Queries :: Multiple Rows In A Query?

Jun 10, 2013

I have a table where and account could have multiple rows with different data like Applied_Date and Trans_Code, and AMOUNT. The AMOUNT in two of the rows will be a positive and a negative and will be zero each other out. I am trying to create a query that will only return the the rows that do not offset each other. Here is an example of my table:

292020 M 5/11/2012 ($33.95)
292020 11 5/14/2012 $33.95
292020 A 5/30/2012 ($33.95)

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Queries :: Display Multiple Rows Into One Row Query Result

Mar 25, 2013

I have a result for a query made from four different tables for which I would like to refine the result of this query grouping multiple rows into columns.

Attached is a pdf file showing the results being obtained by my query and underneath is how the result would like it be after running the query.

I am currently using Access 2010.

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Queries :: Query Bringing Back Multiple Rows Not Just One?

Apr 10, 2014

I have the attached code in a query. It should be bringing back just one row for each record, however, if I have anything in any column other than Call_NUmber_int it brings back multiples if that record.

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Update Queries On Multiple Rows

Mar 16, 2007


Is it possible to update multiple rows in a Table at one time using Update Query?


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Queries :: Concatenate Multiple Rows Without VBA

Sep 23, 2014

I am trying to concatenate multiple rows into one record. I googled it and found many functions in VBA that do the job. However my problem is that my query will be linked directly to Excel file and then I get an error message saying that Excel could not recognise this function. I could potentially insert data into new table and link that table to Excel but I need to avoid end-user exposure to Access as much as possible.

So I am desperately trying to find a way of doing this without VBA code.

Example of data:

Customer Name |Order Number
Smith |O101
Brown |O102
Smith |O103
Green |O104
Brown |O105

I am trying to achieve below:

Customer Name |Order Number
Smith |O101, O103
Brown |O102, O105
Green |O104

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Queries :: Convert Multiple Rows Of Data Into 1 Row

Oct 11, 2013

I am designing a bead ornament database for my mom to track inventory of beads, inventory of finished ornaments and cost/pricing. I have a table that joins the Item and bead part with the quantity of each bead part needed, it has the following fields: ItemMatlID, ItemID, BeadPartID, QtySo I have multiple rows of ItemIDs for all the BeadPartID & Qtys.Now I need a query with 1 line per Item and all BeadParts and their quantities. However, I need the BeadPart to be a row data and not a column heading. So a crosstab is out, I believe since it wants to make the BeadPart the column heading and not data in the query.

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Queries :: Transform Table With Multiple Rows To One Row?

Dec 22, 2014

I have a table with multiple rows per member that I would like to convert to 1 row per member. I have a table that looks a bit like this:

10000Frost Bite

And I'd like to convert it to this:
Member_IDDiagnosis - 1Diagnosis - 2Diagnosis - 3Diagnosis - 4
10000 HypothermiaFrost Bite
10001 Fatigue DehydrationExhaustion
99999 Exhaustion Hypothermia

The columns don't line up well but I am looking for each diagnosis to move into one of the 4 columns, depending on whether it is the first, second, third or fourth diagnosis associated with the member.

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Queries :: Match Multiple Rows From Same Column

Apr 2, 2014

I have parent-child one to many data in one pair of relationships, and now I've been asked to see be able to find out what matches a defined regimen; each is also defined in a parent-child relationship.

Best is to show sample data. I'm going to show them as two tables, but the "Components" are actually in a parent-child relationship, e.g.,

PersonList -= Meds
Regimen -= Meds as well

Note that PersonList and Regimen do not really have any relation; we just want to see if things are being done one of the ways they are "supposed" to be done, without a slow manual check. It's worked as set up for reports, and I really don't want to change everything to a big long list of fields, one field per med for a lot of reasons (not least of which is that is denormalizing)

Quy 1 Result:
PersList T1Component
Andrew Med 1
Andrew Med 2
Brett Med 1
Brett Med 3
Brett Med 4
Charles Med 2
Duane Med 1
Duane Med 4

Quy 2 Result
Regimen T2Component
Goody1 Med 1
Goody1 Med 3
Goody1 Med 4
Goody2 Med 1
Goody2 Med 2

I'd like to be able to do two queries - one that are "OK" one that are not. Don't need to replicate the med list, just the regimen if matching..

"Good" would return
Person Regimen
Andrew Goody2 (he has med 1, 3, and 4)
Brett Goody1 (he has med 1 and 2)

"Bad" would return

What they "almost match" does not matter; it tells people which ones we need to check into a bit more.

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Queries :: Multiple Rows Into 1 And Creating New Columns?

Nov 26, 2014

I have a query which is used to pull data from 2 tables.

1. Only show the records that have 2 or more same Pat#, FName and LName. If it is a single record I would like to hide it.

2. Need to see the different dates amd know the difference.

Currently Query Looks like this.

Pat# FName LName Reason Status Date
00001 John Doe 1 1 11/13/2014 00002 Sally Doe 2 1 11/25/2014
00003 Bill Bates 1 1 11/04/2014
00003 Bill Bates 2 1 11/07/2014
00004 Jenny West 1 1 04/03/2014
00004 Jenny West 2 1 04/10/2014

The Signup reason number 1 represents the signup date and number 2 represents the time they left. SignupStatus number 1 represents a group.

So I am hoping my end goal it would look something like this.

Pat# FName LName Date 1 Date 2 Difference
00003 Bill Bates 11/04/2014 11/07/2014 3 Days
00004 Jenny West 04/03/2014 04/10/2014 7 days

I am trying to avoid using VBA or SQL. I do not know where to input it.

I tried to use the “Find Duplicates” query wizard but this did not work because it finds duplicates like last name first name, but it does not separate the dates.

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Queries :: Summing Columns Into Multiple Rows?

May 13, 2013

I have a linked table. The table looks like:

Course 1 Name | Course 1 Grade | Course 2 Name | Course 2 Grade |
Student 1
Student 2
Student 3

I need to write a query that will consolidate all the courses (15 total) into multiple rows like this:

Course name | Course Grade
Student 1
Student 1
Student 2
Student 2

What is the best way to do this?

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Queries :: Retrieving Multiple Rows And Placing In One String

Jan 31, 2014

I am trying to write a query that selects multiple rows of a table and puts those into a single string with a comma delimiter.

I want it to select all rows after a specific word is found in the row above and then stop selecting when another specific word below the last row is found.

Example below: >>>

The data i am using is very unorganised and has not headers, so I have to try and specific lines in order to allocate them to a specific user.

Sample Data:

459Authorized Privileges:
467Default Privileges:

Output Expected:

The delimiter can be anything.

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Queries :: Concatenating Multiple Rows In Access 2010

Feb 11, 2015

I have a query that has multiple IDs and different information in numerous fields. For example:

ID Field1 Field2 Field3
1 x
1 m
1 b

I need to find a way to concatenate the data so that it shows the information like this:

ID Field1 Field2 Field3
1 x m b

I'm working in Access 2010.

Yes I know this isn't the best way to set up a database, but I'm trying to make fixes to an already existing database that I can't go back and change the way it is set up. I can only find work arounds to accomplish what I need.

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Queries :: Return Multiple Rows From A Single Record In Database

Jul 16, 2014

For each record in my database, there are observation periods which are recorded in the format dd/mm/yyyy hh:mm:ss, titles as follows

1st Obs Start
1st Obs End
2nd Obs Start
2nd Obs End
3rd Obs Start
3rd Obs End.

I have been asked to create a query that will quickly show how many obervation periods commenced in a particular month. What I am trying to do is create a column that will be named Obs Start, and another, Obs End. For each record ID, this would then show as follows:

ID......Obs Start.............Obs End........
1....[1st Obs Start].....[1st Obs End]....
1....[2nd Obs Start]....[2nd Obs End]....
2....[1st Obs Start].....[1st Obs End]....
2....[2nd Obs Start]....[2nd Obs End]....
2....[3rd Obs Start].....[3rd Obs End]....
3....[1st Obs Start].....[1st Obs End]....
4....[1st Obs Start].....[1st Obs End]....


I could then quickly count how many obs periods started within the desired month.

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Queries :: Entries Separated By Commas - Split A Cell Into Multiple Rows

May 7, 2014

I'm a new to Access, SQL. I need the following output:


PHP Code:

PO              Vendor       State
a, b             1,2            IL
c, d, e          3              TX
f                  5              CA 


PHP Code:

PO          Vendor   State
a             1,2        IL
b             1,2        IL
c             3          TX
d             3          TX
e             3          TX
f              5          CA 

I found the following SQL code from another forum, which splits entries in a cell separated by commas into 2 rows, output being:

PHP Code:

PO          Vendor   State
a             1,2        IL
b             1,2        IL
c             3          TX
d,e          3          TX
f              5          CA 

SELECT * INTO ImportedData
SELECT PO, Vendor, State
FROM SourceData

[Code] ....

How to run a loop so that if a cell has n entries separated by commas, I want them to be split into 'n' number of rows.

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Queries :: Find Latest Date In A Table Where Dates Are In 2 Separate Columns And Multiple Rows

May 19, 2015

I am trying to find the latest date in a table where the dates are in 2 separate columns and multiple rows. (there are business reasons why there are 2 dates per row they represent different but comparable activities)

I have a table "Assessment tracker" with the following structure

Name Type
Candidate short text
Unit short text
EV1 Date Date
EV2 Date Date

My Data:

Candidate Unit EV1Date EV2 Date
TH1 10 07/05/2015 25/05/15
TH1 10 07/05/2015 07/06/15

I have a query "Candidate AC Dates" that compares the 2 dates EV1 and EV2 and outputs a 3rd column with the latest date.

PARAMETERS [Candidate Name] Value;
SELECT [Assessment Tracker].Candidate, [Assessment Tracker].Unit, [Assessment Tracker].[EV1 Date], [Assessment Tracker].[EV2 Date], Max(MaxDate([Assessment Tracker]![EV1 Date],[Assessment Tracker]![EV2 Date])) AS Achdate
FROM UnitData INNER JOIN [Assessment Tracker] ON UnitData.Unit = [Assessment Tracker].Unit



CandidateUnitEV1 DateEV2 DateAchdate
TH11007/05/2015 25/05/201525/05/2015
TH11007/05/2015 07/06/201507/06/2015

It does this by using a function shamelessly copied from the web somewhere...

Function Maxdate(ParamArray FieldArray() As Variant)
' Declare the two local variables.
Dim I As Integer
Dim currentVal As Date' Set the variable currentVal equal to the array of values.
currentVal = FieldArray(0)
' Cycle through each value from the row to find the largest.


This is working well (I think)

I then want to find the latest date for the 2 records i.e. the Max value for the Achdate.

SELECT [Candidate AC Dates].Candidate AS Expr1, [Candidate AC Dates].Unit AS Expr2, Max([Candidate AC Dates].Achdate) AS MaxOfAchdate
FROM [Candidate AC Dates]
GROUP BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit
ORDER BY [Candidate AC Dates].Candidate, [Candidate AC Dates].Unit, Max([Candidate AC Dates].Achdate) DESC;

But this is returning

Candidate Unit MaxOfAchdate
TH1 1025/05/2015

I expect it to return

Candidate UnitMaxOfAchdate
TH1 10 07/06/2015

It looks to me like MAX is considering only the day value rather than the whole date. I suspect this is because it is considering the results of the function in the first query as a short text rather than a date field. (I've tried to force this through declaring the variables as dates but don't know where else to force this. (I am UK based hence the DD/MM/YYYY format)

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Updating Multiple Rows In One Update Query Help Please!

Mar 7, 2008

I have one table, I want to update multiple fields in that Table with values.Currently I have on update query for each update.So for exampleRows: Commercial Quotes, Cover Notes, Personal QuotesWill have the values: Yes, No, Yes in them.I need to update those fields, if they say Yes to Commercial Quotes, Cover Notes or Personal Quotes depending on the field obviously. And blank them out if it says No.Currently I have 30+ different queries I have to click individually one after the other to update each row. I was wondering if theres a quicker way of doing this all in one hit.I have a tiny bit of SQL knowledge.So one of the queries I've figured out I've converted to SQL but again it only updates one instance...UPDATE Enabler_Data SET Enabler_Data.[Commercial Quotes] = "Commercial Quotes" WHERE (((Enabler_Data.[Commercial Quotes]) = "YES"));I tried whacking an OR replacing the ; and repeating that statment replacing Commercial Quotes with Cover Notes but it errored out on me.This is where I get completely stuck and my meagre knowledge fails me so any help would be useful.Thanks in advanceMatt

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Query That Excludes Rows With Criteria In Multiple Columns

Jun 20, 2013

I am new to Access and have been hitting a wall and seem to be finding nowhere that has this same type of task.

I have a table(Table 1 ) with 3 columns...

Table 1

I am trying to run a query that returns Table 1 but excludes rows that meet multiple criteria. I need to return rows that do NOT contain the combination of criteria below


1) Lot Number - Left([Lot Number],2) = "PT"
2) Transaction Desc. - "Put-away"

Basically, i want exclude a "Lot number" starting with "PT" IN COMBINATION WITH a "Transaction Desc" of "Put-away". The goal is for the query to return ROW2 and ROW3 and exclude ROW1.

ROW1 would be excluded from the query result because it meets both criteria.
ROW2 and ROW3 would be included because it does not fully meet all criteria.

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Reports :: Multiple Rows In Query Show In One Report Entry

Sep 17, 2014

I have a query that returns numerous rows of data per person per day.

Simplified Example ( ';' used to show columns):

LastName ; Date ; DrillNumber ; Score
Smith ; 18/9/14 ; 0 ; 100
Smith ; 18/9/14 ; 1 ; 150
Smith ; 18/9/14 ; 2 ; 120
Doe ; 18/9/14 ; 0 ; 150
Doe ; 18/9/14 ; 1 ; 150
Doe ; 18/9/14 ; 2 ; 100

I'm trying to create a report that shows each of the scores per drill in the report per person (Dont worry about the formatting):

Name: Smith
Date: 18/9/14
Drill & Score:
0 - 100
1 - 150
2 - 120

However, when I drag the field lists into the report Im getting a new report entry for each drill eg.

0 - 100

1 - 150

Any way to get all drills to show in the one report entry per person? So all data for Smith is in the one report or report section, and then all the data for Doe.

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How To Split Up One Column With Multiple Rows Related To One Person Into A Query

Jul 1, 2013

I have an Access Database and I want to split up one column into multiple columns. The one column has multiple rows that relate to one person, so for instance I have the following:I am taking information from both tables and I want to create a query but I need to separate out the mother, father, and guardian with the names attached

So from the Child table :

Joe Smith Address Phone

The query that I created is from two tables, the child table and the family table: ( I used the dashes just for it to be easier to read)

------Child Table/PrimaryKey --------Family Table---------------------

First Name--- Last Name--- First Name--- Last Name--- Relationship
Joe ----------------Smith ----------Jane --------Doe-------------Mother
Joe ----------------Smith ----------John---------Smith---------- Father

So in this scenario I need to get the name of the second parent in another column....meaning have all the parents appear on the same line for this child, and each child there after..

So I need it to look like this:

------Child Table/PrimaryKey --------Family Table---------------------

First Name------ Last Name------ First Name------ Last Name------ Relationship------ 2First Name------2Last Name------2Relationship
Joe----------------Smith------------ Jane-------------- Doe------------- Mother-----------John---------------- Smith------------ Father

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Queries :: Query To Insert Missing Rows From Another Query / Table

Oct 8, 2013

I am using an Access 2010 DB to keep track of a schedule. Essentially, at least one person needs to be signed up to work for every hour of every day in a week.

Days with 7 records
Hours with 24 records
Workers with as many people that sign up to work the different hours
Schedule signifying the worker, day, and hour which are signed up.

As of now i have a query that relates these results and gives me a line detailing the worker/time information for the slots that are signed up for.What I'm TRYING to do is to create a query that gives me BLANK worker info when there is no one signed up for a particular hour.Currently my Schedule table has the following:

WorkerID | DayID | HourID
1 | 5 | 12
4 | 5 | 13
16 | 5 | 15

What I'm looking to do is have this table matched up with another table (or query) that provides every combination of day/hour. When an day/hour combination is skipped, the query will be able to "fill in the blank" with a row. Like this:

WorkerID | DayID | HourID
1 | 5 | 12
4 | 5 | 13
| | 14
16 | 5 | 15

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Queries :: Counting Rows Within A Query

Apr 16, 2013

I am trying to get a total count of rows from a query on my tickets, Each ticket has a date and an ID number

SELECT tbl_ticket.ticket, tbl_ticket.entrydate, Count(tbl_ticket.[entrydate]) AS [Row Count]
FROM tbl_ticket
GROUP BY tbl_ticket.ticket, tbl_ticket.entrydate
HAVING (((tbl_ticket.entrydate) Between #1/1/2011# And #1/31/2011#));

I am trying to get this query built so I can attach it to a form.

I am trying to get three bits of data from this Query

1 a total count of all the Tickets in a given month

The ticket #'s and their date of entry.

So far this gives me a great list of Tickets and the date they got put in the system, but then for the total count it gives me 1 for each line. Even if some have the same date.

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Queries :: Query To Display ALL Rows From Table 3

Feb 6, 2014

i have 3 simple tables as follows:

OwnerID, Owner_LastName,

TenantID, Tenant_LastName,

ID, Date, Amount, OwnerID, TenantID

I need query to display ALL the rows from Table3 and show columns of Owner_LastName and Tenant_Lastname. However, I want the rows in Table3, that do not have the value for TenantID to still appear, just with Tenant_LastName being left blank.

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Queries :: Ability To Add Rows From Query Results

Jun 16, 2015

From a Access database that I inherited. Users used to be able (from a form) run a query and then add data (i.e, new rows). But now that the the database is split and the backend is on MS-SQL, they no longer can do this. I do not think this will be possible. I think they will have to add data directly to the table or have another form for adding data.

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Queries :: Append Query Returning Too Many Rows

Nov 14, 2013

I want an append query to create a new record in a table and populate that record with fields from a form. Some of these fields are free text, others are from combo boxes.The append query adds vastly too many records (albeit all populated with precisely the same information) - and the number it adds seems to depend on which combo box options I choose.

I have a similar append query which pulls information from earlier records in the table, and combines that with free text and combo boxes on a near-identical form, which works fine and always just adds one row.

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Queries :: SQL Query For A Table With 1.7 Million Rows

May 2, 2013

I have just obtained a database with 1.7million UK post codes along with there latitudes and longitude's.

I have a list of over 8000 post codes in an excel spreadsheet which I need to get the lat long's for

what would be the best way to this?

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Queries :: Query Results Displayed In Rows Not Columns

Aug 1, 2013

I have the following query which returns 2 columns, where 2 fields are summed :-


SELECT Sum(Stats.[No of Invoices Checked]) AS [SumOfNo of Invoices Checked], Sum(Stats.[No of Incorrect invoices]) AS [SumOfNo of Incorrect invoices]
FROM Stats
WHERE (((Stats.Period)=[Forms]![frmMain]![cboSingleMonth].[Value]));

This displays :-

345 - 988

How can I have the data displayed as


when I run the query.

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