Creating Database - Very Confused

May 3, 2007

I am creating a very simple database,

It has 3 tables
People
Employment
Organisation

The people table contains:
surname
given name
email - primary key
phone number
course end year

Employment is the linking table it contains:
Role
start year
end year
employer email - foreign key same as email(above)
org_url - foreign key same as url (below

Organisation

orgname
add1
add2
add3
url - primary key

All I want to do is have three tables - enter a persons details in one form

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:confused: Defining Tables :confused:

Oct 31, 2006

Hey guys i would really appricate some help

I have made severa databses before but im trying to make this one perfect and im curious, when defining tables should you include atributes about an entity that are static?

Its kind of hard to explain what i mean but for example in a shoe shop a staff member gets commision on what they sell (ie 5%) so when producing the table should a coloum be reserved for commision or should this be left out as it will be calculated later on in a querie and if so should i state this in the design section of my database?

any opinions would be greatly received as i have been reading books on sql and ERD's for days and havent been able to obtain any answers

cheers guys

mike

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I am creating a database for creating quotations. The quotation number is generated using the date, for example the first quote today would be quote number "05202015-1" because it is the first one today. The next quote today would be quote number "05202015-2" and so on. Is there a way to make access automatically generate these quote numbers based on the date?

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Apr 25, 2006

Hello everyone!

I heard from a number of people that this is the place to come for Microsoft Access related help.

So here is my question and I hope someone can help me understand access a little bit better.

I am trying to create a database for a job I am doing. THere are 700+ convenience stores that we (4 inspectors) inspect every three months.

We have been told to do an ADA compliance survey when we visit these stores.

The ADA checklist that we have is about 78 questions and my manager wants me to create an ADA database for this information.

So I am in need of help on how to create a database that allows me to input the answers of this ADA checklist for each store inspected.

I then would like to be able to pull all that information into a report that I could say of the 700+ stores, 50% passed all questions, 25% passed only questions 1-??, etc. etc.

I can upload the two files: The ADA checklist and our Store list if anyone would like to help me out!

Thanks Much!

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Hi I need to create a documentation - help system in my Access database. Can you give some guide lines and tips? General of course... like how to link a help file or something like that...
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Oct 23, 2012

So my current employer has tasked me with creating a new database that we can use to process all of our orders.

Simple things first:

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- One table for "Type 1 Turkeys"
- One table for "Type 2 Turkeys"
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We need a single form that can be used to see all of the customer information, as well as create an order for either/both type(s) of turkey. My problem is this; I can create a relationship between "customers" and "type 1" and have a form showing all of the customer information and a table allowing for the creation of "type 1" orders, but cannot find a way to have a second table allowing for the creation of "type 2" orders. If I create a second relationship between Customers and Type 2 I am forced to choose which I want to be displayed.

A screen shot of the current database. The current relationships just allow for a drop down selection under each orders table for selecting products:

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the obvious setbacks to this is that the data is not live and some of the changes might be missed etc.

i would like to move this and house the tables on my company's intranet

what would i need to do to accomplish this?

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Sep 1, 2005

Hi guys, i need help with a sample database, and wondered if anyone could tell me the entities and how to calculate the prices etc. If anyone could attempt starting the database off for me it would be appreciated too!!

Here is the spec!!!

You are required to produce and document a design that meets the requirements of the McDuffs Burgers scenario:

The corporate office of McDuffs Burgers has asked you to design a database to help track its restaurants and managers. The database is to help the management show the total annual sales of each restaurant and the performance of each manager, as measured by the totals annual sales of all restaurants for that particular manager. Each restaurant is supervised by a single manager, but a manager is also responsible for several restaurants. The company stores typical personnel data (name, salary, and so on.) for each manager as well as basic data for each restaurant such as the telephone and address of each restaurant, its size in square metres, and total annual sales for the last fiscal year. The company would also like objective ways to measure the performance of a manager such as the total revenue for which they are responsible, the average annual revenue per restaurant, the average annual revenue per square foot, etc.

The database should also track the orders that are placed by individual restaurants to the corporate office for various food supplies. Each order is associated with a specific restaurant, and of course, a single restaurant will place multiple orders during the course of a year. The company uses a standard set of product numbers, product descriptions, and associated prices that applies to all restaurants. Each order can specify several products, and a single product may appear in several orders. The database should be capable of computing the total cost for each order.

Deliverables
1. Entity definition for each entity.
2. Entity Relationship Diagram, which must show entities, relationships and membership.
3. Relationship definition for each relationship.
4. Relations (This must include for each relation the primary and foreign keys).
5. Data Dictionary.



Furthermore:

You are required to implement the design (produced in the first part of the assessment - McDuffs Burgers - Database Design), by designing and creating queries, forms, reports and any supporting code. Revisions may be made to the design in the implementation process.

You should note the management of McDuffs Burgers has little experience of database systems and wish to be advised on the information the system can produce.

They require example reports demonstrating the capabilities of the system to:
- Aid the day to day operation of the business.
- Provide appropriate management information.

You must also implement an appropriate user interface to the database easy to use.

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Hi everyone, I am hoping someone will be able to help me with a problem I have. I am undertaking a social network analysis and in order to do this I need to be able to create a matrix with the following format:

Group Person
J Smith G Fowles M Jones
X 1 0 1
Y 0 1 0
Z 1 1 0

I also need to be able to store and retrieve personal and group level details. Note that people can be in more than one group and groups can have more than one person. My problem is that the data has been gathered by another institution and is only available in the following (Excel) format.

Group Person Role Group Characteristic .....
X J Smith Strategist Level One
X M Jones Supporter Level One
Y G Fowles Financer Level Three
Z J Smith Strategist Level Ten
Z G Fowles .... Level Ten

Any idea how I can go about doing this? I know how I could do it if I manually entered the data, but because there are literally thousands of individuals (and a whole heap of groups too) I am hoping hoping hoping that I can do it using Excel and Access. Any advice would be incredibly appreciated.

Thanks everyone!

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Thanks
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I have created two tables one with the client's ID, name and starting date.
The second with the groups offered, the instructors and days and times of the groups.
The third I believe should be a dated table that would have groups and all the people who attended that day. This is where I am getting confused. I am not sure how to proceed.
Any ideas or suggestions would be welcomed.

Thanks in advance.

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May 17, 2005

I'm not too hot at creating a database in Access, so I was wondering if there was anyone out their prepared to help me construct one.

This database is designed to search for property from various locations and from various price ranges, you can also pick the type of property, the amount of bedrooms and have the result in descending or ascending order.

For location just use: Location 1, Location 2, Location 3, and Any
Price Ranges use: 30,000, 50,000, 70,000, 90,000, and 110,000
Type of property please use: houses, flats, and bungalows
Bedrooms use: 1, 2, 3, 4 or 5+

Fill in any data you wish, I think this needs to have a query setup?

Thanks for your help
Chris Green

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Jun 28, 2007

HI all.....

I am in need of some serious help and fast!

I'm using Access 2003:
what I need to do is to be able to use a form, which I created already with a sample, 6 fields, table and let the user input the data in the form fields but each time that the user has finished inputting the data, creating a new table with a different name, specified by the user, with the same fields used in the original one!

In more clear terms: replicate the original table every time the user has finished inputting the data, but use a different name that he will choose.

Thank you!!

PS: Be warned that unfortunately it is my first time using access for something so complex (for me).

E.

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Aug 30, 2015

I am new to Access and somewhat OK with Excel.I am working at a government institution, agriculture sector. We have field staff of ~150 doing different field ranges ~350. Some officers are assign to more than one field BUT no field is assign to more than one officer. (these fields belongs to different Districts, number of fields in each district is not the same)

we have four different programs namely new cultivation program (NPP), productivity improvement of existing lands (PIP), farmer capacity building (HRM) and post harvest handling (PHP). Each program has its activities lets say NPP1, NPP2, PIP1, PIP2,PIP3 etc. for an example NPP1 is land inspection, NPP2 is donating planting materials. these activities are predefined and sequential. (planting materials can not be donate without land inspection)

Officers send their progress to progress monitoring unit monthly which includes progress of each program and each activity progress for that month. My objective is to track, analyse, visualize officers progress.

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Jun 16, 2015

I am looking to create a database that collects data from past tests, predict probable future score, and compare to goal score. Currently I am studying for the Bar Exam and want to track (in all 7 subjects):

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Below is an example of the type of data :

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Civil Procedure --06/15/15--past MBE questions->7/10 (70% practice score)->(predict gain 1 point 80%)-> (actual exam goal 20/28=71%)

Also from this data I want to generate graphs

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Aug 2, 2006

I have written the following query for use with my Automatic Weather Station

10 Min Wind Direction: Val(IIf((([Date]="11/07/2006") And ([Time text]>=1600) Or ([Date]>"11/07/2006")),[CR10X AWS]![Field6],""))

Basically I had some data from 1300hrs on 7th July until 1600hrs 11 July that was wrong and I needed to 'null' the data reading - the above works fine showing a value of '0' for the incorrect data between these times / dates and all the correct values are displayed since then however, since 01 August the field nows shows 0 again - any ideas why ?

Regards

Richard

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Jun 12, 2007

I have several queries in access that are linked to excel and when i update the excel worksheet the query information appears in a tabular format, which is fine.
I also ahve a master table in excel which is supposed to update using the info imported from access. This table is based on fixed cell refernces but whenever i update excel with the access info, the majority of the excel fixed cell refernces change to random numbers?
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Jul 5, 2005

My question is essentially about the saving of information into the underlying database. I have been searching the forums and havent had any luck in finding what I wanted. There were a number of similar threads but I couldnt find any replies which could really point me in the right direction.

1. I am trying to prevent the underlying data from being changed until I click the save command button. It cant seem to work since even before I click the save button, the record is already written.

I tried using Before update cancel = true but that prevents me from moving away from the control. Also, I tried using edit locked but that still records the changes once i made it on the form.

What is the most common way of people saving records upon confirmation? And how do you prevent automatic recording? Any advice would be very much apperciated.

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Sep 13, 2005

Greetings all,

I have done a bit of reading and research on the 'tag' property in forms and tried to set some code. Now I am all muddled as to how to do it and what comes first?

What I am trying to do is if the condition in one field 'time required' is yes then I would like a whole lot of bound controls (fields) not to appear so that the user cannot enter any information by mistake.

The code is below;

Dim ctl As Control

For Each ctl In Me.Controls

If Me.TimeRequired.Value = "-1" Then
If Me.Tag = "Fermyesno" Then

ctl.Visible = False
End If
End If


Set ctl = Nothing

Can someone set me straight.

rbinder

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Confused!!

Sep 16, 2004

I am trying to populate a record in a table "M_Paint" using an unbound form. I cannot get it to work. I am posting the code below for reference. I can post the database if any one will like to see.
The complicated part is that I am trying to generate a text value for one of the fields in the same record based on some of the selections made in combo boxes in the same form...
(it does sound complicated, doesnt it!)
Please feel free to ask questions; Thanks a ton!
Quote:
Private Sub cmd_ip_catcode_Click()

'Error Handling
On Error GoTo cmd_ip_catcode_Click_Err

'Declare Variables
Dim db As DAO.database
Dim qdf As DAO.QueryDef
Dim DAOrs As DAO.Recordset
'Variable to collect selections from list boxes
Dim strcataloguecode As String
Dim strnumber As String
Dim srtcolor As String
Dim strbasemetal As String
Dim sSQL As String

' Identify the database and assign it to the variable
Set db = CurrentDb
t = "M_Paint"
Set DAOrs = db.OpenRecordset(t)
With DAOrs
.AddNew
.Fields("Catalogue_Code") = strcataloguecode
.Fields("Base_Metal") = Me.cmb_ip_basemetal
.Fields("Paint_Type") = Me.cmb_ip_painttype
.Fields("Color_Family") = Me.cmb_ip_colorfamily
.Fields("Metallic") = Me.cbx_ip_metallic
.Fields("Surface_Quality") = Me.cmb_ip_surfacequality
.Fields("Number_of_Coats") = Me.txb_ip_numberofcoats
.Fields("Supplier") = Me.txb_ip_supplier
.Fields("Product_Name") = Me.txb_ip_productname
.Fields("Color_Name") = Me.txb_ip_colorname
.Fields("Color_Number") = Me.txb_ip_colornumber
.Fields("Top_Coat") = Me.txb_ip_topcoat
.Fields("Pre_Finish_I") = Me.txb_ip_prefinish1
.Fields("Pre_Finish_II") = Me.txb_ip_prefinish2
.Fields("Finish_Comments") = Me.txb_ip_finishcomments
.Fields("Size") = Me.txb_ip_size
.Fields("Number_of_Samples") = Me.txb_ip_numberofsamples
.Fields("Compilation") = Me.cbx_ip_compilation
.Fields("Location") = Me.txb_ip_location
.Fields("Date_Received") = Me.txb_ip_datereceived
.Update
End With

DAOrs.Close
DAOdb.Close

'Catalogue code message
DoCmd.OpenForm ("F_Input_Result")

' Getting the initials from base metal table
strbasemetal = "SELECT L_Base_Metal.Paint_Code FROM L_Base_Metal" & _
"WHERE (L_Base_Metal.Base_Metal) LIKE [Forms]![F_Input_Paint]![cmb_ip_basemetal];"
Debug.Print

' Getting the numbers from record Number
strnumber = DAOrs("Record_Number")

' Getting the color number
strcolor = "SELECT LP_Color_Family.Paint_Code From LP_Color_Family" & _
" Where (LP_Color_Family.Paint_Color) LIKE [Forms]![F_Input_Paint]![cmb_ip_colorfamily];"
Debug.Print

' Inserting the Catalogue Code into the table
strcataloguecode = " & strbaasemetal & '-' & strcolor & '-' & strnumber & "

' Exit
cmd_ip_catcode_Click_Exit:
Exit Sub

' Error notification cmd_ip_catcode_Click_Err:
MsgBox "An unexpected error hass occurred." _
& vbCrLf & "Procedure: cmd_ip_catcode_Click" _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description:" & Err.Description _
, vbCritical, "Error"
Resume cmd_ip_catcode_Click_Exit

End Sub

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