Forms :: Handling Large Amount Of Data In Memo Field

Jun 9, 2013

My DVD library database I have a memo field which has the description of the movies.

In some cases, like my tv show records, I have a lot of data because of the episodes and episode descriptions.

I'm currently displaying this data using a split form with the datasheet on the left

I must use a small font in the memo field in order to display all data.

I could use a larger font and simply scroll but I'm looking for an alternative.

I've even thought of creating a hyperlink filed and point to the movie on IMDB's web site. But when I click the link nothing happens even though I copied and pasted the link into the field.

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Forms :: Display Fields With Large Amount Of Data

Mar 27, 2013

Best way to display "notes: field that gets updated/added to multiple times, in a form. (Access 2007)

I've got a DB to track information about product changes. Each month we have a meeting and discuss problem products. I'm concerned with a notes/comments section. Currently it is a memo field in the source table that can be added to, so the notes are cumulative. But we want to auto-add a date to each new entry (in case the person inputting the data forgets, and so that notes can be sorted by order on a report).

There may be many comments on a certain product or there may be none. Sometimes the note may be very long, other notes on the same product may be very short. I created a new table with a one-to-many relationship to case ID (to link it to the main form), auto-populate a date field, and field for notes in order to link multiple notes to each case (and of course an autonumber PK).

I can put the subform in the original form, but then the note field will be the same size for every note, though notes are not all uniform in size/length, and it ends up taking up a LOT of room on the main form. So I created a button to click to open the subform, but it brings up all records for all cases, not just the currently selected case. Again, have the problem of one uniform field size for all notes, regardless of size/length.

Then I considered a report to view past history (field size can shrink or grow as needed) then a button on the report that opens a form for data entry/entry of new note. But again the report displays all records for all cases, not just the currently selected case.

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Adding Large Amount Of Excel Data Into Access

Jun 16, 2015

I have 250 separate worksheets with a lot of data to put into Access. Problem is the data is 120,000 rows in each worksheet and a lot of duplicate date eg..DATE, NAME, TIME,are some of the column headings and there are multiple rows with same DATE or NAME. That is just how I received the data. I would like to transfer all records into Access as quickly and efficiently as possible.

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Comparing A Large Amount Of Information

Aug 30, 2007

Ok, so here's the deal.

I have over 5,000 customers in a simple database. For each customer, I'm only displaying the account number, name & class of trade. Each customer represents a record and there is also a sub-form below displaying each customers product template - so each customer has different items displayed and this changes as I switch from record to record or customer to customer. (sorry if this is too much info)

I want to take a class of trade (Bakery for example) and I want to say, a Bakery should purchase these items (I'll have a list of items for the class of trade Bakery.) I want to then take that list and compare it to what is already in all Bakery customer product templates. Lastly, I want to display all of the missing items. The items I think they should buy - but only the items that are not already in the customer's product template.

Obviously, using the final report generated, our Sales Staff would be more effective while hitting the beat (so to say.)

I have a little experience with Access and VBA - but I can't get my head around this one. Any help would be much appreciated...:cool:

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Return Only Part Of A Large Data Field

Nov 27, 2006

Hey all

I have a table that contains a list of news items. For each item there is a link to an appropriate image and a load of text.

I display a list menu of news items showing the picture and the first few lines of text. At the moment for the first few lines of text I have a separate field and just copy and paste the first few lines of the main article into it.

My question is is there a way where instead of having to have a separate field with just the first few lines in I can somehow just retrieve the first few lines of data from the full article field when displaying the menu listing?

Hope this makes sense, and any ideas greatly appreciated.

Many thanks

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The Field Is Too Small To Accept The Amount Of Data You Attempted To Add...?

Nov 16, 2006

All,
I have inheirited a database which I am attempting to query via an SQL statement:

"SELECT * FROM MYTABLE ORDER BY SheetNumber;"

This query works fine under Access but when executed thru ADO 2.5 / Microsoft.Jet.OLEDB.4.0 from VB6 it reports the following error ("2147217833"):

"The field is too small to accept the amount of data you attempted to add. Try inserting or pasting less data."

First things first, I'm not trying to add/insert/paste any data (see SQL statement above). Secondly, when I remove "ORDER BY SheetNumber" from the SQL statement the error does not occur. I need to retain the ability to sort and would be grateful for any help/suggestions.

For your reference SheetNumber is defined as a 20 char Text field in Access.


Thanks in advance,


Rob Black.

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Tables :: Handling Large Temporary Tables?

Feb 3, 2013

I have a database split into a frontend and backend.

The front end has several make-table queries that create tables of data on which pivot tables and other analyses queries are based. The make-table queries get re-run every now and then as new data get entered.

The resulting tables are huge - 500K records in some cases. It seems like a bad idea to store them in either the front and back end.

Should I create a second "backend" that holds just these temporary tables? If so, what's the best way to design the make-table queries so they make the table in this "backend"?

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General :: Drop Down Box - Field Is Too Small To Accept Amount Of Data

Sep 17, 2014

I currently have a drop down box with four options in there and the options are:

Low
Minimum
Medium
High

However when i change the options in the table to:

Low
Moderate
Significant
High

it comes up with the error message: the field is too small the accept the amount of data you attemtpted to add. Try inserting or pasting less data.

I do not understand what is wrong with the second option of words? The maximum for characters is set to 255 so i am not sure why it is coming up with that error message.

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Error 3163: The Field Is Too Small To Accept The Amount Of Data You're Tryng To Add

Apr 10, 2008

I have the following query, which runs perfectly:

SELECT
[qry_BMO_District_Recap - RHS - Stage 2].Transit,
Format([qry_BMO_District_Recap - RHS - Stage 2].month,"mmmm yyyy") AS MonthOfYear,
[qry_BMO_District_Recap - RHS - Stage 2].DISTNAME AS District, [qry_BMO_District_Recap - RHS - Stage 2].Grouping_Name, [qry_BMO_District_Recap - RHS - Stage 2].Grouping_Priority,
IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Month_Count),0,[qry_BMO_District_Recap - RHS - Stage 2].Month_Count) AS M_NtoB_Count, IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Month_Amount),0,[qry_BMO_District_Recap - RHS - Stage 2].Month_Amount) AS M_NtoB_Amount,
IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Yearly_Count),0,[qry_BMO_District_Recap - RHS - Stage 2].Yearly_Count) AS Y_NtoB_Count, IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Yearly_Amount),0,[qry_BMO_District_Recap - RHS - Stage 2].Yearly_Amount) AS Y_NtoB_Amount,
IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Month_Count),0,[qry_BMO_District_Recap - LHS - Stage 2].Month_Count) AS M_BtoN_Count, IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Month_Amount),0,[qry_BMO_District_Recap - LHS - Stage 2].Month_Amount) AS M_BtoN_Amount,
IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Yearly_Count),0,[qry_BMO_District_Recap - LHS - Stage 2].Yearly_Count) AS Y_BtoN_Count, IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Yearly_Amount),0,[qry_BMO_District_Recap - LHS - Stage 2].Yearly_Amount) AS Y_BtoN_Amount,
[qry_BMO_District_Recap - RHS - Stage 2].AREANAME, [qry_BMO_District_Recap - RHS - Stage 2].Financial_Year
FROM [qry_BMO_District_Recap - RHS - Stage 2] LEFT JOIN [qry_BMO_District_Recap - LHS - Stage 2]
ON ([qry_BMO_District_Recap - RHS - Stage 2].AREANAME = [qry_BMO_District_Recap - LHS - Stage 2].AREANAME)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Month = [qry_BMO_District_Recap - LHS - Stage 2].Month)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Transit = [qry_BMO_District_Recap - LHS - Stage 2].Transit)
AND ([qry_BMO_District_Recap - RHS - Stage 2].DISTNAME = [qry_BMO_District_Recap - LHS - Stage 2].DISTNAME)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Grouping_Name = [qry_BMO_District_Recap - LHS - Stage 2].Grouping_Name)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Grouping_Priority = [qry_BMO_District_Recap - LHS - Stage 2].Grouping_Priority)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Financial_Year = [qry_BMO_District_Recap - LHS - Stage 2].Financial_Year);

When I try to reverse the above, as shown

SELECT
[qry_BMO_District_Recap - LHS - Stage 2].Transit,
Format([qry_BMO_District_Recap - LHS - Stage 2].month,"mmmm yyyy") AS MonthOfYear,
[qry_BMO_District_Recap - LHS - Stage 2].DISTNAME AS District, [qry_BMO_District_Recap - LHS - Stage 2].Grouping_Name, [qry_BMO_District_Recap - LHS - Stage 2].Grouping_Priority,
IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Month_Count),0,[qry_BMO_District_Recap - RHS - Stage 2].Month_Count) AS M_NtoB_Count, IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Month_Amount),0,[qry_BMO_District_Recap - RHS - Stage 2].Month_Amount) AS M_NtoB_Amount,
IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Yearly_Count),0,[qry_BMO_District_Recap - RHS - Stage 2].Yearly_Count) AS Y_NtoB_Count, IIf(IsNull([qry_BMO_District_Recap - RHS - Stage 2].Yearly_Amount),0,[qry_BMO_District_Recap - RHS - Stage 2].Yearly_Amount) AS Y_NtoB_Amount,
IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Month_Count),0,[qry_BMO_District_Recap - LHS - Stage 2].Month_Count) AS M_BtoN_Count, IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Month_Amount),0,[qry_BMO_District_Recap - LHS - Stage 2].Month_Amount) AS M_BtoN_Amount,
IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Yearly_Count),0,[qry_BMO_District_Recap - LHS - Stage 2].Yearly_Count) AS Y_BtoN_Count, IIf(IsNull([qry_BMO_District_Recap - LHS - Stage 2].Yearly_Amount),0,[qry_BMO_District_Recap - LHS - Stage 2].Yearly_Amount) AS Y_BtoN_Amount,
[qry_BMO_District_Recap - LHS - Stage 2].AREANAME, [qry_BMO_District_Recap - LHS - Stage 2].Financial_Year
FROM [qry_BMO_District_Recap - LHS - Stage 2] LEFT JOIN [qry_BMO_District_Recap - RHS - Stage 2]
ON ([qry_BMO_District_Recap - RHS - Stage 2].AREANAME = [qry_BMO_District_Recap - LHS - Stage 2].AREANAME)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Month = [qry_BMO_District_Recap - LHS - Stage 2].Month)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Transit = [qry_BMO_District_Recap - LHS - Stage 2].Transit)
AND ([qry_BMO_District_Recap - RHS - Stage 2].DISTNAME = [qry_BMO_District_Recap - LHS - Stage 2].DISTNAME)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Grouping_Name = [qry_BMO_District_Recap - LHS - Stage 2].Grouping_Name)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Grouping_Priority = [qry_BMO_District_Recap - LHS - Stage 2].Grouping_Priority)
AND ([qry_BMO_District_Recap - RHS - Stage 2].Financial_Year = [qry_BMO_District_Recap - LHS - Stage 2].Financial_Year);

I get the error message "The field is too small to accept the amount of data you are trying to add. try inserting or pasting less data." I'm not attempting to run an insert or update query.

Access Help lives up to expectations by just repeating the error message, and the posts I can find on the forum which mention this error all seem to include something about a maximum of 254 characters in a field. None of mine are anywhere near that amount.

Does anyone have any idea what could be causing this?

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Forms :: Limit Amount Of Data That Users Need To Input

May 23, 2014

We have a database where we are trying to limit the amount of data that users need to input.

We have a form, which contains order information. Where a customer has specific requirements, we add those requirements to a separate document review table MasterSpecification and DetailedSpecification.

When a customer has specific requirements, we can open the frmMasterSpecification and search for the document.

Assuming a review has been done the requirements will be shown on the subform Frmsubcoverage. I would like to be able to select the record source from this form and have the details entered into our order entry form.

Under the specification form there could be many sub coverage records depending on the type of item ordered to that specification.

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Memo Field Data Extraction

Mar 1, 2007

Hi, i have a fox pro memo field that has bill of materials information in like so:EACH KIT COMPRISES

1 CR10070SW £29.60 HALLITE PRODUCT
1 RBS24690 £0.82
1 RBS354 £0.95
2 RBS345 £0.75
1 S95MMEXT £3.90


£36.77 PER KIT

I need to take out the carriage returns but keep the items delimited in some way so they all apear on the one line. These are the child parts for kits so i need to keep them on one line as i import them or via a query so i can see the parent part they belong to. I can then extract them for upload into our system retaining the association with the parent part.

Thanks

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Problem With Data Cutting Off In Memo Field

Nov 7, 2006

I’m not sure where to post this, but I know my problem arises from either my table or my textbox on my form. My problem is I have a text box on my form where my Managers input text (example below), and at times it cuts off their entries with weird characters. I’m not sure if they have exceeded the text box limit or the memo limit in the table but below is an exact example of what is showing up in the table after they submit their entry. Any help on this would be great.

Of the 1,800 unit decline, 684 were empties. The load decline of 1,116 can be summed up in the following lanes and beneficial owners. Chicago to Austell -200 loads, Georgia Pacific. This freight now moves over the road. Chicago to Harrisburg/Rutherford - 353 loads, SC Johnson business lost to JB Hunt back in September. Inbound/Outbound Jersey business lost to CSX last October, -226 loads. 2005 we moved right at 450 loads from Jacksonville/Austell to Bethlehem/Rutherford and Chicago for the yearly Wal-Maů?Ā

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Not Getting Entire Data From Memo Field On Query

Aug 24, 2005

Hi all,

I had table with following data

Table

f1 f2 f3
1 10 aa......
1 11 aaa...
2 10 bb...
2 11 bb.......

f3 is memo field

I had to retrieve data by grouping records based on f1 value
so i gave groupby in totals section to f3 field also.

I am getting the values correctly, but memo field is truncating.
Its only displaying first half arround 236 charecters only.

If i query directly without performing any group by
then i am getting entire data for the memo field.

please any one give the solution.

waiting for your help.


Thanks

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Memo Data Type Field On A Form

Jan 25, 2006

Hi all,

I have a question about an Access form that I am creating. I have a "Due Notes" field, which has Memo data type and I create a form "Estimates" using a text box with the control source is that "Due Notes" field to enter notes when needed.

Although I have the vertical scroll bar for that text box (due to other controls, I can not size the text box too big), does anybody know how to display that text box in form "Estimates" with the data of the last text within the size of the box without scrolling down so I can start typing for the next entry? Do I make sense to you?

Please help and let me know if you know HOW. Thanks so much in advance.

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How Can I Store 500KB Text Data Into A Memo Field?

Oct 15, 2006

Hello,

The title says it. I want to store 500KB text data into a memo field. How can I do that?

Someone told me there is no limit on the size of a memo field, up to the maximum for a .mdb file of 2GB!!!

Your help would be greatly appeciated.

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New Recordset's Memo Field Data Lost On Update

Feb 29, 2008

morning

i am adding a new row to an adodb.recordset, one of the fields being a Memo datatype.

all the other fields will write to the database fine, but with the memo, it will mysteriously disappear when i call rs.update

response.write(rs("my_memo_field")) 'give correct output
rs.update
response.write(rs("my_memo_field")) 'gives nothing!

any one else had this happen and have a solution?


cheers

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Queries :: Extract Data From Memo Field And Put Into New Table

May 13, 2014

Is there a way I can take each entry in a memo field and put it into a text field in a separate table. The database is getting really big and the customer notes field for each record has lots of entries. The memo field looks like this:

8.4.14 Ordered 2 cartons
20.3.14 Ordered 2 cartons
4.3.14 Ordered 2 cartons
18.2.14 ordered 1 carton
30.1.14 ordered 3 cartons SCENTED wipes

[Code]...

I want to take each line and put put the date in a date field and the text in a text field in a separate table linked by CustID. Is there a way to do that?

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Forms :: Memo Field With Many Entries

Aug 25, 2014

A user enters text into a memo field for an existing client, then it's closed, the same record reopened and more entered into the memo.The problem is when it's reopened the existing text is hi-lighted, and it's really easy for someone to begin typing and write over it.I want to reopen it, create a new line, enter a date stamp maybe, create another line with the cursor in it, ready for the user to enter new text.

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Forms :: New Line In A Memo Field

Jun 1, 2013

When I am displaying a memo field, is there any way that I can force a new line? Can I add a character to the text to do that?

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Forms :: Memo Field Has Color

Jan 14, 2015

I have just noticed that one of my forms (memo field) with copied text from internet has lots of different color letters when the text is highlighted.

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Importing Data From Excel To Memo Field In Access Is Truncated After 255 Characters

Nov 16, 2007

I haven't seen anyone run into this particular problem on this forum...

I'm importing data from an excel spreadsheet to an MS Access (2007) table. One of the fields in the table is a text memo field able to support more than 255 characters...

Issue:
The issue is that any cell in Excel that is greater than 255 characters is truncated when imported to MS Access even though the field is a memo field. There isn't any documentation on Microsoft's website about this and I don't see any way to work around it other than manually copying the data from excel to MS Access.

Anyone have any input on this matter?

Thanks in advance!

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Tables :: Extract Data From Memo Field And Put Into Separate Fields Of New Table

Jun 15, 2014

I have a notes field in the customer table that is a memo field. An example of one customer's notes field data :

<div>20.3.14 Ordered 2 cartons</div>
<div>4.3.14 Ordered 2 cartons</div>
<div>18.2.14 ordered 1 carton</div>
<div>30.1.14 ordered 3 cartons SCENTED wipes</div>

[Code] ....

I want to extract the date to append to a date field in a "Calls" table and the comment into a text field in the "Calls" table. Is there a way I can do this via query or code?

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Forms :: Prevent Wrapping In Memo Field Box?

Aug 28, 2013

Is there a way I can prevent wrapping in a memo field box?

I have a memo field with a list of email addresses and usernames however the email addresses often just wrap around the end of the memo box just creating a new line in the memo box rather than properly showing the email without the wrapping.

Even if the message scrolls out of the box, id rather that then wrap the text.

Also is there a way in which I can enable someone to open the "ZoomBox" whilst the text box is locked/disabled.

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Forms :: Memo Field In Rich Text Box

May 6, 2014

When I changed the memo field from plain text to Rich Text, I got the below divs and slashes. Is there any way to get rid of them?

<div>GC in process - EB1.</div>
<div> </div>

I had only "GC in process - EB1" in plain text.

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Forms :: Memo Field Display In Form

Apr 1, 2014

I have a form with a memo field which is used by users to input transctiptions of Customer Contacts but the form is getting busy and the box now only 2.77 wide X 0.683 High.

this makes it impossible to read on the form even as a text box with scrolling..how to add a mouse over on it so that it fires up a large text/meg style box to display the contents?

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Forms :: Comma Delimited List In Memo Field

Oct 9, 2013

I have inherited a database where technicians track equipment that has been repaired.In this database, there is a memo field where the technician lists all the part numbers he / she uses to repair the piece of equipment. This field was never reported against and was strictly used for reference. However, someone is coming to me now and asking that a report be generated with that information. Then she will separate those parts out on her end. because it is a free form field, the technician is not forced to put a comma between each part number. I was wondering if there is a way for the database to go through approximately 62,000 records and ensure that there is a comma between each part number? I was also wondering if there is way to program the database to automatically insert a comma after each part number.

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