Queries :: Update Table If A Field Is Blank Without Clicking Through All 5K Records
May 7, 2014
I am putting the finishing touches on a DB and have come up with a a problem which I cannot solve. I have code on my data entry form that concatenated the days and times of up to five days. That is : [Day1] & " " & "@" & " " & Format([Time1],"h:nn AM/PM") & " " & ";" and so forth for five days. It has a complicated (for me) nested IIF statement and it works fine on the form. But I have now transferred the data from an old DOS DB and I do not want to go through almost 5K records just to update three fields.When I tried to do it in an update query, it said that the string was too long for the update. My update is:
IIf([Day5] Is Not Null,[Day1] & " " & "@" & " " & Format([Time1],"h:nn AM/PM") & " " & ";" & " " & [Day2] & " " & "@" & " " & Format([Time2],"h:nn AM/PM") & " " & ";" & " " & [Day3] & " " & "@" & " " & Format([Time3],"h:nn AM/PM") & " " & ";" & " " & [Day4] & " " & "@" & " " & Format([Time4],"h:nn AM/PM") & " " & ";" & " " & [Day5] & " " & "@" & " " & Format([Time5],"h:nn AM/PM"),IIf([Day5] Is Null And [Day4] Is Not Null,[Day1] & " " & "@" & " " & Format([Time1],"h:nn AM/PM") &
[code]...
how to update the table if a field is blank without clicking through all 5K records? I have tried simple concatenation, but I usually get a lot of extra @ in the field.
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Aug 28, 2013
I have a query by form that has the criteria Like [Forms]![FormName]![ControlName] & "*" for each field. However the problem is that if one of the records have at least one blank field then the whole record wont show up in the query results. For example if there is a record with Fullname, and Age filled in but Address isn't filled in then if search Adam into the query by form the record wont show up because the address line is blank.
To make records that have a blank field show I know I could use Like Forms![FormName]![ControlName] & "*" Or Forms![FormName]![ControlName] Is Null but when I have used it, it has corrupted the query because I think if you use If Is Null many times in one query it becomes too complex for it to process.
Also, The other method is to use Nz in an expression but I cant do that because I want the query results to show up in a form where you can edit the records and the error message Field is based on an expression and can not be edited comes up if you try to edit the records. Anything else I could put into the criteria to show records that may have a blank field?
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Apr 25, 2013
I have 3 peices of data that I am working with: Group number, plans and benefit elections. On my form I have fields for the group number and plan and 2 queries. When I enter a group number the first query displays a list of plan descriptions for that group. From there I can enter the plan description into the form's plan field and that runs the second query to give me a list of valid elections for that plan. This all works fine but I want to make the plan selection a little less tedious. What I would like is to be able to double click the query field housing the plan description and have it copied to the form's plan field. I could use the ID instead of the plan description but I work in a production environment and very key stroke counts so I would really like to have a simple double click process.
Is this even possible? If so how would I set that up? I tried using the double click on event macro builder but it does not seem to have this kind of option.
My form contains fields for group number and Plan. The same form houses 2 querys, one that pulls plans based on the group number and the other to pull elections based on the plan field (not the plan query). Would like to double click a plan within the plan query and have that description populated into the form's plan field.
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May 15, 2013
All. Using access 2010. I have a query that returns 92 records. When I put in the criteria for one field to leave out records with “approved” which totals to 9 records, the query only returns 10 records. It is not returning the records that are blank(not null) for that field. I want those records. Why is this happening and how can I get the blanks for this query?
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Jun 17, 2013
I have a calculated field in a query. The field name is TotatPt (this is to calculate the total points students have earned during the term). The expression is as follows:
Code:
TotalPt: [Att1Pt]+[Att2Pt]+[Att3Pt]+[Att4Pt]+[Att5Pt]+[Att6Pt]+[Att7Pt]+[Att8Pt]+[Att9Pt]+[Att10Pt]+[Att11Pt]+[Att12Pt]+[Att13Pt]+[Att14Pt]+[Att15Pt]+[Att16Pt]+[Att17Pt]+[Att18Pt]+[Att19Pt]+[Att20Pt]+[Att21Pt]+[Quiz1Pt]+[Quiz2Pt]+[Quiz3Pt]+[Quiz4Pt]+[Quiz5Pt]+[Quiz6Pt]+[Quiz7Pt]+[Quiz8Pt]+[Quiz9Pt]+[Quiz10Pt]+[MidtermWritPt]+[FinalWritPt]+[Proc1Pt]+[Proc2Pt]+[Proc3Pt]+[Proc4Pt]+[Proc5Pt]+[Proc6Pt]+[Proc7Pt]+[Proc8Pt]+[Proc9Pt]+[Proc10Pt]+[Proc11Pt]+[Proc12Pt]+[Proc13Pt]+[Proc14Pt]+[ProcPracPt]
I think this should be no complicated expression (though a bit long) and should just add the fields together. But what I get is that the calculated field appears as expected for records with an odd primary key (1, 3, 5, 7, ...) and turns out blank for records with an even primary key (2, 4, 6, 8, ...)!
I've attached a screenshot.
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Nov 22, 2013
I am working with an inherited database. When this database was created, a large amount of data was imported. Over the course of time, I have added additional fields for tracking information. One such field is "Date Started."
Unfortunately, there are almost 500 records without this information and that is skewing some report results.
I would like to do is insert the date of 9/9/1999 into all records that have no data in this field. (This date is well before the creation of the database and would serve to indicate old records, whether or not they are still active.) Copy and pasting isn't working, and I can't do a find and replace, since there's nothing to find.
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Apr 18, 2013
I'm having an issue getting my query to omit records with a blank field - in fact, it omits all records.
What I'm trying to do is:
I have a list of customers, with phone and email addresses. I want to filter via query for only customers with their email address's entered.
Here is what I have:
IIf([Forms]![AdvancedReporting]![Check230]=-1,"*",Null)
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Jul 18, 2013
I have a couple different reference files that get updated each week. Sometimes there are missing data elements, so I'd like to structure a select query to show me those records that have blank elements but I'd like the similar records to be pulled in as well, so I can make a determination as to how to populate the blank records..
See attached example: I have a client ID reference table that gets populated with forecast owner names (individuals responsible for the customer) from a couple of different sources. Sometimes there are names attached and sometimes the field is blank.
How can I structure a query to show me just those Client ID's that have multiple entries with blank AND non-blank forecast owners? I'd also like to exclude single/multiple records where there are only blank records...
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Aug 15, 2013
I have a single table with customer information, one of the fields is a date field "LastContacted".
I'm creating a search form with 2 date fields (txtDate1 & txtDate2) to search a date range of the LastContacted field, and I need to write this into the query that the search form uses.
I have written this using Nz so that it can still return results if the search boxes are left blank:
Between Nz([Forms]![frm_AdvancedSearch]![txtDate1],#01/01/1989#) And Nz([Forms]![frm_AdvancedSearch]![txtDate2],#01/01/2999#)
This seems to work and it returns lines from the table where there is a date entered. However some of the fields in the table have no entry in the LastContacted field. How to code this query so that it also returns lines where the LastContacted field is blank in the table?
I have tried:
like "*" & (Between Nz([Forms]![frm_AdvancedSearch]![txtDate1],#01/01/1989#) And Nz([Forms]![frm_AdvancedSearch]![txtDate2],#01/01/2999#)) & "*"
but this returns errors when I try to run it.
I'm using Access 2010.
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Nov 26, 2013
I'm using an UPDATE query to update records in one table (tblMain) from another table (tblTemp)
Here is my SQL :
Quote:
UPDATE [tblMain]
INNER JOIN [tblTemp] ON [tblMain].[MainField1] = [tblTemp].[TempField1]
SET [tblMain].[MainField2] = [tblTemp].[TempField2];
I only want to update the records in tblMain which have a corresponding record in tblTemp (linked by MainField1 / TempField1)
If any record doesn't appear in tblTemp, I want tblMain to retain the existing value for that record.
However, it appears that in such situations, the record in tblMain has it's MainField2 value set to null / ZLS.
I've tried using LEFT JOIN and RIGHT JOIN and also tried WHERE clauses but the result is the same every time.
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Apr 11, 2013
I have 2 tables that are joined by a many to many table:
tblProductInfo
- ProductID
tblProductLinerMM
- PLProductID (FK to [tblProductInfo].[ProductID])
- PLLinerID (FK to [tblLiner].[LinerID])
tblLiner
- LinerID
I have a range of products that each use 2 liners. An inner liner and an outer liner. I need to add 2 records per product to the tblProductLinerMM table.
for example
tblProductInfo has the following records:
- 2138557
- 2378954
- 4387657
tblLiner has 2 liners in particular that relate to these products:
- L5475
- L5468
I need to create the following records in tblProductLinerMM preferably with the use of a query :
- 2138557 | L5475
- 2138557 | L5468
- 2378954 | L5475
- 2378954 | L5468
- 4387657 | L5475
- 4387657 | L5468
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Aug 28, 2013
I am trying to populate a textbox from a field in a table based on clicking on a item in a listbox. User clicks a name from the Client table in the client field, and the date that is stored in the orderDate in the same row. I want the text11 textbox to show that date.
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Aug 5, 2014
I have a table products with a field "id_product" and "total" (Total items in stock)
I have a query with the fields "id_product" and also the field "total in stock"
I want an update query to update the field 'total' in table 'products' with infos from that query
For each id-product in table products, replace the field total with the field 'total in stock' from the query
So I want to update a filed in a specific table with infos form another table.
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Nov 7, 2013
I have an "order details" table that needs to populate a field called "Voucher" with data from another table called "codes". The "codes" table also has a true/false field called "allocated" because once allocated the code cannot be re-used.
I am trying to work out how to automatically allocate the next unallocated code in the "codes" table to each record in the "order details" table when that order details record has a DiscountID of "92".
Order Details Table Fields and conditions/criteria:
ID - primary key
DiscountID - only when the DiscountID = 92
Voucher - only populated when Discount ID = 92
Codes table Fields and conditions/criteria:
ID - primary key
code = text field with a code like "einstein01", "einstein02"
Allocated = False
Is there a way to put the next available code into the order details record then mark that code as allocated in the codes table. Then, move on to the next order details record that has a discountID = 92, input the next unallocated code and mark that code etc. etc.
Ideally, I would like to do this to happen via an event when the Order forms button "Close" is clicked.
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Oct 29, 2014
I have a table with many records, using a form with an update button click event, I would like to update ALL records where the Item in the table = the Item in the form.
There are 6 checkboxes and 6 text boxes that will need to be updated, but right now I am just trying to test if i can even change one text box to keep it simple. I have tried to start by using this:
Code:
Dim mySQL As String
Dim ItemNo As String
Dim SO As String
mySQL = "UPDATE BT200 SET Part = '" & SO & "' WHERE Item = " & ItemNo
DoCmd.RunSQL mySQL
So every time i run this command button, it gives me a prompt "You are about to update 0 row(s)". Nothing gets updated at all, I am clearly missing something vital here.
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Jun 25, 2015
I am programming an Acess Database, the primary data come from an excel sheet. Since Access one to many relationship only works for primary key and another field in another table as foreign key, I can't have normalized database.
I will explain what I mean with a hypothetical situation.
So, let's say I have two tables: WindowT1, CustomerT2.
WindowT1 has fields: WinID (the pk), WindowName.
CustomerT2 fields include CustID (pk), CustomerName, WindowName, WinID.
So, in table "CustomerT2', WinID is the foreign key and I need that field filled in to make one-to-many relationship between these two tables to work. CustomerName and WindowName will be imported and prefilled already from an excel file with append query.
My question is can I make a update query (after the initial append query that brings in the data into Access) such that the criteria is matching WindowName (from CustomerT2) and the update would be the corresponding WinID (the pk number from WindowT1) that would be filled in the field WinID (in CustomerT2)? I know for this to work tables must have relationship and I did that.
Is there a better way to accomplish this task? i.e. through a form (remember info will be prefilled, so can't use combo box to fill in another form field) or maybe can I do this using the first append query (that brings in data)?
I am not good at Macro or VBA. The only thing I have done in code builder is After Update event in forms while using combo boxes. So, if there is no easier solution, I will try to deal with codes.
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Jun 29, 2015
I have a table Billing_Temp that I need one field updated if I find a match in another table Random_Temp. I runt the query and it prompts for "Enter parameter value: Random_Temp.peopleID... what could be going on? Both tables have a field called peopleID and always Billing_temp has many more records than Random_temp:
UPDATE Billing_Temp SET Billing_Temp.audited = -1
WHERE (([Billing_Temp].[peopleID]=[Random_Temp].[peopleID]));
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Feb 26, 2015
I have a created a query which I want to update a table. The field is called DTP. I have the Workingdays2 module in place as well as the Holidays Table. The dates (date only) are called Time in and Transaction date. I want the table to update records only if the entry in Completed is Yes. I have attached screenshot of what I have in query. I am no good whatsoever at VBA so I used the Query design view. It shows how many records will be updated (which is a valid number) and shows me which field will be updated. However when I run the query and then opend the Table the DTP field is empty.
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Nov 19, 2014
how to have our query show ONLY the records with NO DATA in the company field?
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Dec 23, 2013
Why is this update query not working, I'm trying to update a date field stored in a table.
The new date is passed from a txtbox on a form to the update query!!!
SQL code
UPDATE TblDietPlantemp SET TblDietPlantemp.MealDate = [Forms]![FrmSwitchBoard]![txtCusDate];
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Sep 23, 2014
Let's say Table (T1) has fields F1 and F2. After a massive update to T1, there are some records with F1 = "" because a Dlookup using F2 as criteria to another Table (T2) resulted in a null. I created a select query to show unique T1F2 values where T1F1 = "". The user can use this query to find out which F2 values need to be added to T2.
How do I create an update query that will update T1F1 with values from T2 using the T1F2 results from the select query to again use the Dlookup to T2 (of course after T2 has been updated to contain the missing F2's)?
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Jun 24, 2013
I have two tables: Table #1) [Request Table] Customers request our company to stock a certain Part Number with a minimum value. Ajax - P/N "NP4i" - Min "30".
Table #2) [Sales History] All sales purchased and the "Qty-Total" purchased. For simplicity Fields are limited.I created a CrossTab Query that displays from [Request Table] P/N's requested/ min values (Row Headings) then showing P/N's purchased [Sales History] Value="Qty-Total" Sum and
Column=Format([Invoice Date],"mmm/yyyy") group by, showing last twelve months.
Ex: Customer name, Part Number, Minimum, May/2013, Apr/2013, Mar/2013 and so on.
AJAX, NP4i, 30 4 21 5 and so on.
The Crosstab query list only requested Part Numbers that have at least One sale wihin the last twelve months.If there are NO sales, the crosstab query will NOT show this Part Number.My boss wants to see the requested Part Numbers that were never purchased along with the ones purchased.He wants to address the NO sales, yet they requested we stock that particular Part Number for them.
Is there any criteria I can use to force the Part Number field on the [Request Table] side to populate even though there were NO sales within the last twelve months?
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May 10, 2013
I have a table of the following structure:
Key 1 Key 2 Key 3 Optional
data1 data2 data3 data4
The 'key' fields are a composite key of primary key fields from other separate tables. I have a form that generates a new 'Key 1' record and I would like to make a query that creates all possible 'Key 2' and 'Key 3' results (new combinations) while key 1 stays the same. How would I go about doing this? I know I can be done.
I cannot really give any real data as I haven't received it yet.
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Jan 27, 2014
I have a query which selects a material ID and material name from one table and the associated manufacturer, supplier, and packaging type from three other tables. Some of the manufacturer, supplier, and packaging data were imported from an Excel spreadsheet and did not have data for those fields, so those fields are blank. When I run the query, I only get the records which have all fields filled out. How can I get the records where the material ID and material name are filled in, but the manufacturer, supplier, or packaging type are blank? Here is the query I'm using currently:
Code:
SELECT tblMaterialSpecifications.ID, tblMaterialSpecifications.Critical, tblMaterialSpecifications.MaterialSupply, tblManufacturer.Manufacturer, tblSupplier.Supplier, tblPackaging.PackageType
FROM tblPackaging INNER JOIN (tblSupplier INNER JOIN (tblManufacturer INNER JOIN tblMaterialSpecifications ON tblManufacturer.ID = tblMaterialSpecifications.ManufacturerID) ON tblSupplier.ID = tblMaterialSpecifications.SupplierID) ON tblPackaging.ID = tblMaterialSpecifications.PackagingID
WHERE (((tblMaterialSpecifications.ActiveInactive)=-1))
ORDER BY tblMaterialSpecifications.Critical, tblMaterialSpecifications.MaterialSupply;
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Aug 19, 2015
I have several tables with the same Fields, I want to just tick one table and update the other tables that have the matching information as ticked.
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May 27, 2014
Is it possible to run a SQL command to update a field within a table with random numbers?
More specifically - random long integers linking back to an ID (autonumber) field in another table?
Background to this is, I have multiple static data tables related to each other by long integer identifiers (autonumbers)
The structure is fine but I haven't been provided with the actual data yet - but for development purposes, I need to work on other functionality which requires that this data be present.
So I want to fill my table with dummy data such that I can go off and work on the remaining functionality, but then just go back and clear it all out once I get the actual data.
I have one 'main' static table, which links back to other tables, which I have already populated with dummy static (i.e. company names, locations etc) Now I want to go into my main table and populate those fields in each record with a random ID. I don't mind doing this field-by-field (there's only a handful) but I've a lot of records in there (~1000) so I'd rather not do this record-by-record.
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