SUM And GROUP BY
Mar 12, 2007
I'm trying to create a Query. I have a field "Name" from the table "Products" and the field "Quantity" from the table "Deliveries". Currently, The same product name will appear several times with their quantities. I want to SUM all of those quantities together and only have the Product name appear once. If it's a diffrent product name, then sum all of it's quantities together etc. I'm having a tough time writing a proper formula, It either has syntax errors or produces more than one field, which I don't understand. I need a formula that I can insert into the design view of the query. This formula will also create a new data field to hold the information. Can anyone help?
p.s. Do I have to use SELECT for both Name and Quantity? Where do I insert GROUP BY? I'm so confused!! I've tried things like (SELECT Name, (SELECT SUM(Quantity) FROM Deliveries) FROM Products....by now where am I supposed to write GROUP BY???
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May 29, 2015
Despite Google I can't seem to figure this out.
I have some data in a format similar to:
Name / Style / description / speed / distance
john / driver / careful / 80 / 5500
mary / driver / careful / 70 / 7000
pat / racer / reckless / 100 / 6000
anne / driver / careful / 75 / 1000
peter / racer / reckless / 110 / 6500
don / snail / slow / 60 / 6000
I want my report to total by style, without details and to look like:
driver careful 13500
racer reckless 12500
snail slow 6000
How do you get a report to sum the group items by a specific item and to hide the details of that group summing?
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Mar 28, 2013
Is there a way to have an expression in the control source of a text box in a report, that re-starts or is exclusive for every group within the report?
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Jul 25, 2013
I stumbled upon the Option Group function just yesterday and, happy as a clam, I created a group with 2 options in radio button style. I assigned the values to a field called Registration_Type as the 2 options are "Confirmed Registrants" and "Prospective Attendees".
[Great. That part works well. When I look at the table, a 1 or a 2 is in that field so it's great to know how to control accidental ticking of radio buttons (previous 450 records or so didn't have this option group functionality so one might easily tick one of the buttons. So one part of controlling option group I know I can handle via the table itself for now.]
The challenge is how to ensure the user always ticks one or the other ... I went back to the main table and tested the 'required entry' option for the Registration_Type field but forcing an action like this is not ideal in my mind. The usual error message vagueness for the average user is no good and I don't want to limit the user so much.
Is there a way to simply have a popup come up warning that neither radio button was ticked? Perhaps something linked to the form - i.e., maybe "after update"?? I only learned about attaching code to before and after update on controls a couple of days ago, so not sure if this would be best approach.
Just something to let the user know that nothing has been ticked in the option group as that controls in which of 2 reports the data will show up in so any record not ticked might mean a registrant being left out, which would be rather disastrous <g>.
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Mar 22, 2008
I know you have probably seen this a trillion times, but being new to all this, it is discouraging to say the least! Please help...
I think maybe I should upload the database, let me know.
Here are the names:
Table name: PPM Data
Fields:
Company
PPM Month
PPM Amount
There are 10 different companies, and I need top 6 months data per each Company, to eventually only show the 6 amounts. I have tried all the equations I can find. But I don't think I am doing it right. I have tried to make 10 different queries for each company and than tried to join those queries, and that just didn't work.
I have tried Allen Browne, confusing, and I have tried Acc2002 for their equations for Top N per group, I still can't make out what they are saying without the actual database to look at.
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Sep 13, 2005
Hi,
i have a combo box that query a tabel to get the date's i chose from but she repeat the samedate if i have a 2 records with date 12-9-2005 i see 2 in the combo box ho i can join them to see only one date fron them
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Jan 18, 2006
I have a field on a table that is a memo field. I am trying to write a query to include this field but get the "Can't group on memo or OLE object. Any ideas on why and how can I query with this memo field included?
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Feb 11, 2006
I'm trying to view the last two valuations for each property so that they can be compared. I can pull out the last valuation for each property and can pull out the top two records but not for each property, just shows me the top 2 of all records.
Any suggestions?
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Feb 28, 2005
Hi, I have just made my maiden voyage on the good ship "Security Wizard" and the water has been a little rough but as yet I still have my sea-legs intact!
Slight problem though... I want users to be able to add data to a table but not to be able to view the whole table if they try and open it in the database window. Now I know reasonable measures would just hide the DB window but I have the threat of Data Protection Auditors looming over me becuase management "forgot" to tell me security was required and it has already been breached before I used the wizard.
Anyway, I did some research on here and I found a method whereby I can set the table so only I have permission to view/add data, then I can get users to add data via a query with permissions set to Owners.
I'm really hoping that someone will come to my rescue and tell me that there's a much easier way than that...
Please....
Anyone....
Thanks, Tom.
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Jun 11, 2005
I need to execute this query from an ASP . Net page. I'm connected to an Access 2002 DB.
SELECT tblBudget.GroupCode, tblBudget.GCDescriptioon, tblBudget.Amount
FROM tblBudget
GROUP BY tblBudget.GroupCode, tblBudget.GCDescription, tblBudget.Amount
ORDER BY tblBudget.GroupCode;
If I delete tblBudget.GCDescription and tblBudget.Amount from the "GROUP BY" instruction it does not work.
What I want to do is that in case tblBudget.GroupCode is repeated (e.g. several records with the same group code) I want to display only one line summarizing all info for the given group code.
Thank you
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Jul 3, 2005
http://www.warwickwebvisions.co.uk/MA/query.gif
The image above shows results from a query I've created. However, I need to group the results by Product Id and display a sum of the individual Product Id's. So I should have something like:
Commercial Loan Mr Steve F Cobblestone LNCLCLRE £299,491.33
Demand Deposit Mr Steve F Cobblestone DD033 £7,402.81
Demand Deposit Mr Steve F Cobblestone DD043 £3,929.78
Time Deposit Mr Steve F Cobblestone TD013 £12,195.60
Time Deposit Mr Steve F Cobblestone TD018 £961,924.12
Time Deposit Mr Steve F Cobblestone TD025 £113,483.58
Any ideas how I construct a query to display the results as per above??
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Jul 25, 2005
i have a table of time and dates and a value after it inn which i want to do a query which groups these values by every 3 hours e.g
my table
12/02/2001 00:00 6
12/02/2001 01:00 4
12/02/2001 02:00 8
12/02/2001 03:00 12
12/02/2001 04:00 7
12/02/2001 05:00 6
i want the query to do this
12/02/2001 02:00 18
12/02/2001 05:00 25
i cant find anything anywahere and its use ids for a chart in which the chart wizard allows grouping by 1 hour and not by more than 1 hour any help will be much obliged
cheers
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Dec 4, 2005
Hi,
I've got a database containing three tables:
=====================
tblEvent:
---------------------------
Id (PK) | Event_Title | Event_Price
=====================
=====================
tblDelegate:
---------------------------
Id (PK) | Delegate_Name
=====================
=====================
tblBookings:
---------------------------
Id (PK) | Event_Id (FK) | Delegate_Id (FK)
=====================
I need to output an HTML table with the following headings:
==============================================
Event Title | Event Price | No. Delegates Booked | Total Price
==============================================
How do I group(/join?) the tables to show this data? I'm confident with doing the recordset stuff, it's just that I have no idea how to build a SELECT string, with data grouped into events where the total number of delegates who've booked on that event will be added together.
Does this make sense?
Any help would be much appreciated, thanks!
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Mar 26, 2006
Hello,
I am using Access 97 and I am getting very stuck when I am making a group by query.
Basically I have a table which has for engineering jobs (and a few other collums):
[id], [Site Code], [Ref Number], [Job Size], [Date Origionated] and [Date Completed]
I then have made a query (called [MG - CWD SLA]) which works out for all jobs between 2 dates, how long they have been running for and if they have met the Service Level Agreeement:
SELECT Sheet1.[SITE CODE], Sheet1.[Ref Number], Sheet1.[Job Size], Sheet1.[DATE ORIGINATED], Sheet1.[JOB COMPLETE], (CalcWorkdays([DATE ORIGINATED],[JOB COMPLETE])) AS Expr1, IIf(IsNull(Sheet1.[JOB COMPLETE]),"Not finished",IIf([Job Size] Like "M*",IIf(Expr1<=10,"Y","N"),IIf([Job Size] Like "S*",IIf(Expr1<=5,"Y","N"),iif([Ref Number] LIKE "ID*",iif(Expr1 <= 1,"Y","N"),"N/A")))) AS Expr2
FROM Sheet1
WHERE (((Sheet1.[Help Desk Type])="CWD") AND ((Sheet1.[DATE ORIGINATED]) Between [Type the beginning date:] And [Type the ending date:]))
ORDER BY [DATE ORIGINATED];
I then have made a summary query based on the above query which gives me for every site, between 2 dates; the number of jobs who have met the SLA or not as the case may be.
SELECT [MG - CWD SLA].[SITE CODE], [MG - CWD SLA].Expr2, count(*)
FROM [MG - CWD SLA]
GROUP BY [MG - CWD SLA].[SITE CODE], [MG - CWD SLA].Expr2;
What I would like to do is for every like outputted by this query, give the number of jobs for this site between those 2 dates, so then for every line of the query give the percent of jobs which met the sla/not met the sla or not finished.
I have been messing around with distinct and I cannot get this to work! Also been trying to do a join or a subquery, but not sure how to integrate this with working with a query based on a query.
Any help would be great!
Thanks,
Steve
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Mar 29, 2006
Hi there I have the following predicament,
I want to run a crosstab query on a table that looks like the below:
ID STORE RECEIVED ITEM RESPONSE
1, 123, 2006-03-30, Name, Tony
1, 123, 2006-03-30, Position, Baron
1, 123, 2006-03-30, Name, Simon
1, 123, 2006-03-30, Position, Mgr
1, 321, 2006-03-30, Name, Sarah
1, 321, 2006-03-30, Position, Analyst
The crosstab query as it stands only pulls back the first and last records as it wont allow grouping on the value field, which in this case is the response field. All other fields are row headings.
The report looks like this:
1, 123, 2006-03-30, Tony, Baron
1, 321, 2006-03-30, Sarah, Analyst
Any ideas on how I can bring back both reccords, eg Group on the all fields? It should look like this:
1, 123, 2006-03-30, Tony, Baron
1, 123, 2006-03-30, Simon, Baron
1, 321, 2006-03-30, Sarah, Analyst
Thanks for your time!
Cheers
Tony
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Jun 2, 2006
i have to list BookID numbers borrowed by patrons where fine are greater than a set amount
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Feb 8, 2007
Hi everyone. I'm having some issues creating a query i need for work. I'm able to do this on the report level with a group and footer to get this total. however due to further complexity and Queries that will call upon this one, it needs to be in the first level query i create.
What i have is a database. There are Employees, Dates Paid, timesheet dates, Pay TYPE and hours. here is an Example of a few lines of data. this is how the database is created. it creates a new record for every different pay type paid that week.
EMP#------TRXDATE------TS-DATE----TYPE-----HRS
1----------01/28/07-------01/28/07----100------44.00
1----------01/28/07-------01/21/07----100------44.00
1----------01/28/07-------01/28/07----300-------7.00
3----------01/28/07-------01/28/07----100-------1.00
what i need the query to show for this data would be
EMP#-----TRX DATE----TS-DATE-----REG(100)-OT(300)--TOTAL
1---------1/28/07------1/28/07------44--------7---------51.00
1---------1/28/07------1/21/07------44--------0---------44.00
3---------1/28/07------1/28/07-------1--------0----------1.00
what it basically is would be merging everything so that each TS-DATE would get it's own line in the Query,
any and all ideas and recommendations would be more than greatly appreciated!
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Mar 3, 2007
I am using an access database and have range of years for customers
and want to group them together. for example:
1990
1991
1992
1993
1994
1998
and what to display them as 1990-1994, 1998.
How do I do this??? Please note that I am an Access newbie....
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Mar 14, 2007
Hello
I have a problem with a SQL query I build. I have a complaints database and for a listbox I need the 5 costumers with the most complaints in the database and the total amount of complaints so far. To do so I tried the following SQL query:
SELECT TOP 5 [Costumername],Count(*) AS [Count] FROM [Complaints] WHERE [Costumername]Is Not Null GROUP BY [Count];
But I get the following error message if I try to run this query: “You tried to execute a query that does not include the specified expression ‘costumername’ as part of an aggregate function.”
I noticed that a pie chart uses almost the same query (only sorted by name, and not the count) and this works, until I try to change that query to the one above. I hope someone can help me with this. Thanks!
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Jul 12, 2007
Hi,
I was wondering if there a method in Access to allow me to count the number of items by group?
For example, I have a set of data in a table like so:
SA
SA
SA
SP
SP
BM
I can choose Group By and the data will group them like SA, SP, BM; and I can choose Count to count the total number of records, but I would like for instance to be able to retrieve the following data:
SA: 3
SP: 2
BM: 1
Currently I'm exporting the list to Excel, and then using Subtotals. It does exactly what I want, but I'm pretty new to Access and wondered if there's a different way! :)
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Aug 13, 2007
Hi all I have this SQL SELECT [TripDate]+[NDays]-1 AS [DutyPayment], Count(tblTrip.NDays) AS ConteggioDiNDays, Sum(tblTrip.FlyingTime) AS SommaDiFlyingTime, Sum(tblTrip.TAFB) AS SommaDiTAFB, tblTrip.DutyPayRate, Sum([TAFB]*[DutyPayRate]) AS [Duty Pay]
FROM tblTrip
GROUP BY [TripDate]+[NDays]-1, tblTrip.DutyPayRate;I need now to group the information by total x month of "DutyPayment" with the following format "yyyy mm"
Example 2007 05, 2007 06, 2007 07
Thanks
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Sep 17, 2007
Folks,
I need your help on GROUP BY clause. I have been struggling to get his report in a way I wanted for some time now. Here's what I like to do:
I am writing some project related data into a temp table (tblAppendForRskTblReport) by clicking a command button on a form. The data in tblAppendForRskTblReport looks as shown in the excel file tblFile1.xls (attached).
I wanted to make a report in Access 2003 which looks like another excel file rptFile2.xls(attached). As noticed, I wanted group the records into two main groups based on column "fCurrentlyOffered". Then for one group which reads "Yes" (column "fCurrentlyOffered") divided into several sub-groups based on column "chrCategoryID1" like Category A, category B, ....
I tried to use the following query:
SELECT A.chrProjectName, A.chrAqcsPropNum, A.memGuranItem, A.memFuel, A.memOpertgCondn, A.memPred, A.memGuar, A.memMargin, A.memCustReqst, A.memPermitValues, A.memRiskLevel, A.memLDs, A.memBasis, A.memCorrectAction, A.memComments, A.intCategoryRowID, A.chrCategoryID2, A.fCurrentlyOffered, Count(*) AS RecordCount
FROM tblAppendForRskTblReport AS A
GROUP BY A.chrCategoryID1, A.fCurrentlyOffered;
I could get a report based on column "chrCategoryID1" only (see attached sample excel file rptFile3.xls), but don’t know how to separate the rows (as new group called ‘Not Offered’) which reads 'No' under the column "fCurrentlyOffered".
Any attempt I make by modifying the above SQL leads to an error msg as follows:
"You tried to execute a query that does not include the specified expression 'chrProjectName' as part of an aggregate funtion."
I have Count(*) as an aggregate funtion in my SQL but I don't know why it's still complaining?
My question is: can I get the report as I mentioned above (as shown on rptFile2.exls) using SQL or do I need to handle this via VBA?
Can someone help me on this or offer any tips/idea?
PS: Some of the column data may looks like redundant info (normalization), but they are purposely replaced with 'deleted' or 'N/A' words for privacy.
Thanks/Shan.
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Jan 3, 2008
I would like to select data from a database using 'Select * " based on a value in a row (same column)being unique.
By that I mean that that data must not repeat again. Idealy I would like to set the number my self so rather then unique I could say
select the rows from the database only if the uniquevalue does not repeat more then x number of times.
eg
Value A
Value B
Value C
Value B
Value B
Value C
So if I wanted to set the uniquness to 1 then only row with Value A would be collected.
If I set the uniquenss to =<2 then I would get data from rows with value A and C so
3 rows returned.
I have this so far
SELECT *
FROM SingleS.mdb
GROUP BY Uniquevalue
HAVING count(*) = 1
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Jan 29, 2008
I have a file with hundreds of home builders. It has three fields for this problem.
Table = Permit
field = Per_date (Date Field) Date BLD record appears in table.
field = BLD (Char) Builder number or Name
field = SQFTArea (N) Size of home.
1. I need to be able to get the average for (SQFTArea) for all records greater than 950 (SQFTArea).
2. For year 2007.
3. Grouped by Builder (BLD).
Example: Per_date - BLD - SQFTArea
Record: 2006 - 012 - 0500 Not becouse of 2006 and 0500
Record: 2007 - 012 - 2500
Record: 2007 - 012 - 3500
Record: 2007 - 058 - 2000 Not becose of BLD=058
Answer is for 2007 BLD 012 has an average of 3000
BLD 058 would be figured with it's self at average=2000 if the only record with this number or used with any other records that are BLD 058.
I have asked for help in the past but must likely my examples not that great. Here’s hopping. Hopping?? I hope I got that right being as I'm not a rabbit. Spell checker no help on this one.
Bob
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Feb 4, 2008
Hi!
I would like to know how GroupBy works. I have a 1-many relationship (invoice-products)
I have this query:
[OPERATION_ID], DESCRIPTION: [PRODUCT NAME] & [PRODUCT TYPE], [QUANTITY]
What I would like is to have a group by DESCRIPTION since some products may be repeated in a same OPERATION cuz they are from dif origin but in the invoice they gotta be merged.
So if I have:
1 | GARLIC WHITE | 20
1 | GARLIC WHITE | 20
1 | ONION RED | 20
2 | GARLIC WHITE | 20
2 | POTATOE RED | 20
The query should return
1 | GARLIC WHITE | 40
1 | ONION RED | 20
2 | GARLIC WHITE | 20
2 | POTATOE RED | 20
With this I mean: If DESCRIPTION (product and product type) are the same, group them Per OPERATION_ID and Sum QUANTITIES
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Feb 25, 2008
Perhaps this is not the right description but I needed a tittle.
I have a query that consists out of multiple table.
The query contains 3 fields:
1. Course_ID
2. Part_ID
3. Page
I grouped the first 2 but here is the thing:
I want the contents of the page field to be displayed next to each other like this.
Query without grouping:
Course_ID Part_ID Page
1 | 2 | A
1 | 2 | B
1 | 2 | C
2 | 4 | S
2 | 2 | V
And it should be this:
Course_ID Part_ID Page
1 | 2 | A, B, C
2 | 4 | S
2 | 2 | V
How can I achieve this?
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