Queries :: Check For Expiry Date And Stock Levels

Apr 23, 2013

What I am trying to do is create a stock database and iv imported a blank version of the northwind template and filled it in with my own products which is fine up to a point.

What i also have though is i get weekly reports of the stock of each product with their batch numbers, expiry date and quantity remaining for that individual lot sent to me from another company. (So i might have several lines with the same batch number and expiry date but diffeent quantities) So what i want to ask is:

Is there any way for me to combine the data in the weekly reports with the stock level data in the northwind template?

What i want to be able to have is where somehow i can see the total quantity of eac product with the same batch number and expiry date and then it tells me when that batch has expired and it also automatically deducts the stock from my total stock when it gets to within e.g 9 months of the expiry date as we will not likely sell those.

I need to do this as at the moment all i can get from my database is how much stock has been ordered, sold and what we have in total on hand but if the stock is close to expiring then i wouldnt know and i need to be able to see when to order stock in advance as i want a minimum of 6 months cover and ideally 9 months cover as orders for stock dont come in straight away.

Also, how i can import the data from the weekly reports into excel/access easily as they come as word files presented as a table but the data is put in frames i think and iv tried removing them but then it all looks messed up.

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Queries :: Update Query For Stock Levels

May 12, 2015

I have a form which has a list of stock we have available to sell. I can then create an invoice and put in the relevant details. I then can select a product and it will add it to the invoice (which is in the form of a subform). Then the user confirms the quantity of each product. This is where the problems start....

I want an update query which will subtract the quantity from the overall stock level and give me the new stock level. This is easy to do if the invoice is for only 1 product. But I it doesn't work if there is more than one product in the invoice. If the first product has a quantity of 2 being bought, it will subtract 2 for every product.

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Stock Levels

Oct 16, 2007

Hi hope someone can help. Thankyou in advance.

I have a small database for my warehouse that sells washing machines, fridges etc.

I am trying to get a grip on the stock control.
What I am looking for when a order is filled out on our order form is the stock number will reduce by the amount sold. Not sure how to make this happen.
I have the number of units in stock under the products table

ProductsID PK

Sounds simple but for some reason I cannot figure it out.


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Stock Levels

Feb 7, 2007

hello, i am new to this forum. i have been struggling on a project i am doing where i am tring to calculate the stock levles and keep track of them along with the re order level
i have calculated the current stock levlel, in a query called "stock level 3"
Here the total amount prodcuts sold are taken from the field called stock level.

Here is a break down of my original tables


And all their personal details such as contact details

This is where the order takes place and contains the following information

Delivery costs
Overall discount
Final Costs

Here is the specific details of one order.



Prod_ Unit_Details

SUPPLIER TABLE – with detaisl e.g Supp Id and account number


Money_Owed Delivery
Supp_Credit_ Limit
Overall discount





•In the query “All customer order details”, I have worked out the line total for each prodcut with in one order. I have timed the Qty_on_Order (customer order details table) by price (in the produt table) and by the discount(customer order details) this then gives the line total

Now to update the stock level I made a new query called “stock level Query”, where I added up the total number of each products sold, by adding the “Qty_on_Order” from the query “All customer order details”

I then made a new query called “stock level 2” where I calculated the amount left on the shelves by taking “SumOfQty_on_Order” of each product from “Qty_in_Stock” (form prodcuts table) to produce the field called “Qty_in_Stock”

I then made a new query called “stock level 3” where I inserted the same fields but an extra field called “Re_Order_level” for some reason could not add this to the query "stock level 2"

So far the system can add up the total number of products sold, for all the orders, and then automatically calculate the Qty_ in_ stock by taking away the “SumOfQty_on_Order” once a new order is made.

I then made forms where I go in my form to “customer”" and then to “making new order”.
Below is a sub form called “all customer order details sub form” . Here orders are made with defining "Qty_on_Order

I want to make a system which calculates for me i have ordered more stock then there is.
Howcan i now when i make sure when i place a new order in the query"All customer order details" , that if i order above the number of "Qty_in_Stock" (from query srock level 3), from the query “stock level 3”, that when I order more products then ““Qty_in_Stock”, in the query “stock level 3”, does not allow me to enter this and if it is possible please can you insert error messages on it.

I do not know if this helps .- I can not make the “Qty_in_Stock”, to appear in the actual table “Products”.
At the moment I can only update this in the query “stock level 3”. I am not sure if I need this so I can then set re order level which then comes up with an error message telling me when the re order level has been reached. -

As later on I will need to add on any products brought in from the suppliers to the Qty_in_Stock”, in the products table to be automatically updated.

"stock level 3".
here are the fields

Prod_ID (Products)
Prod_Name (Products)
SumOfQty_on_Order (from "stock level Query")
Qty_in_Stock: Products.Qty_in_Stock-[SumOFQTY_on_Order]
Re_Order_level (Products)

here are both sql from both queries

All customer order details

SELECT [Customer Order Details].Prod_ID,
[Customer Order Details].Qty_on_Order,
[Customer Order Details].Discount,
(1-[Discount])/100)*100 AS Line_Total,
[Customer Order Details].Order_ID,
[Customer Order].Cu_ID
FROM [Customer Order] INNER JOIN
(Products INNER JOIN [Customer Order Details]
ON Products.Prod_ID=[Customer Order Details].Prod_ID)
ON [Customer Order].Order_ID=[Customer Order Details].Order_ID
ORDER BY [Customer Order Details].Order_ID;

stock level 3

SELECT [All customer order details].Prod_ID,
Products.Prod_Name, [stock level Query].
Products.Qty_in_Stock-[SumOFQTY_on_Order] AS Qty_in_Stock,
[stock level Query].
FROM (Products INNER JOIN [All customer order details]
ON Products.Prod_ID = [All customer order details].Prod_ID)
INNER JOIN [stock level Query]
ON Products.Prod_ID = [stock level Query].Prod_ID
GROUP BY [All customer order details].Prod_ID,

please may help me and gice m,e soem tips it will be much appreciated or website/downloads.
Thankyou for your help, and if you find easier ways to do this can you help me.
Thank you so muh.

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Subtracting Stock Levels

Nov 9, 2005

Hi, I have a data base that is used to keep track of stock level. When i issue a stock item and move to the next record I would like the stock level to be reduced by 1, any ideas.

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Adding Stock Levels Together

Nov 12, 2005

I have a database which seems to open many copies when it is accessed over the internet (via ASP) but If I open it on my compter over my LAN then it seems to open 'exclusive' and those on the Internet get the error message that 'file is already in use'.

So I have devised a method where I will make a copy of my database on my computer, clear all the stock levels and then add in the new stock.
My question is - how do I write a query that adds the 2 stock levels together?


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General :: Changing Stock Levels For Inventory Database?

Feb 7, 2015

Im building an inventory database for my company and have the tables, relationships, forms and query's built but im struggling to figure out a way to make all the quantities move around when I have a purchase order or sales order that either adds to removes from inventory.

My database is fairly simple as all I need to do is track what is coming and going and what is the current levels of inventory. I have for instance a product table that has all the information on what products I have and what their part numbers, item number (primary key), description and so forth, separate customer tables and supplier tables, as well as an inventory table setup similar to the northwinds database. I used queries to combine my purchase order and purchase order detail tables and to combine the sales order and sales order detail tables to make sales orders and purchase orders through their respected forms and all is good in that sense but it doesn't move the inventory numbers just lists what is in each purchase Order/Sales order.

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Queries :: Show Data About Certain Checks - Expiry Date

Aug 7, 2015

I have a query which shows data about certain checks that are carried out employees. One of the fields is Expiry Date of the check. What I want is for the query to show only records that have a expiry date which has expired or is going to expire within the next three months of today's date. But I cannot work out how to do it!

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Modules & VBA :: Changing Stock Levels Of Multiple Product Components By One Command

Feb 11, 2014

I have the following form and subform combination:

The subform is linked to the main form by way of the "ProductID" control. (It's hidden in the subform).

Basically, each product (the finished article) is made up of many components.

What I would like to do is this:

1. Increase the stock of a "Product".
2. The Stock level control on the main form will then increment as much as selected
3. Contrary to that, I would like each component to decrement the relevant amount based on how much of the component is used up to make the product.

E.g. If I have Product A and it contains 2 components of which component A is used once per product but component B is used twice, then when I increase stock of product by 1, then component A goes down by 1 and component B goes down by 2. But If I put two of a product in to stock, I would obviously need component A to go down by 2 but component B to go down by 4.

I am thinking I need some way to loop through each record in the sub form for the current form, such as "Do While Not", or a "For Each". And then stick an Update query within the loop, but to be honest I can't think of how I need to address it!

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Queries :: Expiry Date - How To Show Remaining Days Or Over Due In Query

Mar 5, 2014

I have a query call courses and field name expiry date I have add additional field within the query to show how many day left and how many days over the expiry date

Code : DayLeft:[expirydate]-now()

but i just get a error when i run the query

I also would like to ask is this possible to be done within the table e.g adding another field dayleft and some how add formula to calculate number days left or over due .

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Auto Creating Record In One Table For Groups Of Related Records? + Stock Levels

Mar 23, 2008

Hey guys,

OK, your gonna have to bare with me a little bit as its hard to explain and if any VB is given please add a few annotations as I have to explain everything i do in a report (doest have to be too detailed, just to make the code understandable :) ) and if it needs better clarification feel free to ask :), but basically, I have the following relationship set up:


At the moment, because of the way it is set up, I cannot create a record in the transactions table unless an income record is given for it (because tb_income (one) to tbl_transactions (many)) but the way I want to work is as follows:

If you have a look at the tables tbl_transactions and tbl_income and their link. The way I want the system to work is when a new transaction is made, a new income record in the "tbl_income" table would be made with the date (in tbl_income) being the date at that particular time and all transactions created on the same date would all go in the subdatasheet for that one record created for that date; and if another transaction is made on an alternate date (say 00:00am of the next day) another income record would be created automatically with the date being of that particular day etc.

My other problem im facing is that everytime there is a transaction created, I want the stock level(s) field of products in that particular transaction to be decreased by the quantity purchased of that product but i have no idea how to do so

Any help?

Thanks a lot in advance!


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Queries :: Task Completion Database - Search Records With Specific Expiry Date

Nov 17, 2014

I have a task completion database. Each record of model consists of an expiry date. I need to review and update the records before the expiry date. Each model may have more than one record as I have updated the models a couple of times. I would like to select all of records with the expiry date less than 30 days so I can plan to review and update them on time. How to select all these records.

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Date Expiry

Sep 26, 2006

Hi I am doing a date expiry query which has worked for one of my other queries i have copied the same criteria for another table but for some reason it does not work now

Below is the SQL i am using

SELECT Computers.[Machine ID], Computers.[Machine Type], Computers.User, Computers.Department, Computers.[Installed Applications], Computers.[Serial Tag], Computers.[OS Installed], Computers.[Pc Brought]
FROM Computers
WHERE (((Computers.[Pc Brought]) Between DateAdd("d",30,Date()) And DateAdd("d",-30,Date())));

I have 3 records which are within the criteria but for some reason i do not get these.

Any idea why this does not work but works for my other query

Many thanks

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Expiry Date (edit)

May 25, 2005

I have a issue date and an expiry date feilds,

the below script in my query is to automatically increase the date by one year, this works fine but i would like to be able to back date the script if necassary.

i have checked the properties and the field is not locked. but it wont let me change the date.

any ideas

Expirydate: DateAdd("m",12,[Issueddate])

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Expiry Date In Access

Jan 23, 2006

Hello, im new to this forum, and i need some help fast.

I have a database which is a list of all of member with some information and an expiry date for there membership. What i would like to be able to do is run a query and for it to search a table and give me the names of the people whos member ship has run out or is going ot run out within a month of the query being run.

I have tried several things already but access isn't realy my thing, i do Visual basic .net .

If any one has any ideas about how i could sort this would you please be able to respond, thanks in advance!

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Forms :: Expiry Date Warning In A Popup

Dec 9, 2013

Can a Form/Query warn when a date is approaching; like in a pop up or any other behaviour?

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General :: Automatically Store Expiry Date?

Nov 18, 2013

i need a method to store an expiry date. i have a column prepared in my table but i do not know how to reach the desired result.

the date will always be different depending on certain criteria

the course length. some courses we have are valid for a month. some for 6 months. some for a year and some for only 14 days.

i can use the date add to add the date period to the purchase date but i do not know where or how to store course length to be able to use it.

i have approached this before and i had a column in my courses table as below


i pland on haveing this type for each course and varying it as applicable but this did not work and apparantley i was breaching the fundamental rules of relational data.

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Validation Text For An Expiry Date On A Credit Card

Nov 20, 2005

Basically, i have a field where the expiry date of a credit card is input, but i want to set an input mask so that it loks something like this:

MM/YY but i cant find a way of doing this!

I then have validation text which makes sure that this value is either equal to or more than todays date! this looks like this:


So the input mask has to accept this validation...

If you could help, i would be very greatful!


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Forms :: How To Display Nearest Date To Expiry On Form In Text Box

Aug 7, 2014

I have main form call frmemployee and subform call frmlcourse subform the main form hold's employee information e.g. first name addresss the sub form hold's all the training courses that the employee has been on

I have a text box called txtnextcourse due to display when the next course due date is

=DMin("Expirydate","tblcourses","[ID]=" & [empID])

this works perfect. I have check box on my subform called ex course if this is true. I don't want the dmin to count that record I have tried

=DMin("Expirydate","tblcourses","[ID]=" & [empID]) [forms]![frmlcourse subform]![ex course]=false

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Reports :: Training Records - Calculating Expiry Date Of Certificates

Aug 18, 2013

I am very new to access and I would like to pull some information from my tables.

I am using this for training records, I can calculate the expiry date of certificates using a query. What I would like is a report (even better an alarm of some sort) to show when things are due to expire. I can't seem to find this option as a report.Also, is it possible to have reports go into excel?

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Forms :: Setting Popup Reminder On Form Load For Expiry Date

Jul 26, 2015

I have a form (Access 2010) in which i insert contracts; each contract has a start and an expiry date, but instead of dd/mm/yyyy i would like the user to be able to insert just the year, while the day and month are predefined values and they are automatically inserted (i.e. 01/10/yyyy; the year being the only value that changes, and it is manually inserted by the user).

I would like to set a pop up remainder (on form load) x days before the expiry date, but, because too many of them have the same expiry date i am wondering if the reminder can be set on different days, based on another field (i.e. partner location [country]).. i.e. reminder for contracts with Austria to pop up 60 days before expiring, for UK = 67 days and so on.. or even a specific day for each, i.e. for Austria = 01/08/yyyy, for UK 01/09/yyyy).

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Queries :: Maintaining Proficiency - Expiry Of Count

May 25, 2014

I have a table for logging experience for employees related to a given requirement.

The requirement is that any employee, to maintain proficiency ("be current") , must maintain an event count of minimum 5 within last 3 months. Or else the employee is not current and other measures must be taken.

I want to know when the currency expires for each employee (= at which date does the employee no longer have a count of minimum 5 within last 3 months).

So with the data below

ProfID (PK, autonumber)
ReqID (FK)
EmpID (FK)
Completed (Date)
EvenCount (integer)

ProfID EmpID ReqID CompletedDT EventCount

10 2 1 10/04/2014 4
11 2 1 11/04/2014 3
12 2 1 12/05/2014 2
13 2 1 13/05/2014 5
14 2 1 14/05/2014 3
15 2 1 15/05/2014 2
16 2 1 16/05/2014 1
17 3 1 17/05/2014 3
18 3 1 18/05/2014 4
19 3 1 19/05/2014 3
20 3 1 20/05/2014 1

The result should be:

EmpID Expires
2 14/08/2014
3 18/08/2014

I need a hint for some SQL to do this.

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Queries :: How Filter Date Is Null Using Check Box

Jan 13, 2014

I have form that user can filter the records and generate a report but I have difficult trying filter null date.

If I have check box called filter null if it has a tick in I would like it only show records that have no value (is null) in field "date start" but if unticked I would like it to only show records with a date in field "date start" ...

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Queries :: Check If Date Is Equal To Last Day Of Month

Jun 9, 2015

I have two date columns in my table called "End date" and "Closing date".

An example could be 14-06-2015 and 13-04-2017.

I need to make a query which is checking if the two dates are equal to the last day of their respective month. I don't have two columns in the table with the last day of month, so I first need to find out what the last day in the month is.

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Subtract Sales From Stock With Oldest Date First And Then Move To Next Date?

Sep 16, 2014

Table 1 has all the items I am trying to sell with sell by date after which I cannot sell this item. Then in Table 2 I have forecasted sales. So now I am trying to calculate stock consumption to see if I will be left with any stock that I cannot sell.

So now somehow I need to deduct sales forecast from my stock holding but it needs to go by date i.e. consume all stock for Item 1 with date 16/09 before moving to Item 1 with sale by date 23/09.

So based on the attached example, I can see that on 16/09 I will consume only 5 cases from sell by date 16/09 and another sale is 18/09. So that would give me information that I will be left with 95 items dated 16/09, which I cannot sell because they will be out of date.

I would like also to include the logic that if Item is out of date it would move to the next sell by date.

So in this case sale of Item 1 forecasted for 18/09 (94) would consume the whole stock (50) with date 23/09 and another 44 from date 01/10.

For Item 2 I can see that units with Sell by date 30/09 will be consumed on 25/09 and I will start taking stock from next sell by date which is 14/10.

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Queries :: Append Query In Different Levels Of Tables

Dec 17, 2013

I receive the data from engineering team lets name it as MAster database( in DB2 database - Read only ) and then i want to assign the data to each member and staus will be updated by them.So my Idea is upload the data from Engineering team (MAster database) to my (Local database), i think of using Append query if there is any changes in engineeiring data after i append the data then i can use the Update query to modify the data.

But once i assign the job to every member from my Localdatabase, i want it to stored in a data base with their name because it is a huge volume data and it will go for years.The bottleneck is If i use the Append query here, the changes from Masterdatabase to Locadatabase will not reflect in Team members database? is any solution for this or i have to use the Update query in Localdatabase and also in Team memers database?

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