Reports :: Extract Selectively From Different Tables
Sep 7, 2014
I'm designing a database for a laboratory. There are many tables that will contain test results. They all have in common a field called ID( primary key) linked by a one to one relationship because one patient has reports in different tables. The ID is unique to each patient. For the Reports, i hit the rocks... How can i structure a report that can extract a patient's records from the different tables where they appear in the database?
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Apr 16, 2014
I have data from a survey with qualitative responses. For a single qualitative question, I moved the ID & responses into a new table and categorized the response according to a bucket/theme, where each column is a new bucket. I now have 10 columns. Each response is represented in 1 or more columns. I used an excel formula to copy the response data into the column itself.
Example:
A1 // B1// C1 // D1// E1//... L1
ID // Response // Cats // Dogs // Elephants //.... Column 10
1 // I like cats // I like cats //(null)//(null)// ... (null)//
2 // I like cats and dogs // I like cats and dogs // I like cats and dogs //(null)//..//
3 // etc.
However, now I'm realizing that Access always wants to show data for all records, or at most I can limit using a WHERE clause in my query.I want to use Access to generate this report:
1. Section 1: Show all responses from the Cats bucket where there is data
2. Section 2: Show all responses from the Dogs bucket where there is data
3. and so on
I know how to do summary values, and I know how to do filtering that apply across the whole report, but this seems like more advanced filtering, where I want to see selective details differently for each field.
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Sep 10, 2013
I have a dbase with payroll data for a 31 day period. Each day (1 to 31) is a field in a record and is named as Day1, Day2, Day3 and so on. I have designed a Query that presents each days data, and sums on a MTD basis. I am forced to design my records using this format as I am importing data from a separate system that cannot be reformatted.
I'd like to be able to:
Choose a day and report the data and it's MTD value.For example, I choose to report payroll for Day8. I need a report to display the current day's data (Day8), and the MTD results (sum Day1 through Day8).Can this work without creating 31 separate reports?
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Nov 2, 2004
I have imported several Excel files into Access to create tables in the database.
I teach online and basically I need to know how to extract certain bits of data from each table and put them together.
For example:
Table #1 is my student roster list and contains the fields: Firstname, LastName, SchoolName, and several other fields.
Table #2 is a list of schools throughout the state with fields such as: SchoolName, Registrar, ContactPerson, and so on.
There are several other tables involved but I’m trying to make this question as simple as possible and if I can get this question answered, I think I may be able to figure out the rest.
I would like to print a report out for each individual student that will include the school name from Table #1 and match it with the same school name in Table #2 and then extract the pertinent school information from Table #2 for that school.
I have more than one table with a list of schools. Should I name each field that pertains to the school name with a unique name?
To clarify….
Table#1 can have the same school name listed any number of times because some of the students attend the same school.
Table #2… Each unique school name will be listed only once.
These Excel files come to me regularly as they are updated and I am trying to find an easy way to extract the data that I need.
Can someone please tell me how to write this query?
Thanks so much for your help!
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Mar 4, 2008
I currently have 8 tables in my Database.
How can i extract all the information in those tables and put all the data into one large table? I want to extract everything apart from one table?
and can I format the large table once the data have been put in i.e. insert new Columns at the start, and populate fields based on the value of other fields values?
Any ideas or help? thanks
Kind Regards
Richard
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Oct 7, 2013
I have had to copy a column of dates to a new column to extract the month and be able to make subtotals based on each month.Now I am trying to tidy up the column by removing all the cells containing the month and leave behind the subtotals.
I have got a little way there using:
lastrow2 = Range("A1").End(xlDown).Row
With Range("A1:A" & lastrow2)
Set RngFnd = .Find(Total).
Set rngDelete = .ColumnDifferences(Comparison:=RngFnd)
rngDelete.ClearContents
But it only clears the cells down to the first subtotal so how can I get this carry on?
Alternatively I could use code to find the subtotal, and then cut and paste it into the next column over if that would be easier?
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Nov 6, 2014
I have a form consisting of a list box and some fields belonging to a single record. When the user highlights a row in the list box then the fields show the details of that record. Now the whole process is Read only. But I wish to put a toggle switch on the form so that the detail fields of the record become updateable. I have tried the following constructs but I could not make those fields updateable.
Code:
Me.AllowEdits = True
Me.DataEntry = True
Me.fld1.Enabled = True
Me.fld2.Locked = True
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Apr 7, 2013
I have inherited a 2003 db with unknown PIDs for the Group & User security.When trying to alter User details, I'm asked for a PID, so I'm trying to find the PID for the existing users.
I've gone to unhide the systems tables to get a dump of the data & hopefully find the PIDs but no luck so far.There is a Parent ID & if I run a query from the Users DB file, it appears as if it something like japanese writing ???
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Mar 17, 2014
I have a relatively complex update that I need to perform on a table from a form. I have a system that has "games" and "game copies". The game is simply a name of a particular game and the copy is something that has a stock number but a foreign key of the game catalogue number. This means I have several catalogue numbers that are the same in the GameCopy table.
The problem is that I have to reserve a game - not a game copy. When I have made a game available (it has been returned) I have to indicate this in the reservation table. I could have many different reservations for the same game so I need to only update the oldest reservation and indicate that a game copy is available now.
Summary:
One "Game"
Several "GameCopy" using "Game" as a foreign key
Reservation table with possibly several reservations for the same Game - not GameCopy(s)
In other words I have an "Available" field in the reservation table and a "date reserved". I need to create an "Available" (Date()) entry for the oldest DateReserved entry on that reservation table. I could have done it as a boolean but I decided to use a date instead for logging purposes.
Would I use some kind of "Once only" action to make sure that only one of the reservation entries are updated? I really do not know how to proceed with this.
Obviously if I simply:
UPDATE Reservation SET Reservation.Available = Date()
WHERE Reservation.CatalogueNo=Forms![Current Reservation].CatalogueNo;
...then it will update all of them. I believe there must be a bit more SQL I have to add or something else maybe.
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Nov 28, 2012
I am trying to construct a query to extract mailing addresses from a table. I have individuals entered into a table (a separate record for each person) but if they are married I want an address such as Mr and Mrs J. Doe so that only one address label is printed off so that only one letter is sent out. If one of them dies then the address should only go to the surviving party eg Mrs J.
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Jun 15, 2014
I have a notes field in the customer table that is a memo field. An example of one customer's notes field data :
<div>20.3.14 Ordered 2 cartons</div>
<div>4.3.14 Ordered 2 cartons</div>
<div>18.2.14 ordered 1 carton</div>
<div>30.1.14 ordered 3 cartons SCENTED wipes</div>
[Code] ....
I want to extract the date to append to a date field in a "Calls" table and the comment into a text field in the "Calls" table. Is there a way I can do this via query or code?
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Feb 18, 2014
In my tables i have used calculated fields. one of the fields is to "total expenses." In a report, i need to show the sum of all the "total expenses", the filed populates in the report but the cents are missing. for example if the amount is 6080.40 it shows as 6080. how can i get around this? I have tried changing the decimal point value to 2 at which point the value turns to 6080.00 when it should be 6080.40 (i am a beginner at this i am assuming the answer will probably involve c++ or visual basic's, two concepts i am not familiar with.)
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Apr 21, 2014
I have a database of high-school football players, and I am looking to print out single page reports (or forms) that will show detail from several tables and queries. This will act as their resume when they visit schools on recruiting visits. The reason for needing query items, is that I have developed queries that return the most up to date height, weight, 40 time etc., and that single most up to date number is what should print, not the entire table. When I try to build a report it will let me bring in multiple tables, but not queries.
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Nov 21, 2007
Hi guys, i have two databases. I need to Copy 'some' tables and reports from one database to the other one. Do i just do right click and Copy table and
paste it in another database.
Thanks,
Kon
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Nov 10, 2004
Guys,
I want to write a report. I have 10 different tables now what I want to do is. Create a report from say 6 out of these 10 tables. These 10 tables have some common columns and some different. If a table doesnt have a particular column, it can be blank in the report. But say "title" is common to all tables, so it should pick up this "title" from each table. How can I do this???
Adwait
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Apr 11, 2014
I am trying to create a report in Access that sums the number of instances of items listed in two separate tables.
Tables:
Impact (Customer Impacted, Customer Not Impacted)
Reason/Source (Mail, Keying Error, Other Error, Transfer Error)
For example I am looking for the number of instances:
- Customer Impacted = Mail
- Customer Not Impacted = Mail
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May 20, 2005
I was recently doing a little Spring Cleaning in my database and deleting old tables and queries that were no longer used or had been for experimental purposes. Unfortunately, I unknowingly deleted a query that was being used by a report I still needed and it took me several hours to find and correct the problem.
Not wanting to repeat this mistake, I began searching for a way to display my reports, queries, and tables and all the objects each is linked to. I thought it would be nice, for instance, to have a hard copy list of all my queries that showed where they are derived from and what other objects reference them. Is there a way to do this?
I've tried using the "Relationships" button and working with the Documenter, but I haven't found what I'm looking for. I have also tried a Google search, but, admittedly, I may not be using the proper terminology to get good results.
Thanks for your time.
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Jun 17, 2005
Hi all,
I'm trying to create a database to track all the students details, I've created the data base with all the tables, relationship etc. i tested it with dummy data too and it worked fine.
I then imported the proper data from a .csv file, using the "File-Get External Data-Import" method rather than a macro, it imports the data with a couple of errors but the data still got through, i had previously created queries and reports and they worked fine with the dummy data but will not show any of the new imported data, its like it hasn't got a link or something but if i create a linked form, it will pick up the data, meaning the relationships are working. hence my problem
Thanks
Dellero
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Jan 27, 2014
I have a DB with 3 tables;
1) Customer details (address, phone etc)
2) Equipment they have
3) Service History
So that I can print a report showing all of the above on a A4 form I have a simple query which filters using a tick box (on Customer Details).
This works well unless I tick 2 box's. I then customer details, equipment & Service History get jumbled up and isn't record specific.
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Nov 8, 2014
I'm trying to create a report with data from 7 different tables. It's supposed to be an assignment overview for a transfer company (driving people from A to B, dunno how to call it in English). I put assignment and customer details into the page header, which is working out fine so far. But now I want to show transfer details and it's proving to be a bit troublesome.
When creating the assignment, the user can choose whether the transfer goes from/to an address or from/to an airport. Depending on which one he chose the data is stored in different tables. To determine whether it is an outward journey/collection, outward journey/target, return journey/collection or return journey/target, I put a field in each of those tables ("Schritt", its value being either 1, 2, 3 or 4).
To visualize I made screenshot of the tables in relationship view, but since I'm a new member i can't seem to post images, so I'm giving you a pseudo URL...
[abload (dot) de (slash) img (slash) transeren40p1r.png]
The final report should look like this:
outward journey
---collection (1)
---target (2)
return journey
---collection (3)
---target (4)
Having the "Schritt" value for each step in either one or another table (address(es) or flight data) is making it a bit hard for me to wrap my head around the problem. Is that doable with expressions or is there a way in VBA to solve this problem?
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Oct 9, 2014
I routinely produce a report for regular Committee Meetings which includes statistical date derived from the total rows for various fields in 1 or more Tables.It should be possible to extract such data automatically, probably using a query. So far, my endeavors in this direction have been unsuccessful.
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Aug 3, 2012
I currently have 3 spreadsheets with simliar information. How can I take a database and export only select fields to make either a report or table? Here is the example with types of info i will be using:
100 communities and all their roads. Each of these communities are in a borough, which is then in a region.
Then we have a mileage for each road. Where I have difficulty is that we have another set of data that would be fine if we could just include into this which is all of those roads but additionally they have:
Classification
Surface type/condition
Traffic count
Some roads have two classifications.. each of those having a mileage. I would really like to see all of this data in a database that spits out the needed tables and totals.
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Dec 6, 2005
Currently I have a remark field and want to just extract the amount. The data input is not in a structured manner therefore I could not use the mid function.
Example :
Remark
CASH PURCHASE $50K.DEBIT 3007484701
SUB $20,000 FIRST STATE DIVIDEND
AMT:$10,900(FS BRIDGE FD)NO DISC
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Sep 13, 2006
Hi,
I am currently working on a report that i need to extract part of the data from the memoranda field. i have a problem to extract the details that i need.
Example as follow :
Field Name = Memo
Details in Field = ?********~SPGEO1398789159173897 *********?
what i have to do is to extract the data starting from "SPGEO1398789159173897". Also the length of the number can be varied.
i have tried to use the instr, Trim, LTrim but still couldn't get what i wanted.
Can someone here please give me a hand on this
Much appreciate for your help
Ronny
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Mar 20, 2007
Hi, Everyone,
I have an excel column that has building location and building name in one column, example 1245 Accounting, how can I copy the 1245 into it's own column, please help, i can do it either in access or excel. Please.
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Mar 31, 2006
I have a table in which one field badly needs separating into two. Currently, it is laid out as a mixed case text string followed by an upper case text string, e.g. O little town of Bethlehem FOREST GREEN.
I need to move the upper case string (FOREST GREEN) to a new field (and then trim the original field accordingly). Since there is no delimiter between the two parts of the field, I have no idea how to proceed. Can anyone help?
Thanks.
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