Reports :: Join Together Multiple Rows To One Field?
Jul 1, 2015
I have been struggling with combining multiple rows into one row for an order summary report.
Specifically, I have three tables (Products, Orders, and OrderDetails)
Products
=======
ProductID = AutoNumber
ProductName = String
Orders
======
OrderID = AutoNumber
OrderDate = Date/Time
OrderInfo = Memo
CustomerName = Text
CustomerAddress = Text
PaymentDetails = Text
OrderProductDetails
=========
OrderNumber = Number (Linked to OrderID)
ProductNumber = Number (Linked to ProductID)
Notes = Memo (Notes on product customization)
The OrderProductDetails table is in many to one relationships with both Orders and Products table. If I place an order with 3 products, the OrderProductDetails datasheet would be:
OrderNumber ProductNumber
========================
1 78 (Product 1)
1 89 (Product 2)
1 56 (Product 3)
On my report, instead of 3 entries for this order, I would like show just one entry under a column "Products Ordered" ---> Product 1, Product 2, Product 3.
I tried the Concatenate macros I found online, however, I am unable to configure them properly to use for this purpose.
I am using Access 2010.
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Jun 18, 2013
My database has a 'markets' table, where there could be multiple markets per campaign.
So right now in my report, it's displaying like this
campaign 1
Market 1
Market 2
Market 3
Etc.
Is there a way, to Concatenate multiple rows into 1 field. So it would look something like this
Campaign 1
Market 1, Market 2, Market 3
That would save a lot of space in the report, and make it easier to read.
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Mar 14, 2014
I have to join multiple values into a string for summarizing data on reports and exports. This process in vba is taking up to 10 minutes to process and will get worse as the size of these reports grow.
My method so far is to query the individual items into a recordset, loop through the values, adding them to the string then return the string in the query.
Here is an example:
Public Function SO_Description(intSO As Integer) As String
Dim db As DAO.Database
Dim rs As DAO.Recordset
Dim strSQLSelect As String
SO_Description = "Profiles: "
Set db = CurrentDb
[Code] ....
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Sep 17, 2014
I have a query that returns numerous rows of data per person per day.
Simplified Example ( ';' used to show columns):
LastName ; Date ; DrillNumber ; Score
Smith ; 18/9/14 ; 0 ; 100
Smith ; 18/9/14 ; 1 ; 150
Smith ; 18/9/14 ; 2 ; 120
Doe ; 18/9/14 ; 0 ; 150
Doe ; 18/9/14 ; 1 ; 150
Doe ; 18/9/14 ; 2 ; 100
etc.
I'm trying to create a report that shows each of the scores per drill in the report per person (Dont worry about the formatting):
Name: Smith
Date: 18/9/14
Drill & Score:
0 - 100
1 - 150
2 - 120
However, when I drag the field lists into the report Im getting a new report entry for each drill eg.
Smith
18/9/14
0 - 100
Smith
18/9/14
1 - 150
etc.
Any way to get all drills to show in the one report entry per person? So all data for Smith is in the one report or report section, and then all the data for Doe.
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Mar 28, 2008
Hello,
I am trying to find a way to combine multiple rows into one (field). I have 2 tables. One table is data the other table is notes. The notes table has a new record created for each new note. Both tables have the Account Number and and Sub Account Number. I am linking the two tables on these account numbers with a left join normally. There can be records in the data table and no records in the notes table. I guess what I want is a query or sql statement i can use in vba that will display all the data from the data table and all the notes from the notes table in on field.
This data is used in a large report. Right now I have the data table set to the report by itself and code on the report to pull the notes from the notes table using a ADO recordset with a do while that just adds each note to a single variable. This works fine and does the job. The only problem is the time it takes to run the report now. If the report has 1000 records with notes on 90% of them and each of those has multiple notes that recordset code has to run thu ALOT. I use to have all the notes just compile to one field in the data table and the report ran very fast that way. I had to change this since I need it this way as to filter notes by time and archive them after a period.
I have read thru so many posts and see lots of code functions to do this but its just the same thing I already have with the recordset code building the combined field. Any other way to do what I am trying? I think I have just been over thinking this stuff at this point an maybe a fresh set of eyes will help. Below are some simple table layouts for the 2.
**Account Number and Sub ID fields in both tables are not unquie.
Data Table: (this table has alot more data but this gives you the idea.)
Account_NUM - Sub_ID - Data1
1234 | 3 | 123 N Inc.
1234 | 3 | 666 DRN
4567 | 4 | 543 S Way.
7890 | 5 | zzz ABC
Notes Table: (Yes the notes field is a MEMO field)
Account_Num - Sub_ID - Notes
1234 | 3 | notes1
1234 | 3 | notes2
1234 | 3 | notes3
The output I am trying to Get:
Account_Num - Sub_ID - Data1 - Notes
1234 | 3 | 123 N Inc. | notes1 notes2 notes3
1234 | 3 | 666 DRN | notes1 notes2 notes3
4567 | 4 | 543 S Way. | NULL
7890 | 5 | zzz ABC | NULL
Thank you for any advice or thoughts.
Joe
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Jun 5, 2007
Hello All,
I am trying to figure out the best was to combine fields from multiple rows into one row & field.
Example: I have a table that contains footnotes and products. With a simple query I would get the following 3 rows:
Product........................................... .......Footnote
V.I. Capital Appreciation Fund.................3
V.I. Capital Appreciation Fund.................5
V.I. Capital Appreciation Fund.................1
What I want is one row and the 3 footnotes combines into one field:
Product........................................... .......Footnote
V.I. Capital Appreciation Fund.................3, 5 ,1
Any help would be greatly appreciated.
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Nov 16, 2013
I have a table:
"tb_skybox_Types", with the fields, [Policy_URN], [Box_Type]
Sample:
Policy_URN Box_Type
001 Standard
001 Sky HD
002 Sky +
002 Sky + HD
I'm mail merging this, so naturally it's giving me a row per box type against which I need to be one. Desired output:
Policy_URN Box_Type
001 Standard | Sky HD
002 Sky + | Sky + HD
I'm then going to make this into a temp table, then match the URN back to the customer table to get a single row per customer.
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Jul 24, 2014
I have a report that I would like to have the rows be a specific color based on the value in 1 field on the row.
I have attempted to use conditional formatting but it will not work (IE, I can get font color to change, but not field boxes to have color).
The field is labeled [text144] based on the value in the field (1,2, or 3) I would like the field to be a different color.
i.e.
3 = green
2 = yellow
1 = red
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Nov 4, 2013
I use following function to concatenate data from multiple rows into a single row/field. It puts a comma ',' after each concatenate. What I would like it to do more is to put 'and' instead of comma between the last two concatenated words. For example: Now it gives me Value 1 but I want to get Value 2.
Value 1:
FormRegNo CombinedParticipants
DC-190 Political parties, CSOs, community residents
Value 2:
FormRegNo CombinedParticipants
DC-190 Political parties, CSOs and community residents
Function:
Option Compare Database
Option Explicit
Public Function ConcatField(strSQL As String) As String
Dim dbs As Database
Dim rst As DAO.Recordset
Dim strConcat As String
[Code] ....
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Mar 30, 2014
I have four forms named [Information Form], [Evidence Form], [Subject Form], and [Vehicle Form]. The Final Form is a Tabbed Form named [New Incident]. The tabbed form has four tabs, with each tab displaying one of the forms above. I also have a Print Command Button named [Print All] underneath the tabbed portion of the [New Incident] form.
Also, All of the four forms are set to data entry - yes, so that on open they will be clean and read for new record entry. I need the [Print All] button to do, just that, print everything that has or has not just been entered into the four forms, even if some are printed blank because they were not necessary for this particular report. One thin of note is that each form on the tab has a field for the "Incident Number" which will be the same for all four forms.
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Nov 4, 2013
I have a form where we fill in information for supply of equipment to employees.
Each item must be signed for on a printed report.
I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.
For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.
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May 7, 2014
In access database we register the following fields:
Company name - Address - Artickle - Number of copies
We then want access to print a report with these informations, except for the number of copies, which should be the number of duplicates that is to be printed.
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Feb 19, 2008
I want to count based on 1 (same) field from each of two tables, based on if ID is in "X".
select a.groupid, count(a.id), count(b.id)
from ta a, tb b
where value in ('a','b','c')
group by a.groupid
Thats sort of the psuedocode but Im not getting the right results.
Any help would be appreciated.
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Feb 11, 2005
I am working on a "course registration" system using asp (vbscript) and MS Access. There are 4 tables as shown:
activity (1 entry per course - key is ActivityID)
activitysections (1 entry for each course section for an activity - key is SectionID - ActivityID is also in the record)
registrations ( 1 entry for each registrant in the section - key is RegistrationID - Section ID and PersonID are also in the record)
users ( 1 entry for each student with their demographic info - PersonID is the key)
When I run the following query on the test Access database:
SELECT activity.ActivityName, activity.ActivityStatus, activity.ActivityID, activitysections.SectionNumber, activitysections.SectionStatus, activitysections.SectionSchedule, activitysections.SectionCapacity, activitysections.SectionParticipants, activitysections.SectionDuration, users.FirstName, users.Initial, users.LastName, users.NameSuffix, users.PreferredName, users.Gender, users.BirthDate
FROM users INNER JOIN ((activity INNER JOIN activitysections ON activity.ActivityID = activitysections.ActivityID) INNER JOIN registrations ON activitysections.SectionID = registrations.SectionID) ON users.PersonID = registrations.PersonID;
I get the correct results - 1 entry wherever there is a registrant for a section of an activity.
However, I want to run a query that lists all the sections regardless of whether there is a person registered. To do that I changed the query to a left join as follows:
SELECT activity.ActivityName, activity.ActivityStatus, activity.ActivityID, activitysections.SectionNumber, activitysections.SectionStatus, activitysections.SectionSchedule, activitysections.SectionCapacity, activitysections.SectionParticipants, activitysections.SectionDuration, users.FirstName, users.Initial, users.LastName, users.NameSuffix, users.PreferredName, users.Gender, users.BirthDate
FROM users INNER JOIN ((activity INNER JOIN activitysections ON activity.ActivityID = activitysections.ActivityID) LEFT JOIN registrations ON activitysections.SectionID = registrations.SectionID) ON users.PersonID = registrations.PersonID;
I get this wonderful little message saying "join expression not supported". Can anyone give me some advice on what I am doing incorrect. Thanks.....
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Jun 11, 2006
Hello All;
Could someone please assist me on this?
The following is the Tables:
ContentTypes ---> Site Content Directory
Cats ---> Categories
Sierra ---> Store Content for Sierra
BrushStrokes ---> Store Content for BS
I have "tried" to create a QUERY for the 4 Tables
(The code that I have, originally came with 3-Table Query connection
I have added in the 4th Table "BrushStrokes")
This is the Query that I created. Before the code, a little insite
At first there was: RIGHT & LEFT JOIN's, But I would receive this:
Error 3258
After not really finding any good examples of how to create the
2- Queries and have then work together as one.
I decided to try something else, which was to create all [INNER JOIN]'s
Which got rid of the Error, and the code still will not work in my site.
========
Microsoft JET Database Engine error '80040e14'
Syntax error in JOIN operation.
=======
So, here is the code, please let me know what is wrong with it?
And if possible, a good example of creating the [2 - Queries] that work as one.
Thank you all
Carrzkiss
-----------------------SQL QUERY------------------
SELECT Cats.CatID, Sierra.CatID, BrushStrokes.CatID, Sierra.ContentID, BrushStrokes.BSContentID, Sierra.Product_Title, BrushStrokes.BSProduct_Name, Cats.CatDescription, Cats.CatTypeId, Sierra.Product_Th_Image, BrushStrokes.BSThumbnail, Sierra.Our_Price, BrushStrokes.BSPrice, Sierra.Retail_Price, BrushStrokes.BSRetail, Sierra.Aff_Name, BrushStrokes.Aff_Name, Sierra.Brand_Name, BrushStrokes.BSArtistName, Sierra.YAvailable, BrushStrokes.BSStatus, Sierra.Percent_Savings, Sierra.Unique_Product_ID, BrushStrokes.BSProductID, Sierra.Main_Cat, BrushStrokes.BSCol_Cat, ContentTypes.ContentType, Sierra.Product_Description, BrushStrokes.BSDescription
FROM ((ContentTypes INNER JOIN Sierra ON ContentTypes.ContentTypeID = Sierra.ContentTypeID) INNER JOIN BrushStrokes ON ContentTypes.ContentTypeID = BrushStrokes.ContentTypeID) INNER JOIN Cats ON (BrushStrokes.CatID = Cats.CatID) AND (Sierra.CatID = Cats.CatID)
WHERE (((Sierra.Display)=1) AND ((BrushStrokes.Display)=1));
-----------------------------END SQL QUERY------------------
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Sep 16, 2004
I have a problem with using two Sum() functions in a multiple join query. It is an Access database that is accessed by VB6.
These are my tables with some sample records:-
Payment(payID, payCustID, payDate, payAmount)
1, 4, 30/09/2004$5.00
2, 4, 30/09/2004$120.00
3, 4, 30/09/2004$20.00
Customer(custID, custName)
1, steven
2, julie
3, blake
4, kate
Invoice(invID, invCustID, invDate, invAmount)
1, 1, 10/09/2004, $50.00
2, 2, 11/09/2004, $50.00
3, 1, 11/09/2004, $150.00
4, 3, 10/09/2004, $20.00
5, 4, 10/09/2004, $5.00
6, 4, 11/09/2004, $120.00
This is my query:-
SELECT DISTINCTROW Customer.custName, Sum(Invoice.invAmount) AS SumOfinvAmount, Sum(Payment.payAmount) AS SumOfpayAmount
FROM (Customer LEFT JOIN Invoice ON Customer.custID = Invoice.invCustID) LEFT JOIN Payment ON Customer.custID = Payment.payCustID
GROUP BY Customer.custName, Customer.custID;
Result:-
custName SumOfinvAmount SumOfpayAmount
blake $20.00
julie $50.00
kate $375.00 $290.00
steven $200.00
The resulting SQL query returns incorrect invoice and payment totals for Kate. The Sum() function has duplicated. Can anyone tell me how I would change my query to fix this problem?
Thanks Steven
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May 1, 2014
When I join three tables I get duplicated records in Access SQL. How can I solve this? Using distinct is no options.
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Nov 16, 2014
I am trying to delete all records on [TableA] that Match [TableB] at Columns [SKU] and [ASIN].
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Mar 20, 2013
How do I sum up the rows of a column in a report ? My example is here below
Sick Days
Employee1
Employee2
Employee3
Total of Sick Days
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Apr 9, 2014
Im working on a DB with multiple tables. My DB consists in a lot of tables, each one for a different element and his specifications (e.g.: transmitter, sensor, relay). The user can create loops selecting different elements (All the elements of the same loop have the same Loop ID).
I want that when the loop is finished the user can select one of the loops he has create and see all the elements and specifications he has selected for this loop. The problem is that when I want to show in a form or report all the elements the user has selected before I cant select each different element from his table and show in a form or report.Until now I have this code in a form to select an element from a report and show it, but it doesnt work very well.
-) List3 is a list box in my form where is the list of elements to select.
-) Boton1 is the button in my form to open the report when the element is selected
-) Transmitter Specifications is the report with the list of elements and his specifications.
Option Compare Database
Option Explici
Private Sub boton1_Click()
On Error GoTo Err_boton1_Click
[code]....
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Mar 19, 2015
I have attached a sample spreadsheet. Each store has a planned date which is calculated off the dates in column b and c. The second row is actual date.
As much of the data I have is in MS Access, I tried to use some extracts to appear in this format but no luck.
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Nov 5, 2013
I have a report being generated that pulls in a bunch of data. The processed column is a boolean value.
I want to be able to set the text of a label to be equal to the "material cost" for all the rows where is processed is set to false.
Picture of the report: [URL] ....
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Dec 23, 2014
I have a report whose fields are arranged in a table:
I need all fields to be able to grow in the event that there's more text than the box can hold, so I have all fields "Can Grow" property set to Yes.
However, when any of the top row fields (Field1, Field2, Field3) need to grow, the entire top row grow but the bottom row stays put and doesn't move down, which causes the top and bottom rows to overlap -- like below (look at ID # 4):
Green is the top row, Blue is bottom row:
how I can get the bottom row to move down when the top row grows?
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Jan 11, 2008
Hello everybody....
I was given a task by my boss to create an appraisal system for our department here in one of the local schools in the Philippines.
Anyway, what I created first a form from which all subjects being offered will be displayed. I did this by having a main form (bind to personal info table) and a subform that displays all the subjects (bind to subjects table). Then, the user will simply click on the appropriate rows bearings the subejct that the students wish to enrolled and when the save button is click, such will be saved into the enrol table.
My questions is, what control will I use to allow me to select multiple rows? and how will I be able to save selected rows into the enrol table?
Thanks in advance and more power...
~sirjhun
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Nov 13, 2006
I'm trying to insert multiple rows into a table at once, but I'm having problems.
I've tried a syntax like this:
INSERT INTO [TABLE] ( [FIELD1], [FIELD2], [FIELD3] ) VALUES
(( '1', 'A', '1' ),( '2', 'B', '2' ));
..but with no success.
On a site I even found this other way, but with no success either...
INSERT INTO [TABLE]
SELECT '1', 'A', '1'
UNION ALL
SELECT '2', 'B', '2';
Is it possible to insert multiple rows and I'm just missing the syntax, or is it not possible with Access?
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Oct 10, 2007
I have a table of products and a table of ordersEach product requires multiple processes to completeCan I make a query that will lookup the products in the orders table and show a list of all the processes that need to be done to complete all the products on order?The bit I dont get is how can a query return multiple rows for each product?
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