Forms :: How To Protect Old Records In A Form But Can Edit New Records
Dec 12, 2014
I have a form which needs update ever month. When the form is opened, the end user can see the old records and data, and also a new record is added for any new data. I want to protect the old saved data and the user can only add, edit, or delete the new data in the newly added record. The problem is once a user adds the new data and moves to another record or another form, then he/she cannot edit or change the new data in case if there is any mistake or need to change something after couple of minutes.
I changed the Form Data Properties "Allow Additions", "Allow Edits", and "Allow Deletions" many different times and situations to solve this problem but with no success. I tried the following with NO success too: One of the Fields of the Record is (Month). In the Data Properties, I set a Default Value for this field as(December 2014) for instance. I set the Data Properties "Allow Additions", "Allow Edits", and "Allow Deletions" to (Yes). Then I put the following code in the Form's Current Event:
Private Sub Form_Current()
If Me.month.Value = "December 2014" Then
Me.AllowAdditions = True
Me.AllowEdits = True
Me.AllowDeletions = True
[Code] ....
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Apr 2, 2013
I have the logical process, but I just don't know how to put it into code.
I have a form with two boxes HireMovieID and HireCustomerID, with a button HireButton.
The two tables which I have are CustomerInfo and MovieList.
Here's the psuedocode for what I need to happen:
Code:
IF HireMovieID.Genre = "R16"
(IF DOB > Today - 16 years)
Display Error: "Too young"
ELSE Hire()
[Code] ....
I need to somehow make it so that the MovieID is valid, as in, if it doesn't exist then it comes up with an Error MsgBox.
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Jul 23, 2014
So I created a new form that multiple coworkers will have access to. I understand that you can password protect an entire data base, but I was wondering if you could go deeper than that. I have a main form with a combo box (query to show existing IDs) for "ClientID" that links the main form and subform (Its controlsource is ClientID from the table the subform was created off of). If a user selects an existing ClientID, the linked subform pops up with the selected ClientID displayed on the subform in a field along with existing additional information displayed. If The user types in an ID not in the database, a blank subform comes up for the coworker to create this new record and the field for ClientID is blank.
1) How can I make it so that when a coworker types in a ClientID in the combobox that is not in the database, the blank subform that pops up has the ClientID field filled out with what was typed in the main form.
2) Situation: Adding a new client to the main form, and filling out the additional in on the popup subform. I want there to be a field on the main form for "worker". The worker will put their ID and create a new client record. Is it possible to make it only possible for this worker to edit this client record in the future? ...the original creator will be the only one able to edit the information.
-I am thinking maybe have a table with all workers and associated passwords. So, if a user tries to open a subform created by another worker, he will be prompted to enter a password (which will be the one associated to the creator in this "secret" table.
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Feb 8, 2006
Hi, I have a form where i would like to bring up various records for editing. This part is not a problem. BUT. If a user accidentally changes something and doesn't know what it used to be then i need to have a "cancel" button which will undo the edit so to speak. I am not sure of the best place to do this ?
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Mar 29, 2013
I have setup a ComboBox on a form, Listed the PK of the table as the control source. Inserted the PK and many other field as the row source. When I go to select a record I get the error "control can not be edited, it's bound to a auto number field, "Asset_ID"
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Mar 30, 2006
I guess this is a fairly basic one. I have a form that allows people to edit records, but I want to prevent people from adding new records on this form. I thought that if I put 'no' in the 'Allow additions' property, I would achieve this end, but when I do this, all the input boxes dissappear.
appreciate help
thanks
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Aug 27, 2013
What is the best way to capture the users that modify the records in the database?
Let us start from User Log-in Form After log-in, Main Form will open The main form has various menu (example Add Customer) Once I open the "Add Customer Form", I want to record the username in the Createdby/Editedby Field automatically.
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Dec 12, 2013
I have a form to add, edit, and delete Records from a table. I am using the following VBA
Private Sub cmdEdit_Click()
If Not (Me.frmlEmpDetailsSub.Form.Recordset.EOF And Me.frmlEmpDetailsSub.Form.Recordset.BOF) Then
With Me.frmlEmpDetailsSub.Form.Recordset
Me.txtAddEditname = .Fields("Name")
Me.cboRoster = .Fields("Roster")
Me.cboPermFctn = .Fields("PermFctn")
End With
End If
End Sub
Instead of referring to the Subform to load the data i would like to refer to a combobox:
cboSearchName
Its not an issue but This Combobox contains 5 columns...
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Nov 26, 2014
I want to control the edits of form like if the fields in form are Area, Location, Country, Map, Landline
I want to stop edits on Map and Locations fields once saved yes but user can change rest fields.
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Mar 19, 2013
I have the main form open up where the Data entry is set to YES so it opens in New Field. I created a button to change the value of form's Data Entry to NO. It works. Changed the form so I can navigate through entered fields. I have created a drop down to filter a specific field "Claim#" and it will open that entry.
The drop down only works if I set the default form's Data Entry to NO. Dropdown works and I can select Claim#. But if I open the form with DataEntry set to Yes, and I click on the button to change the value to NO, the form changes but the drop down field does not pull up the proper information. The button code is.
Private Sub EditButton_Click()
Form_MainForm.Form.DataEntry = False
End Sub
The Claim drop down has this event after update
Private Sub ClaimSearch_AfterUpdate()
Me.Requery
End Sub
I'm missing something. Like I said, it works without having the button change the value.
Access 2010
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Aug 21, 2012
I am creating a data base to handle access requests to a building. All has gone well so far and ive built tables, reports, forms and used queries. However now im trying to get abit more clever and ive hit a bump of understanding/apprach.
Whilst a ninja in Excel, im still working out which is the pointy end in Access.
The database holds all details of access requests inc: Company attending, Individual attending, Access Levels and Period of attendance. This is all done with forms for the users and functions beautifully (ish).
I can run reports on this data, based on queries (there is much more included than above but you get the idea) and generate all the reports I need.
What I wanted to do was add, following attendance to the site, the card details of the AC card they were given for the visit.
My intention was to have a form with three variables: a combobox that would let you select the individuals company and two text boxes to select a date range in. Leaving just say three or four people from that company on that day rather than everyone who had ever atteneded to sort through and add the card details.
The combo box comes from another query that gave me individual company names from the main table.
I thought a date query (as in placing a more than <> or less than criteria vs textbox value on form in the query build section) could be added but I hadnt got that far.
It seems what I have done works backwards (oops), I can adjust the query from the form but get every record in the table on the form to click through to add card details, which will be abit rubbish when i have 1000's of requests building up in the history.
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Nov 8, 2014
I have a query which looks for like * surname*
in tblemployee fname lname dept active
this works fine and i can search using a requery button
however as deptartments are stored in tbldepts
when i change the query to retrieve the dept name instead of number directly from the table and i try to change this on the datasheet subform it changes it in tbldepts instead?
how can i change what dept the employee is in (as in change the number in tblemployee - but display the actual name?)
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Aug 23, 2011
I have an Access 2010 database that I have split. In the database I have a couple tables, forms and two reports. I have entered some data into one of the tables, but when I go to edit the data in the form the next time, there is no data (though I have verified that there is data in the table). Also, there are two reports that can pull the data without any problem.
Why the data wouldn't show up in the form.
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Mar 22, 2013
One shows my form with the Transporters Subform with 3 entries, and 1 entry.The three line items that say "Transporter" are in one subform. I used this code
Code:
Private Sub Form_Current()
If Me.RecordsetClone.RecordCount >= 3 Then
Me.AllowAdditions = False
End If
End Sub
to limit the number of records I can add to 3 or less.My issue is that I lost the blank text box that allows you to add another record. So, if I only have one Transporter listed, there's no box to let me add a second or third.I have the following properties for the Transporters Subform set to "Yes":
Data Entry
Allow Additions
Allow Deletions
Allow Edits
Allow Filters
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Mar 19, 2015
After a bunch of messing around with my database I found out that it seems to be a table link issue. When opening a form (frmAddDevices) it is supposed to go to a new record. I messed with the code and the allow additions and all that stuff. After a while I realize if I am opening the table in the front end part of the database I cannot add any new records or edit any records. One the backend of the database the table works as it should.
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Aug 14, 2006
I've created a form that contains two subforms. Subform1 is a datasheet, subform2 is a regular form containing a subform (subform3) of it's own which is a datasheet.
Subform2 is linked to display detail information based on subform1...which works fine. Subform3 is linked to subform2 displaying additional details. When I open the master form everything displays ok and subform3 displays the correct information, but when I click on one of the records to edit it the form refreshes about 5 times and then record 1 in subform3 gets selected. In other words, I am unable to select any other record except record 1 in subform3 and thus unable to edit the records.
I have subform3 set to allow edits, additons, deletions and when I open subform3 by iteself I am able to edit/add/delete just fine.
This would all work fine if I did not need to edit subform3...all the links work perfectly and display's correct information. I am stumped. I hope I am missing something obvious.
Thanks.
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Dec 8, 2006
Hi i have a shared database and have a form with a string of records. Each record has its own unbound checkbox and I want to make it so you can select multiple records, then be able to hit a button on the top of the form to edit certain fields of the records selected. Please keep in mind that this is shared by 10 users, therefore a linked yes/no field would cause problems between the users.
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Dec 31, 2013
I have a query that selects records based on certain flags in each record. I can view the record in datasheet view, but I need to be able to edit the records selected by the query using another form. Is there any way to automate this process?
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May 25, 2014
I have two table. Table 1 (assets) list all my assets etc. Table 2 lists all servicing for each asset.
I have a form which generates a list box of items that require servicing (once servicing has been completed on these items) I would like to update all records, in both tables. Table 2 with all the information about the service. and Table 1 with (only) the next service date.
I have set the list box to allow multiple selection and have used the following code to allow new records to be update in table 2 (which works). but I cant seem to get the code to edit one cell in table 1.
private Sub Command59_Click()
Dim strSQL As String
Dim db As DAO.Database
[Code].....
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Jun 11, 2013
I have a user that is unable to edit records, He can click in the fields but he could not delete or enter data in the fields. He has the ability to edit records but its fields are locked. I created a split database and created a secure front which I distributed it to multiple uses. The other users front end is working fine, expect for the one.
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Mar 24, 2005
I'm creating a form that has combo boxes pertaining to each of the following fields from table "Documents": DocumentID (primary key), DocumentTitle, DocumentAuthor, and DocumentYear. No combo box is used with any priority over the others. The working form will allow a user to retrieve the full document record (data for all fields) by using any combo box they want, as well as any combination of combo boxes. This means that if a selection is made in one field's combo box, the drop-down lists in the other boxes need to update based on that preliminary selection. The filtered results for each field, based on any and all combo box selections, are always shown in a single datasheet on the form.
The kicker is that when a user starts filtering records by making selections from the drop down list in a combo box, but then decides to TYPE in another field's combo box, I want the combo box they typed in to do two things: 1) filter the records for that field based on what they typed, if any records meet that criteria (e.g. they typed "B" so only records beginning with B are shown), and 2) if no records match the typed criteria, the search starts all over (at the top of the cascade), filtering all library records based only on what they typed in the most recent combo box.
Does that make sense? Any tips welcomed.
I don't know how to cascade combo boxes in this way.
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Jun 27, 2013
I am trying to get the records on start and end date, still showing error no records found.
My code is like this:
Private Sub Command90_Click()
Dim db As DAO.Database
Dim rst As DAO.Recordset
Dim strReport As String
Const strcJetDate = "#dd/MM/yyyy#"
[code]...
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Jul 28, 2005
I have form setup with two cascading combo boxes (facility and date) to select a record (other navigation, including mousewheel, is disabled). There is a button to open another form which allows addition/deletion of records by facility and date. When this form is closed, the combo boxes update accordingly on the initial form. However, if I select a new record whose facility/date I have just entered, it seemingly shows the wrong values for several of the other fields. If I check the corresponding table, the values are actually at default, though, and when I reopen the form they have reverted to default. Any ideas on how to solve this? I'm tempted to simply have the first form close and reopen when the second is closed, but couldn't figure out the syntax to close a form with a button on a different form. Let me know if there's any more information I need to provide. Thanks for any suggestions.
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May 29, 2015
I have a bound continuous tabular form,However, based on data content in one field of a record, I want a checkbox in the same record enabled, so the user can check it if necessary. I have created a record set using the form as shown below, and I am looping through each record. To show that my code is referring to the field with required data content, I display it as a message box and it works, yet my checkbox does not enable.
I have the code in the form_load event, however, for testing purposes I have it behind a button.If I am seeing this properly, the code behind the button enables the checkbox for ALL records once the criteria in the required field is true, and based on the last record, which has no data content, it disables the checkbox in ALL records. I also have the PK ID for each record hidden in the form. Can I utilize that to target the checkbox of each individual record??
Form Detail
-Form does not allow additions or deletions. Edits allowed
-All fields are disabled and locked
-I only want the check box to unlock if data is found in the "RequiredField" as referred to below. I have also tried if not isNull(requiredfield.value) then -enable checkbox, which yields the same results
Here is my code
Code:
Dim rstMyForm As DAO.Recordset
Set rstMyForm = Forms!MyForm.Form.Recordset
rstMyForm.MoveFirst
Do While Not rstMyForm.EOF
If Not RequiredField.Value = "" Then
[code]...
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May 16, 2013
My client wants to be able to have a form open with a record, then open the same form with a different record. In all my experience I have not had this request or seen it done. I assume I could have a different form to open the second record. How to confirm my assumption?
The situation is they have a sales lead open and they get a call and need to open another sales lead without closing the other one.
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Feb 4, 2015
I am building a Form based on 3 Tables. Each with primary keys, although two tables do not relate to one another, and I am using one table to be the link within both of them, which has both of the primary key fields within it.
The issue is that I am building this form and in the control source I am building this query to pull the information for the form, which I was hoping will allow me to add new records (Not Working ). I am also attempting to accomplish that when I integrate a field from one of these tables into the form (the table that does not relate to it at all, other than through the linked table) that it will show the fields relating primary key in a transparent text box. This field I am integrating will be disabled for editing (like transparent), but will show up when the corresponding field (primary key) populates with the appropriate number.
The Fields in the pictures on the form that are dimmed are the fields that will not be enabled, but once I do this it does not allow me to enter New Records .Here is the SQL:
SELECT TblSupplierTests.*, TblCreamReceiptsScaleWeights.LoadID, TblLOLCreamTests.BFTestForSettle, TblLOLCreamTests.SNFTestForSettle, TblCreamReceiptsScaleWeights.RecievedDate, TblCreamReceiptsScaleWeights.SupplierLBS AS SupplierLBS_TblCreamReceiptsScaleWeights
FROM TblLOLCreamTests RIGHT JOIN (TblSupplierTests LEFT JOIN TblCreamReceiptsScaleWeights ON TblSupplierTests.BOLID = TblCreamReceiptsScaleWeights.BillOfLadingID) ON TblLOLCreamTests.SO = TblCreamReceiptsScaleWeights.LoadID;
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