Queries :: Insert Blank Rows At Once?

Oct 2, 2013

How to insert x number of empty rows at once in a query? All fields allow null.

Say, if I wanted to "resize" the table to 3000 records...

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Need To Insert Blank Rows If Record < 1000

Mar 24, 2005

Hello all!

I have a database that needs to post records that are joined from three different sources into a table. The query is done, and I get about 1,489 records out in 4 different states.

What I need to do is make a table with these records. Furthermore, it must be separated by state, whereas if there are less than 1000 records for each state, it must insert blank lines until it reaches then next thousandth (sp?) row (i.e. 1001, 2001, etc.), and then start posting the next state.

For example, AZ has 420 records. There has to be 580 blank lines before the query can start posting the next state, CA. At row 1001, CA starts posting, but there are only 200 records for CA so there must be another 800 blank lines before moving on to CO at row 2001, etc. etc.

Anyone have any ideas on this? Thanks!

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Queries :: Pivot Table To Show Blank Rows

Mar 4, 2014

I have a PivotTable that I am trying to put together that will give me the following:

Types of Payments - Left
Accounts Where Payments came from - Top
Amount of Payments - Data

I want it to look like a spreadsheet where it will show me all the Types of Payments even though I don't have any data in there. Almost like an Excel Spreadsheet but I want it in Access. I was able to get the Columns to show up even though I had some blanks but now I need the Rows to show up.

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Tables :: Use Insert Into Command To Insert Filepath Into Table That Adds Blank Label

Aug 28, 2014

I am at work, and I have acquired a database that prints labels. They now want the database to be coded so that after certain labels are printed the database will print a blank label. I have the code figured out as a Do While statement in order to print the blank label. The problem I am having is that I am trying to use the Insert Into command to insert the filepath into the table that adds the blank label.

|DoCmd.RunSQL "INSERT INTO Rod_tmakLabels ( Print, [Order] ) SELECT Yes AS Expr1, 'Rods Labels' AS Expr2"|

If I run the above command, it just adds the text "Rods Labels" at the end of the table. Is there anyway with the INSERT INTO command that I can insert the new label between the 2nd and 3rd row and add another row? Or is the command designed only to add a new row to the end? I haven't had any luck searching for this yet.

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Queries :: Query To Insert Missing Rows From Another Query / Table

Oct 8, 2013

I am using an Access 2010 DB to keep track of a schedule. Essentially, at least one person needs to be signed up to work for every hour of every day in a week.

Days with 7 records
Hours with 24 records
Workers with as many people that sign up to work the different hours
Schedule signifying the worker, day, and hour which are signed up.

As of now i have a query that relates these results and gives me a line detailing the worker/time information for the slots that are signed up for.What I'm TRYING to do is to create a query that gives me BLANK worker info when there is no one signed up for a particular hour.Currently my Schedule table has the following:

WorkerID | DayID | HourID
1 | 5 | 12
4 | 5 | 13
16 | 5 | 15

What I'm looking to do is have this table matched up with another table (or query) that provides every combination of day/hour. When an day/hour combination is skipped, the query will be able to "fill in the blank" with a row. Like this:

WorkerID | DayID | HourID
1 | 5 | 12
4 | 5 | 13
| | 14
16 | 5 | 15

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Importing Blank Rows?

Feb 14, 2005

Hi everyone,

I am using the following code as an import button on a form, everything works and it imports the data but for some reason it imports several blank rows as well all the other data?

Private Sub bImport_Click()
On Error GoTo Err_bImport_Click


If IsNull(tbFile) Or tbFile = "" Then
MsgBox "Please browse and select the most recent file.", vbCritical, "Invalid File"
DoCmd.SetWarnings False
DoCmd.OpenQuery "Delete Daily Download"
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, "Daily Download", tbFile, True
DoCmd.OpenQuery "Update"
DoCmd.OpenQuery "Archive"
DoCmd.SetWarnings True
MsgBox "imported, updated and archived", vbOKOnly, "Imported Data"
End If

Exit Sub

MsgBox Err.Number & " - " & Err.Description
Resume Exit_bImport_Click

End Sub

I have checked the source spreadsheet and there is definatly no information being displayed.

Anyone know what could be causing this?

Thanks a lot

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Importing Blank Rows From Excel

May 28, 2006

Hi Folks.
As a newbie in Access, but not in Excel, I tried to 'get external data' from an Excel spreadsheet into an existing Access table.
However, it brought in blank rows because those rows had a formula in them but nothing else.
Any way to avoid the blanks being imported??

Many thanks

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Insert Blank Row

Feb 20, 2008

Can someone tell me how to insert a blank row after every 4th row of data?

Here is the query:


data comes back like this

I want it like this



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Trying To Insert Multiple Rows

Nov 13, 2006

I'm trying to insert multiple rows into a table at once, but I'm having problems.

I've tried a syntax like this:

(( '1', 'A', '1' ),( '2', 'B', '2' ));

..but with no success.

On a site I even found this other way, but with no success either...

SELECT '1', 'A', '1'
SELECT '2', 'B', '2';

Is it possible to insert multiple rows and I'm just missing the syntax, or is it not possible with Access?

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Insert Multiple Rows

Nov 6, 2006

I am trying to insert multiple rows to a table using the query

insert into rvp (rvp, rvp_name, controller_id)
values (1200, 'rvp1', 10), (1201, 'rvp2', 10)

But I am getting an error "Missing semicolon( at the end of SQL statement" and placing a semicolon at the end isn't helping either. I can insert a single row so column type or primary key isn't a problem.

Here's the table structure,

rvp - number (pk)
rvp_name - text
controller_id - number

Can someone please help me out.

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Insert Rows Skip Duplicates

Dec 28, 2006


I want to copy data from one table to another:
INSERT INTO Table1 (codeid) SELECT codeid FROM Table2 WHERE a=7

it works, but the problem occurs when diplicate entries occur in codeid of Table1 (because is is set to No Duplicates).

As a result no rows are inserted. It's OK, cause that's the way it should be, but I was wondering if there is a way to tell MS Access to skip insertion of values that will cause duplication. So the rows that are ok will be inserted and the ones that cause duplicates will be skipped.

I just don't want to go through the loop and insert row-by-row.

Thank you.

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Insert Rows Into Subform Problem, Help!

Dec 8, 2006

hi i have a main form called "frmMain" that i use for users to add new studentsNumbers txtStudentsNumbers.bound to tblStudents also this form has a combo box called cmbDepartments coming from tblDepartments.

Then a subform which right now it has a combobox called cmbSubDepartments (coming from tblSubDepartments) , this combobox has a rowsource to update everytime someone selects a dept in the main form so it shows the subdepartments belonging to the departments.
Each department has a a set of Subdepartments, also has two texboxes called txtTuitionA, and txtTuitionB.
so in total i have three tables each with the pk id.

what i need is that when a user enters a student number in the main form, select the department where they want to add the student to, then the subform gets automotically populated with all the subdepartments so then the user is forced to enter TuitionA and tuition B to each subdept for that particular students

i tried this...

(in the main form)

Private Sub cmbDepartment_AfterUpdate()
Dim intQty As Integer
Dim i As Integer

If MsgBox("Are you sure you want to add a new tuition plans for this student?", vbYesNo) = vbYes Then
Me.txtStudentID = DMax("StudentID", "tblStudents") + 1 'get New student number 'Add the new row into Main Table tblStudents

intQty= me.cmbSubDepartments.itemdata -1

For i = 1 To intQty - 1
strSQL = "INSERT INTO tblStudent (StudentID, SubDepartmentID) SELECT StudentID, SubDepartmentID FROM tblSubDepartments WHERE SubDepartmentID = " & Forms!frmStudentsTuitions_subform!cmbSubDepartment s & ";"
CurrentDb.Execute strSQL

Next i


DoCmd.CancelEvent 'if user choose no in question then undo
DoCmd.Close acForm, Me.Name 'close current form

End If

End Sub

but my subform does not get updated... :-( .

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Insert All Rows To Access Database

Oct 6, 2012

I use this vba code to insert data in access database 2007. It's working for one row, but when I try to use for more rows and columns give me "Type mismatch".

Sub Simple_SQL_Insert_Data()
Dim cn As ADODB.Connection '* Connection String
Dim oCm As ADODB.Command '* Command Object
Dim oWS As Worksheet


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Insert Multiple Blank Records

Apr 26, 2006


I'm new to Access and I've run into a little problem. I've created a table with a primary key (autonumber) which will contain 1520 records. At present I only have data for the last 8 records. Ideally I would like to create 1512 blank records, with only the autonumber entered e.g. 0001, 0002, 0003 etc.

Unfortunately I cant add the data that I have got to 0001 - 0008 as it relates specifically to the primary ID.


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Queries :: Pulling Records Based On Blank / Non-blank Criteria

Jul 18, 2013

I have a couple different reference files that get updated each week. Sometimes there are missing data elements, so I'd like to structure a select query to show me those records that have blank elements but I'd like the similar records to be pulled in as well, so I can make a determination as to how to populate the blank records..

See attached example: I have a client ID reference table that gets populated with forecast owner names (individuals responsible for the customer) from a couple of different sources. Sometimes there are names attached and sometimes the field is blank.

How can I structure a query to show me just those Client ID's that have multiple entries with blank AND non-blank forecast owners? I'd also like to exclude single/multiple records where there are only blank records...

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Linked Excel Files - Blank Leading Rows In Query Datasheet View And Reports

Dec 12, 2013

I decided to link Excel files and all is running fine except when I run a query on the file I get about 1,041 blank rows before my data is displayed in the query's datasheet view or any report based upon this query... the data seems good but why the leading blank rows? The data in the linked Excel sheet does not look like this and another Excel file's query looks fine and they seem set up identically!

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Reports :: How To Insert Enough Blank Line In Order To Make Each Report The Same Length

Aug 22, 2013

I have a main report / subreport relation, just want to have a fixed length of each printout. e.g the total number of lines of the subreport should be 8 lines. However, lots of subreports contain records less than 8. I would like to know how to insert of blank line in the subreport depending on the records with content at each print, in order to make the total number of lines in each subreport is 8 each print!!

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Queries :: Insert Into One To Many PK And FK Insert

Mar 25, 2015

I have a normalized DB with one to many relationships, using Primary and Foreign Keys.

I need to do inserts and maintain the PK/FK relationship, which means when I add a new PK I need to insert that PK as FK in other tables in the same transaction.

How do I do this in Access? SQL Server I use transactions, but I can't lock up the tables in Access like that.

I did a bunch of searching and found nothing, which leads me to believe I am way off in my thinking. Below are the dirty details

I have 2 tables, tblName and tblPhone. 1 name can have many phones.

tblName has PKName. tblPhone has PKPhone, FKName.

I have a form where user enters a new Name and PhoneNumber.

Name gets inserted to tblName, assigned with PKName = 100

Phone should get inserted into tblPhone with PKName.

IE Insert into tblPhone (FKName, PhoneNum) VALUES (100,"212-555-1212").

The dumb way I am doing it now is I insert to tblName, query tblname for the PK, then write to tblPhone. This can't be right.

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Queries :: Sum Different Rows

May 3, 2013

I'm building a Bradford Scoring DB, everything is running smoothly apart from one niggle I would really like to get around and automate.Essentially, I'm hoping to run a difference sum query which is fine when it's on the same row, but the issue I'm having is that I'm trying to calculate this from another row, linked by name. This inturn will workout the difference between the two absence episodes i.e. it's been 80 days since their last absence end.

I did find a method which would view the previous AutoID, but this worked well for the whole table, but not within a query limited to name.The obvious workaround is to allow the team leaders to enter this manually, but this could be a/ open to small errors b/ mildly time consumingI, like most, work with people who want info NOW and with little effort.

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Queries :: Select All Rows Except Last

Jan 22, 2015

How I might select all the records within a query except for the most recent one? I have an AutoNumber ID field and a date stamp to use , but I can't figure out how to exclude just the biggest record.I am trying to run an update query on the After Insert Event, so that when the user inserts a new record it will mark down similar older records as 'superceded'.

At the moment I can select all the records, and I can select just the largest one, but I can't seem to take one away form the other. Here is the SQL in it's current state:


UPDATE [Personnel-Qualifications] SET [Personnel-Qualifications].[Superceded?] = True
WHERE ((([Personnel-Qualifications].PersonnelID)=[Forms]![Personnel]![PersonnelID]) AND (([Personnel-Qualifications].QualificationID)=[Forms]![Personnel]![Child21]![qualificationID]));

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Queries :: Sum Last 12 Rows For Calculation

Nov 13, 2013

I have a table with 4 columns: ID (1,2,3,4,...),Cases, Hours, RIR. In the RIR column I would like to use the following formula.I would like to use a query to Sum the last 12 rows (after index row 12 of course )

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Queries :: Rows To Columns

Mar 26, 2013

I have the following scenario and do not wish to use a crosstab for various reasons. I am combining three queries into one. The last query has information as follows:

Project Type Rev Budget
12345 Debt 100,000
23456 Impact 50,000
34567 Other 25,000

There are hundreds of these line items. The first two queries hold the project information as well and that would be the field that I would use to join each query. Currently the information above is in line form and I need to put it in column form to coincide with my other data. The final result needs to have the following column headings:

Project, Desc, Exp Budget, Expenses, Debt, Impact, Other, Rev Budget

Please note that the first four headings come from the first two queries so I have this taken care of. how do I change the query to put the Type by line item as a column heading and sum the Rev Budget accordingly without creating a table and doing appends or update queries? Can it be done in the query where I am combining the three queries?

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Blank Queries

Sep 18, 2006

Hi I have a query where i search for data based on user names. I am trying to make my query show a message when there is no data from the query.

As this is affecting my form by loading a blank form therefore my EXIT button does not appear and i can not exit the form

Hope this makes sense

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Update Queries On Multiple Rows

Mar 16, 2007


Is it possible to update multiple rows in a Table at one time using Update Query?


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Queries :: Combining Rows Into One Field

May 12, 2013

So in my example you have a Weld (tblWelding_WeldingID) and each weld can have more than 1 consumable (tblconsumables_consumableID). have a third table that links the two, trackID,consumableID, weldingID)

What I need to be able to do in a report, is under the heading COnsumable, list the 1 or many consumables.

Also you select the consumable from a combo box..... if that just makes it that much harder...

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Queries :: Combine Different Rows Into 1 Column

Oct 16, 2013

I have a table which shows when a product is available in the stores.

For example.

Product Store Available
A NS Jan, 2013
A BC Marc, 2013

How can I combine the available/store field which just shows

Product Available:

A - Jan, 2013 in NS AND Mar, 2013 in BC.

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