Reports :: Export Report To PDF Automatically With Button?
Apr 23, 2013
currently i have to open my report and export manually to save report as pdf.
This is my code to open for specific user :
DoCmd.OpenReport "myreport", acViewPreview, , "[User_ID] = " & Me.User_ID
now I want to output my report to pdf automatically to a certain location.
how do i filter with specife userid ... by using DoCmd.OutputTo
DoCmd.OutputTo acOutputReport, "myreport", acFormatPDF, "C:Userspublic empCourse " & [UserID] & " - test.pdf", False
is there any other way i accomplish this..
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Aug 27, 2013
Recently I set up a button to export a report automatically to Excel using the following code: DoCmd.outputTo acOutput Report, "Report1", acFormat.xls, "J:Insurance DeptReport1.xls", True.This works great, however I was wondering 2 things:
1. How do you set up to transfer multiple reports using the same button. EG I have reports named Report2, Report3, etc how do I add these to the code to export as well?
2. Is it possible to have them transfer to the one file but different sheets. EG Report1 would go to sheet1, Report2 to sheet 2, report3 to sheet 3 and so on?
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Apr 8, 2013
Relatively speaking, I've got a pretty simple database. The presenters at our community radio station fill out a form of what song they play and this (along with the system time) is stored in a table.
I have a wildcard query to bring up all entries from a certain date and at present, I export a report of this by hand on a Saturday for everyday of the previous week - but I want to automate this?!
I can change the query to be a standard one to just bring up entries for today. I then, somehow, need to automatically export a report of this query as a PDF at midnight every night into a certain folder with the file name being today's date.
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Dec 19, 2006
I have Acrobat PDFMaker.
In Access' file menu, there is a menu called Adobe PDF and under it, it allows you to merge multiple reports into a single PDF file.
How can I create a button that can do this?
Thanks in advance.
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Mar 12, 2013
I have this database with almost 10 reports (one report per table) that you can export or print. But I would like to have a button to export or print ALL the reports. Because when I try to build a report with all columns, access won't let me and suggests that I try with fewer columns or fields.
So naturally (after cursing and bursting with rage) I can only think of the solution to make a button that exports or prints all the reports.
My database is created with point and click actions from my side.
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Apr 22, 2014
In Access, it is possible to create a query from a command button and export to excel?
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Oct 8, 2013
Is it possible to create a button that automatically saves a report as .pdf? And automatically generates the filename.
Like 0810-544 (0810 is the date and 544 is the ID from the form.)
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Apr 16, 2013
I have a multi-field search form with a tickbox that is tied to 2 queries that is tied to 2 reports. The form works great and I get all the results I want, but my report doesn't display on my monitor, it simply prints up! How can I get it to stop doing this and show only on my screen?
My code on the "run search" button is:
If Me.[OptionalCheckBox]=True Then
DoCmd.OpenReport "rptReport1" acViewNormal, acWindowNormal
Else
DoCmd.OpenReport "rptReport2" acViewNormal, acWindowNormal
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Nov 3, 2006
Hi
Please help me,
I have the form, in this form there is list of value which run query and resulting the report. For example if I have 5 item in list, i have to choose one of then and the query running and the report is print preview.
My question is,
How to export all 5 report to 5 sheet in one excel file.
I know may be the problem in format if I send to excel, but I will fix it in the excel. The most important is, I export the report to excel, each of the report in each of sheet of excel.
Thanks in advance
sorry my english is not good.
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Mar 26, 2013
Exporting report to PDF works sort of easy. But how does one design the layout of the report, to make it look good on "exported excel files"?
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Nov 2, 2013
I have a report (FI_ID) based in a query with the same name.
When i export this report to my desktop i need to manualy rename the filename.
What i need is a way to automatic rename my report to my text field value, called "Seq_Number" (it's a automatic number).At the end i will have 101.pdf, 102.pdf, 103.pdf in my desktop.
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May 5, 2015
I am exporting a report from access 2010 as PDF to email and the email attachment is coming highlighted. I need it to be white like the report when seen on screen with alternate rows to NO. if I export it to PDF and view it from within access it comes perfect, but when exported to an email, its coming shaded.
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Feb 27, 2014
Is there a way to export a report from Access into Word so that it keeps all its formatting etc. The only option shown is in RTF format.
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May 16, 2013
I have a TEXT field in a report which contents "0" at begin (ex. 01234). When export the Report to excel file, the digit "0" deleted automatically.
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Mar 16, 2015
I have a report which shows a set of events. In this report each row has a sub report which show the guests that are attending. What I would like to do is to use a button to drill down into each individual event and hide it again on clicking the button (like a toggle button). I have used the following code which is attached to a button in the report (each event has a button)
Code:
If Me.GuestSubReport.Visible = True Then
Me.GuestSubReport.Visible = False
Else
Me.GuestSubReport.Visible = True
End If
I have used this in conjunction with the 'Can Grow' option and it works almost perfectly. The only problem is it shows or hides all sub reports at the same time instead of just the sub report in the given row.
Is there a way I can target the individual sub report when pressing the button?
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Mar 1, 2015
I have a fairly simple report which lists rows from one table with a little bit of logic. At the end of each row, I want an action button, which when you click it, goes to a form with the correct ItemID for that row.I tried the VBA code like this on the View button on click method:
DoCmd.OpenForm "CreateCAF", , , "[ItemID] = " & Me.ItemID
Of course, what happens is it opens the form CreateCAF with the first ItemID in the report, regardless of which row you click on. I want it to pick up the ItemId of that row.
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May 13, 2014
I'm trying to print out several reports from one button. I have created individual buttons for each of the reports and they work fine.
But when I try to amalgamate them it stops printing after the first two reports regardless of which ones are at the top of the list.
The code I'm using is ......
Private Sub Print_All_Click()
Dim strFilter As String
strFilter = "Business_ID = Forms!frm_Business!Business_ID"
DoCmd.OpenReport "rpt_Front_Page", acPrint, , strFilter
DoCmd.OpenReport "rpt_D_and_N_Suitability", acPrint, , strFilter
[Code] .....
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Aug 21, 2013
What I want to be able to do is have a button next to every client entry which the user can click. Once the button is clicked, I want the "person name" box in the report to be formatted to have a yellow background.The purpose of doing this is so after a couple of days when we come back to the report, we can easily see by the yellow background which people we have to follow up with.
I don't think conditional formatting will work because I have so many different "person names" in the report that it would go above the 3 rule limit, only solution in VBA.The button I created is called "Format", and this is the VBA code I have tried:
Private Sub Format_Click ()
Me.Person_Name.BackColor = vbYellow
End Sub
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Oct 22, 2014
Basically when I click a button on a form I want it to run a report but only when certain criteria are met as entered in the 'Where Condition' box. I've managed to do this successfully when it is an equal to query but I now want to run a 'contains' query and don't really know where to start.
I have a text box on the form labelled [Desc] and I want the report to pull records where any text entered in the [Desc] text box is contained in the fields [Used Stock]![Model]
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Jun 13, 2014
How can I set the record source of a report to a saved query through VBA. I am trying to use the same report for a number of uses, all of the info on the report is the same, but the only difference is the query that the information is based on. I have this simple code below, how do I add a record source to it (if it can be done)
DoCmd.OpenReport "SellRPT", acViewReport, , , acNormal
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Jul 15, 2013
I have the onlick of a button programmed with
Dim stDocName As String
Dim stCriteria As String
stDocName = "Rallies this year"
stCriteria = "[Year of Rally] = " & Year(Date)
MsgBox (stCriteria)
DoCmd.OpenReport stDocName, acViewPreview, "", "", stCriteria
the output in the msgbox is [Year of Rally] = 2013 which seems fine but the OpenReport command then gives me a type mismatch error the [Year of Rally] is a calculated field in the query - the record source.
I have tried
stCriteria = "[queryname].[Year of Rally] = " & Year(Date)
and same problem
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Dec 3, 2014
I have a database with several reports that get constantly printed, however I am having an issue with their display properties that sometimes cause errors.I need the report to come up on top of everything, maximized and with the menu bar available to allow for it to be printed or close it. The report window cannot have "minimize" or "restore" available to make sure nobody access any form behind it.
To achieve this in a form I generally use the modal property, however if I do this in a report I cannot get to the menu bar to print or close the print preview.Thinking that modal was out of the question, I went ahead and maximized the report on load and set its properties to the image attached. The db is then compiled (accde) and then distributed.
On my computer (it is being developed on my machine) the report loads fine (maximized) with no min, max or restore buttons and the print preview menu bar is shown with the print and close buttons available. See "My PC" image attached.On any other computer, the report opens up maximized but the report's restore and close buttons are enabled, however the print and close buttons on the print preview menu bar are greyed out. See "Other PC" image attached.Why the inconsistent behaviour when using the same front end?
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Jan 27, 2014
I have a report that is a summary of multiple records in it. What I have next to the record on the report is a button.I have report that are labeled:
rptIncident Summary
rptIncident Report
and a button labeled
"open report"
I would like to click on the button and then it open the rptIncident Report with all the information, not just the summary. I will put a picture so you know what I am trying to accomplish.Is this a simple Onclick event with a where condition or what? Or does this go beyond to having something to do with VBA?
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Aug 7, 2014
I'm building an application to record engineer input in Events (jobs) for an engineering company.
My main tables are Products, Builds and Events, together with fifty or so reference and ancillary tables which aren't really relevant to this particular head-scratcher.
A Build is derived from a Product and an Event is applied to a Build. An Event includes a sale, a service, a warranty repair and so on. Over time, multiple Events will be logged against a Build.
I have a searchable Events form (Search_Events), containing a subform (Search_Events_sub) whose contents dynamically change to reflect data entered in a variety of unbound fields in the main Events search form. Needless to say, the glue that holds things together is the Event_ID field.
On my Search_Events form, I'd like to place two buttons (Rpt_Event_client and Rpt_Event_internal) which will allow the user to print either a client or an internal copy of the event in question. The reason I want to use separate buttons rather than one button for both copies is that it's quite likely that different engineers will work on different parts of an Event's build, test and sign off process, and will want to print off and annotate the internal report, whereas only the final report will be sent to the client. Also, there will be some slight differences between the visible fields on each report (time and materials logged etc).
So far, I've managed to get the Rpt_Event_internal button to open the relevant Event report in preview mode, using the following on the button's 'on click' event:
DoCmd.OpenReport "Rpt_Event_internal", acViewPreview, "", "[Event_ID]=[Forms]![Search_Events]![Sub].[Form]![s_Event_ID]", acWindowNormal, ""
(In the subform, Event_ID is referenced as s_Event_ID because I'm using an nZ function in most of the search fields so that the results filter dynamically)
So far, so good: this works fine. However, from a usability perspective, and based on the fact that this will be the most-used feature, I'd really like to be able to have the button do the following:
- print the relevant report, based on Event_ID as above to a PDF file
- synthesise the filename of the report along the lines of "Event_" & [Event_ID] & "_Client_Copy_" & [Date()] & ".pdf"
- and to then have the standard 'save as' Windows location browser/file explorer dialogue box appear so the user can choose where to save the file. I don't want the filepath to be hardwired, rather I need the users to be able to decide where to save the file.
I'm using Access 2013.
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Jun 13, 2013
I added a "print preview" button to a report that does just that, shows the print preview. The issue I'm having is that I can't do anything in Access after I click that button. Everything in Access seems to stop working, I can't click on anything with my mouse. the only thing that does anything is that i can move the report up and down with the up/down/left/right keys. If I click on a different application that isn't Access (i.e. excel, spotify, email, etc.) and then go back to it, everything works fine.
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Jun 26, 2014
I'm trying to use a command button in a form to filter and open a report. I am able to get it to open the report, but I cannot get it to filter the report based on a combobox in the form. I've tried every combination of code I could think of and find. Here is what I currently have:
Code:
Private Sub FilterReport_Click()
DoCmd.OpenReport "Report", acViewReport, "First Name='" & Me.FName & "'"
End Sub
Code:
Option Compare Database
Private Sub Report_Open(Cancel As Integer)
Me.RecordSource = Me.FName
End Sub
"FilterReport" = Form Button
"Report" = Report
"First Name" = Report Field
"FName" = Form Combo Box
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