Forms :: Auto-fill Data Based On Combo Box?
Nov 20, 2013
I have a combo box that autofills a text box, this has duplicate values and I want to fill the text box based on the selection of the combo box.
Let me explain:The combobox is Suburb, the text box is for Postcode, the data has multiple matches for example FRANKLIN has a postcode match of 2913 in ACT and also 7113 in TAS.
From the combo box I select the record that matches 7113 but 2913 enters into the text box.
This is my code: In Row source of the combo box I have - SELECT [Australian Postcodes].Locality, [Australian Postcodes].Pcode, [Australian Postcodes].State FROM [Australian Postcodes];
In Event on change I have -
Private Sub Suburb_Change()
Me.Postcode = Me.Suburb.Column(1)
End Sub
how to change this to be based on the selected record from the combo box?
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Oct 22, 2014
I have created a form based off of one table. I have added an unbound combo box so a user can select a department's number and would like department name and accountable officer to auto pop/fill based on the dept number selection. I'm not sure what I need to put in the "After Update" in the properties in order for this to work.
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Jul 1, 2015
I've got two tables, Member & VBS. They are linked (many to one) via the EnvNum. I have a form that has all the information I need for VBS. I was wondering how could I go about typing in the first and last name (each in their own field) and having access find the EnvNum and Automatically filling that in?
I know how to do it with a combo box, but we have over 300 members and usually get over 100 kids for VBS, and the kid may not be registered as a member. I thought about making a form to enter the first and last names, then have a button that would open up the registration form with the EnvNum, FName, and LName fields filled in, but I'm blanking today and can't figure out how that would go.
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Jul 25, 2014
So, I have a form and I need it so that when one field is selescted, the other 2 auto fill based on my selection. The form is based off of a Table, "TblClient" and The fields are ClientID (PK), InventoryType, Policy, and DueDate.
I want the user to type in the ClientID, and then once they select InventoryType, Policy and DueDate are autofilled.
I have another table, "TblData" that has the data for InventoryType and the coresponding Policy and DueDate associated with each one. So far, I have a combobox for InvnentoryType with a query for rowsource for InventoryType with the width of these additional columns to zero so they are not displayed in the combo. Then, I added unbound text boxes to my form (one for each additional field) and in the Control Source of those text boxes I put:
In the first unbound text box;
=[InventoyType].Column(2)
This worked for me, but now I realize that I want to give it the option that once these are autopopulated, they can be edited. For example, the policy most of the time is exactly the same for a certain inventory type, but sometimes, a word or two needs to be changed. Is this possible?
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May 21, 2014
I'm looking for a way to have a text box auto fill based on the selection of a combo box on the same form. I cannot use the method i find all over the internet of using multiple columns in the combo box and basing the text box on that because the combo box already has multiple columns being used to determine its own possibilities and other combo box possibilities.
I would really just like the text box to work like this, but im still kinda inexperienced in VBA...
If combo box is "F004-001", then text box is "237"
If combo box is "F004-003", then text box is "280"
I know how to add in an "after update" thing, but i do not know how to do If/then statements.
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Apr 12, 2015
I have an unbound control in data input form requiring to input a 6-digit number. I have put a validation rule restricting more than 6 digits. Most users prefer to enter, say 123 and the system can enter the 3 leading zero for them.
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Mar 5, 2013
My database has four fields: ItemName, ItemNumber, Description, and RelatedItems. I would like to create a query that will search every Description in the database and return that data in the RelatedItems field. The query should fill the RelatedItems field with a list of every ItemName and ItemNumber that contains the ItemNumber of the current record.
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Sep 13, 2006
I set up an Access database to track visiting families. Each person in a family is inserted as a seperate row in my table. The table has the following columns: Visitor # (which is an auto #), Head of household, last name, first name, phone, email, address and etc.
The first person I enter when a family visits is the head of the household. I set up a quiery with a pull down combo box in my form so when I enter a new entry I can select a head of the houshold to assign each person to. Since I put the head of the household in first. I can then select that head of the household (this way I can track each family member seperate but still know they belong to the same family). So if we have a family visit that has a husband, wife and a child. There are three entries each having a head of the household as the same. When I use the query to select the head of the household in the combo box I would like the information that is the same as the original "head of the household" entry (address and phone #) to be automacially filled in from the husband's initial entry.
How can I do this? I read some other post with some VB in them like "Me.TextBox = ComboBox1.Column(3)" but I don't understand the syntax too well since I'm new at this.
Any help would be appreciated.
Thanks
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Feb 9, 2015
Access 2010. The first table is called Clients.The Primary Key field for the Clients table is an AutoNumber field called ClientID.The other two relevant fields in this table are ClientFirstName and ClientLastName. The second table is called Contacts.In the Contacts table is a foreign key field, bound to the ClientID field from the Clients table, and also named ClientID.
On the Contacts table, the ClientID field properties are set on the Lookup tab as follows:
Display Control: Combo Box
Row Source Type: Table/Query
Row Source: SELECT clients.ClientID, clients.ClientFirstName, clients.ClientLastName
Bound Column: 1
Further, in the Row Source's Query Builder, ClientFirstName and Client LastName both have Ascending selected as Sort criteria.
Everything works as intended: When entering data into the the Contacts table (actually, the data is entered via a form built from the Contacts table) the data entry person can click the drop-down on the combo box for the ClientID field, scroll through ClientID records, and see unique ID numbers sorted by first and last names. And the actual data for the field is stored properly as the unique ClientID number.
When entering ClientID data into the Contacts table (or form), is it possible to enable autofill based on ClientFirstName and ClientLastName, rather than ClientID? For instance, let's say we have a few clients named Joe Smith. It would be great to just start typing "Joe Smith," and have the field autofill the ClientID number for the first client named Joe Smith. The intention is to make data entry a bit quicker.
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May 16, 2013
I have a form called frmPO based on a table called tblPO One of the fields in tblPO is linked to the field idAddress in the table tblAddresses
The following fields exist in both tblAddresses and tblPO
Company
Address1
Address2
City
ZP
State
The form contains controls for these fields on tblPO. I would like to give the user the choice to either enter a shipping address manually, or selecting a preregistered address from tblAdresses. For this I would like a combo box showing the values of idAddress. I f a user selects a preregistered shipping address, I would like the form to fill the rest of the fields based on the value of this control.
My understanding is that I should set a BeforeUpdate event to set the values of the different controls, unfortunately my command of VBA amounts to 0.
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May 24, 2013
I have two tables: tblWeightTickets and tblWasteType.
I want to create a form: frmWeightTickets, where a user can enter information and the data is stored in tblWeightTickets.
There are two fields in particular that I am working on ... "WasteType" and "Rate".
On the form, I want "WasteType" to be a combobox "cboWasteType" and when I select a type of waste I want the "Rate" textbox on the same form to auto populate with the rate amount for that particular type of waste (i.e. recycling, garbage, etc).
The Rate amount is located in the table: tblWasteType under the field name "Rate". How can I do this and at the same time store the information in the tblWeightTickets? I already have the combo box loaded with the types of waste - I just need it to populate the rate text box and store it in the Weight Tickets table.
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Feb 13, 2006
Hi,
I've been working on a database to keep track of employee time off, It consists of the main table, a employee table, and a department table.
I had a form that our admin uses to enter the info for each employee.
They would select the name of the employee from a drop down, and then select the department that employee is in from another drop down. then they would select the days off and reason ect. Then when finished they would hit submit and this would be entered into the main table.
Well they just asked if it would be possible to make it so when they enter the employee's name, that the department would automatically be filled in for the employee.
Is this possible? I'm trying to think of how to do it, but not coming up with anything.
Thanks
Chris.
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Jan 23, 2013
In my database I have a table of customers and a table of orders (where many customers have more than one order, so the primary keys for each table are customerID and orderID).
In the orders table, the first columns are:
OrderID CustomerID Customer Forename Customer Surname
I need my table to auto fill in the customer forename and surname based on the selection of customerID (the names are saved in the customers table).
I already have a lot of data filled in, so am looking ideally for a way to fill these name columns without having to re-input all the data.
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Feb 9, 2012
How do I get access to auto fill a text (supplier)? I realize that for a new supplier I would have to input the supplier name, however my question is what should I do for Access to enable auto-fill so that the next time I have to input that supplier it would auto fill for me. This is happening in a single column.
For example: In the supplier column, I typed Dell in the first row, Apple in the second row, HP in the third row. Now when I start typing 'Apple' in the fourth row, I want it to autofill 'Apple' because I have already input that once.
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Aug 19, 2005
I'm pretty new to this type of programming and i was hoping for a little help,
I have completed the majority of my program it's just a few little things i need to tweak.
The main thing is that i am trying to get a text box to autofill from a selection in a combo box i.e.
i have selected a drop down box with 3 coloums looked up from another table i would like 1 of the columns to stay in the combo box after selection and the other two to appear in the text boxes on the same page.
Any help would be much appreciated.
thanks
Brad
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Jun 16, 2012
I have dependent combo boxes which is working fine what i want is to select the value from the list and the text box should be filled in my case it is attachment field i want to fill up the value based on combo boxes selection.I have attached the database also.
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Mar 11, 2015
I'm creating a form that when the user selects the following categories in the same combo box (Date Received, Date Reviewed, Date kitted, In Work, Complete) it auto populates dates in the respective fields. As I mentioned, it's only one combo box. The dates will be spread out, so the user will change the combo box selection based on when these events occur. I already have a field for each category both on the table and form. Also, I do have multiple tables for other parts of data, but these categories all fall into the same table.
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Feb 7, 2014
My problem is I have two tables. One of the tables was made specifically to draw information from to populate the second table. The second table has a combo box that draws information from one of the fields from the first table. What I am hoping to do though is have each selection from the combo box in the second table to draw different information from another field in the first table and use that data to populate another field in the second table.
Simplified: Combo box in Field (1) on table two has multiple selections that I want to autofill the data in Field (2) on table two based upon the selection of the combo box. Data from both fields in table two would come from two different fields from table one.
I have tried to work with the After Update button in the After Events section on the ribbon at the top; however, I am simply lousy with coding. Is there an easier way to do it other than using that option?
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Jul 13, 2015
GOAL: select the IC number from the combo box and have 5 text boxes auto fill.
I have a table made for the IC number drop down. The columns represent the fields that need to be auto filled.
Making some kind of query to link the combo box entry to the text boxes? Some VBA where the control source is equal to my query? I have tried changing the text box control source to equal columns from my drop down but that did not work.
NOTE: the blue font in the first image represents the text boxes that need to auto fill when I select the IC number from the drop down. The second image is my table from which my combo box is generated. The acronyms are for the two tests on this form.
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Jul 10, 2013
I just learned about Access 2007 since two days ago. I was assigned to do a database on the competency test records for my company.
I currently have 2 tables: tblCompetencyRecord and tblSections.
In tblSections, I have sectionname and sectionhead. PK is the sectionname.
I created a form from tblCompetencyRecord.
I have employee name, employee number, position, section, section head, test period, status and remarks on my form (like wise in my tblCR).
Now, I want to get Section field (combo box) to auto fill the Section Head field. I've searched high n low (i think), but i just couldn't figure it out.
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Mar 21, 2012
I am trying to auto-fill address info from a combo field. I'm using a select query on a table for the information. It appears to work for the first field (Firm Address1), but then stops working on all the other fields.
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Feb 14, 2014
I have been searching all day for a solution. This is my first time using Access so a lot of this goes over my head. I'm currently running Access2010. I have a form that I am using for when people take office supplies and we can generate a cost per department. All of the Tables, Query and Reports are set up already and surprising work. My form fields are:
Date Created (automatic current date)
Quantity
Item Code (Combo Box that shows Item# and Item Description)
Initials
Department (Combo Box that shows Dept# and Dept Description)
RefCode
Remarks
I am trying to get it to where when I enter a new record it will autofill with all fields expect "Item Code" from the previous record until I change it.
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Jan 6, 2015
I understand right off the bat if you're reaction is "don't duplicate data!!" -- mine would be too (don't fret, I know my normalization).
I've linked a table in my db to my Global Address Book in Outlook 2007 and, upon entering an employee number as a new record, would like to verify that the number entered is listed in the GAL and then pull in the associated name and location info.
The key is that I don't want this info to rely on the GAL going forward. For example, if an employee leaves or is no longer listed in the GAL, I don't want to lose the employee info (past data is needed for audit purposes). Note: I will be creating a report later to show if there are discrepancies between the GAL and my table, but that's another story...
So, what would be the best auto-fill options in Access 2007?
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Mar 9, 2006
First I would like to give thanks to all the knowledgeable folks here who have helped me with my DB to date. It is working and every one is very happy and I have learned a lot.
So now I would like to add some more functionality to this existing project.
My DB is for data input of customers for a drawing. It has the following fields: Id, account number, first name, last name, date/time, score1, score2.
I t is taking a great deal of time for the users to enter in hundreds of entries a day. Most of the entries are customers who are already in the DB. I would like to get the fields to auto fill the data for existing customers say after the account number is entered. So after you put in the account the name and any other pertinent data would shows up saving users from typing it in again.
The first problem I am having is that this is still a data entry form and I can’t figure out how to be able to see the account information and still add new data to the record? The new data is a daily score they get.
Second I haven’t figured out how to call up the customers information from just the account field.
I’ve googled this and haven’t found anything terribly helpful.
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Jan 9, 2008
Its been a long time since I did dB work - stopped back in the days of dBase IV.
Still, using Access 2007 is not that difficult - except right now. I have 2 tables; one with customer contacts, the other with project details. Heres what I want - hopefully someone can help:
Within the project table, select from a lookup into customer contacts a name, which then auto fills in the fields for phone and email in the project table. I want to do this in the table or form, but have the data deposited into the table for sure!
Any help really appreciated.
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Aug 31, 2011
I created a database to track a group of records (people). I couldn't figure out how to auto number the primary key to a random unique number that was less than 10 digits so I generated a list of random numbers and just use the next number off the list as I enter the next person which works OK- but I have to put that number on each table as the ID number to relate back to the Primary key and it seems that I should be able to have those auto fill with the entered number. Is it possible to have the number typed in "table 1" (people) primary key auto fill onto each of the other tables as an ID number??
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