Setting Up A Lookup Field.

Feb 15, 2006

Ok I'll premiss this by saying it has been many years since I have done much with access so I have forgotten alot and alot of things have changed. However I have been using Dataease alot but switched companies so am back to access.

In dataease if I had a form called projects and that form had three fields (employee ID, employee first name, employee last initial) that pulled data from another table other than the projects table I would relate them via the employee ID.

projects form employee ID = employee form employee ID

then for the two other fields I would have them lookup their data by using the employee id.

projects form employee first name = if (projects employee ID = employee employee ID) then lookup employee employee first name.

And the same for the last initial.

The question is how do I setup for fields for first name and last initial to do the lookup in access.

Employee ID Table
Employee ID #
Employee First Name
Employee Last Initial

Project Table
Employee ID (linked to employee id table)
project id
project name
project discription
project start date
project end date

project form
project id
project name
project discription
project start date
project end date
employee ID (must match employee table employee id)
employee first name (read only field that looks its data up from the employee table based on employee id)
employee last initial (read only field that looks its data up from the employee table based on employee id)

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When I set up lookup fields that point to a table do I save those tables in the back end with the main tables or is it okay to have in in the front end and not the back end? Users will need to make udpates to the tables for instance an employee table they would need to add employee names.

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So I can store, for each different product, none, one, or more options to let the customers choose from.

I have a table named ORDERS:
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from PRODUCTS
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Something like:

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Hi All,

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Jan 11, 2008

Hi,

my only other issue!!! i have a lookup field on a table and when i view it in datasheet, i can see the actual lookup value i need however i have tried the following options:
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both options show the id number and NOT the value i need to show. what can i do to show my actual information?

many thanks,

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Let's say that I have two tables:

Table Numbers:

ID VALUE
-- ------
1 123
2 456
3 789

Table Letters

ID VALUE NUM_LOOKUP
-- ------ -------------
1 ABC 1
2 DEF 3

Now, I'd like to use the lookup feature so that NUM_LOOKUP is a combo that displays the data in VALUE based on the relationship between ID in the two tables.

So, when you open the Letters table, you see the above. If you click in the NUM_LOOKUP field, you get a box that displays "123" for the first record and "789" for the second record.

I'm very close -- Here's what I have:

I tried the following:
Display Control: Combo Box
Row Source Type: Table/Query
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Bound Column: 1
Column Count: 2

Problem: This selects ALL values of ID from [Numbers].

I tried adding the following to my row source:
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Any help?

Thanks!

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Alright, I have a field called metrics that looks up the text in another table caled Metric Name. I want to delete the table that is being used to supply the values, but I still want a listbox with all those names. Also I want to be able to add names to that listbox. I am not sure how to do this.

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Hi all,

It is along since i have used access for anything and I am having problmes getting it to do what i want it to do.

I have 2 tables one which hold the data needed and the other is being used to hold a list of products with prices.

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Anyone help me???

Thankyou for looking

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I would like to create a lookup for a field - I want to display 2 columns, but store only one in the table.

Id City
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