Queries :: Unable To Find Missing Sequential Numbers In A Text Field

May 5, 2013

I am trying to create a query to find missing sequential numbers in a text field. I am using this specific field as a case number which is designated as two letters, the # sign, two digits indicating the year, a dash, and then a four digit number; For Example: AB#13-1234.

The reason for this query is to tell the user of this database that a specific case number has yet to be entered and needs to be. The case numbers are unique and will never be referenced more than once.

My table name is "MainDataTbl" and the field i'm trying to find the missing case numbers is titled "CaseNumber".

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Queries :: Missing Sequential Numbers

Feb 25, 2014

I have a list of what should be sequentaia numbers, but I am finding instances were a number seems to be missing..Is there a way to query the whole dataset and find all missing instances without having to trawl he list?

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Find Missing Numbers

Jan 1, 2006

I think this would be done though a query but i am not sure, any help or examples would be useful on this on.


Is there a way of getting access to find missing numbers. for example if some one enters 0 - 5 then access will pull the following numbers 1,2,3 & 4.

I am not sure if this is possible so any help would be good.



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Match And Find Missing Numbers

Jul 15, 2012

I need to write a query to find and match all numbers recorded against a list of numbers (1 - 200) and to identify those missing or not matching.

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Queries :: DCount To Add Sequential Numbers By Group Only Works In Some Instances

Jun 24, 2014

I have a large table (>1M rows), and I have searched various forums for a way to add sequential numbers by Group. The query I have works, but since it's a large table, I broke it up, and did everything what starts with A-E, the F-Q, etc, and appended to a new table.

This query works, on anything that starts with the letter D or later... A-C will not work.

Basically, the source table is a list of all combinations of Part_ID and UPC_Code. I am trying to number the UPC_Code field, per Part_ID. There is an AutoNumber field (ID) that is in the table as well.

This is the SQL. Query1 is the query that is being executed, so the DCount is within this same query, if that makes sense.

SELECT tbl_upc.ID, tbl_upc.Part_ID, tbl_upc.upc_code, DCount("[Part_ID]","Query1","[Part_ID] = '" & [Part_ID] & "'")-DCount("[Part_ID]","Query1","[Part_ID] = '" & [Part_ID] & "' AND [ID] > " & [ID]) AS Seq_Num
FROM tbl_upc
GROUP BY tbl_upc.ID, tbl_upc.Part_ID, tbl_upc.upc_code
ORDER BY tbl_upc.ID;

The results of this query are that all Part_IDs that start with A through C produces a Seq_Num of 0, but any that start with a "D" or later number correctly - in other words, the first instance of a particular Part_ID is 1, then 2, and so on up to the total count of that Part_ID.

Running Access 2013.

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Queries :: Adding Sequential Numbers To Generate A Unique Reference Number

Oct 5, 2013

Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.

two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship

I also have a query (Named: FullLog) that picks up the following data from the tables:

Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count

The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:

Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]

This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.

Effectively what I want to be able to get is something of that resembles the following

DateReceived - ReferenceNo

051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001

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Queries :: Delete All Records That Are Numbers In Text Field

Oct 24, 2013

I have a field that is text format. However many of the records in that field contain numbers.I want to delete all the records that are numbers in this text field, leaving only records with textual data.

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Tables :: Autonumber Field Missing Numbers?

Dec 12, 2012

I got a table with "ID" as autonumber field. However when I have ID numbers:


And I remove record 4, then I got


How can I make it fill up the missing "4"?

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Modules & VBA :: Define And Setup Array - Find Respective Numbers For A Text String

Apr 21, 2015

I need to find the respective numbers for a textstring when for

abcdefghijkl stand the numbers
79 81 82 83 84 85 86 87 88 89 91 92

The textstring to "decode" is for example is 'adgjk'

The result (79 83 86 89 91) should be added into a table by Looping.

rs("Letter")= myarray??
rs("corNumber")= myarray?

Something like this.

But I cannot define and Setup the Array, which should be the best way for doing this.

The Array does not change its Content nor its Dimension.

Both, letters and numbers are strings.

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Forms :: Text Box Bound To A Field - Change Sequential Numbering

Jul 31, 2013

One of my forms has a text box which is bound to a field called teenumber. This form is set up that "on current" has code

If Me.teenumber = 0 Or IsNull(Me.teenumber) Then
Me.teenumber = Nz(DMax("teenumber", "tblteeofftimesshotgun"), 0) + 1

This enables the text box teenumber to be auto filled with sequential numbers growing by 1 for each record. This database is for a golf tournament and this form enables user to set up tee times for shotgun start for the players.

When the user gets to tee number 18 or whatever the last hole on the course is the teenumber field needs to be reset to 1. With the above code I a unable to do this.

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Queries :: Simple Query To Find Records Which Are Not Numbers

Jun 1, 2015

I have an table that contains StudentID, Name and Age. I have imported the data from Excel sheet and there are some records which contains Null Value and some "h", "n/a" etc. I would like to design query which finds the records that are non numeric.

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Assigning Sequential Numbers.

Feb 12, 2007

Yo there - thought Id fire a question out regardin numbering:

I have a table players and a table team.

Players sign up to teams, and I have a report which shows each team, and the players underneath.

Player 1
Player 2

Now, after all the players are assigned to a team, I want to assign each player within each team a random number, sequential.

So when I run the report, it will be like:

Team A
1. Player 1
2. Player 2

Team B
1. Player 1
2. Player 2

Any pointers!?

Cheeas -

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Unique Sequential Numbers

Nov 22, 2004


I have a field called "Project #" that needs to generate a unique number each time a command button is clicked. For example, when the button is clicked the blank "Project #" field is filled in with "653001". After the "Project #" field is filled in the button also runs a code to create a report exported into Excel. This report will only have the records with the Project Number of "653001".
Then, when more records are added and it's the end of the next week, the button is clicked again and the "new" blank "Project #" fields will be filled with the next Project number which would be "643002". A report will again be created but now with only the records with the Project number of "643002".
The first three characters will always be the same for the Project Number "653" but the last three will increase whenever the button is clicked to update any new records that have a blank "Project #". So, it should look like: 653001, 653002, 653003, 653004, etc.

I know it sounds confusing but I hope someone can help.


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Reports :: Sequential Numbers For Records

Mar 10, 2015

Need a sequential number on report. Have an unbound text box and set it to list a running sum over group. The twist is that I'd like to have it start with an assigned starting number [Starting Number] and then add 1 to each subsequent record. It works for the first record but then the next record is last value + [Starting Number]. Basically it is a check run where I would list the starting number and the report would do the rest.

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Auto Enter Sequential Numbers?

Apr 2, 2012

Ineed to track Trailer security seals that are sequentially numbered with 8 digit numbers...They are physical seals and no efile with the numbers to upload into Access...is there a way I can put in a range and Access will populate the rest in a table?

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Queries :: Sequential Numbering In Query Field

Jun 5, 2013

I have a query that groups the data by customer. How can I create a "Transaction Number" field where I assign a sequential number to each invoice, starting at 1 with the oldest invoice and increasing the sequential number by 1 with each invoice. I need to create this field in a query without code.

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How To Isolate Records Based On Sequential Numbers

Dec 27, 2011

I am trying to create a database that will have records that include dates and a number assigned to that date. ex., the 3rd day of the quarter will be numbered 3 and the 43rd day numbered 43. I will do this via table.

After running a query that will identify a subset of records, I only want to see those records that are part of a 10-day or greater span. There could be multiple 10-day+ spans over a given quarter.

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Entering Multiple Identical Orders With Sequential Numbers

Jul 12, 2006

Hello all.

I need to be able to enter a number of orders that would all be the same, but they will have different order numbers, in sequence.

I'd like to enter all the information in a form, then have "First Order Number" and "How Many?" fields, and have the system grab the detail, apply it to the order number entered, create a record in the table, then reapply the detail to the next sequential number, repeating the process until it has created the number of orders shown in the "How Many?" field.

I am at a total loss here, and any help would be GREATLY APPRECIATED!!



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Modules & VBA :: Database For Quotations - Modifying Sequential Numbers

May 29, 2015

I have a database for quotations. The database automatically generates a new quotation number every time a new quote is started. This works great, and I am very happy. My next task is to allow the employee to pull up a quote that has already been generated and edit it. I would like for the new quotation process to be followed step by step, but with all of the information already filled in.

This will allow for any edits that need to be made, and keep from having to re-enter a lot of data. I want one thing to change, which is the QuotationNumber. It is currently formatted by "yyyymmdd-01" for the first quote generated on that day. I want the edited quote to have a QuotationNumber formatted by "yyyymmdd-01a". For every edit that letter change going through the alphabet in order. How would this new QuotationNumber code differ from that of the Other?


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Sorting Text Field Containing Both Text And Numbers Sequentially?

Mar 26, 2014

We have a database that we use to track the tablets in our organization, a combination of Apple, Android, and Windows.

We label them with a hostname depending on their branding. Example below.:




In the database we use the field name HOSTNAME for these entries. When sorting the field, due to it being a text field, we get the traditional sort of



We would like to have them show up as


What is the best way to tackle this?

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Queries :: Unable To Convert Text Into Date With Different System Language Settings In MS Access

Jun 6, 2013

I have a table in access database which contains a text field 'EDate' that stores Date value in format (12-Apr-2013). Now I want to run a sql query on that field. User will give an input date. The sql query needs to fetch me all the records from access database whose Edate is less than or equal to the user input date.

I am using DateValue function to convert my text filed Edate into date. My query is something like this:

select * from table_name where DateValue(EDate)<='user_input_date'

I am able to perform above task if the system language settings are 'English'. But if system language settings are different say Turkish, then the query fails.

I searched a lot on web and found that DateTime function compares test data with the system date time format and gives the result. Thus it fails with different language settings.

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Text + Numbers In 1 Field

Feb 17, 2005

Is it possible to have text and numbers in one field as access asks you specify the data type of that field?

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Missing Numbers

May 22, 2007

I have a sequencial number in my data base. It counts 1,2,3 all the way to 302344. I want to find missing records. How would I come up with the missing records in a separte database. In other words if I had 1,2,4,5,8,9. I would want to have a database that would show me 3,6,7 since they are missing.


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Calculate Numbers From A Text Field?

Dec 27, 2006

Ok, this one has me stumped.

I have a several fields on my form that are list boxes that must have text as the properties so I can populate the lookup data with things like" Severe rating = 7 points" and "Moderate rating = 3 points". I have another similar field where the choices are "High probability = 9 points" and "Low probability = 2 points" etc. A third field needs to show the total points (product) of the choices from the first two fields, i.e. 9 points x 2 points = 18 points. Then,
a fourth field needs to display where the answer falls in a grid, i.e. 1-14 points = Low, 15-29 points = medium, 30-49 points = high, etc.

How do I apply the calculations on the field choices if the field properties have to be text instead of number?



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Numbers With In A Disordered Text Field

Aug 3, 2006


Could you help me with the following.

Lets say I have table with one of the field header as 'notes'.
The notes is of type 'text'

In the notes column information like the following is typed out

Record 1 - MAX O.D 3.456" Min ID 1.2 and OAL 3.4"


Record 2 - MAX O/D 5.456" Min I.D 1.2" and Min Length 4.4 inches

Please note that as shown in the example there is no standard way of entering data. The only order that is followed is that the first numerical value corresponds to OD, 2nd corresponds to ID and 3rd corresponds to overall length.

I want to pull out the first numerical value (3.456 - first example, 5.456 -second example) and the last numerical value (3.4 -first example and 4.4 in second example). How would I be able to do this.

So the end result should be 2 more columns with max od as one and min length as the other.

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Queries :: Postcodes - Return Only TEXT Before Numbers

Jun 17, 2015

I have a number of short postcodes ie


etc etc

I want a run query to return only first characters before the numbers ie..


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