Tables :: Auto-Calculate Field From Other Table Values

Aug 10, 2015

How to set up my tables as I'm just starting off with setting my database up.

I'm doing a simple database to track the purchase orders (PO) I am managing. Each PO has a PO Number and an Original Value. POs may have multiple amendments which would change the PO value. I would however like to keep the history of the PO original value and all different amendments.

So I created two tables:

tblPO:
ID
PO Number (Number)
PO Original Value (Currency)
PO Sum of Amendments (???????????)
PO Current Value (Calculated = PO Original - PO Sum of Amendments)

tblPOAmendments:
ID
PO (Lookup from tblPO)
PO Amended Value (Currency)
Amendment Date (Date/Time)
Amendment Desc (Text)

Now the two, million dollar questions are:
1.) Is this the right table structure to use.
2.) How do I go about calculating the Sum of Amendments field?

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Hi all,

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What I have already done is allocate shifts per asset e.g.

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These are the scenarios that is entered through a "Form"

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Please note I am not after a "Query", I need this calculation in the main Database table named "Tbl_MaintenanceDATA".

I understand this is not the norm and many have suggested against this, however for the purpose of what I need, it needs to be in the main table with all the other data.

Here are some snip it
snipit2.png
snipit.png

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I have the following tables:
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Group

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What I have tried is autopopulating the form (form name is Inquiries) Field called Group by using =[Program].[Column](1) in the source code of the text box. This works well, but it then does not populate the main table.

I need to either
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or
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Exchange Rate

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SQL Tried

1.
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2.
UPDATE
Costs
SET
ExchangeRate = [Exchange Rate]
FROM
[Exchange Rates 13/14]
INNER JOIN
[Exchange Rates 13/14]
ON
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3.
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