Auto Enter Sequential Numbers?

Apr 2, 2012

Ineed to track Trailer security seals that are sequentially numbered with 8 digit numbers...They are physical seals and no efile with the numbers to upload into there a way I can put in a range and Access will populate the rest in a table?

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Assigning Sequential Numbers.

Feb 12, 2007

Yo there - thought Id fire a question out regardin numbering:

I have a table players and a table team.

Players sign up to teams, and I have a report which shows each team, and the players underneath.

Player 1
Player 2

Now, after all the players are assigned to a team, I want to assign each player within each team a random number, sequential.

So when I run the report, it will be like:

Team A
1. Player 1
2. Player 2

Team B
1. Player 1
2. Player 2

Any pointers!?

Cheeas -

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Unique Sequential Numbers

Nov 22, 2004


I have a field called "Project #" that needs to generate a unique number each time a command button is clicked. For example, when the button is clicked the blank "Project #" field is filled in with "653001". After the "Project #" field is filled in the button also runs a code to create a report exported into Excel. This report will only have the records with the Project Number of "653001".
Then, when more records are added and it's the end of the next week, the button is clicked again and the "new" blank "Project #" fields will be filled with the next Project number which would be "643002". A report will again be created but now with only the records with the Project number of "643002".
The first three characters will always be the same for the Project Number "653" but the last three will increase whenever the button is clicked to update any new records that have a blank "Project #". So, it should look like: 653001, 653002, 653003, 653004, etc.

I know it sounds confusing but I hope someone can help.


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Reports :: Sequential Numbers For Records

Mar 10, 2015

Need a sequential number on report. Have an unbound text box and set it to list a running sum over group. The twist is that I'd like to have it start with an assigned starting number [Starting Number] and then add 1 to each subsequent record. It works for the first record but then the next record is last value + [Starting Number]. Basically it is a check run where I would list the starting number and the report would do the rest.

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Queries :: Missing Sequential Numbers

Feb 25, 2014

I have a list of what should be sequentaia numbers, but I am finding instances were a number seems to be missing..Is there a way to query the whole dataset and find all missing instances without having to trawl he list?

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How To Isolate Records Based On Sequential Numbers

Dec 27, 2011

I am trying to create a database that will have records that include dates and a number assigned to that date. ex., the 3rd day of the quarter will be numbered 3 and the 43rd day numbered 43. I will do this via table.

After running a query that will identify a subset of records, I only want to see those records that are part of a 10-day or greater span. There could be multiple 10-day+ spans over a given quarter.

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Entering Multiple Identical Orders With Sequential Numbers

Jul 12, 2006

Hello all.

I need to be able to enter a number of orders that would all be the same, but they will have different order numbers, in sequence.

I'd like to enter all the information in a form, then have "First Order Number" and "How Many?" fields, and have the system grab the detail, apply it to the order number entered, create a record in the table, then reapply the detail to the next sequential number, repeating the process until it has created the number of orders shown in the "How Many?" field.

I am at a total loss here, and any help would be GREATLY APPRECIATED!!



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Modules & VBA :: Database For Quotations - Modifying Sequential Numbers

May 29, 2015

I have a database for quotations. The database automatically generates a new quotation number every time a new quote is started. This works great, and I am very happy. My next task is to allow the employee to pull up a quote that has already been generated and edit it. I would like for the new quotation process to be followed step by step, but with all of the information already filled in.

This will allow for any edits that need to be made, and keep from having to re-enter a lot of data. I want one thing to change, which is the QuotationNumber. It is currently formatted by "yyyymmdd-01" for the first quote generated on that day. I want the edited quote to have a QuotationNumber formatted by "yyyymmdd-01a". For every edit that letter change going through the alphabet in order. How would this new QuotationNumber code differ from that of the Other?


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Queries :: DCount To Add Sequential Numbers By Group Only Works In Some Instances

Jun 24, 2014

I have a large table (>1M rows), and I have searched various forums for a way to add sequential numbers by Group. The query I have works, but since it's a large table, I broke it up, and did everything what starts with A-E, the F-Q, etc, and appended to a new table.

This query works, on anything that starts with the letter D or later... A-C will not work.

Basically, the source table is a list of all combinations of Part_ID and UPC_Code. I am trying to number the UPC_Code field, per Part_ID. There is an AutoNumber field (ID) that is in the table as well.

This is the SQL. Query1 is the query that is being executed, so the DCount is within this same query, if that makes sense.

SELECT tbl_upc.ID, tbl_upc.Part_ID, tbl_upc.upc_code, DCount("[Part_ID]","Query1","[Part_ID] = '" & [Part_ID] & "'")-DCount("[Part_ID]","Query1","[Part_ID] = '" & [Part_ID] & "' AND [ID] > " & [ID]) AS Seq_Num
FROM tbl_upc
GROUP BY tbl_upc.ID, tbl_upc.Part_ID, tbl_upc.upc_code
ORDER BY tbl_upc.ID;

The results of this query are that all Part_IDs that start with A through C produces a Seq_Num of 0, but any that start with a "D" or later number correctly - in other words, the first instance of a particular Part_ID is 1, then 2, and so on up to the total count of that Part_ID.

Running Access 2013.

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Queries :: Unable To Find Missing Sequential Numbers In A Text Field

May 5, 2013

I am trying to create a query to find missing sequential numbers in a text field. I am using this specific field as a case number which is designated as two letters, the # sign, two digits indicating the year, a dash, and then a four digit number; For Example: AB#13-1234.

The reason for this query is to tell the user of this database that a specific case number has yet to be entered and needs to be. The case numbers are unique and will never be referenced more than once.

My table name is "MainDataTbl" and the field i'm trying to find the missing case numbers is titled "CaseNumber".

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Queries :: Adding Sequential Numbers To Generate A Unique Reference Number

Oct 5, 2013

Basically what I have is a database for tracking/logging parcels that arrive to the office. I want to be able to generate a reference number based on the date of arrival: i.e. the reference number should be ddmmyy### where ### is a sequential number. I know that I could just use the primary key's autonumber, for the sequential number but if I do this then the sequence will not restart at 1 on each date and because we receive a lot of parcels the reference number will grow to be too big to print out on the collection slips in just a few months.

two tables (one with the date and staff on duty that day and the other with the parcel's info') with a one to many relationship

I also have a query (Named: FullLog) that picks up the following data from the tables:

Name - Description - Size - TrackingInfo' - Staff - DateReceived - Count

The field named Count is a DCount function that I used to find out the number of times each date is repeated. This is the Expression that I used:

Count: DCount("*","FullLog","DateReceived = " & [DateReceived]) [Note that DateReceived is first converted into a string using CStr()]

This is as far as I have been able to get, I have been looking for weeks for a solution to this problem but I have yet to find one. I don't even know if the DCount function is the correct way of doing it, I did read somewhere that this produces a very slow query.

Effectively what I want to be able to get is something of that resembles the following

DateReceived - ReferenceNo

051013 051013001
051013 051013002
051013 051013003
061013 061013001
061013 061013002
071013 071013001
071013 071013002
071013 071013003
071013 071013004
071013 071013005
081013 081013001
081013 081013002
091013 091013001
101013 101013001

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Forms :: Custom Sequential Auto-number Of Different Series

Aug 18, 2015

I am using Ms Access 2007 and I am new to it..I have table of following fileds

ID (as a primary key)

AccountingYear (Filed for current accounting Year e.g., 14-15; 15-16)

Series (text- as R, Y, B etc to denote series code)

OrderNo (field to store custom autonumber Order No e.g., for Series R-1, R-2, for series Y Y-1, Y-2, etc)

I have created a form using all these fields..Now what i want to do is I want to create custom order no as first 2 digit of accounting year+Series+Autonumber of respective series as



Means autonumber starts with 1 for every accounting year of respective to do this and what code or formula should be applied and where the code should be inserted as I am new to Ms access

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General :: Creating Auto-Sequential Order Number

May 6, 2013

I am trying to create an auto-sequential order number

Example : AB000112 - AB is standard prefix, ''0001'' is the first invoice number, ''12'' is the year 2012.

so the next order number should read AB000212 and the next AB000312

Out of this, I have to issue several debit notes relating to the same order number when the payments are due from customers over a period of time, this will be


Can such numbers be the primary key?

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Forms :: Default In Textbox - User Should Only Enter Numbers

Nov 13, 2013

I have a text box in Form which i need user should only enter the numbers:

E.g.: When new form appears SI [space]#### should be there and even user needs he or she can change SI to PI and enter the required data.

And the data should go as SI #### or PI #### in Table Backend. The Textbox is Unbound.

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Validation Rule - Enter 9 Numbers Into Field Including 0 In The Beginning

Feb 29, 2012

I only want the user to be able to enter 9 numbers into the field including 0 in the beginning if needed.

I have this code in at the moment "Is Null OR Between 100000000 And 999999999", however if the number starts with a 0, it doesn't include it.

Else I'll just use an Input Mask

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Forms :: Auto End Automated Email On Enter

Jan 14, 2015

Is there a way to send a standard ready made email to a set email address when a check box or selection from a combo box is selected.

What Im hoping to have is an action and if a user select a specific action it sends out an email without having to do this repeatedly and manually.

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Auto Populate Asset Number Without Having To Enter It?

Apr 14, 2014

my asset numbers look like this MIT000001DT, MIT000002DT, etc is there a way to auto populate my asset number without having o enter it. I was thinking it would look like this $$$000001$$ + 1= (new asset number)?

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Auto Incrementing Numbers?

May 20, 2005


I am new to the world of databases, and I would like to know the easiest way to have a column with auto incrementing numbers.

I want that everytime a user enter data in a form, the new record goes into the database with a unique number.

thanks in advance

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Primary Key Auto Numbers

May 21, 2007

I have used priamry keys in my tables and these are set to auto numbers on the advise of fellow forumites.

One question if at the end of every year I need to upload batches of data to my tables, this would mean I would need to go through each record and manually enter the foreign keys in the linked table.

Surely Access has a better way of dealing with this issue?

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General :: Open Form And Auto Enter Data

Jun 22, 2014

So, I've got a frmCustomer and want to link the form to frmNewWorkOrder using a button.

More precisely when I choose/scroll to a customer and click the button "New work order" to autofill data from selected client from frmCustomerto frmNewWorkOrder (First and Last name, telephone number and client ID).

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Forcing Two Auto-numbers In Table

Mar 30, 2005

Hi There,

I have a table that has two numbers, both require incrementing with each record.

These take the form of "00"0"/05" and "Book11 Enc"0.

I want these to update automatically but Access won't let me use two autonumbers in same form. Does anyone have a suggestion to get round it ?


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General :: Field Auto Add Numbers To Value

Jul 11, 2012

I have a field for SSN. If the SSN has a 0 or 00 as the first numbers it auto deletes those numbers. Is there a way in access that when the record is visible the 0's are relpaced so that the SSN will read the 9 digit. Also i have another fiels EIN with 7 digits an i need for there to be 2 9's in the beginning. I was goingto use vba but when i go to yp it i only get .value <


Value is tho only option to get. IDK y it does this or how to get it to shop if there is a ay.

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Auto-numbers Are Not In Order For Tables

Nov 21, 2012

My autonumbers are not in order for tables.As in for example for a customer

customerid customer first name customer last name

17 john parker
18 james johnson
19 alex scott

This is right at the top of the table the first sets of data,i want it to be


Why does it have a random number like "17" when I DO NOT have the first 17 customers !

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Auto-number PK And Prior Numbers

Mar 26, 2013

I have an Access DB with a VB 6.0 front-end. I have a table with a PK that uses an auto-number. I deleted from data from this table in the past, then re-added it back in again just now. However, now when I go to enter a record in this table from the VB executable, I am getting an error for duplicate keys--as the auto-number tries to use a number that already exists. This happens when I just enter a record directly in the table in the DB also.

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Tables :: Format Control On Auto Numbers

Jul 4, 2014

I would like to expand on this questions. I would like to generate a number based on a reference I use, a format like "14/000" where I use "14" with the last 2 digits of the year. However i want the auto number to generate the the last 2 digit automatically when the year changes i.e. when 2015 comes the field generates "15/000" without any prompt from the user.

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Modules & VBA :: Auto Numbers When Priority Change

Jul 3, 2014

I have a very basic application to manage the tasks. In the main form "Tasks" one of the field is the priority (Order by) and I have this example:

Task Priority

B 1
A 2
C 3
E 4
D 5

If the user change one priority, I need a code to automatically change the others too respecting the new priority order. For example if the user change the priority 3 to 1 for the task C, the other numbers have to change to become:

Task Priority

C 1
B 2
A 3
E 4
D 5

There is a way to do this?

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