I have many reports that are structured differently, many are grouped by semester.
What I do now, is put a button on each grouping of the report I want to email from and use the current semester (Sem) which is also a query parameter to filter the report.
Here is my current code which works fine:
Sub EmailFromReport(rpt As Report, Optional Sem As Variant) Dim db As Database Dim qry As QueryDef Dim rs As Recordset Dim Bcc As String Dim Subject As String Set db = CurrentDb Set qry = CurrentDb.QueryDefs(rpt.RecordSource) 'set query parameters
[code]....
The problem is, I need to be able to filter these queries on other criteria besides the semester.
My first idea was to use if statements to skip the records I don't want. This is messy and the report structures are different so I run into issues when using optional parameters because not all the reports are structured the same.
The best solution I have come up with so far is using a wherefilter parameter, stripping the semi colon off the querydef sql and surrounding the sql with a qrydef.SQL = "SELECT Email1, Email2 FROM (" qrydef.SQL ") WHERE " & wherefilter.
The problem is this, changes the original query, and I can't figure out how to copy a query with db.CreateQueryDef If i do db.CreateQueryDef("tempqry",qrydefSQL), I lose the query parameters.
Is there a better way to do this? If this is the best way, how do you take an existing query and make a copy of it?
I need to create a report for each employee in my company of all compensation information. The report is going to need to have multiple detail sections on the report for example to list all benefits specific to the employee and all beneficiaries.
I tried using a subreport to produce those detail sections that I needed but once I placed this subreport inside a box on the main report each detail I created increased the size of the box. I also thought about making the detail section a list box and writing all of the information there. Would there be a better or easy way to accomplish this?
I am also thinking I am going to have to save all of this information in a table and based the report on that table?
I wonder if anyone can help on this, I have a database , primarily for my own use which I have put on a common drive as some else now needs to use it. From My PC I can access all of the data etc on this copied database, but on the other PC I can't get at the reports. They are showing as there but I cant even get them in design mode, let alone run them I can access all the data in tables , design and run the queries but the reports are a complete no go. Has anyone any ideas what is wrong because I am absolutely stumped.
Hi, I have a problem which should have a relatively simple solution, I just cannot find it.
Please accept my apologies if this is in the incorrect forum, I wasn't sure whether to place it in the 'Reports' forum but I figured that my question was to do with the results of a query so I put it in here.
I have a select query which gives me the following results:
Company_Name Staff_FirstName Staff_Surname Staff_DOB ABC Ltd Joanne Robinson 08/12/1950 DEF Ltd Kevin Smith 25/04/1963 ABC Ltd Paul Jones 08/06/1947 DEF Ltd Lisa White 12/09/1965 .... .... .... .... etc etc etc etc
Apologies for the layout of the above query, it doesn't look like this when I am editing my post :-)
The field 'Company_Name' comes from the table 'tblCompany' and the fields 'Staff_FirstName', Staff_Surname' and Staff_DOB' come from the table 'tblStaff'.
I want to get a report for each company showing the company name and then underneath the details for each staff member for that particular company.
In the report footer I want to show number of companies and number of staff members overall.
How am I able to do this? I am using the count function on the report to count staff numbers, but I cannot get it to count the unique company name because of the data redundancy. Please remember that the 'CompanyID' field is hidden on the query, but this has no bearing on the data duplication.
I have thought about creating a query based on the above query and just select the 'CompanyID' and 'Company_Name' fields and then use the SELECT DISTINCT function and use the 'Count' feature on my report. This, however, would involve me having to have multiple Record Sources for my main report. I have also thought about creating a subreport on my main report and putting the RecordSource for the subreport as the new query and then somehow linking the two reports.
Thanks for any help it is much appreciated. Gareth.
i have a production database application in which there are many sections. every section's product stock is generated by running a complex query.
now when i want to add the result from different sections into a one combined stock , i could not design the query as it become too large and on running it produces the error "cannot open anymore database".
i think reason might be too many queries executing at same time .
so do i need to create a table from the stock queries of each section? and then add the tables to generate the combined stock query ?
is there a way to have both Access 2010 and 2003 exist peacefully on the same desktop. My company uses Office 2010, but my department has an Access 2003 application. As a result, I have to have A2003 on my desktop and use it quite frequently for this one application.
I have some small databases that I really want to move onto A2010 so we can take advantage of SharePoint functions, etc. Is there anytning I can do to be sure that the .mdb and .mde open in A2003 and the new .accdb opens in A2010, without getting errors and the Windows installer going through the Office installation process for the respective version? I've gone to the file locations and set the "Open with" setting to the respective version.
I am aware that access 2007 has keyDown event for reports but access 2003 does not. My client's system is written in 2003 and he is not willing to invest in 2007.
Is there a way to have the report print by selecting F6 after the customer views the reports contents to see if they are correct.
I must use XP/Access 2003 to solve this problem for reasons I won't get into.
I have a report with a Group by on City.
The users need to be able to sort by Coordinator within that OR by Client Name based on a selection they make on the form that opens the report.
-- I have tried to set .OrderBy
-- I have tried to set .RecordSource to different queries with order by hardcoded in them (I only have 2 sort options fortunately)
Is there a way to dynamically change the "Sorting and Grouping" defined in the report? This seems to be the only sorting that the report is responding to.
My Access 2003 Database contains the following objects:
1. tblTrackerData - this contains over 1,000 student enrollment records. One of the fields "QualCourseName" (text) contains the name of the Training Course that the student has enrolled in.
2. qryCourseNamesGrouped is a query based upon the above table with one field only - QualCourseName. This includes the names of the training courses and has been grouped so that only 17 training courses appear, not over 1,000.
3. frmParameter is a form that includes a combo box cboFiltered based on the above query AND a command button CmdFiltered to open a report rptCourseNamesGrouped and filter the report based on the selection made from the combo box.
I have added the following code to the OnClick event attached to the cmd button" ================================================== ======
Private Sub cboFiltered_Click() On Error GoTo Err_cboFiltered_Click Dim stDocName As String
[Code].....
When I click on the cmd button, the entire report is opened, instead of the selection that I made in the dropdown list.
I've got a simple dataset that will ALWAYS have 4 rows, against which I have assigned the colours Green, Amber, Red, Grey. So I made a simple pie-chart to go on the report, but I can't work out how to assign the same colours.
Please see 3 attachments showing the current layout, the preferred layout (which I mocked up in Excel) and the chart settings screen.
The chart is working OK i.e. 4 slices appear and they are the right size, but when I open the chart, I see only East, West, North. So I am unable to manually set the colour for the 4th slice.
In the company whe are migrating from NT4 with Access 97 to a XP And office 2003 enviroment.
This couses some serrius Isues.
one of them richt no is a Multi usser DB. 2 systems of XP and only one of them is able to run the DB. both instalations are the same. ... the DB is tested on more XP systems. but so als it seems only one person is able to run the DB at a time..
But a few can't run the DB at al.
the Software on all systems is the Same Image so there is no diference between OS and Office.
Who already migrated from 97 to 2003 and had isues with migrating.. like these.
.. on the department whe have 15 + diferent DB's in 97. and the Main developers of these DB's ore the IT department is not going to fix this.
Our database is in access 2003. It has a form which has a button to send email of orders. I added a new user in this database. That button works in all other computers in the network with the same user permissions as this user, in his computer when he select to email Order it does nothing. It does not open the new email page in outlook and the outlook email is configured in his computer.
how to create web application using ms access. my requirement is i have an inhouse developed retail invoice application ( ms access 2003) which i need to move to web based.
When I export a report to Excel, a memmo field is truncated to 256 characters. If I export the query behind the report, the memmo field is exported correctly. Is there a way to export an Access 2003 report to Excel and maintain all of the data and report formating in memmo fields?
I am building a replacement Access 2013 database for our ageing Access 2003 database. I have an invoice form with a subform with a combo box that allows me to select which jobs to invoice based on the customer selected in the invoice form, which is working fine. I have designed my invoice and have the criteria [Forms]![Invoice]![ID] in the report query so that it just selects the record that is open in the invoice form. I have an ID (which is the invoice number) group on the report and it is then sorted by date and then job number. I thought it was all working fine when I tested it, it is the same method as I used in the 2003 database. However I have a problem, when I make up and print the customers first invoice it works fine, but when I go to make up a second invoice for the same customer the invoice includes all the jobs from the first invoice as well, and if I then go to reprint the first invoice all the jobs from the second invoice as there as well.
In Access 2003 I have a form, at the footer of which I want to put some summary information. One of which is a count of the number of purchases over £500. I have tried many variations after searching the posts on this site but the only one which does not return me an error of some kind with the expression is
=IIf([Bought For]>"500",Count([Bought For]),0)
where 'Bought For is the reports listing of the purchase prices in a given date range when opening the report, but the value returned in my test is '0' when it should be '2' as the test file has two purchases of over £500.
A textbox on a form is displaying the numeric ID value that is linked to the ID in another table (which has another field which holds the text value that I want). How do I show the actual text value that the ID relates to?
I am new to ACCESS, I have some experience with SQL, VBA and RDBD having been trained by ORACLE
The attached tables come from a RB I am making, I can run the SQL and it works, I have failed to create form or report tha enables users to simple use a button to invoke that code.
Several people have sent answers but I have not made them work, the tutorials that I have looked do not explain with simple examples that I can follow.
It is a simple linking based on one Column in Both the Table.The problem is One Table has "11 Lakh Rows other 2000 Rows"..Actually I am not sure weather the computer is getting hanged or Not as I wait for 10 min still when I am not able to see any update I End the access.
How can I know if it is working or hanged ? (errors like memory overflow will not come after I wait for an hour or so)
Can I use DLOOKUP instead of linking as I want it to be one on One link ?
I am relatively new to Access and I was wondering if there is a way to automatically respond to delete table prompts when running a macro.
Currently I am running a macro that takes about 2 hours, and sporatically asks 'are you sure you want to delete table x'. I have to check on it every 10min or so to respond 'yes' or it will pause the macro. Quite a hassle if I am busy with other tasks and forget to check it.
I have written a database in Access 2003, saved as an Access 2000 format. This runs fine on Windows XP workstations. When I install the same system on a Windows 7 system, my login screen launches, the user is able to enter in their name and password. Then nothing happens. What is supposed to happen is a form opens up after the password is entered that applies security written in code based on the user.
if I create an Import Specification, how do I add an extra field in the middle of the field list? All I can see to do is re-enter all fields from the new field downward.
How many records does MS Access 2003 hold, i.e. is there a limitation & what is it?The toolbox greys out after being selected on the Menu options even though Tools/Startup/allow built-in toolbars is selected - how to activate the toolbox in 2003 version?
create a datasheet from 2 odbc linked tables which I will be exporting to Excel. The resulting datasheet will have four columns, 'Purchase Order Number' 'Stock Code' 'Delivery Date' 'Unit Price'. The information I require in the datasheet is a unique stock code (one occurrence of each stock code) with the most recent unit price based on the last delivery date for each product. The linked tables contain many Purchase Orders for the same stock codes over a time period of a number of years where the unit price has varied.
