the right formatted and spaced correctly. Is there any way of doing this, the canshrink property will not work due to the invoice details which still need to be printed to the right?
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Apr 11, 2013
I have a report that has Bill to and Ship to addresses. They are positioned across from one another (ship to on the right and bill to on the left of the page). The issue is that the 'can shrink' doesn't work when there is data in the same field on the other address..
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Apr 30, 2013
I reported this a day or two ago and the post is now gone.I have a report with grow and shrink = yes everyplace - I have three fields aligned top and they do not grow or shrink correctly - if i move the fields so they are not aligned horizontally they all work, or seem to work, fine. Is this a bug or am i doing something wrong. Tested it on two computers.
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Sep 30, 2015
I have an address field containing "City", Street Name, and street Address. How do I link these fields together on a form so that when I enter data into the "City" field the rest of the fields making up the address fills in?
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Apr 18, 2013
I have 2 blank fields on my report "Invoice":
Make/Model
Description
These fields are correct on the reports AFR, Tear Down, and 8130-3.What am I doing wrong and can this be corrected?
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Feb 12, 2014
I have a report that is pulling data from a query and on the report, i have a controlled field that is supposed to count only data where a field says "no". Here is the string.
=Sum(IIf([Caller Used Resources]="No",1,0))
when i run the report i get the four results that say no, but i also get a blank field counting the times when this field is blank. If this field is blank, i don't want it to show anything.
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Aug 15, 2013
I have a report based on a query. Sometimes some of the fields on the report are blank because the information is not available. Is there a way to not show the blank fields on the report and to move the next field up into the space?
I have tried using Is Not Null on the query criteria but if any one field is null it doesn't show any of the others on the report.
I have currently got it so that the height is set to 0 and can shrink = yes and this seems to work but the field is still there (although hidden) - I would rather it was removed completely if it is blank as I am hoping eventually to make the output for each field show on a PowerPoint presentation and I don't want blank slides which I think this solution might do??
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Apr 24, 2013
I have a report (Access 2007) with subreports that is being exported to pdf. It all works fine on PC except for on a virtualbox and a laptop. When the user exports the report to pdf, it leaves some subreports blank! If the report is opened in the DB it pulls data as it should and all looks fine.
In the report, the missing data is from 4 subreports in the same top section of the report where a 5th subreport also resides. Subreport 5 is displayed OK. There is no dynamic formatting nor filtering in the reports.
These two machines had to have the 2007 Microsoft Office Add-in: Microsoft Save as PDF installed for the PDF export to work at all. Both machines are up-to-date on the latest windows updates. The virtual box runs XP while the laptop runs Windows 7.
This is the strangest error I have ever encountered as it only partially fails and it cannot be replicated on a regular PC.
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Aug 5, 2013
I have a report with a number of calculated fields, and information that is pulled from the form that calls the report. Pulling the information is done in the Report_Load() event by setting the report.txtBox = Form.txtBox. When I open the report in acPreview all the calculated fields are populated as they should, and when I open the report in acNormal mode (which is what I want) the calculated fields remain blank.
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Dec 8, 2014
My student is doing a project on question paper generation in which he selects questions from each lesson needed and also some of these questions have images associated with them. So, if these questions are selected, the image control in the report displays it.
If there is no image, the space for the control is left in tact. I tried changing the visible property for the image control in the Detail_Format event procedure. But this code is not reached at all and the space is still left. I am not storing the image directly in the field but its path in a text field.
I want that the space occupied by the image control removed. I tried the suppression thing but obviously it did not work.
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Apr 14, 2007
Hello there, I'm having a problem very much like the one described by this user (http://www.access-programmers.co.uk/forums/showthread.php?t=113742&highlight=SQL+blank+spaces) where an SQL statement I am using to read data from one table and copy it to another is filling the remaining field space with blanks.
I didn't notice until a VBA module I worked on later on which was to read data from the new table and copy the selected record into a form said it could not find the records. The code:
Do Until blnFound = True Or rs.EOF
'DEBUG: answer = MsgBox("ok", vbYesNo)
'DEBUG: MsgBox rs("Account Name")
If rs("Account Name") = strAName Then
MsgBox "DEBUG: FOUND " & rs("Account Name")
blnFound = True
End If
rs.MoveNext
Loop
The record selector just goes straight to EOF because rs("Account Name") never matches strAName (as strAname has all those damned spaces after the useful data).
I wondered if perhaps there was some way to use the code in the other thread to read the length of useful data and then chop off the garbage spaces afterwards, but I'm worried it would be incredibly slow when running through the thousands of records. Also, the field has legitimate spaces in between words (most of the account names are two or three words in length).
The SQL statement responsible is as follows:
strASQL(i) = "INSERT INTO " & strTableName & "([CAccount No], [Short Name], " & _
"[Account Name], [Telephone], [Fax], [Contact Name], " & _
"[Mail address1], [Mail address2], [Mail address3], [Mail address4], " & _
"[Analysis1], [Analysis2], [Analysis3])" & _
" SELECT [CAccount No], [Short Name], " & _
"[Account Name], [Telephone], [Fax], [Contact Name], " & _
"[Mail address1], [Mail address2], [Mail address3], [Mail address4], " & _
"[Analysis1], [Analysis2], [Analysis3] " & _
"FROM tblCustomer WHERE [" & strField(i) & "] LIKE '" & strValue(i) & "';"
strASQL, strField and strValue are arrays and this SQL statement runs in a loop, as this is part of a search form for multiple possible entries. It all works fine except it always adds those damned spaces :D
Any suggestions?? Cheers.
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Dec 27, 2007
I am trying to generate letters from ACC2003 db into Word2003. Reason for Word is so client can edit letters if required.
I have set up a maketable query to generate a temporary table in the Db and the mailmerge master document all formatted and pointed at the temporary table. I still need to get the automation running so that the letters merge and print on a command button.
My immediate issue is that the address lines are intentionally spread across 5 fields Addr1, Addr2, Addr3, Town, Postcode. Not all fields in every record are full, and with the query it would be impossible to eliminate fields on the chance they might be empty.
As a result my mailmerge has blank address lines which do not look professional.
Can anyone point me to how I might solve this given my proposed use - if it was a report then I have a little code module that neatly eliminates blank lines but I cannot see how I could integrate this into the mailmerge process.
Thanks for any help or pointers
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Apr 28, 2008
[Solved] I have a report that is based a query formed from 2 tables. The query pulls the address from one table for a client from the other table. This address then appears on the report. There are 6 lines for the address: Company Name, Contact Person, Person's Title, Address 1, Address 2, City/State/Zip. I have this working fine, until an address is shown where there is no Title, or Address 2. Then a blank line is shown. Any suggestions on how I can eliminate the blank line if there is no information to show?
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Mar 18, 2013
I am creating a report that contains name andd birthdate on one line. I need to have up to seven lines in the report for some groups, but do not want to leave blank lines where no names exist. I am working in 2010 and have read about canshrink in 2007, is this approach availabel in 2010 and for date as well as text?
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Jan 17, 2014
All i want to do is to print my report (with the records ideally!) which has a subreport header at the top but all i am getting is a single blank record?!
Surely this is not too much to ask but it is holding up the whole project!!!
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May 19, 2015
I have to import a table into a government database. I've got the data lined up in a table and exported to csv. The problem is that the government database doesn't allow empty fields, or the commas created by empty fields. The empty fields are create by criteria that changes with each employee. Is there a way to get rid of them without manually deleting them? I would imagine there is but can't find anything about it or maybe I don't see the forest for the trees? Sample csv below with surplus commas.
Code:
3010,702073771620150200000000000001,3015,IT3(a),3020,A,3025,2015,,,3030,Sabelo,3040,Nkosinathi ,3050,NE,3060,6012125391085,3070,,3075,,3080,19601212,3100,0000000000,3263,55103,3264,ZAR,3125,,3136,0437343012,3138,,3147,
Farm 1317,3149,Vincent,3150,5275,3160,1,3170,20140801,3180,20140925,3200,52.0000,3210,7.0000,3214,PO Box 13092,3216,Vincent,3217,5217,3218,,3247,N,3249,X,3253,,3254,,3262,,3240,0,,,,,,,,,,,
3601,37,3698,37,4001,146,4497,147,4141,3.70,4142,1.85,4149,5.55,4150,02,,,,,,9999
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Sep 11, 2013
I have a report which contains 3 subreports. Now I require to do the following:
1. Hide the subreport if there is no data.
2. Remove the Blank space created when the data in subreport is null.
I tried to Set Can Grow and Can Shrink to Yes but still the blank space was not removed.
When I reduced the height of the subreports in the design view the blank space was reduced but it was still there.
What can be done so that the complete report auto adjusts itself if any sub-report is null? Something like the whole page auto fits itself in the available space?
The option of reducing the size of sub report in design view to minimum is there but it makes the report very un-handy for future reference.
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Jul 5, 2013
I have a query that I made for about five fields, where the criteria is
Like "*" & [Forms]![DATA SEARCH]![Box] & "*"
Where box is the name of the field that I am searching for.
However, some of the fields in my form are left blank, which makes this refuse to give any results when I try to query it with a form. The other problem that I have is that the fields are bland in different parts of the 1,000 some-odd row table, which was imported from MS Excel.
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Sep 5, 2014
I work on a pre-created Access database, and the other day I was working on it, and was trying to export something to Excel to sort it and do some Pivot analysis.
Anyway, I must have pressed something, because now every time I open the database, rather than saying "record 1 of 20463" and showing the data from record 1, it shows "record 1 of 1" and all the data fields are blank. If I go to "Records" and "Show All Records" they'll all come up, but I don't want to have to do that every time, and as I import and export all the time, I'm worried that the next time I try it it'll mess up the years of data I have.
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Oct 21, 2013
The first part of the request is to capitalise all the below fields, when they appear on my report in addition to removing any <null> values. I can't seem to get them both in the format area
my fields are
Title
Fname
Sname
Address1
Address2
Address3
Town
Postal
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Jan 2, 2014
I currently have details of my clients in a table called tblSites, this tble includes a field with an email address. I currently produce a invoice which is automatically saved as a pdf and an email generated with the invoice attached. However, a few clients do not have email addresses (these are sent by post). My code (see below) will successfully produce the email with the attachment, but if the client does NOT have an email address in the tblSites it comes up with the "Invalid use of Null" error. What I want it to do is continue the process of just saving the invoice with a Msgbox stating "This Client does not have an email address etc etc.
'Save Invoice as PDF and annotate Invoice Number, Date and site name
Dim StrFile As String
Dim slSQLString As String
Dim rsEmailAddress As Recordset
Dim slEmailAddress As String
StrFile = "C:Redwatch Invoices" & Forms!frminvoice!txtInvoiceNr.Value _
& "-" & Format(Date, "dd-mmm-yy") & "-" & Forms!frminvoice!cboSiteName & ".pdf"
[Code] ....
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Jun 10, 2014
I am using vista and access 2010, what I want is to be able to email a report from access that was created by a form with DoCmd.OpenReport "ReportOrder", acViewReport. I have a button that when i click it it will send the report via email, but the email address has to be a variable so when the report is created i can use the email that is attached to the report data.
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Dec 4, 2013
I want to get the link adress to an image in a report using VBA. I use the following code:
PHP Code:
Dim strPath As String
strPath = [CurrentProject].[Path] & "builder" & FirstImage
If Not Right(strPath, 7) = "bilder" Then
Me.huvudbild.Picture = strPath
Else
Me.huvudbild.Picture = [CurrentProject].[Path] & "builder\_tom.jpg"
End If
I get the following error (translated from Swedish): Error: 2424 The expression contains a field, a control or a property name that MS access couldnt find.
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Aug 28, 2014
I've got a table that has several yes/no data type fields. I'm trying to the data into a report and show either yes or no as opposed to -1 or 0.
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Oct 9, 2005
I am new at Access, but I am trying to run a query on two tables where the linking field is the address field.
One table has addresses storred as "123 Elm Street #123" and the other stores them as "123 Elm St. Apt. 123"
Is there any way to run this query on these two tables with this difference in the address fields?
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Sep 12, 2004
Hello,
How can I combine two seperate fields into one field? For example
field1 has 123 field2 has Smith St. I want to put it in one column
that has 123 Smith St.
Thanks
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