Reports :: How To Arrange Columns In A Report (visible / Invisible)
Apr 17, 2015
I've accomplished some simpler things like hiding fields based on the data in another field but nothing very complex. To the point: I have a report that shows data in both rows and columns, the report has a 7 columns, 3 of which could or could not contain data other than zero, in which case the column is not displayed. The problem I have is that it could be any of those three at any given time depending on what data is available for that report and what the user wants to see. Basically, if a given company has no data regarding column "A", then column A is hidden, but the main grouping is done through rows so all companies contain at least 0 for all columns (what I did is that, if a field sums the whole column returns 0, then the column is not visible). What I need to get working is the second part of this, have the columns rearrange themselves depending on which column is hidden (it could be that all 3 are hidden). How could I make this work? (btw, autoshrink is not usefull for this since it only shrinks vertically, not horizontally).
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Aug 23, 2013
I am trying to improve my code by making it more readible. The following code works, but it is certainly not the most efficient way. I`m trying to write a loop to make certain elements in an Access report visible/invisible, but I can`t address the visibility property of these items while iterating over i.
Code:
DoCmd.OpenReport "tblInterval subreport", acViewDesign, , , acHidden
Reports![tblInterval subreport]!BoxInsp1.Visible = False
Reports![tblInterval subreport]!BoxInsp2.Visible = False
Reports![tblInterval subreport]!BoxInsp3.Visible = False
[code]...
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Oct 31, 2013
i have been trying to figure out how to make a textbox if it is null to be invisible on a report.
I selected the detail section on the report, under the Event tab, On Format option then selected [Event Procedure] and then clicked on the ellipses.
Tbl_Receipt_Description is the name of the text box.
*******************************************
If Me.Tbl_Receipt_Description = " " then
Me.Tbl_Receipt_Description.Visible = False
Else
Me.Tbl_Receipt_Description.Visible = True
End If
*******************************************
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Feb 26, 2005
I have tried searching a few threads, but can't get the answer or perhaps i'm tired. Anyway I have a YES/NO field and a command button. I want the button to be visible only if the yes field has been selected. No = invisible button.
Thanx
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Mar 9, 2006
I was able to use coding for making controls visible or not in the attached database.
I have a main form with a tab control that has 3 tabs with subforms in them.
What I am not able to do is in the Tab Control I want the 3rd tab to be invisible and on the second tab where it says “May we go through the questions now?”, I have a check box. When that check box is checked I want the 3rd tab to become visible.
I am having problems figuring out this code to reference the Tab Control Page.
Do you have any suggestions?
I can attached the database if necessary.
I appreciate any help that you can give me.
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May 11, 2006
I am trying to make a subform appear when a particular entry is selected from a list box. I did a test... no problem. In my real database... well, you know. Here's my code:
----
On my main form property:
Private Sub Form_Open(Cancel As Integer)
DoCmd.Maximize
DoCmd.GoToRecord , , acNewRec
If Me![ProjectSubType] = "Commercial Chest" Then
Me![CommercialChestsSubForm].Visible = True
Else
Me![CommercialChestsSubForm].Visible = False
End If
End Sub
----
On my list box property:
Private Sub ProjectSubType_AfterUpdate()
If Me![ProjectSubType] = "Commercial Chest" Then
Me![CommercialChestsSubForm].Visible = True
Else
Me![CommercialChestsSubForm].Visible = False
End If
End Sub
----
Any help is GREATLY APPRECIATED.
Tom
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Jan 19, 2006
on a report that has 2 pages, how can I make a text box in the bottom of the report page 1 invisible, but visible on page 2
you help will be much appreciated
Jabez
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Feb 16, 2007
My question is how can I make data in a form visible or invisible just by a button. In other words, if I have a group of buttons, based on the button selected I would want certain data to appear.
I know that this is possible, I have seen it done but just cannot find out how to do it or what this is called to look it up in Helps.
Thanks,
****
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Jul 16, 2014
Form name: TestForm
Combobox name: cboName
Names in combobox: Rick, John, Sarah
Feilds: Feild1 Feild2 Feild3
EDIT: The names in the combobox are coming from their own table, they were not manually put into the combobox.
Here is some pseudocode for what I kind of want to do...
[open TestForm]
if cboName = Rick
Field1.Visible = true
Field2.Visible = false
Field3.Visible = false
if cboName = John
Field1.Visible = false
Field2.Visible = true
Field3.Visible = false
if cboName = Sarah
Field1.Visible = false
Field2.Visible = false
Field3.Visible = true
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Jun 18, 2015
I need to have a subform that shows up smack dab in the middle of my main screen when visible - which is what I want - but only based on a specific value of a control on the main form. Specifically, if a control's value is "See Spreadsheet", I want the subform visible front and center as it contains the link to the server location for that specific record. If the control's value is not "See Spreadsheet", I want the form to be invisible.
My code:
If Me.BudgetsFacultyAccountNumber = "SEE SPREADSHEET" Then
Me.frmMsgBoxUpdateSpreadsheet.Form.Visible = True
Me.BudgetsFacultyServerLocation.Visible = True
Else:
Me.frmMsgBoxUpdateSpreadsheet.Form.Visible = False
Me.BudgetsFacultyServerLocation.Visible = False
End If
The red lines result in an MS VBA error: "Compile error: Method or data member not found."
I've tried referencing that subform a hundred different ways, but I can't get it to work.
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Apr 14, 2015
I run a merge process from VBA code to create word documents. I would like to add 2 word tables to a document and only show them based on some parameter or mergefield in the data.
Can a table be identified? Like Table 1. And can it be made invisible?
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Dec 2, 2014
My company has a new database that we will use to track PTO (paid time off/vacation), including the submission/approval process. Not everyone should have access to the approval dashboard as that should be restricted to only managers. Everyone will have the same basic form so that they can see their PTO history, hours remaining to be used, etc.
What I want to do is have a button on the form that is visible only if the person is a manager. The button will open the PTO approval form. How can I make a button visible/invisible based on user access levels?
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Dec 31, 2013
I'm running Access 2003 and my question relates to delivery notes that are produced for drivers as reports. These delivery notes have a blank payment box for the driver to complete if the customer pays upon delivery.
As more and more customers are prepaying by credit cards, I'd like this payment box to be automatically filled with a "PAID" text which will let the driver know the order has already been paid for.
The delivery note is produced from an "Orders" table which has a "Paid" field whose value is automatically set to "Yes" when the order has been paid for.
I was hoping to be able to place a "PAID" label on the report which is only visible when the Paid field of the underlying query is Yes.
As things are at the moment I cannot see any way to put any conditional statement onto this Text/Label. The only options for the "Is Visible" property of the text are Yes or No.
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Aug 28, 2014
I have a form with a Yes/No checkbox. Sometimes a data entry person will use this, sometimes an associated report is printed and a technician in the field will be required to fill check the box by hand and return the report for data entry. what I have tried to format the check box, if the box isn't already checked, I can't get it to show up clearly on the printed report. It's set to Visible, width 6pt, solid, black, always display, yet it still is barely visible. Ive tried increasing the grid line thicknesses, making it shadowed, nothing seems to work. Is there anything I can do?
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May 3, 2006
Hi there,
I know there have been a good number of questions about visibility in forms already but I couldn't find a solution to my problem (or maybe I just didn't get it).
Basically, I have a tabular form (more than one record displayed at once) and one the field is of the Yes/No type. For each record, I'd like to have a text box that displays 'pending', set as visible if the field value is 'Yes' and set as invisible if the field value is 'No'.
The table is as follows:
id : auto-number
Flag: Yes/No [Yes]
If I use the following code on the Flag button:
Private Sub Flag_AfterUpdate()
Me.pending2.Visible = Me.Flag.Value
End Sub
all the 'pending' text boxes appear and disappear together (instead of just the relevant one).
I thought of using another text box, with the same data source ('Flag') but which would set itself to visible or invisible wrt to its own value but I couldn't find a way to do it.
Any suggestions ?
Thanks in advance !
and many thanks already for the forum and the contributions - it's been extremely helpful, esp. for a beginner.
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Oct 23, 2004
I am trying to make a button on a form visible and invisible dependant on the contents of a field in my form, any ideas?
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Dec 8, 2014
My student is doing a project on question paper generation in which he selects questions from each lesson needed and also some of these questions have images associated with them. So, if these questions are selected, the image control in the report displays it.
If there is no image, the space for the control is left in tact. I tried changing the visible property for the image control in the Detail_Format event procedure. But this code is not reached at all and the space is still left. I am not storing the image directly in the field but its path in a text field.
I want that the space occupied by the image control removed. I tried the suppression thing but obviously it did not work.
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Mar 4, 2014
I have a database that I use for keeping track of clients and printing invoices using a form/sub-form and report/sub-report. I want an image to be visible on my sub-report when I choose Received Payment in my sub-form. Right now I have my image set to visible = no.
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Dec 16, 2013
I am building a report that has a header with several details followed by a detail section.
What I need to do is make the entire entry not visible on the report if one of the dates is null.
So it looks like this
last first title id memb # date a date b
1. smith , john fng 8521 2356224
5/12/2012 6/20/2013
10/2/2013 (is null)
2. neckbone, jim dude 2548 85858412
6/20/2013 5/5/2014
8/5/2013 2/31/2013
On the report i want the 1st entry (smith john) not to be visible due to the null (B) Date.... but i want it to be visible once the date is entered...
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Aug 5, 2013
I can't seem to find a way to SUM two seperate columns on my report. I've attached an example of what I am talking about. I was able to add the SUM feature to the 'Estimate' column, but it doesn't allow me to add that to the 'Plan' column too. The only options available are Count Records or Count Value.how I can have these both SUM seperately within their columns?
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Nov 12, 2013
How to turn a single long (page spanning) column of data into "snaking columns" or "newspaper-style columns," but all of the results are only available in Print or Print Preview. I am looking for a way to have the correct, multi-column, result visible in Report View on the screen.
The reports I am formatting will not be printed onto paper; they will be seen only on screen. The data will vary depending on the source table, some have records that are about 200 records long, and others are only 50 or so. The number of columns across the page will need to be dynamic depending the total number of records the report pulls in.
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Apr 1, 2013
I am having trouble getting all columns in an Access 2007 report to show up in report view as well as to print. It seems like this is mostly occurring in columns that occupy the center of the report.
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Aug 22, 2013
I have a report that displays 3 different columns of numbers.. and when I try to do a total for any one of the columns the sum option is greyed out and I cannot total any of the columns at the bottom of the report. Everything I have read says I should be able to do that.
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Oct 24, 2013
I have a report that constists of 4 subreports.I need the first two subreports to render in a two-column format and the 3. and 4. in a single column format.Unfortunatelly I cannot it work as I need to.I have read, that setting the main report in a single-column format and the subreports in a two-column format with "first across then down" setting (Or something like that) is and option.
Unfortunately this option does not fit my requirements.Is there a possibility to set the number of columns through VBA and change it across the different parts of the report?
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Nov 9, 2013
How to display in a report a field with 50 records in two separate columns of 25 records.Is this possible or am I completely off the reservation?
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Aug 20, 2013
I have a large tabular report, 22" and 18 columns. In the report footer I have for each column a series of calculated fields, specific to that column. For example, one of my columns is NumberofCreditsEarned. The calculated fields at the bottom of it are min, max and avg. Another one is Gender, and the calculated fields at the bottom of that one count the males and females and give percentages of each.
I designed a basic form with 18 checkboxes, so users could select as many or as few columns as they want. My original idea was to use the checkboxes to show the desired columns (along with the calculations for those columns) and hide the rest.
The issue is that while the column may be hidden, the white space is not. If I can't find a way to get rid of it, my reporting tool won't be feasible to use. I've researched using "can grow" and "can shrink", but I dont think they'd work on a tabular report like this, where all of the controls are the same height and width, and on the same line.
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