Tables :: Check Box Field - Store Only Two Possible Data Choices
Oct 7, 2014Is it possible to create a field in a table that stores only two possible data choices: a check or null value ?
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Modules & VBA :: Store Entire Query (single Field) In Array And Check Its Values
Mar 12, 2014Basically, what's the best practice or how do we store a query's value into an array then checking what the max or min value is and how to check if let's say "4" is in the array?
View 1 Replies View RelatedSelect From List BOX Of List Of Choices And Store This Into A Table
Aug 21, 2013I created a form and created on it a list box which is a query that grabs certain number of fields from different tables. I would like the user to select from this list box of a choice and then store their selection into a table.This list box has three fields, but it needs to store the id rather than the item, the user would see the name of the item but the id of the item would be store into another table, called bid. It store all these three fields when a user selection one of the item from the list.
View 13 Replies View RelatedTables :: Most Efficient Way To Store Historical Data
Mar 11, 2013I'm thinking of 2 different ways, but not sure how Access will handle them.
1) A table that maintains the start and stop date of the relationship (i.e. employee has a job title from a start date to an end date).
This is the ideal, but I'm concerned about the number of records. The database will store 3,000 employees and I'd estimate around 2000 changes a month can occur to the employee data (transfers, hires, promotions, terminations and all cascading changes on dependent information).
2) A different database for each month/year. (i.e. Employees_March2013, Employees_April2013)
I don't have concerns about the number of records, but I'm not sure how the front-end will work with multiple back-end databases. Is there an easy way to setup a form to choose which "effective date" of employee information you'd like to choose and have it link to the correct back-end at that point before running a query/report?
How Can I Store 500KB Text Data Into A Memo Field?
Oct 15, 2006Hello,
The title says it. I want to store 500KB text data into a memo field. How can I do that?
Someone told me there is no limit on the size of a memo field, up to the maximum for a .mdb file of 2GB!!!
Your help would be greatly appeciated.
Query Selection - Multiple Choices, One Field
May 19, 2005I have a database which keeps track of a trucking business. Each truck has a trailer number. I have no problem having a query prompt the user to enter a single trailer number to query on. What can I do when the customer needs to select more than one trailer number to query on?
View 4 Replies View RelatedAuto Fill In And Check Data From Other Tables
Mar 15, 2007I am new to Access, and I need some help for this project I am working on. Please let me know if my question doesn't make sense.
I have created four tables: Clients, Tenants, Property, Contract
Clients
Client ID | Client Name |
Tenants
Tenants ID | Property ID | First Name | Last Name
Property
Property ID | Client Name | Contract ID
Contract
Contract ID | Clients ID | Client Name | Tenant ID | Tenant Name |Property ID |
Is there a way that when I enter Client Name in the Contract table, Client ID would automatically come up and check against other fields in the table if the information entered in Contract table is in sync and relevant against to data entered in Client, Tenants, and Property table?
Please let me know if this is not clear and I need explain more. Thank you.
Check Box Based On A Data Field
Jun 14, 2006When a part number is set up in our manufacturing software, the user clicks a check box to mark the part as purchased. I'm creating a similar form and want to have a check box display the same information. The manufacturing database stores the check box as Y when checked and N when not checked.
I tried 2 different ways to add code in the BeforeUpdate but neither is working.
First Example:
if Purchased = "Y" then check295 = True
else checkbox295 = False
Second Example
If Purchased = "Y" then check295 = -1
else checkbox295 = 0
What changes do I need to make to this code to get it to work? Thanks for your help,
Jeff
Check Box Is Checked Depending On A Data Field?
Nov 9, 2005I have a data field (status) that is either Graduated, Terminated, or Current. I also have a report that has a check box representing each (such as a check box for graduated and another for Terminated etc).
I am trying to get the report to read the status and check the appropriate box in the report.
I have tried this in the control source of the checkbox
=IIf([status]="terminated";True;False)
but this does not work
I have also tried this on the OnOpen
If [status] = "terminated" then
termcheck = true
else
termcheck = false
end if
end sub
But this does not work either - what am I doing wrong :confused:
Automatically Check Yes / No Box Depending On Data In Another Field?
Oct 9, 2012I have a form (Access 2010) that we use to keep track of client data. When I enter a number equal to 6 or above in one field (Client Rating and this field is actually formatted as text because it could be 6 or 6a, b, c or 7 or 7a, b, c, etc), I want anything =>6 to automatically check a box in another field which is the Watch Indicator box (a yes/no box), how would I do this?
I tried to create an expression like the below on the Watch Indicator check box and it does not work - not sure why - it did not say it was incorrect, I think I may have it in the wrong place?
I used "After Update" on the Yes/No Box
=IIf([R Rating]<=6,Yes,No)
Modules & VBA :: Check If A Field With Number Data Type Is Blank
Feb 26, 2015The DolphinBatchNo has number data type but the following sql statement doesn't capture the ight records. it doesn't check id dolphinBatchNo is blank.
Code:
strsql="select * from `MasterTBL` where PolicyNumber>=" & TxtFPolNo & " and PolicyNumber<=" & TxtLPolNo & " and PolicyStatus='Live' and DolphinBatchNo is null order by PolicyNumber"
Tables :: How To Store Records
Mar 20, 2013I have a table with with records that need to be captured for current and historical reporting. This is my table:
[Incident] [planned_end_date] [Report_Date}
1234 3/8/13 2/28/13
1234 3/8/13 3/1/13
1234 3/10/13 3/2/13
Then, on the next report dated 3/3/13 the incident may not be on the report because it is closed.
I need to be able to report on a count of incidents that meet different criteria at any point in time. I first made [Incident] and [planned_end_date] the PK but then when the [planned_end_date] changed it wouldn't be imported. If I have no PK all records will be imported and I would have the data I need but I think the table will grow too quickly (40 new records per day).
Get Value From Unbound Text Field From FORM And Store Value In Bound Field
Nov 5, 2012I've created a data entry form w/ 7 fields.... [f1], [f2], [f3], [f4], [f5], [f6] are bound to a table. While [f7] is unbound and has Nz function.
Now, the value of [f7] is the summation of [f1] to [f5], i want that what ever value is generated by [f7] will be stored on [f6] in both forms and table...
Tables :: Calculate And Store Time From Dates?
Nov 11, 2012We are collecting data from client files that have multiple dates (start_date, event1_date, event2_date, end_date.) For client protection purposes, we are absolutely not allowed to leave the facility with the actual dates. However, we want to know how many days have passed between each event. I thought about having the data collectors enter each date, have a calculated field store the time between dates, and then have the actual dates cleared when the record is saved or when the person moves to the next record.
View 14 Replies View RelatedBest Ways To Store Data
Apr 12, 2006Hi
I am creating a contact management database.
I have set it up and now need to create an invoice section. An invoice needs to be issued every month and is worked out on a percentage of works complete. For example in one job there may be 10 items of work and for 8 of these iems 25% of the work is complete and the other 2 no work has started.
Therefore my invoice needs to be able to calculate 25% of the value of the 8 items and work out a total price to be invoiced. Each time an invoice is created I need to be able to store the invoice value and the percent value of each item complete.
Does any one have any ideas as to a good way of doing this. That is if you can undersatnd what I am asking for. Thanks for any help.
Where To Store Misc. Data?
Jun 30, 2005I have a handful of misc. data that is unique an really doesn't fit anywhere... I need it to be easily updateable, as it will and needs to change from time to time, What should I do with it?
Some of the data is a "Common Footer" that prints on ALL reports and DOES change periodically. I decided to create a common footer table with a single value and can access it from all of my reports... it works great!
However, I now have a bunch of other misc. data that I need to store, like the "Working Year" (I am going to use the field to dictate which year of info to pull the data from) "Common Header", etc. Additionally, I am considering storing formatting data such as font size (still considering this).
So with all this explained, to sum it all up, what is the best method for handling all of this misc. data? I didn't think creating a separate table for each piece was the best idea.
Thanks for your suggestions!
Default Data Store
Dec 8, 2006I created a report database that rely's on both default data and user entered data. Unfortunately the default data is going to be different for each office and needs to be easily updated as needed. So I created a "default data table" and named it DefaultData_tbl; and has these field names in it:
Office
Phone
Address
Fax
The personnel Main form is run from the Main_tbl with the exception of the items above (which reside on the DefaultData_tbl). This default data then needs to be automatically applied into the Main_tbl, via the Main form, which has Main_tbl as it's data source. Then the user does not have to keep filling in these textboxes for each personnel entry (unless it is different for a particular reason; which they should be able to change as needed and then automatically revert back to the DefaultData_tbl for any future personnel inputs). A personnel report (to file in their personnel records) is printed and will also need to pull from this table the items listed above (unless it is changed by the user for that one person they were entering in). The report name is NIPRNet_rpt.
For instance:
Say the Office is "Marketing"...
Everywhere on the reports, tables and forms that asks for the office should automatically put "Marketing" in the spot.
Now, if I get someone who is working in Recieving today, I should be able to update those office boxes with "Receiving" (just this one time) which will also have to be updated on the Main_tbl and NIPRNet_rpt (but should NOT update the DefaultData_tbl).
Then it should automatically revert back to "Marketing" when I pull up a new user
Putting this information in the default data under properties works fine, but I am sending this out to all the offices and want them to be able to easily enter in their particular default data. I don't want to have to create 30 databases all with default data set in them already. Plus, if something changes, like their phone number, I want them to be able to update this in their default data form and it be updated for future use.
I tried putting this in the Office textbox on the Entry Form:
=[Tables]![DefaultData_tbl]![Office]
All I get in the textbox is "Name?"
I would make it a Label instead of a Textbox to associate it, but the user has to have the ability to easily change this default data inside the form as they are filling it out. This updated data is also needed to update the Main_tbl and the NIPRNet_rpt.
I am racking my brain trying to figure out what I am missing here. The DefaultData_tbl will not have more than one record in it; as all it is doing is storing the "initial setup" default data to be used in reports and forms. Anybody know what else I can try to get this to work?
Tables :: Keep Primary Key Consistent As Data Saved In Other Tables Will Use Field
May 1, 2014i have 4 supplier tables with identical field names but different databases in sql.I want to have them all in one table and only want the information for reference i do not want to edit any of the data.I need to create a new primary key number for the complete table. The data will need to be refreshed as the data comes from MMS Sage looking at company PLsuppliers.
I have tried a linked SQL union view- but this has no primary key.I need to keep the Primary key consistent as the data saved in other tables will use this field.The overall goal is creating a Purchase order system and this list will be my complete supplier list.
Tables :: Linking Field Data Between Tables And Within Tables
Sep 26, 2012Currently trying to build a database for customer management and order placement/tracking. Want to set a couple of rules so that if I for instance click yes of billing and shipping address the same that the database will automatically fill the shipping address with the data I inputted for the billing address in the same table.
The other issue I can see I'll run into is, I want to be able to select one of the company ID's (made up of a three letter abbreviation of the full company name) in the product ordering table and it will automatically fill in the rest of the customer data (phone, email, address etc) data into that form.
Store Data From Query In Memory
Mar 11, 2006Sorry if this is an elementary question, but here goes.
What I want to do is have Access run a query based on the user name "taken from a login screen". That query will return some values such as what team the Supervisor is responsible for, what days off his team has etc...
This information will be used to display all other queries that particular sup runs. When another sup signs in obviously the results will be different
And onto the problem
I have the query running and displaying the result in a datasheet view. I created this to see if the queries work. Now what I would like is to do away with this query (it pops up at startup) and have access save the user name in memory instead of running this query. I also need to figure out how to reference this "user name" piece of data, that will be in memory on the queries.
would appreciate any help you can give on this topic. I have been trying to solve this issue for a loooooong time.
thanks again,
Ricky
Checkbox- Store Data In One Of 2 Fields
Jul 28, 2005I would like to know if I can control what field the check box enters the -1 value in my record depending on a value from another field in that record.
In my table called workbook I have fields called, phone type which is a text field, wall and wm entry which are both yes/no fields. I want to put one check box on my form to check when a wall mount is needed for the device. The thing is there are two different wall mount sizes. So I need to check the phone type field on my form, if the value is ENTRY then I need to have it enter -1 in the WM Entry field. If the field anything other than ENTRY then the -1 value should go in the WALL field.
Can this be doen and how do I code it?
Thanks in advance
Modules & VBA :: Use Default Value To Store Data
Apr 23, 2014I'm trying to use a form to store some usefull data on my database.
I'm using the DefaultValue property of the TextBoxes in this code:
Code:
Sub Comando17_Click()
Testo4.DefaultValue = """sasso"""
Testo6.DefaultValue = """sdr"""
Testo0.DefaultValue = Testo0.Value
DoCmd.Save
End Sub
Comando17 is the name of the button to run the macro
Testo4, Testo6 and Testo0 are the names of my TextBoxes
sasso and sdr are the values I want to set as Default
When I run this macro it changes the DefaultValue property on VBA local variables and the Value property, but the DefaultValue on the form structure remains unchanged.
Tables :: How To Get Information Inputted On Form To Store In Correct Table
Mar 4, 2014I'm having some trouble getting my information that I input on my form to store in my correct table. I will attach my DB so you can take a look at what I have thus far.
Here is what I am wanting to do:
I have TblEmployee, TblEquipment and TblJunction and FrmTracking and FrmUpdate
I input the bulk of my information thru FrmTracking, my trouble is I can not seem to get the information that I input in my FrmTracking to store in the correct table. I can get the information to store in TblEmployee, however the information that I want to be stored in TblEquipment will not store in there.
General :: How To Pull Data From One Table And Store It In Another
Nov 10, 2013I am trying to add an attendance records to my database but cannot figure out how best to do it..I already have a 'children' table were all the kids info is stored and have created a 'roll' table.
i want to be able to open a form and search first and/or last name from the 'Children' table, then be able to save both first and last names and the date into the 'Roll' table. (then open reports etc later based on dates)how to pull data from one table and store it in another.
How To Store ID On List Box But Show Related Data
Oct 10, 2012I have 2 tables one, Contacts, primary key ContactID this table contains names, addresses etc and one group called Form primary key Form ID, foreign Key Contact ID. I want to store the related contact ID in my form but display firstname ad surname from Contaacts list. This works fine when I am selecting name. List box shows 2 columns with correct data but when I recall the form after making other entries it only displays the firstname. The correct ContactID is stored. Why does this happen.
If I can get this working I would like to concatenate the Firstname and surname to make it more readable but don't know where to begin.
Tables :: Changing Field Data Type But Keeping Data
Oct 23, 2013I have a field in a table that is comprised of mostly numerical data but some records are text.
I want to convert this field to numerical only and make a new field to put the textual data in.
However converting the field will delete the textual data. What is the easiest way to convert the field but save the textual data AND append the textual data to the SAME record that they were in originally in the new field?