Need Count Query To Output 0 (zero) When There Are No Matching Records
May 21, 2007
I have a form where a user reviews information input by another user, once they have done this they sign it off by selecting their name from a drop down list. On this form there is a scrolling message which tells the user how many un-signed entries there are. This works fine until there are 0 (zero) entries to be signed off.
The scrolling message is linked to a count query which basically counts any records that does not have a name entered in the required field. I have done this with ' Not Like "*" '
Like I say it works when there is one or more entries to count, but as soon as there are none the query does not output a zero it is just blank. This is the problem.
I need some sort of statement to say if there are no matching records please display a zero.
Any help would be much appreciated!
View Replies
ADVERTISEMENT
Mar 1, 2006
I need to have the sum of the "matching records" of a subform, exported to a variable of the main form, in order to use it in an if condition.
e.g. "IF a client has brought X? times the vehicle A for a service of type B, THEN do ..."
How do I get the X value in a variable within the main form which presents all activity for all clients (by means of a subform).
I hope this is clear.
Plaese help me, guys. You 've done it before, you're so great!
View 2 Replies
View Related
Aug 5, 2005
I have two tables Table 1 and Table 2. Table 1 has 6 fields 175 records and Table 2 has 4 fields and 330 records. The first three fields in both the tables are the same. I need to find all records in the first table that have a matching record in the second table based on those first three fields. How can I accomplish this? Any help would be greatly appreciated.
Thanks
View 3 Replies
View Related
Jul 15, 2013
Suppose I have two tables with fields as follows:
Assigned Courses (Courses that employees should do)Employee number
Assigned Course Name
Fulfilled Course (Courses that employees have done)Employee number
Fulfilled Course
Now I need to do a query that tells me which employees haven't done. Is there anyway to do that that is not an exclude query?
View 4 Replies
View Related
Jul 24, 2014
I am trying to create a query in Access 2010 for records that don't match based on the following criteria. I have two tables with identical ID's and I need to do a comparison on the amount field between both tables and only return the records from one table displaying all fields plus the amount fields that do not equal. I tried this in the wizard unsuccessfully.
View 13 Replies
View Related
Mar 4, 2015
i have got 2 tables i am trying query against. in table 1 i have a list of records which only appear once in the table under 1 field. in table 2 list of records which may have the same record appear under the same field numerous of times with different data in other fields on the table. i have created the reationship between both tables but i am getting multiple records appear in the output of the query where i only want the record to appear once in the output.
View 2 Replies
View Related
Jan 20, 2014
trying to create a query in which I can select a count across two tables with matching postcodes.
Table 1 : Address database with column called 'STRIPCODE' (e.g. ME8, ME9, ME10)
Table 2 : Area Code table; each column has a list of area codes to match to the STRIPCODE column. (e.g. MEDWAY column will have all of the relevant area codes)
I would pretty much want a count of each match as below :
STRIPCODE
MEDWAY 650
BLACKPOOL 563
HULL 352
Have a few hundred areas to match and tired of going through these manually and entering counts!
View 3 Replies
View Related
Sep 1, 2014
I have two tables, one being an 'Address' file and the other an 'Area' file which is a list columns ranging from 1-400 with groups of district level postcodes. For Example; column 1 will have postcodes such as BN1, BN2, BN3, BN4, BN5 etc. Each column has a separate group of postcodes.
Now, my 'Address' file also has a column within this labelled 'District' in order for me to create a straight join (between column number and District) in a query to count each group individually, but of course, do to this 400 times becomes quite tedious! (to say the least)
I would require the outcome to be as follows :
Area file - Count
1 - 469
2 - 201
3 - 0
4 - 3598
5 - 268
. - 101
. - 8936
. - 563
399 - 287
400 - 41
View 5 Replies
View Related
Mar 10, 2008
This is kind of a weird problem, and everything I've learned about access has been on my own through empirical experimentation so forgive my if my description doesn't make sense, or if I overlooked something really simple. (Apologies for that, I've looked over all the guides on queries and record counting I could find and got nothing on this.
I can't figure out a better way of explaining my situation so I'll do the best I can.
I need to make a query that shows the number of people that have registered for a class.
In one table I have the primary key Schedule ID which is the unique class, which is linked in one-one relationship with another field of the same name. In the second table with that field I have the field schedule ID which shows up multiple times, for each student enrolled in the course, second is the field Participant. There is the following data:
Schedule ID...Participant
1 ................ <name1>
1 ................ <name2>
1 ................ <name3>
4 ................ <name4>
4 ................ <name5>
What the result of the query should look like is this:
Schedule ID...Number of participants
1 ................ 3
4 ................ 2
But instead I get
Schedule ID...Number of participants
1 ................ 5
1 ................ 5
1 ................ 5
4 ................ 5
4 ................ 5
I have tried various variations of the Count and Dcount functions but I always wind up with that result (if it works at all)
This is the expression I am using:
Expr1: DCount("[Schedule ID]","Class Roster")
where "Class Roster" is the name of the Table that Schedule ID is located. I have tried changing it out with the name of the first table, and I have tried using participant instead of Schedule ID, but neither works. So far I've been able to use a crosstab query to get something roughly what I want but I think the assignment calls for a regular query.
Again, sorry if this doesn't make any sense, I did my best to explain it, and I couldn't find an answer anywhere. Thanks in advance for any help!
Oh, by the way, it's access '03 that I am using.
UPDATE: I have a second problem I'm trying to solve, and this one seems more confusing than the first to me. I have a table with the following fields:
Project Name, Task name, employee ID, Production Week, and Hours Worked. The first two being text and the last 3 being numerical.
I need to create a query that totals up the hours worked for each employee (one employee ID can show up under multiple projects/tasks) and returns the total hours in a particular week (week 20) of each employee that has worked over 40 hours, and only the ones that have worked over 40 hours. I can not figure out how to create a field that will sum up the hours worked for a given employee, nor can I figure out how to show only rows where the total hours record exceeds a certain amount. It seems like I would want a conditional like an IIF statement but those seem to be only for returning values, not showing/hiding.
View 4 Replies
View Related
Dec 16, 2014
I have a query that contains Invoices(usually 2 line items per invoice) Taxable and NonTaxable. I need to able to basically export it to excel on multiple worksheets when the Amount of unique invoice number reaches 15.
From all my scouring on the internet I can't find anything with this criteria.
View 2 Replies
View Related
Mar 18, 2007
Hi Have scoured the forum and have found people with a similar problem, but I just can't seem to get my head round this.
Basically I have a table with various fields, one of these fields is a sign off field where the user enters their name once the record has been reviewed.
I want to count all the records that do not have a name entered in this particular field thus are null/blank. I then want this figure to appear on a form thus representing the total number of records still to be reviewed.
I have tried doing this with various methods with no joy.
Any help would be much appreciated.
View 3 Replies
View Related
Jun 14, 2006
Hi,
I've been going round in circles a bit with this, read a lot of interesting stuff posted, but can't quite answer my problem.
I have a query that returns 2012 records showing the project phase for every Employee assignment. How do I group & count the records so that I get the number of projects in each phase for each employee?
My group and count attempts so far have either reduced the record set to 79 (the number of employees with assignments) or simply returned a "1" for each record.
Any pointers appreciated.
Regards,
View 2 Replies
View Related
Jan 12, 2015
I need to run a count of the number of records in a Query within my VBA code. Basically,
if the count of the number of records within a query is 0, then the code runs and if not, the code breaks and the user is left with an error message.
Problem is, I don't know how to reference the count of a query within VBA.
View 2 Replies
View Related
Sep 21, 2005
I am trying to make a query that will count how many times a word shows up in a field.
I am still new to access and am having trouble with this one.
Any help will be greatly appreciated.
Thanks in advance
Jon
View 1 Replies
View Related
Dec 22, 2004
A very elementary question - but I'd be grateful for an answer.
I have two tables (or perhaps two queries) each with a key field. If all is well, there should be complete correspondence between the two sets of records. That is, if there's a record with key 12345 in one table, there should also be a record with key 12345 in the other table.
I'm looking for the simplest way of checking whether or not this is the case, and, if it's not, detecting which records in one table are unmatched by any record in the other.
Will
View 1 Replies
View Related
May 15, 2005
Hi,
I would like to count the number of records returned from a query, but am unsure how to do this using VBA.
Any help appreciated.
Thanks
View 4 Replies
View Related
Apr 27, 2008
I have a stock record database which I have 'inherited' from someone far cleverer than me!
I'm fairly used to basic SQL, but I'm teating by hair out over this particular problem.
I'm writing an Update Query to count the number of [NewModelCode] records WHERE Status ='Available' AND StockType = 'New' AND InstStockReference.OnlineShop = Yes and update a field called CountNew on a table called InstStockReference..
So far I have the following SQL:
UPDATE InstrumentStock INNER JOIN InstStockReference ON InstrumentStock.NewModelCode = InstStockReference.NewModelCode
SET InstStockReference.CountNew = DCount("NewModelCode","InstrumentStock","Status='Available'")
WHERE (((InstrumentStock.Status)="Available") AND ((InstrumentStock.StockType)="New") AND ((InstStockReference.OnlineShop)=Yes));
It partly works, but the result I get is a column count of 939 in every field where the Status ='Available' AND StockType = 'New' AND InstStockReference.OnlineShop = Yes.
I want to do a count the number of [NewModelCode] records.
Something's gone wrong? Any ideas?
View 2 Replies
View Related
May 28, 2014
If I have a table called "Calls" with an autonumber and another field with names for stores like this:
1 Hobby Mart
2 Peter's Store
3 Hobby lobby
4 Hobby Mart
5 Peter's Store
How can I build a query to count the number of different store names?
For example, in this case I need the query to return the number 3.
View 7 Replies
View Related
May 3, 2013
I'm trying to do a query to count corresponding records in another table. It works except for returning zeros. I've tried using NZ and switching the type of join, but to no avail.
Here's what I have:
Query A has 3 columns (FU kids)
AlphaID
DtcCtr (a Location Code)
DlsDtc (a Date of change)
Table A has many columns, but I'm only using a few. (dbo_MNCPSTNote)
AlphaID
DtcCtr (the same Location Code)
ServDate (the date I'm trying to count)
Here's what I have:
SELECT [FU kids].AlphaID, [FU kids].DtcCtr, Count(dbo_MNCPSTNote.ServDate) AS CountOfServDate
FROM dbo_MNCPSTNote RIGHT JOIN [FU kids] ON dbo_MNCPSTNote.AlphaID = [FU kids].AlphaID
WHERE (((dbo_MNCPSTNote.Center)=[FU kids]![DtcCtr])) OR (((dbo_MNCPSTNote.ServDate)>[FU kids]![DlsDtc]))
GROUP BY [FU kids].AlphaID, [FU kids].DtcCtr;
I want to know the count, including zero, of the number of records based on ServDate for each AlphaID in Query A.
I didn't create the tables and have no control over how they are designed/organized.
View 6 Replies
View Related
Aug 6, 2005
I have a database called LettersDatabase this databse holds all the letters that have been made including the path to the doc. I use SSN to ID the letters to customers on the Contacts Database.
Contacts database also uses the SSN to id the contacts
I have a form that creates new letters for customers in this form I have listbox that queries the LettersDatabase for all matching records based on the forms contact SSN to see how many letters have been made for that customer.
The problem is that my listbox only shows the first record matching that SSN but there are more records in that LettersDatabase with the same SSN that I need to have diplayed on the listbox as well.
I may be writing the query incorrectly.
Here what I have for the query on the listbox
Like[Forms]![LetterMaker]![txtSSN]
I try adding (&"*") to the end of the query but that does not help.
If anyone out there has the solution to this problem it would be greatly appreciated
Thank you
View 3 Replies
View Related
Feb 27, 2006
Hi can anyone please help me out. How can I delete records from one table, where matching in a second table?
View 1 Replies
View Related
Dec 6, 2005
Hi
Apologies if there is a previous post that answers this - I've looked, but can't find anything that works.
I have two tables with identical structures. tblA contains a subset of the records on tblB, with identical values on all fields except ID. I need to remove from tblB all records appearing on tblA. I thought the following would work:
DELETE tblB.* from tblB
INNER JOIN tblA ON tblB.Field1 = tblA.Field1
AND tblB.Field2 = tblA.Field2
AND tblB.Field3 = tblA.Field3...
but I get "Could not delete from specified tables".
What am I doing wrong? Or is there an easier way?
Dave
View 2 Replies
View Related
Sep 30, 2007
Hello there,
I have tables like so (simplified):
-=Holiday=-
HolidayID
Name
Date
-=Booking=-
BookingID
HolidayID
ClientID
What I would like to do is create a query which returns a list of all the holidays with a field showing how many bookings have been created for each holiday. This almost works:
SELECT Count(1) AS CountOfBookingID, Bookings.HolidayID
FROM Bookings
GROUP BY Bookings.HolidayID;
...but it does not display holidays where there are no bookings.
Is it possible to create one which will show all holidays even if there are no bookings?
Thanks!:cool:
View 3 Replies
View Related
Apr 13, 2006
I have a table tblBookings.
In this table it has a bookingID, CustomerID and some other none relevant details.
The CustomerID comes from table tblCustomer. i.e a customerID must exist in the customer table to be allowed in the bookings table tblBookings
A customer can exist in tblCustomer without existing in the booking table.
I am trying to write a query that will list each and every customer ID in the tblCustomer and count the number of bookings that that customer has (even if it is zero).
I have a query that will count the bookings if they exist in the booking table and display the number of times that a customer appears in the bookings table.
SELECT tblBookings.CustomerID, Count(tblBookings.CustomerID) AS NoOfBookings
FROM tblBookings
GROUP BY tblBookings.CustomerID;
How do I create a query that will do this but list all customers even if they don't exist in the bookings table (but obviously occur in the customers table)
I am trying to create a similar query where all bookings per hotel are listed even if no bookings are made for that hotel. I am guessing the answer is the same as above.
The Ritz. Bookings 0
The Hilton. Bookings 3
The Carlton. Bookings 0
The Lowry. Bookings 2
For every hotel.
That kind of thing.
If you need more information please shout.
View 3 Replies
View Related
Jun 15, 2005
Hey everyone,
Even though I'm going to feel like a moron for not knowing this I'm hoping there is a simple answer. I'm far from a master at access, and seem to be having a little trouble when it come to formatting the output of my query. I have a database made the keeps track of about 200 hundred crime reports. I want to be able to do a query that will output the 15 possible crimes as rows, and then have 4 columns which are the locations of where the crimes happened. And then for the results have how many of crime where commited there. Pretty much in an excel format (see below example). However there are some crimes that have never happened. So there are no records of them. Unfortunatly when i do my query since there are no records, they are not even listed. I need them to list the crime, and place zeros if there are none. Since this probably isn't to clear I'll put a little example below.
Data:
Robbery: 4 on campus, 5 off campus, 6 in city, 0 in apartments
Rape: 0 on cmpus, 3 off campus, 4 in city, 0 in apartments
murder: 0 on campus 0 off campus, o in city, 0 in apartments
When i do my query it looks like this
*********On Campus****Off Campus****In City
Robbery******4***********5***********6
Rape********************3 ***********4
*Notice it doesn't even list the apartments since there are no records that match, the same with murder.
I need the output to look like this:
*****On Campus *****Off Campus ***In City****apartments
Robbery****4 ************ 5********6 ********0
Rape*******0*************3********4********0
murder *****0*************0 *******0********0
Any ideas? Thanks!
View 2 Replies
View Related
May 7, 2013
So I have a table with around 20,000 records and there is a field which holds a phone number for each individual within the organization, I want to run a select query that counts how many are not in the correct format
The format is 10 digits and it must start with a 0
Using Access 2010
View 2 Replies
View Related
