Queries :: Access 2007 - Merge Two Rows Into One

Apr 26, 2013

I am creating a query to use in a Word 2007 mail merge.

For simplicity, let's say the query has three fields:

schname for school name, role for staff role, and name for the staff member's name.

The current query shows:

SchoolA, Admin, Jerry Garcia
SchoolA, President, Bob Hope
SchoolB, Admin, Janet Jackson
SchoolB, President, Mae West

I would like a query that would show one line per school like so:

SchoolA, Jerry Garcia, Bob Hope
SchoolB, Janet Jackson, Mae West

I've looked at Allen Browne's ConCatRelated function and can pull up a list of all names in a field called Expr1001, but that doesn't seem to be what I need.

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Generate Merge Between Access And Word 2007

Aug 16, 2012

I am trying to create a button which will merge data from specific fields from the active record in my impounded dog table/form into a pre-existing word template. I have the table & form set but am only trying to merge a few of the fields in the table. Things like the Impound ID (Primary Key), Time, Date, & Location of Seizure, Dog Breed, Colour, Markings, Age, Sex, & Collar.How would I put this in a macro or is it even possible to fit in a macro?

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Merge Query Rows In A New One

Apr 15, 2008

Dear Friends,:)

I have 2 tables .. (GroupNo.) & (employee)

The conjunction between them as :

tbl1 tbl2
No. Name
1 John
1 Alian
1 Sali
2 Robert
2 ......

How Can I make a new Query that produce the result as :

1 John,Alian,Sali
2 Robert,.......
3 ......

Kind Regards,

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Tables :: Merge Data - Multiple Rows To One Row?

Aug 29, 2014

I am trying to merge data from multiple rows into one row for each unique ID. I can replicate on how to do this on a table, maybe a query or something like that. Attached img shows

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Queries :: Access 2007 / 2010 - Combining Two Queries Into One?

Jan 24, 2014

I have two queries, one base upon the other. I would like to combine them (If Possible) into one query so I can embed them into a form or report. I have tried without success at finding the answer on the forum as well as searching the web.

The table lists employee numbers and dates they worked. I need a count of how many employees worked each year, based upon the paycheck date, not the actual date worked. Pay check dates are two weeks apart. An extreme example, is the first pay check date of 2010 was on 1/1/2010, but all the days worked were in 2009, this would have to be included in 2010 not 2009(See the query for further date calculation understanding). Anyway, the date calculations are not the issue here.

I only have one table, so if I am not mistaken, I can't use the WHERE (SELECT... JOIN) feature. I also was unsuccessful at using SQL DISTINCT.

I am running ACCESS 2010 Tables are ACCESS 2007.

OS is Windows 7 Ultimate.

I have included a same database with the queries. qryEmployeesAnually2 is the results I am trying to achieve.

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Queries :: Subtracting Rows In Access

Dec 8, 2013

I have a query with years and sales column. I need to make a column that displays the difference in sales between years. My query is named "Qry" if that is needed. "Year" and "Sales" are the column titles if you need that for the SQL.

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Queries :: Concatenating Multiple Rows In Access 2010

Feb 11, 2015

I have a query that has multiple IDs and different information in numerous fields. For example:

ID Field1 Field2 Field3
1 x
1 m
1 b

I need to find a way to concatenate the data so that it shows the information like this:

ID Field1 Field2 Field3
1 x m b

I'm working in Access 2010.

Yes I know this isn't the best way to set up a database, but I'm trying to make fixes to an already existing database that I can't go back and change the way it is set up. I can only find work arounds to accomplish what I need.

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Queries :: Make Only One Change In Mdb Access Database With Lot Of Rows

Nov 7, 2013

I need to make only one change in my mdb access database with lot of rows.For example, I have two columns: "num1" and "num2" with numbers and need to create new column (as a text) according the rule: num1 # num2....That means if the numbers in num1= 12 and num2= 1,3312, thenthe text in new column should be: 12 # 1,3312.

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Queries :: Select Largest Value Which Is Smaller Than Another Value (Access 2007)

Jun 4, 2014

I have a table of logged entries. Each record has a date field (ValueDate) and an account identifier field (AccountID)

I also have a table of rates. Each record has the same account identifier field (AccountID), a date field (EffectiveDate) and a rate field (BankRate)

Entries can be logged for any given ValueDate. But there may or may not be a corresponding EffectiveDate in the rates table.

I need to write a query that will return all of my logged entries and the largest EffectiveDate which is on or before the ValueDate (as well as the BankRate corresponding to that EffectiveDate)

This is as far as I've gotten but it returns multiple records for each logged entry. I need one record per logged entry.

SELECT tblLoggedEntries.EntryID, tblLoggedEntries.AccountID, tmp.BankRate, MAX(tmp.EffectiveDate) AS EffectiveDate
FROM tblLoggedEntries
(SELECT tblRates.AccountID, tblRates.BankRate, tblRates.EffectiveDate
FROM tblRates) AS tmp ON tblLoggedEntries.AccountID = tmp.AccountID
WHERE tmp.EffectiveDate<=tblLoggedEntries.ValueDate
GROUP BY tblLoggedEntries.EntryID, tblLoggedEntries.AccountID, tmp.BankRate

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Queries :: Access 2007 Query Expression Round And IF

Mar 27, 2014

I have an expression that sets an AI Buy It Now value that is 125% of AI Value and rounds it, which follows AI Buy It Now: Round(([AI Value]*1.25)/10)*10

I need to add to this expression that I only want this calculation applied if AI Values are greater than 999. But I can't figure out how to add this stipulation to the above expression. I have tried IIF but it is not working.

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Queries :: Access 2007 / Query Count Of Unique IDs

Jan 16, 2014

I have a basic query off a currency table :


SELECT tblCurrencies.CcyID, tblCurrencies.Ccy
FROM tblCurrencies
ORDER BY tblCurrencies.Ccy;

Now - I have a separate table of balances, which is linked to the currency table by the same CcyID, and which also has identifiers to link it to other tables (e.g. AccountID)

As part of the above query, I want to return the count of unique AccountID's in the balance table for each currency. So in other words, I want to know, for each currency, how many unique accounts exist?

Each AccountID could appear one or more times in the balance table (one-to-many relationship), so I only want to count the number of unique ID's.

So I started with the following :


SELECT tblCurrencies.CcyID, tblCurrencies.Ccy, Count(tblBalances.AccountID) AS NoOfAccounts
FROM tblCurrencies INNER JOIN tblBalances ON tblCurrencies.CcyID = tblBalances.CcyID
GROUP BY tblCurrencies.CcyID, tblCurrencies.Ccy
ORDER BY tblCurrencies.Ccy;

But this just gives the number of AccountID's per currency (regardless of duplication within them)

I found this article which informs me that a Count(Distinct) query won't work in Access and to use subqueries instead.

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Queries :: Access 2007 Query With Null Values

Apr 17, 2013

I am currently creating an Access 2007 database for calculating salesperson commissions. I have a table with 5 fields I'm working with: SalesRep, SOWRep, TerritoryRep, Period and Commission. I am trying to build a query that will calculate commission for a salesperson for each record where their name appears in one of the first three fields. Each time their name appears, they get the commission listed in the Commission field for the stated Period. I have managed to do this part successfully. My problem now is that I am creating a query that will sum all of their commissions by Period. I have run into a situation where sometimes a salesperson will not appear in one of the rep fields, resulting in NULL values in the previous queries. How can I create a final query that will sum correctly even if there are NULL values returned on the previous queries?

Here is what I have so far:

November: Avg((SELECT [SumOf1/3GM$s] FROM [BaxterActualMargin1] WHERE [Period] Like "November*")+(SELECT [SumOf1/3GM$s] FROM [BaxterActualMargin2] WHERE [Period] Like "November*")+(SELECT [SumOf1/3GM$s] FROM [BaxterActualMargin3] WHERE [Period] Like "November*"))

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Queries :: Grouped Sum With Proportion Of Total (Access 2007)

Feb 20, 2015

I have a table of transactions (close to 1m records) from which I want to query totals by currency and direction (ins and outs) and then also show the proportion of the overall total for each currency. All amounts are absolute (i.e. ins and outs both represented by positive numbers)

To throw some added complexity into the mix, the transaction table records only refer to account (AccountID), which links to a separate account and currency tables.

I can query the sum totals by currency and direction (although I'm not totally happy with the SQL syntax .

SELECT tblCurrencies.CurrencyCode,

[Code] .....

I'm struggling to get the proportions per currency though? I tried adding :

((SumPayUSD+SumRecUSD)/Sum(tblTransactions.USDAmount)) AS Proportion

But it tells me that the specified field 'tblTransactions.USDAmount' could refer to more than one table listed in the FROM clause of the SQL statement.

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Queries :: Truncation Error While Importing Data In Access 2007

Mar 4, 2015

I am getting "Truncation Error" while importing data from Excel to access 2007. I have tried changing the format to short text but the result is the same.

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Modules & VBA :: Automate Access 2007 Queries With Form For Users?

Oct 18, 2013

I've been using Access 2007 to run queries on a database where we eventually export results as separate Excel spreadsheets for individual clients. The process is quite involved, using queries to change fields from code letters to words and splitting the database up into different client tables, saving the tables under date order and with different client codes.

I now need to pass this role on to colleagues, so need to make everything as straightforward as possible.

I had thought to use a Form as the user interface, with a minimum number of buttons, however I need either the system or the user to amend the date for the initial table, then to use this new table and run a series of standard queries on it, then produce the separate tables.

I don't think I can just use macros behind the buttons, because the database name is changing each time.

I assume some parts will be too tricky to automate - it will be necessary for colleagues to follow instructions instead.....

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Queries :: Access 2007 - Query To Pull Fri / Sat / Sun Occurrences In A Specific Month?

Jul 7, 2014

Access 2007 query that has a specific date range between #6/1/12014# and #7/1/2014# returns the date I need. How do I now get it to pull just occurrences on Fri Sat and Sun of the month of June?

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Queries :: ListBox Row Source Returning Multiple Blanks (Access 2007)

Jul 15, 2013

I have a list box on a form which uses the following SQL to pull the list items from a table :

SELECT DISTINCT tblMyTable.MyField FROM tblMyTable ORDER BY tblMyTable.MyField;

For some reason, during testing, the first two items on the list are blanks. I am quite happy for one blank to be returned at the top of the list (as this would easily identify for the user any records for which this field has not yet been completed, which is a good thing) but I can't understand why it would appear twice?

Why doesn't the DISTINCT command ensure any blank entries only appear once?

Incidentally, I have a subform which populates on the back of selections from the list boxes, so I can quickly see the corresponding records which generate these blanks. What's puzzling me is that the same records show for both blanks on the list - suggesting it is the same value repeating itself (and not, say, "" vs " ", for example, which was what I originally suspected...)

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Queries :: Calculated Field - Return Zero If Negative Result (Access 2007)

Oct 10, 2014

I have a query that returns several calculated fields. One of them is simply derived by simple summation of the others. If this calculated field returns a negative number, I need it to show as a zero.

The only way I know how to do this is by an IIF statement :

SELECT [fld1], [fld2], [fl3], .....
IIF(([fld1]-[fld2]-fld[3])<0,0,([fld1]-[fld2]-fld[3])) AS fld4

(The above doesn't suggest that [fld1], [fld2] etc are calculated fields - I just wrote it like that for succintness - they calculate fine, there's no issue with them...)

Is there a more efficient way of doing this? I find IIF's a bit tardy, possibly because they evaluate for both True & False eventualities, regardless of the condition, and this query is going to run against a fairly large dataset so any performance lag is going to be exacerbated.

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Queries :: Select All Dates Since A Given Date Without Referencing A Table? (Access 2007)

Apr 23, 2014

Is it possible to create a query to select all dates from a given reference date? I don't mean all dates in a table - I mean all dates generally?

(The idea being to fill the first field in the resultant dataset with the list of dates, then run subqueries off that to fill the remaining calculated fields)

I'm currently using a date field in one of my tables to populate this first field (the full SQL is in a separate thread here)

But that was just a convenient way of getting a list of dates; the dates in that table don't actually have any significance to the resulting dataset (other than they should roughly overlap with the dates I'm looking for)

The flaw in that method is that the table from which I get those dates can only ever have dates up to and including yesterday. I also need to get today's date in there (and calculate the subqueries based on that date as well).

It's also possible - although unlikely - that there could be random dates missing from that table as well - in which case I need to plug those gaps and calculate my fields for those missing dates as well.

For clarity; that first field (AsOfDate) should contain every weekday from the earliest date in that table (i.e. Min([tblBalances].[BalanceDate]) up to and including today. It doesn't matter if any of the dates inbetween are missing from tblBalances as the subqueries will just return zeroes for those dates (which is exactly what I want to see).

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Access 2007 Crashes On Excel 2007 Import

Mar 21, 2008

On trying to import an Excel 2007 file into Access 2007 I get the following:

1) Choose "External Data," Import, Exce
2) Select small file in MS Excel 2007 format.
3) Click on Import the source data into a new table ...
4) Choose OK

Immediately get "Microsoft Office Access has stopped working. Windows is checking for a solution to the problem..." This message never resolves, so I have to click 'Cancel'.

Then I get "Microsoft Office Access is trying to recover your information..." I have to click "Cancel" here as well and then kill MS Access in Task Manager.

Event Viewer gives following message, which is of no help:
"ID: 2, Application Name: Microsoft Office Access, Application Version: 12.0.6211.1000, Microsoft Office Version: 12.0.6215.1000. This session lasted 710 seconds with 120 seconds of active time. This session ended with a crash."

Trying to import a small Excel 2003 file leads the same result. The same happens with a CSV file.

I have uninstalled and reinstalled Office 2007 as well. I am using Vista Ultimate.

I have turned off DEP.

How can I get MS Access 2007 to import Excel?



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Queries :: Access 2007 - Update A Field In A Table With A Random Number / Long Integer

May 27, 2014

Is it possible to run a SQL command to update a field within a table with random numbers?

More specifically - random long integers linking back to an ID (autonumber) field in another table?

Background to this is, I have multiple static data tables related to each other by long integer identifiers (autonumbers)

The structure is fine but I haven't been provided with the actual data yet - but for development purposes, I need to work on other functionality which requires that this data be present.

So I want to fill my table with dummy data such that I can go off and work on the remaining functionality, but then just go back and clear it all out once I get the actual data.

I have one 'main' static table, which links back to other tables, which I have already populated with dummy static (i.e. company names, locations etc) Now I want to go into my main table and populate those fields in each record with a random ID. I don't mind doing this field-by-field (there's only a handful) but I've a lot of records in there (~1000) so I'd rather not do this record-by-record.

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Access 2007 Runtime Not Visible In Access 2007

Nov 26, 2007

I installed Office Enterprise 2007. Then I installed DEveloper Exrtensions, then Access Runtime 2007. All appear to have installed OK - they appear in Program and Features.
Instructions on runtime packaging tell me that a Developer option should appear in the resulting drop-down when I click the Office button (top-left round thing) when I have a d/b open in Access. It's not there! I have un-installed and re-installed the extensions and the runtime - still nothing!
I do have Runtime 2002 (XP) on the same PC, is that relevant?

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Queries :: Access 2007 - Insert Into Table Where Source Is Another Table And Form

Feb 3, 2015

If you want to use a "DoCmd.RunSQL "INSERT INTO" command to insert data in a table and the data to insert comes from a table and a form, could this be done in one pass?

So...writing a record wit 4 values from table1 together with a additional value from a textbox in table2 as 5 values.

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Queries :: Access 2007 - Select All Dates Between Two Dates?

Apr 9, 2015

I have a table of records, which has within it two date fields (effectively, a 'start' and 'end' date for that particular record)

I now need to create a query to perform a calculation for each date between the 'start' date and the 'end' date

So the first step (as I see it anyway) is to try to create a query which will give me each date between the two reference dates, in the hope that I can then JOIN that onto another query to perform the necessary calculation for each of the returned dates.

Is there a way to do this?

So basically, if for a particular record, the 'start' date is 01-Apr-2015 and the 'end' date is 09-Apr-2015, can I produce a dataset of 9 records as follows :01-Apr-2015


(The *obvious* solution would be to create a separate table of dates, from which I could just SELECT DISTINCT <Date> Between #04/01/2015# And #04/09/2015# - but that seems like a dreadful waste of space, if that table is only required to generate the above? And it would have to cover all possible options; so it would either have to be massive, and contain every possible date - ever! - or maintained, adding new dates as necessary when they are required. Seems horribly inefficient!)

Is it possible to just select each date between the two reference dates? Or can you only query something which exists somewhere in a table?

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Queries :: Change Merge Crosstab Queries?

Dec 10, 2014

I have a list of 20 hospital patients that I am trying to use to try and establish a list of supplies or services billed on Day of Surgery, Post Op Day 1, Post Op Day 2, Post Op day Three and Post Op Day 4. My problem is when I ran Crosstab Summaries on their accounts the column headings were the actual dates of services. The dates range from January 2014 to July 2014. Is there a way I can change the dates object to the text objects listed above and then merge the accounts so the items and quantities are tabulated. If I can't do this with Access I'll have to tabulate them manually by either creating a new table and data form or by setting up an Excel Spreadsheet.

Current Crosstab
Item # Description Total Qty Jan 1 Jan 2 Jan 3 Jan 4 Jan 5
201 Gauze 3 2 1
203 Misc 1 1

What I want is:

Item # Description Total Qty DOS POD1 POD2 POD 3 POD 4
201 Gauze 3 2 1
203 Misc 1 1

Keep in mind that there are 20 accounts with varying dates that have to combined into one table or query.

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Mail Merge And Queries

Feb 22, 2008

I have a database with lots of names and addresses. For the first time I am trying to set up a mail merge to do a mail shot, my problem is that I can get the mail merge wizard to work fine with the underlying address table but if I create a query to do selective mailings then mail merge comes up with nothing. The query does work and produces the required list of addresses but when I run it through the wizard it doesn't seem to be able to see anything. Any suggestions? I assume that it should work with queries..



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