Reports :: Counting Number Of Distinct Records In Report?

Oct 11, 2013

I'm creating a report for an imaginary "medical clinic's database", the intended function of which is described as follows: "Create a statistic that shows the total number of distinct drugs prescribed to a patient."

Where I'm at:

I've created a query called UniqueDrugs containing drug and patient info. The SQL is:

Quote:

SELECT DISTINCT Drugs.Drug_Name, Patients.[Patient _ID]
FROM Patients INNER JOIN (Drugs INNER JOIN Prescriptions ON Drugs.[Drug_ID] = Prescriptions.[Drug_ID]) ON Patients.[Patient _ID] = Prescriptions.[Patient_ID]
GROUP BY Drugs.Drug_Name, Patients.[Patient _ID]
ORDER BY Patients.[Patient _ID];

The results of this query seem to be what I need. All I need is for the count formula that I use to return the number of distinct drug names there are that are related to a patient's ID.

I've created a report and I've put the following formula into a text box:

=DCount("[Drug_Name]","[UniqueDrugs]","[Patient_ID]=[PID]")

Where PID is the name of another text box in the report that contains the Patient ID that I want to compare to the drug names returned by the query.

However, this *always* results in #Error, no matter how I change the formula.I have been led to believe that syntax is not the issue, as the following formula worked as intended for a different task:

=DCount("[Prescription_Date]","[UniqueYearQuery]","[Patient_ID]=[PID]")

How do I use a DCount to return the number of different drugs that have been prescribed to a patient?

If it did not require the number of different drugs, I would simply use the following formula, which works just fine:

=Count(Drug_Name)

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Reports :: Counting Distinct With Running Totals

Jul 27, 2015

I remember reading a tut on how to count records using Running totals in a report - but I cannot remember where I read it. It went something like this.

In the section that you want to count, add a field with record source '=1' and make it a running total for the group.

In the header (one level up from where the running total resides) add a field with record source =Max(RunningTotalField)

Although the 'intellisense' sees my 'RunningTotalField' when I create the above mentioned formula, when I run the report, its asking me to input the value for the 'RunningTotalField'?

Have I confused some concepts or am I on the right track?

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Counting Distinct Records

Dec 18, 2005

i'm trying to get a count of how many customers made billing requests during the month of november. the query is based on one table in the database. some customers made multiple requests, but i'm looking for the number of different customers who made requests, not the total number of requests made. the following sql stuff weeds out the duplicate customer numbers and lists each unique customer number.

SELECT DISTINCT TBLBillingRequest.MemberID
FROM TBLBillingRequest
WHERE (((TBLBillingRequest.DateSCSCLogged) Between #11/1/2005# And #11/30/2005#));

my problem occurs when i try to to incorporate the count function like so.

SELECT DISTINCT Count(TBLBillingRequest.MemberID) AS CountOfMemberID
FROM TBLBillingRequest
HAVING (((TBLBillingRequest.DateSCSCLogged) Between #11/1/2005# And #11/30/2005#));

it gives me a count, but the count includes duplicate customer numbers as well, not the total of unique customer numbers, which is what i want.

any suggestions/help would be greatly appreciated!

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Reports :: Counting Test Records From Multiple Tables In One Report?

Apr 22, 2014

I have been trying to create a report to count equipment tested between two dates:

I am using Access 2000 (old I know) and I have 21 different tables with the fields laid out the same. For the moment, I will list five of the tables: Servers, Laptops, Printers, Workstations, and Monitors. The criteria I draw from each table are the fields Model#, Part#, Serial#, Test Date, Retest Date, and Technician.

I can create a report from a query (say laptops). The criteria I is BETWEEN[Enter Start Date]AND[Enter End Date] under the TEST DATE field. Works great! In my report I use =Count(*)&" "&"Unit(s) tested" & "Between "&[Enter Start Date] & " and" & [Enter End Date].

That works great too.

I am trying to create ONE REPORT using ONE Date range and display how many units were tested:

Example:

Units Tested between March 1, 2014 and March 31, 2014

Servers 9
Laptops 23
Workstations 15
Printers 18
Monitors 31

If I can get these five tables, hopefully I can add additional tables to the same report as I need them. I am not savy with VB code, but will give it a go with some direction as to where to put it and how to add to it.

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Reports :: Get Count Of Distinct VolunteerID In Unbound Textbox On Report?

Jan 28, 2014

SELECT qryHoursReq.VolunteerId, qryHoursReq.Name, qryHoursReq.Program, Sum(qryHoursReq.Total_Time) AS SumOfTotal_Time, qryHoursReq.S_date
FROM qryHoursReq
GROUP BY qryHoursReq.VolunteerId, qryHoursReq.Name, qryHoursReq.Program, qryHoursReq.S_date
HAVING (((qryHoursReq.S_date) Between [startdate] And [enddate]));

This is my query

I'm trying to get a count of distinct volunteerID in an unbound textbox on report.

If I use =Count(*) I get 2 when I put in date parameters and it groups by program

This is kind of correct, but, these 2 are the same person, she had different days she participated.

What code can I use for only get a count of 1

FOrgot to mention, when I use the DCount with numerous examples, I get #Error

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Reports :: Counting On A Report?

Feb 14, 2014

When entering information on the form, there is a combo box with 4 options

Started
In Progress
Verified
Complete

There are several different areas on site here and i'd like to be able to set up a report which will count the amount of the above 4 possibilities for each section. For example i'd like the report to look something like below

Area A
Started 1
In Progress 6
Verified 3
Complete 5

Area B
Started 3
In Progress 9
Verified 21
Complete 11

So i'm displaying the number of jobs in each section and how far along they are at a glance

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Feb 11, 2007

I've been searching the Queries Forum for help on this issue. I have a database that records loading records for a Taconite facility. Some days contain many records and on other days there are no records because of no loading activity. I create reports that group these loading records by each day, but I really need a quick and dirty report that just shows me the number of days in any month in which we had loading activity (records present). I have not figured out a way to create a query which counts the number of days in a month which contain records. I'm hope I'm explaining this well enough for someone to help me understand what to do.

Thanks ... Erik

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Dec 7, 2006

How would i count the total number of records on a form

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Counting Number Of Records In Relation To A Query

Aug 20, 2004

Hi all,

Is there any option to count the number or records relating to
a specific field. Here is the details..The db is for a school and there is a tables for
class and students. I am using a form to enter students details. I had created a
relationship with these two tables. i am using a query to get the details regarding a specific
class like classname, class teacher like that.. Is there any way to calculate the number of students in that specific class.

now i am using the query as follows

SELECT Class.*
FROM Class
WHERE (((Class.ClassID)=[Forms]![Class]![ClassID]));

I had created the relationship with the above two tables with classid as the primary key


thanks in advance

Thanks

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Counting The Number Of Records Returned In A Query

Aug 24, 2004

Hello all. I need some help calculating the total number of records returned in a query anytime i run the query.

I have a form that creates an SQL statement and changes the querydef at runtime and displays the results in a listbox. I want to include on my form a percentage of the total records from the table based on the records returned in the query Ex. (5/10) so I can use this information on a report.

What I am trying to ultimately acheive is to calculate an attrition rate based on the number of (clients that leave in a given period / total new clients added in the given period )

thanks for your help!

tony-t

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May 24, 2013

I'm after some code as to how to count a number of records within a table, I then want to have this number returned into a variable so I can determine usages with it, e.g. If the value is < 1 and using conditional statements.

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Need Distinct Records Of Whle Table But Distinct On One Field

Sep 15, 2006

Hi, Wish if some one could help me ASAP.
I have a table which contains name, tel, email
i need to import only records which have distinct email.
I do need need to import data of all three fields but only which has distinct email.
As there are number of record which are duplicate.
They have different names but same email.
So i need to condition only for distinct email but dump the data in a new table with all three records.
so same names can have different email.
but same email can't have duplicate email.
So need only records which have distinct email.
Please help .......

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Jul 19, 2014

I have a report which is based on a query. The query combines information from TBLDwgReg and TBLDwgRegDtls. The unique field linking these two tables is DrawingNo. The query - QRYDtldDwgReg - is showing 99% of the information I want to see.

My problem is this - one drawing can be revised several times. I have my report grouped by IssuedBy and then grouped by DrawingNo. In the group footer for IssuedBy I want to count the number of drawings issued by a particular consultant. For example...the structural engineer has issued 17 drawings for a particular project but when I do a count it is returning a total 27 because some of those drawings have been revised.

I tried grouping in the query and counting the DrawingNo field there but that's not working either.

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Jun 3, 2007

Hi All, I am stuck, and can't get my head around an easy way to do this. I have a table that has an Team_mem,strmonth, and 31 other fields 01 through 31 with valves of D, V, A etc and I need a way to count how many times the letter V shows up in fields 01 through 31 in a given row. Example

Team_mem strmonth, 01 02 03 04 05 06 07 08 09 etc.....
Bill P May 2007 D D D A V V D D
Joe E May 2007 D D D V V V V D D

I need to be able to see a result like
Team_mem strmonth, Count of V Count of A
Bill P May 2007 2 1
Joe E May 2007 4

Thank you for all your assitance in advance

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Sep 19, 2013

I have been tasked to create a DB for my unit. I have created a few DB, but I am a novice at best. I need a crosstab Query to count the number of records for each FY. The Army's FY is from Oct -Sep. I only need to show the the total number of record for the previous FY in a Report and on a form.

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Jun 8, 2013

I am using a barcode font in order to generate a number as a barcode on my report records. In order for my barcode scanner to read the barcode it needs an asterisk at the beginning and at the end.

So, if my record ID is 62 - in order for the barcode to be displayed correctly, it needs to be on the report as *62* .

Without digressing into a discussion on barcode methods in Access, how can I precede and succeed each ID number field with an asterisks?

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May 10, 2014

Suppose we have a report that outlines several fields, one field shows the City. In the report, this week, we see 10 records "New York", 8 records "Houston", 7 records "London", 3 records "Paris" and so on.

Next week's report outlines different cities and different number of records. I need to have in the report footer a "recapitulation" , a field that would say :

New York 10
Houston 8
London 7
Paris 3

Total 28

Next week cities and number of records might not be the same, we may have

Tokyo 12
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New York 6
London 7

Can i make my report in that way that it will count the values without using VBA ? I tried the count values option but it counts the overall report, does not take into consideration the different values.

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Jun 7, 2013

I've been struggling with getting a report to simply count records (I don't need any detail other than the counts). Here is what I have:

Table CompressorRoundsT contains these fields (many more actually but these are the ones I care about for this purpose):

Date, Shift, Round

Possible records in the shift field are 1st, 2nd, 3rd and the round field has Rnd 1 and Rnd 2.

For each date, I need to count the number of records per shift and per round. For example, the report should show that on June 7th, 1st shift has 14 records for round 1 and 14 records for round 2. Same for 2nd and 3rd shift. I don't need any other details of what the records contain, just the counts.

I've had some success but the layout ends up too spread out because it is including the individual records instead of just showing the counts and it isn't grouping the way I want.

It's a report for management to see how many readings (rounds) were missed in a period of time.

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Oct 24, 2014

I am trying to use =DCount() on a report and its half way working, it does count records acording to the criteria I asign the problem is its using the whole universe of records in the table so I have a report displaying 10 records of which 953 are Red and 752 are Blue...

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Nov 4, 2013

I have a form where we fill in information for supply of equipment to employees.

Each item must be signed for on a printed report.

I am encountering problems trying to create enough rows in my report detail for each signature of the items supplied.

For example, on the form I will select the "equipment" - 4 hats supplied and 3 boots. On the report I want the equipment set as the group and the detail to be a number or rows which equals the number of selected items. therefore under the Hats group heading I want 4 blank rows which are made up of 3 text boxes - Print Name, Signature & Date and another group heading for boots but with 3 lines.

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Sep 15, 2014

I am a novice and have been searching to no avail for a solution to my problem. I have a main form and a subform (datasheet view) of a table. In my main form I have various calculations which calculates the data from the subform (when auto-filtered). What I am trying to do is count the distinct [Call Number] reflecting the data from the subform into a textbox in the main form (when subform is auto-filtered).

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Aug 22, 2015

there are 3 options Yes Somewhat and Not really I want to count the records that only have Yes.

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Jul 10, 2006

I've created a report and report has the same number of pages as the number of records that it's displaying.

If there are two records, the report has 4 pages...the first 2 are the actual report and then the other 2 are a copy. If there are 3 records, the report would have 3 copies (...6 pages).

Any idea how to change this so that I have only one copy of the report?

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Jul 10, 2013

I have already created a summary report that is one page long, however, every time I view my report in report view, export to PDF or print, the report has duplicate copies! Not blank pages. Just duplicate copies of my one page. The report is generating hundreds (about 700) of the same exact page. How do I force my report to have just one page.

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Reports :: Row (Line Item) Number On Report

Mar 26, 2014

I want to have line item numbers on report look like this:

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1............9533-1425-20
2............5866-3411-14
3............2332-2355-14
3............2332-2355-14 ->repeating item
4............4399-5208-12
5............7392-2305-62
5............7392-2305-62 ->repeating item
6............2332-2355-14

Each new row of record needs to have their own line item number starting from 1 with criteria if order number is the same then carryover line item number on that record. I know how to get line item starting from 1 to last by assigning unbound control field with entry "=1".

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Reports :: Number Spelling Report Error?

May 9, 2013

I have 2 table:
- tblInvoice include Inv#, Type (Debit/Credit), InvoiceDate, ...
- tblCharge: ChargeCode, UP, Qty...

I have created a qry of these 2 table. It works properly. I added a Number spelling function to convert Total amt to word.

The error has happned when I change anything in tblInvoice. Every time I run the report, the report reports error 13 Type Mismatch. When I run debug, it point to Sodoc = Round(Sodoc, 0).

It's strange. This Number spelling function only spells the number in the report why is it impacted (by the change of tblInvoice record)?

P/S: The following is the Number spelling function mentioned above.

=======
Option Compare Database
Public Solay(0 To 15) As String
Public Donvilay(0 To 4) As String

[Code].....

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