Modules & VBA :: Event To Match Up Previous Entries And Insert Matching Data
Nov 19, 2014
The next stage I'd like to include is a match and enter pricing details. We get a lot of repeat work that is entered onto our system, due to the nature of the work we do each item is then checked individually. There is a portion of this that could be automated.Our order intake table has an amount of information, various bits of which are supplied by various customers, but not always all of the information is required or given.
Id like a price to be copied from a previous record where the "shots" field matches a previous entry.The other fields that would need to be similar are the "coverage" "drawing no" "pattern no"..But only when these fields are populated, we often, but not always put a - in these fields where the information is not given. I think this may be bad practice, but it shows us the information has not been supplied, and not just missed from the order.
To sum up, when an order is completed i'd like to have an afterupdate event that searches the previous records, where cover, drawing no / pattern no are *matching* and the shots do match, then copy the price of a matching record, where that record is within 12 months of today (using the date_rec field) and then tick an "automated_price" field so i know the price has been generated by the system.
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Jun 4, 2015
I'm trying to make it a little further with my new call answering database at work.
Basically it consists of a main form that has a button leading to a call answering form for each business that we represent. it also has a text box that displays the number of the caller when the telephone picks up, the correct call answering screen is also popped by the telephone software and a macro whenever the phone is answered.
I've got code in place that automatically puts the date and time in the correct field and also copy the incoming telephone number from the main form into the caller number field on the call answering form.
I'd like to take this automation a little further now and get the form to autopopulate the caller details if that caller has called before (we get a lot of calls from the same people) so i'd like to make the form search the table it's linked to for the incoming phone number and to fill in the name, email, company etc... for the caller according to the previous record.
The code for the 2 forms i've currently got setup (the switchboard and one call answering screen) are as follows
Switchboard:-
Code:
Option Compare Database
Dim WithEvents MaxxCom As Metro_MaxxCom_CTI_COM_API.CTI
Private Sub cmd_onnet_Click()
DoCmd.OpenForm FormName:="On_Net_Communications"
End Sub
[Code] .....
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Jul 7, 2013
I seem to be have trouble resolving an issue whereby data entered via a combo box based on another combo box from separate tables/queries is not able to be retained when the data in the original table has been "discontinued". The database in question has changing items that are continually updated and/or discontinued. However when these items have been checked as "discontinued", the old entry data is then updated and the fields are empty.
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Jul 31, 2014
I have just made a change to one of the forms by adding a button (by copying the only other button on the form) to cancel any changes and close the form. However, as soon as I added it I started getting the error message in the title. Please attachment LA Err1 for the full message. I also changed the caption on the other button on the form from "Close Form" to "Save && Close Form" this button is now giving the same error.
I have Compacted and repaired the DB on several occasions to no avail. I have deleted the procedures from the module and recreated them using the properties window - still get the error. I have deleted the buttons from the form and recreated the both via the object wizard and without it. Nothing I have tried has made any effect.
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Dec 10, 2007
Im using Access 2000.
Essentially I want to find out which of the entries in my master table have matching entries in my other tables, and list the ones that do.
So if I have an entry in the master table for “productA”, and there are also matching entries for “productA” in tables “SupplierC” and “SupplierD”. I want to perform a query that will output a list showing “SupplierC” and “SupplierD” (I have A & B tables but if there isn’t an entry in them for “ProductA” I don’t want them on the list.)
I intend to use the results to populate the values of a combo box in future so I require the list to be in a single column, rather than across many columns. Does anyone know if this is possible?
My master table is called “OurProductsTable” and the four supplier tables are called “SupplierA”, “SupplierB”, “SupplierC”, and “SupplierD”.
Each Table has a primary key called “ProductID” and I have linked them together on the relationships screen.
I’m not sure if this is the proper method but I also made another field in each of the supplier tables called “CompanyName” and set the default value as the name of each supplier, so if the entry for supplierC matches the master table entry I can return the “CompanyName” value of “SupplierC”.
Here’s what I thought the code should kind of look like but I don’t know how to apply it properly in a query:
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Feb 6, 2015
I have a table. Also i have a text file which some of the fields are matching with my table fields ( lets say field A and B ). Now, i need to do compare of these A & B of my table against A & B of the text file and give a result as follows;
1. "Field A" not in the table but in the text file (un-matching data to be shown )
2. "Field A" not in the text file but in the table (un-matching data to be shown )
3. "field B" mismatches
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Dec 21, 2005
G'day. I've been browsing the forum trying to find a solution to a problem, without much luck, and am hoping that someone might be kind enough to help me more directly.
I'm a biologist and a newbie to access: with the distinction of being completely clueless about VBA. Nonetheless, I have been tasked with creating a database for storing data obtained from biological surveys of juvenile salmon and harvest/spawner surveys of adult salmon.
The bones of the db are in place and functional. The problem I have is streamlining the data entry process to minimise keystrokes/mouse clicks.
I have a subform for entering fish records with attributes such as 'species_name', 'fork_length', 'count', 'presence of tags, etc. The idea is that fish can be entered as individuals (count=1) or groups (count>1) with attribute data at the appropriate level (eg, fork lengths only entered for individuals. We typically measure the fork lengths of the first 20 individuals of each species and then tally the remainder).
One problem I face is that fish often occur in schools, and it becomes quite tiresome to click and select the same species_name combo box value for each record when entering multiple individuals of fish of the same species.
What I would like to do is set the default value for that combo box (on the fish subform) to match the value entered for the previous record.
I suspect that you could use the after update trigger to execute some code to change the default value each time something is entered manually into the combo box. Unfortunately, I know nothing about how to write the appropriate code.
Can anyone offer me some guidance?
Thanks in anticipation.
Sincerely,
Craig Dolphin
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Jun 14, 2005
I'm working on a pre-existing form. When I open the form, I am able to enter new data and this data gets stored in the database fine. If I close that form and reopen it, I cannot view past entries or edit them. I know of a property (Allow Additions, Allow Edits, Allow Delete) which can change this behaviour, but these seem to do nothing for this form. I have them all set on yes and it behaves as I've described. Ideally, I would like to allow edits of previous data.
I thought maybe the SQL query controlling the data wasn't returning any entries, therefore no entries would be displayed. So I saved the query and opened it up to see how many entries it did find. And it found all that it should have, so I know that the SQL statement controlling the form is what I want it to be.
So my question is this: are there anymore properties or values that I don't know about, that would control the mentioned behaviour of the form? Maybe something somewhere that I'm missing, that would make the form add only?
Thanks in advance for any help. Kevygee
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Jun 15, 2007
Let's say in one table (called Employees) I have two columns, Name (the Primary Key) and Job (Both are text fields). One row contains "Jack" and "Gardener" in each column respectively. If I were to have a form for a different table where I select Jack's name from a drop down menu of all the "Names" in "Employees" and it then automatically fill in the next field with his Job (which would be "Gardener").
I really hope I'm making sense... Is this possible?
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Apr 8, 2013
I'm trying to design a simple wildlife tracking DB, so that when myself or my colleagues spot an animal we can enter its ear tag number via a form. That will either bring us up a list of previous dates/locations that animal was observed, or if it's not in the DB, allow us to enter the new animal and location.
I have two main data tables:
dt_Animal- which stores the ear tag info, species, and other information about that unique animal
dt_Sightings - stores info on when/where animals been seen (linked to dt_Animal in a one-to-many relationship, of course)
What I want is that when you open up the form, you get a box (text or combo) to enter the animal's ear tag number.
- If it already exists in the DB, it brings up all the info on that animal and its previous sightings - with the option to fill out any missing info and (of course) to add a new sighting - and it WILL NOT add a new record to dt_Animal - just to dt_Sightings
- If it DOESN'T exist in the DB, it creates a new record in dt_Animal and allows you to enter any/all of the other information
Where I'm running into problems is that I don't want duplicate records in dt_Animal - each animal is unique. I haven't found a way to set up a form so that you don't get pop-up errors if you're typing in an ear tag number that's already in the system.
I've tried various tactics involving simple coding (NotInList, etc.) that I pulled out of this forum and other places, but haven't had any luck.
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Sep 9, 2013
I'm fairly new to databases and have been attempting to build a multi-table database. It's not properly rationalised, but I wanted to test run it to ensure it was fit for purpose first.I've built my form, which is pushing data out to several tables, but I cannot seem to get the form to pick up previous records.
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May 2, 2014
I am trying to use SQL to run queries in our access database in order to (hopefully) speed things up. I'm trying to create code that basically takes data from one table and inserts it into another whilst doing calculations on the data.
However I can't get past this:
Code:
Private Sub Test_Click()
Dim strSQL As String
strSQL = "CREATE TABLE [TempRedAmberGreen]" & _
"AS (SELECT " & _
"[ID_CHK] String," & _
"[Red] String," & _
"[Amber] String," & _
"[Green] String)" & _
"FROM [035 - Meter Point HH Data];"
DoCmd.RunSQL strSQL
End Sub
It keeps saying "Run-time error '3292': Syntax error in field definition.
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Jan 17, 2013
Is there a method of setting the default value for new entries to the same value as the previous entry?
For example, I have a quality control information table that stores QC data for different lot numbers. It is annoying to enter in the lot number and product code field over and over again if there are dozens of records per lot number. Is there a way for Access to easily display the previous entry as the default value?
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Dec 10, 2013
I am tasked with creating a scientific database of fish catches at various different sampling stations. I envisage the entry form having hierarchy levels, ie year, season, date, sample station, species caught, and then the specific associated data with each species (weight, abundance, length etc) will form each distinct record.
In each year there are 2 sampling seasons. In each sampling season there are up to 20 dates on which samples are taken. On each date there are up to 50 sample stations recorded. And at each station up to 20 species can be recorded.
In order to enter each species caught in a survey, the end user will potentially have to fill the season box with an entry 40,000 times. For each season there will be 20,000 date entries to be made. For each date, 1,000 station code entries, and 20 species entries for each station. What I would like to happen is this.
When the end user is entering the data, he or she will be working through the hierarchy from the ground up. Ie., they will enter a particular species' data (abundance, weight, length etc) at a particular station on a particular date during a particular sampling season. The next entry will be a different species at the same station on the same date during the same season. I would like the duplicated information from the previous record to be copied across onto the new one so that all the end user has to do is enter the species name, abundance weight and length data.
Once they have finished entering all the species data for that particular site, they can move onto the next site which they would fill in the data themselves for the station code. So, in the hierarchy, the first button would copy all the previous data except the species name and associated weight length abundance data. The next button would do the same, except leave the station code blank. The next button would leave the species name, station code and date blank. And so on up the hierarchy. The end user would be able to selectively choose which data is copied over by using these buttons, saving lots of potential extra work doing repetitive entries.
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May 8, 2013
I'm trying to create a security measure that would prevent a user from accidentally paging down in a form and moving to the next record. I want to create an event macro that would fire if the user accidentally paged down into the next record. The macro would simply move back to the previous record.
What event would I use to build the macro ? What action would return to previous record ?
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Jan 2, 2014
i am using this query to insert the previouse balance into arrears as shown in the figure. it will insert some record correct and some are not correct.
SELECT fees.[gr no], sum((Admission+Registration+Fees.Tuition+[Fine]+Fees.Transport+[Exam]+[Misc])-Fees.Paid) AS bala
FROM fees
WHERE fees.balance<=0 and [gr no]=[gr no]
GROUP BY [gr no];
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Jun 4, 2013
I`m currently having the problem to export data from an SQL server into a table. I managed to open a recordset but I`m incapable of adding the recordset to an existing table. I found similar threads but I am still not able to generate functioning code.
Code:
Function fDAOServerRecordset()
Dim db As DAO.Database
Dim dblcl As DAO.Database
Dim rssql As DAO.Recordset
[code]....
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Oct 10, 2013
Access 2010. Can vba code be written to delete and insert data from a table in one routine.
Something like Delete * Insert into select from where order by....
I tried it with a query but have to write two.
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Jun 29, 2014
I've got a form, user inputs a whole bunch of data and the data is stored into 2 different tables (using a form and subform), however i also need to copy a few fields from the subform into another table (as a new record) the table i intend to insert this data into (tblAdjustments) has four fields (that im interested in) Type, Reason, Quantity and Product (not the exact names) Type and reason are both just straight strings and will be the same each time, regardless of what the other two variables are, so i need type to equal "Finished Goods" and Reason to equal Produced further to that, the subfrom has 2 fields, batchPackedQTY (which will be quantity in the new table) and fgID (product in the new table
so i need an insert into statement that does this, ive tried INSERT INTO tblAdjustment (adjType, adjReason, fgID, adjQTY) ("Finished Goods", "Produced", Forms!SubFormBatches.fgID, Forms!SubformBatches.batchPackedQTY)
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Jul 28, 2013
I'm doing a project for my work. I created a few reports in Access. Some of these reports are simple graphic bars. How can I insert these reports into a word document template?
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Jul 16, 2013
I am trying to create a form in which users can save new supplier data to a database. I am using two insert statements which insert similar data in to two similar tables. The insert statements appear to have no problems and no errors are produced upon execution yet the new data doesn't save into the tables. Here's the code;
Code:
Private Sub Command14_Click()
Dim sqlstr As String
Dim dbs As Database
[code]...
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Apr 16, 2014
Is there any possibilities to open form after INSERT INTO? I think Ms Access can't fast refresh data in the table after that, so form opens up clean:/
Code:
...
strSQL = "INSERT INTO tblZlecenia (id_zlecenia_info, DataPrzyjecia) VALUES ('" & ostateczne & "', Date())"
CurrentDb.Execute strSQL, dbFailOnError
DoCmd.OpenForm "Formularz2", WhereCondition:="ID_Zlecenia=" & ostateczne
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Jun 29, 2013
I am attempting to insert a record with selected data into a temp table and I am getting "Run-time error '3075': Syntax error in (comma)...". Here is the code:
Code:
Private Sub XferDataToTempTable()
Dim db As Database
Dim strSQL As String
Set db = CurrentDb
[code]...
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Jul 24, 2013
I have a report that tracks scores for our employees. From the report, you can click a button to add a new score in a form or edit an existing score(frmscoretracker). On this form there are two subforms, in a tabbed control to track additional information about the score; what areas were marked down(Trends), and was it a failing score(AutoFail).
When this form opens I have it programmed to only show the subform if there is data in it. The goal being, if I am adding a new score and there is no existing trends or Autofails for this new record, neither subforms will show - I will add an after update even to show either trends or autofail depending on the score recorded. Also, if someone chooses to edit the score, whatever subform with data, will show as well.
When someone clicks to add a new score, opening this main form to a new record, both of the tabs show. However, if the form opens to an existing record, the appropriate tab shows. Here is the code
Code:
Private Sub Form_Open(Cancel As Integer)
'If the subform has a record, the tab is visible, if not, the tab is not visible
If Me.frmtrends.Form.Recordset.RecordCount > 0 Or IsNull(Me.Trends) Then
Me.Trends.Visible = True
Me.TabCtl33.Visible = True
Else
Me.Trends.Visible = False
End If
[code]...
Both tabs are set as not visible in the default settings. Is there something in this code that is triggering then to be visible when there is no record in the main form?
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Mar 7, 2014
I have a main Part form and a Spec subform linked via Part key.
I need to add 6 Spec records automatically when a new Part is added so user can select desired Specs (default value is "n/a" for al 6 entries).
Right now I have the Spec entries added in AfterInsert for Part form, but I have to navigate out and back into record to trigger Part insert. I cannot add the Spec entries until the Part entry is added.
Is a command button my only option? Or is there another way?
AfterInsert is too late, and BeforeInsert is too early; that gets triggered as soon as the first character is typed in Part name.
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Aug 13, 2015
There are 4 unbound dropdown list box that will have a default value of empty string. All 4 must have values entered (data is required).Once all 4 are required - the bottom 5 text box will become enabled (optional data).Forcing the user to click on a Validation Button
Some users type then use the mouse to select the next.Other users type to select then tab.The trick is: After filling in the 4th listbox and validating all 4 have values, the event must trigger code to enable the 5 optional text boxes below.This provides a seamless data entry environment.
I have been doing this in other places, but the transisition after the last required field is complete gets ugly.If Trim(cmbBoxname1 & "") = vbNullString ' check all 4..If it is the 4th one, the event seems not to happen quick enough for the bottom 5 text boxes to be enabled so the user can continue with data entry.
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