Queries :: Multiple Rows Into 1 And Creating New Columns?
Nov 26, 2014
I have a query which is used to pull data from 2 tables.
1. Only show the records that have 2 or more same Pat#, FName and LName. If it is a single record I would like to hide it.
2. Need to see the different dates amd know the difference.
Currently Query Looks like this.
Pat# FName LName Reason Status Date
00001 John Doe 1 1 11/13/2014 00002 Sally Doe 2 1 11/25/2014
00003 Bill Bates 1 1 11/04/2014
00003 Bill Bates 2 1 11/07/2014
00004 Jenny West 1 1 04/03/2014
00004 Jenny West 2 1 04/10/2014
The Signup reason number 1 represents the signup date and number 2 represents the time they left. SignupStatus number 1 represents a group.
So I am hoping my end goal it would look something like this.
Pat# FName LName Date 1 Date 2 Difference
00003 Bill Bates 11/04/2014 11/07/2014 3 Days
00004 Jenny West 04/03/2014 04/10/2014 7 days
I am trying to avoid using VBA or SQL. I do not know where to input it.
I tried to use the “Find Duplicates” query wizard but this did not work because it finds duplicates like last name first name, but it does not separate the dates.
I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)
I have a table "Assessment tracker" with the following structure
Name Type Candidate short text Unit short text EV1 Date Date EV2 Date Date
My Data:
Candidate Unit EV1Date EV2 Date TH1 10 07/05/2015 25/05/15 TH1 10 07/05/2015 07/06/15
I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.
It does this by using a function shamelessly copied from the web somewhere...
Function Maxdate(ParamArray FieldArray() As Variant) ' Declare the two local variables. Dim I As Integer Dim currentVal As Date' Set the variable currentVal equal to the array of values. currentVal = FieldArray(0) ' Cycle through each value from the row to find the largest.
[Code]....
This is working well (I think)
I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.
Query: SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate FROM [Candidate AC Dates] GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;
But this is returning
Candidate Unit MaxOfAchdate TH1 1025/05/2015
I expect it to return
Candidate UnitMaxOfAchdate TH1 10 07/06/2015
It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)
I am new to Access and have been hitting a wall and seem to be finding nowhere that has this same type of task.
I have a table(Table 1 ) with 3 columns...
Table 1
I am trying to run a query that returns Table 1 but excludes rows that meet multiple criteria. I need to return rows that do NOT contain the combination of criteria below
Criteria
1) Lot Number - Left([Lot Number],2) = "PT" 2) Transaction Desc. - "Put-away"
Basically, i want exclude a "Lot number" starting with "PT" IN COMBINATION WITH a "Transaction Desc" of "Put-away". The goal is for the query to return ROW2 and ROW3 and exclude ROW1.
ROW1 would be excluded from the query result because it meets both criteria. ROW2 and ROW3 would be included because it does not fully meet all criteria.
I'm new to Access but not SQL, and am having difficulty coming up with a solution to the following problem:
I have one table for all Strings used in all other tables (to make Internationalization easier). The fields are: zId, zType, and zString. zId is an AutoNumber field. zType is a number which defines what type of string it is ( Item Name, Person Name, etc. ). zString is a text field with the actual text string (can be empty).
I have another table for Items, which have (among other things) Names (field name= zName). zName is actually a lookup into the Strings table and stores just the ID.
I want to create a form for people to enter a new Item. When creating a new item using this form, they will have to give it a Name, which will need to add a new entry into the Strings table with the appropriate type (ie, Item Name).
So, my question is "How to do the following..." * on my form to enter Item Data, when a user goes to create a new Item, I must first create a new entry in the Strings table with the correct value for zType. Then, I must get the value for zId for this new entry and assign it to the zName field in the Items table for the new record that I am creating.
I have the following scenario and do not wish to use a crosstab for various reasons. I am combining three queries into one. The last query has information as follows:
Project Type Rev Budget 12345 Debt 100,000 23456 Impact 50,000 34567 Other 25,000
There are hundreds of these line items. The first two queries hold the project information as well and that would be the field that I would use to join each query. Currently the information above is in line form and I need to put it in column form to coincide with my other data. The final result needs to have the following column headings:
Please note that the first four headings come from the first two queries so I have this taken care of. how do I change the query to put the Type by line item as a column heading and sum the Rev Budget accordingly without creating a table and doing appends or update queries? Can it be done in the query where I am combining the three queries?
I have a file structured as listed below. I need to pivot Patient Id, Patient Name, Send Reason, Provider Name and Visit Number into columns and then insert the values into the corresponding columns.
My data set contains about 1,000 rows, so I cannot simply paste special in Excel.
Patient ID 111111 Patient Name Doe, Jane Send Reason Cannot resolve provider Provider Name Doe, John Visit Number ABCD#F1234567
I have tried Pivot and Transform, neither of which seems to work.
I have the following query which returns 2 columns, where 2 fields are summed :-
Code:
SELECT Sum(Stats.[No of Invoices Checked]) AS [SumOfNo of Invoices Checked], Sum(Stats.[No of Incorrect invoices]) AS [SumOfNo of Incorrect invoices] FROM Stats WHERE (((Stats.Period)=[Forms]![frmMain]![cboSingleMonth].[Value]));
I want to take this data and create six new columns (operator1; operator2; operator3; operator4; operator5; operator6) for each permit number so that each unique operator name will be housed in each of those six columns, with the rows being defined by the permit number. So, I want to produce something that looks like this...
Permit
operator1 operator2
[code]....
At present, there are as many as 6 operators per permit, but the number of operators per permit varies from 1 to 6. I included an example that has 5 operators, to show that I want the sixth column to be null in this instance. So if a permit had only one operator, only the operator1 field would take on a non-null value in the new table/query.I know how to do this with 2 operators per permit by using min/max or first/last functions in a query, but I don't know how to deal with more than two operators per permit.
I have a MS ACCESS 2010 database with a data table which i am trying to create a query from. I have 6 columns of data( one with an ID Field and 5 Name Fields). Below i have made examples of how it first appears as a simple query and the second will show you what i would like it to look like.
What the simple query looks like: [URL] ...
Second what I want the query to look like: [URL] ....
I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.
original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22
The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).
When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".
Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.
I have three tables. Risk, Names and RiskAndNamesJunction table. I have the junction table because I have many to many relation (meaning many people can be connected to one risk and many risks can be connected to one people).
The problem is that If I make a query to show the people related to the risks, if there are many people for one risk then it will put the people in different rows. Meaning that for risk 2 I will have three rows, because there are three people connected to this rows. See the attached file!
What I would like to do is to have a query which (in case there are more than one risk owners) puts the second name in another column, the third name in another column and so on. So I will have only one row per risks.
The attached file is a dummy file, so there are only maximum three names per risk. In the real file the maximum is five names per risk. So I am talking about no more then five extra columns. (So I am talking about a query which would put the first finding in the first extra column, then the second item in the second and so on till five. It there is no third or fourth or fifht item then the columns remain blank).
Unfortunately I have to do this because our mother company works with excel and they are sticking to this format in excel.
I am trying to concatenate multiple rows into one record. I googled it and found many functions in VBA that do the job. However my problem is that my query will be linked directly to Excel file and then I get an error message saying that Excel could not recognise this function. I could potentially insert data into new table and link that table to Excel but I need to avoid end-user exposure to Access as much as possible.
So I am desperately trying to find a way of doing this without VBA code.
Example of data:
Customer Name |Order Number Smith |O101 Brown |O102 Smith |O103 Green |O104 Brown |O105
I am trying to achieve below:
Customer Name |Order Number Smith |O101, O103 Brown |O102, O105 Green |O104
I have a table where and account could have multiple rows with different data like Applied_Date and Trans_Code, and AMOUNT. The AMOUNT in two of the rows will be a positive and a negative and will be zero each other out. I am trying to create a query that will only return the the rows that do not offset each other. Here is an example of my table:
ACCOUNT CODE APPLIED_DATE AMOUNT 292020 M 5/11/2012 ($33.95) 292020 11 5/14/2012 $33.95 292020 A 5/30/2012 ($33.95)
I am designing a bead ornament database for my mom to track inventory of beads, inventory of finished ornaments and cost/pricing. I have a table that joins the Item and bead part with the quantity of each bead part needed, it has the following fields: ItemMatlID, ItemID, BeadPartID, QtySo I have multiple rows of ItemIDs for all the BeadPartID & Qtys.Now I need a query with 1 line per Item and all BeadParts and their quantities. However, I need the BeadPart to be a row data and not a column heading. So a crosstab is out, I believe since it wants to make the BeadPart the column heading and not data in the query.
And I'd like to convert it to this: Member_IDDiagnosis - 1Diagnosis - 2Diagnosis - 3Diagnosis - 4 10000 HypothermiaFrost Bite 10001 Fatigue DehydrationExhaustion 99999 Exhaustion Hypothermia
The columns don't line up well but I am looking for each diagnosis to move into one of the 4 columns, depending on whether it is the first, second, third or fourth diagnosis associated with the member.
I have parent-child one to many data in one pair of relationships, and now I've been asked to see be able to find out what matches a defined regimen; each is also defined in a parent-child relationship.
Best is to show sample data. I'm going to show them as two tables, but the "Components" are actually in a parent-child relationship, e.g.,
PersonList -= Meds Regimen -= Meds as well
Note that PersonList and Regimen do not really have any relation; we just want to see if things are being done one of the ways they are "supposed" to be done, without a slow manual check. It's worked as set up for reports, and I really don't want to change everything to a big long list of fields, one field per med for a lot of reasons (not least of which is that is denormalizing)
Quy 1 Result: PersList T1Component Andrew Med 1 Andrew Med 2 Brett Med 1 Brett Med 3 Brett Med 4 Charles Med 2 Duane Med 1 Duane Med 4
Quy 2 Result Regimen T2Component Goody1 Med 1 Goody1 Med 3 Goody1 Med 4 Goody2 Med 1 Goody2 Med 2
I'd like to be able to do two queries - one that are "OK" one that are not. Don't need to replicate the med list, just the regimen if matching..
"Good" would return Person Regimen Andrew Goody2 (he has med 1, 3, and 4) Brett Goody1 (he has med 1 and 2)
"Bad" would return Person Charles Duane
What they "almost match" does not matter; it tells people which ones we need to check into a bit more.
I'm affraid my confusing topic title is an indicator of how confused I am by this. I can't even understand the variables well enough to fully utilize Access Help or the Search function here...
What I have is a database hat has column headers that look something like this: Customer_Name, Order_Date, Qty_Ord, Unit_Price, Total_Price
What I'm trying to get is a query output that will have
Customer_Name, Total Orders (in Dollars) for January, Total Orders (in Dollars) for February, Total Orders (in Dollars) for March, etc.
I've been able to set it up to SUM for one month, but not multiples.
I know I'm totally lame (for proof read any of my previous posts) but you guys totally bailed me out the other time I asked a lame question.
I have a table of Cabinets. Each cabinet has 20 fields for Hardware (HW1, HW2 etc)and 20 for Hardware Quantity (HW1Qty, HW2Qty etc). Not all fields are populated.
Hardware is entered as an ID number eg "Hinge" = 620 and "Handle" = 750
I have a database that I just imported a table and I am trying to get the top 5 by desc order of my member count. The problem is some of the counts are duplicated as 1 but the other columns are not a duplicate. I am attaching an example of the Excel I am importing, but this is just an example. I have multiple product across all states and products and then there is WLP, AGP, MMP under Legacy.
Then I have the top 10 top1dx and the ranking is actually 1 to 10. The layout was pulled asking for the top10 diagnosis or dx1 and then give me all the dx2's that fall under that dx1. So I might have 100 dx2's but only need the top 5 but as I said with the count of 1 on many, if I do my query, it will give me the top 5 and chop off any 1's but then I don't get each ranking 1 through 10. I will post an example also of what I need for the output and just having a difficult time with the right query. Here is the query I used:
Code: SELECT OP.CM_ID, OP.LEGACY, OP.TOPRANK, OP.MEMBERCOUNT, OP.ADMITQTY, OP.STATE, OP.PRODUCT FROM OP WHERE ((([OP].[TOPRANK]) In (SELECT TOP 5 TR.TOPRANK FROM OP as TR where OP.TOPRANK = TR.TOPRANK ORDER BY TR.MEMBERCOUNT DESC)) AND (([IP].[MEMBERCOUNT])>1)) GROUP BY OP.CM_ID, OP.LEGACY, OP.TOPRANK, OP.MEMBERCOUNT, OP.ADMITQTY, OP.STATE, OP.PRODUCT ORDER BY OP.MEMBERCOUNT DESC;
Even if the top 5 ends up showing only 3 in the mix, that is fine. As long as I have in the end every legacy, product, state, the dx1, dx2, toprank accounted for by memebecnt desc.
