Tables :: Auto-Fill Fields Based On Linked Table (Access 2007)
Jan 6, 2015
I understand right off the bat if you're reaction is "don't duplicate data!!" -- mine would be too (don't fret, I know my normalization).
I've linked a table in my db to my Global Address Book in Outlook 2007 and, upon entering an employee number as a new record, would like to verify that the number entered is listed in the GAL and then pull in the associated name and location info.
The key is that I don't want this info to rely on the GAL going forward. For example, if an employee leaves or is no longer listed in the GAL, I don't want to lose the employee info (past data is needed for audit purposes). Note: I will be creating a report later to show if there are discrepancies between the GAL and my table, but that's another story...
So, what would be the best auto-fill options in Access 2007?
I am really new to Access 2010 as I normally use SQL so im sure this is a very basic question. I have a form where I have linked some sql tables to a table in access so the data gets stored in SQL. The form consists of many fields the basic fields are Policy ID, Name, Office, Month, Dept etc. At the moment users have to fill this in using comboboxes and text boxes but I want to change this so when the user puts in the Policy ID all the other fields are populated ie in the office field it would have a sql query of or something that looksup the office from the policy id that is entered:
SELECT [Office] FROM DBO.DQ WHERE [Policy_ID]='what is entered into the Policy ID field' and so on.
Also not sure if this works but as I have now linked the tables to SQL does this mean that when a user fills in the information into the form it will then update the SQL table or is this another issue?
Although familiar with CR, SQL and other such things. I have never had cause to use Access all that much.... Until Now!
My problem is easiest explained by my requirements....
I have a db table called Source. The data for this Table is populated by a form called Technical. Technical containes a series of fields (SO No, SO Line No, WO No etc etc). Some of these fields are lookup fields linked directly to the SO_Header Table in our main ERP software via and ODBC connection. The result is the SO No field is populated with a list of Sales Order No's as they exist within the ERP software. Within the Technical Form I have also the Customer Name.
This is where the problems begin. Within the ERP software we have two tables which I need to use: SO_Header and Customer. The SO_Header contains all the Sales Order info and the Customer table contains all the customer info. What I need to do is populate the customer name field in by db with the relevant customer based on the SO No chossen. However the Customer Name does not exist in the SO_Header table. Instead both the SO_Header table and the Customer tables contain a field called Cust_Code.
Now if I wanted to link these in Crystal Reports I would link from the SO_Header table to the Customer table using the Cust_code field. This would give me the corresponding Customer name based on the Sales Order No.
How can I get the correct Customer Name to appear automatically in my Access form based on a SO No chossen by the user?
I would realy appreciate any help on this! If you need me to clarify anything please ask.
I have a data entry form feeding a table named [Group Members] using Access 2010.
It has 4 fields; [Group ID] & [Group Name] derived from tbl.[Groups] and [Member ID] & [Member Name] derived from tbl.[Mail List]. The 'ID' fields are foreign keys from the respective tables.
The 2 'Name' fields have drop down lists for input selection, but my requirement is to cause auto fill of the 'ID' fields when the respective 'Names' are selected.
I had assumed that this simple requirement could be achieved with a suitable control on the form property sheet. It is so simple to do in Excel!!
Is there an easy way to auto-populate a Junction table [in access 2010] given the following two tables with a many-to-many relationship for Tasks? The two tables are
I have a Table named TBLBookings...on one of the fields I have a Lookup wizard thats linked to a Table named TBLVehicles which includes
Car Reg Car Type Location
When I run the TBLBooking and click the drop down list it shows up
Car Reg Car Type Location
but once the field is clicked all it shows in the records is the REG where in a form id like to see what vehicle it is location etc...is it possible to have extra fields in the form named Car Type and Location and once the registration is chosen it automatically fills in the correct details for them?
I have two tables, "Summary" and 'POC Information". In the "POC Information Table I have all my Contacts Information (Name, Title, Phone, Email, etc...) and I am trying to assign 2 POCs to each of my multiple projects located in the "Summary" Table. I am using a Form called "JCIDS Tracker Input Form" as the link. So far I am able to assign one POC by a combo box that lists "Full Name", then it autofills the other information...Phone Number, Email, etc... The problem come into being when I want to assign a second POC to the same Project...I can assign a name, but it won't correctly autofill the rest of the information...it just autofills in the information from the first POC that was selected.
In my database I have a table of customers and a table of orders (where many customers have more than one order, so the primary keys for each table are customerID and orderID).
Is there an easy way in Data access pages to do like you do in forms as far as using a dropdown list and when you choose a name/acct#/rec# or whatever, that the rest of the fields are automatically updated to match? Just curious.
If you need an example, I can provide one.... basically, I'm trying to get a data-acess-page to act like a form so someone without access can do a simple search.
My problem is I have two tables. One of the tables was made specifically to draw information from to populate the second table. The second table has a combo box that draws information from one of the fields from the first table. What I am hoping to do though is have each selection from the combo box in the second table to draw different information from another field in the first table and use that data to populate another field in the second table.
Simplified: Combo box in Field (1) on table two has multiple selections that I want to autofill the data in Field (2) on table two based upon the selection of the combo box. Data from both fields in table two would come from two different fields from table one.
I have tried to work with the After Update button in the After Events section on the ribbon at the top; however, I am simply lousy with coding. Is there an easier way to do it other than using that option?
I have a table called Client Info which stores the clients name and their requirements (Gas safe etc). And I have a table "Job List" where i select from a drop down menu the clients and it auto fills all the requirement check boxes based on what is stored in the Client Info table. However I can't get the code to work.
Private Sub Client_Click() [job_list].[Gas_Safe].Value = [client_info].[Gas_Safe].Value End Sub
i have a user permission table.that consists of PermissionPK, UserFK, CompanyFK. I also want the username to be automatically filled in?So when a user ID is filled in on the table, it also fills in what that UserID's Username should be?As i need both the UserId and Username text for code that looks at the Environ username.
I have a master list of projects, with project reference number, project name, and nature of project.
I have also got a form for individuals to fill in details of project events, with date, time, name, and two or three other fields - also included are project reference and name. I'd like the name field to be auto filled when the user selects the project reference from a combo box; I think? (the list only shows open projects).
I'd did something similar some years ago in Access 2003 (I think) but cannot figure it out in the version I'm currently using 2010.
I wrote a Access 2000 database which has a linked table to a HTML file which worked perfectly. However, I Have recently installed Access 2007 and now when I use my database to try to open the HTML linked table it says it is either empty or not in the right format!
I don't have any database experience whatsoever so please go easy. I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device". The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
I have created quite a substantial and effective database for a small gliding club with all the major data tables being linked. I need to be able to re-index tables periodically so that running totals, which are needed to calculate statement balances, works correctly - all well and good. The only problem is that the process of re-indexing requires the data in the main table to be stored temporarily and the original data deleted. When the temporary data is appended to the main table the auto-numbering just keeps clocking up.how to reset the auto-numbering in a local table.
I have a form that is button launched from a main form. The main form and this form are linked via their id#. The problem I am at is there are two different types of information that a user would need to fill in depending on what the group code is next to the id#. So if someone has a LSE code then it would need to have 17 fields added to the datasheet (they are in their own table) and if it is MLS then their 23 values added to the datasheet but not all of the information when someone launches the form.
I am adding a pic so you can see what is linked to what.
How can I get some mainform fields' data to be the first entry in a subform? From the mainform, I would like the Head of Household name and date of birth to be carried over to the first entry in the HouseholdMembers subform.
The two forms are tied to separate tables. For each household member I need to be able to enter full legal name, date of birth and some additional pieces of information such as income and source of income.
What I'd like to avoid is making the users enter the Head of Household's name and date of birth twice. Is there a way to carry that information over to the subform?
I've got two tables, Member & VBS. They are linked (many to one) via the EnvNum. I have a form that has all the information I need for VBS. I was wondering how could I go about typing in the first and last name (each in their own field) and having access find the EnvNum and Automatically filling that in?
I know how to do it with a combo box, but we have over 300 members and usually get over 100 kids for VBS, and the kid may not be registered as a member. I thought about making a form to enter the first and last names, then have a button that would open up the registration form with the EnvNum, FName, and LName fields filled in, but I'm blanking today and can't figure out how that would go.
So, I have a form and I need it so that when one field is selescted, the other 2 auto fill based on my selection. The form is based off of a Table, "TblClient" and The fields are ClientID (PK), InventoryType, Policy, and DueDate.
I want the user to type in the ClientID, and then once they select InventoryType, Policy and DueDate are autofilled. I have another table, "TblData" that has the data for InventoryType and the coresponding Policy and DueDate associated with each one. So far, I have a combobox for InvnentoryType with a query for rowsource for InventoryType with the width of these additional columns to zero so they are not displayed in the combo. Then, I added unbound text boxes to my form (one for each additional field) and in the Control Source of those text boxes I put:
In the first unbound text box;
=[InventoyType].Column(2)
This worked for me, but now I realize that I want to give it the option that once these are autopopulated, they can be edited. For example, the policy most of the time is exactly the same for a certain inventory type, but sometimes, a word or two needs to be changed. Is this possible?
My database has four fields: ItemName, ItemNumber, Description, and RelatedItems. I would like to create a query that will search every Description in the database and return that data in the RelatedItems field. The query should fill the RelatedItems field with a list of every ItemName and ItemNumber that contains the ItemNumber of the current record.
I have created a form based off of one table. I have added an unbound combo box so a user can select a department's number and would like department name and accountable officer to auto pop/fill based on the dept number selection. I'm not sure what I need to put in the "After Update" in the properties in order for this to work.
I have a combo box that autofills a text box, this has duplicate values and I want to fill the text box based on the selection of the combo box.
Let me explain:The combobox is Suburb, the text box is for Postcode, the data has multiple matches for example FRANKLIN has a postcode match of 2913 in ACT and also 7113 in TAS.
From the combo box I select the record that matches 7113 but 2913 enters into the text box.
This is my code: In Row source of the combo box I have - SELECT [Australian Postcodes].Locality, [Australian Postcodes].Pcode, [Australian Postcodes].State FROM [Australian Postcodes];
In Event on change I have -
Private Sub Suburb_Change() Me.Postcode = Me.Suburb.Column(1) End Sub
how to change this to be based on the selected record from the combo box?
Access 2010. The first table is called Clients.The Primary Key field for the Clients table is an AutoNumber field called ClientID.The other two relevant fields in this table are ClientFirstName and ClientLastName. The second table is called Contacts.In the Contacts table is a foreign key field, bound to the ClientID field from the Clients table, and also named ClientID.
On the Contacts table, the ClientID field properties are set on the Lookup tab as follows:
Further, in the Row Source's Query Builder, ClientFirstName and Client LastName both have Ascending selected as Sort criteria.
Everything works as intended: When entering data into the the Contacts table (actually, the data is entered via a form built from the Contacts table) the data entry person can click the drop-down on the combo box for the ClientID field, scroll through ClientID records, and see unique ID numbers sorted by first and last names. And the actual data for the field is stored properly as the unique ClientID number.
When entering ClientID data into the Contacts table (or form), is it possible to enable autofill based on ClientFirstName and ClientLastName, rather than ClientID? For instance, let's say we have a few clients named Joe Smith. It would be great to just start typing "Joe Smith," and have the field autofill the ClientID number for the first client named Joe Smith. The intention is to make data entry a bit quicker.
Is it possible to connect data so that when one field of a record is entered the rest of the fields associated with that first field of the record automatically fill in?
Example: If I were to enter a new contact record name in the name field I want the corresponding fields of address, city, state, zip, phone....etc. to fill in automatically.
