Tables :: Automatic Increment And Reset?
Apr 27, 2015
Currently I'm working on an invoicing database in which I can register my customers (or partners) and also make invoices and purchase orders. So far, it does exactly what I want it to do, but I'm struggling with the invoice numbers. What I want to have is that whenever I make a new record, the next invoice number in sequence is automatically assigned to it. Another desire is that this number is prefixed with the current year, and the counter should reset with every new year. So, for example:
2015001
2015002
2015003
etc.
Then
2016001
2016002
etc.
Don't worry about the maximum of 999 invoices, because I won't ever go beyond that limit.
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Mar 5, 2015
I've got most of what he wants sorted but this last task I am completely flummoxed. All of his projects are allocated an ID (named Project Reference), starting from P010010 and increasing by 1 each time. I've made a form that allows a new project to be recorded by entering all the details and hitting the 'record' button, but he wants the Project Reference field to be automatically filled in each time (understandably), increasing by 1 from the last record.
So if the last record was P010311, then when the form opens the Project Reference should automatically be P010312.
I've looked into this and found many guides talking about DMax and DIM and strCriteria and whatnot, but no matter how many of them I follow and try to adapt to my own database I can't get it to work at all.
The table the ID comes from is called General, and the field is Project Reference. The ID should automatically be filled into a text box called txtRef whenever the form opens and a button to add a new record is pressed, being 1 higher than the previous ID.
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May 1, 2006
How can I reset my Tables without affecting the Relationships
ViRi
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May 7, 2015
I am new to MS Access. I am using Office 2013.
I've created a database at my work place, in which I wanted to add my requisitions. What I wanted is to have an auto increment field for my reference number field, that field is like 001/Jan/15. In which first 3 digits refer to the requisition number, then month and then year.
How can I create an input mask with auto increment to solve out this problem.
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Oct 22, 2013
Is there a way to reset the auto numbering? I import new data then archive the old data. As I do this weekly my auto numbers are getting high and my users do not care for this aspect
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Oct 17, 2014
My table key looks like this. Its a table that keeps a master record of conferences that occur during a calendar year
ConfYear (Date/Time) primary key
ConfNo (Byte) primary key
As you see its a composite key. Now each time a new record is created i want the ConfNo to autoincrement within its ConfYear. I used a byte as its not usually more than 4. Autonumber does not work as part of a composite key i found out.
2014 1
2014 2
2014 3 etc
And revert to 1 when ConfYear input changes to 2015
Is there a simple way to do this with say, a macro, or is the only way with VBA and DAO?
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Jul 22, 2015
I have linked tables from SQL Server using ODBC connection that their location never changes. I have used certain fields of those tables to create queries and make table queries to derive to the information I needed.
On these tables on SQL Server, there is new data added daily. Every day, midnight, there's new data records added of whatever transactions took place in that working day. how often do I need to refresh linked tables in this case to get the latest data added. I mean, once I am linked, the make table query using those defined fields, would it get the latest data added by default when the query is executed, or I must refresh linked tables using Linked Table Manager and then run make table query.
Also, if I want the access to automatically refresh linked tables, can I use the following code? I have added this code, and executing it through a button, but I don't see anything happen, the database becomes inactive for couple seconds (I guess while it is updating) but I don't know is it updating the tables for sure or not, though I am not receiving any error when executing the code through the button.
Function RefreshLinkedTables()
Dim tdf As TableDef
For Each tdf In CurrentDb.TableDefs
If Len(tdf.Connect) > 0 Then
tdf.RefreshLink
End If
Next td
End Function
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May 6, 2014
I have split the database I have created via the splitter-wizard and found that all tables with auto-numbers have re-set back to 1.
How do I get around this problem - I have tried running an append query but it flags up an error message. For certain functions to work in the database I need to set autonumbers at different amounts .
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May 21, 2013
There is a autonumber column in one table Order.Everyday I need delete records in Order and then append records into it.Doing so, autonumber keeps on increasing.Is there any way to reset Autonumber from 0 after deleting records?
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Apr 10, 2014
I have a table which will be completely emptied and refilled. The table has a field autonumbered it is also the primary key. When the table is refilled I want this field to start from 1. How can I do that. Yes some people will say this subject has been discussed search for it. But here the issue is somewhat different we have an existing field and I do not want to compact the database each time the procedure runs.
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Dec 9, 2014
how to reset autonumber field.
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Jul 10, 2014
I'm currently in the process of doing a an overhaul of the database including a table, some odd 17,500 records long.
What I need to do is to create a unique identifier from the existing part number, almost like an autonumber, but it only increments when there are duplicates. What I mean is that there would be for example, there would be five records of say, part 000135.
What I'm trying to get at is, how I would have to code to grab the existing part numbers (all formatted to be 6 digits), add an extra 2 digits to be its unique identifier, and then save it all to a Unique Identifier column, that I created.
An example of what I want is say, I have part numbers 000135 and 000136. The numbers would go up from 000135-01, 000135-02, 000135-03, 000136-01, 000136-02.... The dash is not as important as implementing the 2 digit unique identifier.
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Jul 25, 2013
How to make a custom ID format that increment every time you add a new record the sample ID look like this "HCCR-SMA-CV-ST-000".
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Sep 18, 2012
I have two tables, Articles and Versions, related 1 to many. In my Versions table I want to set up a field that will start at 0 for the first version record related to an article record, and as version records are added in relation to that same article record I want it to increment by 1, no gaps. It ideally would be editable. It will not likely count above 5.
The result would be
Code:
article1 version0
article1 version1
article1 version2
article2 version0
article2 version1
article2 version2
article2 version3
What's the best way to accomplish this?
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Dec 4, 2013
So I have decided that I want my ID's to be AutoNumbers, but at the moment they are currently set as Numbers. I have already inserted data, to test, which has been deleted, however I am now unable to change the ID field back to AutoNumber.
How can I duplicate the tables so that this field can be changed again?
I have like 10 tables with heaps of feild, so remaking them will take long, but I know there is a way using queries, I am just not sure how...
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Mar 23, 2007
I have programed an access aplication that downloads some data from ORACLE, to do so it used some linked tables, my problem is that the first time that the user runs the 'insert into local_table (colum_1) select column_1 fom linked_table' access displays the 'Microsoft ODBC for ORACLE Connect' form, I'd like to control this conection programatically and not to show this window. ¿can this be done?
thanks on advance
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Oct 1, 2012
In a form I have a combobox(2 column and 8 row)
I would like that when the user opens the form and adds a new record the combobox showed the row immediately following the condition defined in the previous record.
For example.
First time that I open the form I select the combobox the condition A.
Second time that I open the form the combobox automatically selects the condition B
Third time that I open the form then the combobox automatically show me the condition 3
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Oct 2, 2014
I am trying to come up with automatic line numbers for each specific order. So for example, I have job number 123456 that has ordered 3 items, what I would like is that item 1 has a field with a 1 in it automatically, and item 2 has a 2 in the field and so on. But the trick is that when order 123457 gets entered and has 5 items entered, I would like it to start over at 1 and go to 5. Does this make sense? Is it possible to do this in a table? Or can this happen on the form? That I assign a value to a field. I am using Access 2010, have been for a few years now, but I have lots to learn.
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Oct 6, 2014
How can i generate automatic reference numbers that can serve as primary key.
I want the prefix to include year. Eg Tr/yyy/incremental number...
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Mar 4, 2014
I have a training database that I have set up and utilize to track attendee data and who is registered to which course.I have a course registration table that has a course title field which is a drop down list populated by course titles from the courses table, and a trainee id field.
For whatever reason, when I view reports or queries that draw from this table, access will make changes to the first record in the course registration table course title field i.e. it will take whoever is in the first record, and change the course they were registered to.
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Jul 30, 2013
I like to have a Auto number field in my table (tbltask) that use below codification
B10000001
Where B = Base code and 000001 = Identifier of the task.
The identifier of the task is a unique 7 digits number
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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Aug 7, 2013
Beginner with Access 2010 - making additions to one field in a JunctionTable. Need to extend a field by adding some new numbers but have found it easier to Export to Excel - make changes and replace in accdb.
I have found an Excel formula that does what I want but starts from the number "1".
=INT((ROW()-1)/9)+1
Which starts with number "1" and repeats this 8 times then increments by one and repeats 8 times.
But I want to start with a number of choice (7270 and go to 9028). Have seen some VBA versions but none give me control of the start number. I am then able to update the second empty field on the JunctionTable from a query. (this is a fixed number).
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Apr 17, 2015
I have a ms access application in Front End and linked tables to sql server 2008 r2 in back end.. every time I open my application the linked tables ask to me for the user and password of the sql server user of the odbc conection. I want to connect to my sql database without login every time the user open the application, I know that can be possible if I start session from vba code...
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Mar 23, 2008
Hi All
How to assign value to a field based on the value of the same field in the previous record?
Autonumber has its limitations for my purpose. Because, after I start filling up a form, I some times cancel the form filling process, and it affects the continuous numbering.
I guess the issue can be resolved by using some thing like record count facility. i.e. current' record's field value = number of records till previous record + 1.
How to exactly codify or execute the above by vba coding.
The Field Name is "SerialNo.", and Table Name is "StudentData"
Thanks
Padhuka
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Sep 15, 2005
I have a database that has a few tables and in one of them (Originators), there is all the info about my loan originators including there comission level. I would like it when they turn in a certain amount of loans there commision level will increase. Is this posible? Here is my DB setup.
Tables:
Originators- 1 to many-
OriginatorID,FirstName,LastName,OrigSSN, Address,City,State,PostalCode,HomePhone,WorkPhone, CellPhone,FaxNumber,EmailName,BirthDate,Level(This is the commision level, and its in %).
Customers- 1 to many-CustomerID,FirstName,LastName,SSN,HomePhone,MobiPh one,FaxNumber,Address,City,State,Zip,Email,BirthDa te,CreditScore,SpouseFirst,SpouseLast,SpouceSSN,Sp ouceBirthDate,SpouceCreditScore,OriginatorID.
Loans- many to 1-
LoanID,LoanType,StartDate,EndDate,LoanLender,Custo merID.
Lenders- 1 to 1-
ID,LoanLender.
When a customer is added to the DB it is done with a form that has OriginatorID(which is autocreated), CustomerID(also auto) and some other of the customer stuff like phone numbers. When this happens I would like to have the originators % level increase, say after every 4 customers entered. Is it possible?
Thanks,
Scott
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